Approving Fund Transfers for Capital Projects and Other Expense Reminbursements FY2019 Copyrighted
June 17, 2019
City of Dubuque Consent Items # 15.
ITEM TITLE: Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2019
SUMMARY: City Manager recommending approval of the suggested
proceedings approving a transfer of funds for capital
projects and other expense reimbursements pursuant to an
amendment to the IowaAdministrative Rules Code 545-
2.5(5).
RESOLUTION Authorizing the Directorof Finance and
Budget to make the appropriate interfund transfers of sums
and record the same in the appropriate manner for the
Fiscal Year2019forthe Cityof Dubuque, lowa
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Period 12 Capital ProjecUReimbursable Expense Resolutions
Transfer Resolution
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2019
DATE: June 13, 2019
Director of Finance and Budget Jennifer Larson recommends City Council approval of
the suggested proceedings approving a transfer of funds for capital projects and other
expense reimbursements. lowa Administrative Rules Code 545-2.5(5), which
implements lowa Code Section 384.18, was amended to require that all transfers of
moneys from one budgeted fund to another budgeted fund must be approved by a
resolution beginning April 13, 2019.
In Fiscal Year 2019, $14,915,048.16 in capital projects and other obligations were
incurred and it is recommended to transfer from the funds that were budgeted to pay the
expenses.
I concur with the recommendation and respectFully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jennifer Larson, Director of Finance and Budget
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Obligations in Fiscal Year 2019
DATE: June 9, 2019
INTRODUCTION
The purpose of this memorandum is to recommend approval of the fund transfers for
capital projects and other expense reimbursements resolution.
BACKGROUND
lowa Administrative Rules Code 545-2.5(5), which implements lowa Code Section
384.18, was amended to require that all transfers of moneys from one budgeted fund to
another budgeted fund must be approved by a resolution beginning April 13, 2019. The
transfer resolution must include the following items:
1. Statement of where the money is coming from and going to.
2. The exact amount of money being transferred.
3. A clearly stated reason why the transfer is being made.
These resolution items will also need to be included as part of the budget adoption
resolution passed each March, if transfers are shown in the adopted budget. For utility
surplus transfers, as defined in Administrative Rules Code 545-2.5(5), a clear
calculation proving the existence of the proposed surplus in the utility must also be
included in the transfer resolution.
DISCUSSION
Capital projects and other obligations have transfers budgeted from other funds.
Throughout the fiscal year, funds are transferred to reimburse these obligations. The
total transfer requested from the various funds to reimburse these obligations is
$14,915,048.16.
RECOMMENDATION
I respectfully recommend the adoption of the enclosed resolution approving the transfer
of funds for capital projects and other obligations.
JML
2
RESOLUTION NO. 228-19
A RESOLUTION AUTHORIZING THE DIRECTOR OF FINANCE AND BUDGET TO MAKE
THE APPROPRIATE INTERFUND TRANSFERS OF SUMS AND RECORD THE SAME IN
THE APPROPRIATE MANNER FOR THE FY 2019 FOR THE CITY OF DUBUQUE, IOWA
Whereas, Iowa Administrative Rules Code Section 545-2.5(5) implements Iowa Code
Section 384.18 and provides that the City Council shall approve all transfers of moneys from
one budgeted fund to another budgeted fund as provided in Iowa Administrative Rules Code
Section 545-2.5(5).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Authorize the Director of Finance and Budget to Transfer Funds. That the Director
of Finance and Budget be and is hereby authorized by the City Council to make the appropriate
interfund transfer of sums and record the same in the appropriate manner for FY 2019.
Section 2. Transfer of Funds. That the Director of Finance and Budget will transfer the
following sums and to record the same in the appropriate manner:
1. Transfer from General Fund to the Section 8 Fund $184,681.00 for the deficit related to
HUD administrative funding.
2. Transfer from DRA Distribution Fund to the Sales Tax Construction Fund $2,161.00 for
Eagle Point Park Bridge Complex.
3. Transfer from the DRA Distribution Fund to the Airport Construction Fund $29,468.00
for Old Airline Terminal Assessment and New Terminal Landscaping.
4. Transfer from the Tort Liability Fund to the General Fund $136,179.65 for the cost of
liability insurance.
5. Transfer from the Trust & Agency Fund to the General Fund $1,583,627.28 for the cost
of employee benefits.
6. Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to the
General Fund $9,902.96 for the reimbursement of Tax Increment Financing eligible expenses..
7. Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to the
General Construction Fund $47,932.99 for the reimbursement of Tax Increment Financing
eligible expenses.
8. Transfer from the North Cascade Housing Tax Increment Financing Fund to the General
Construction Fund $12,214.75 for the reimbursement of Housing Tax Increment Financing
eligible expenses.
9. Transfer from the English Ridge Housing Tax Increment Financing Fund to the General
Construction Fund $27,544.00 for the reimbursement of Housing Tax Increment Financing
eligible expenses.
10. Transfer from the Greater Downtown Tax Increment Financing Fund to the General
Fund $150,125.12 for the reimbursement of Tax Increment Financing eligible expenses.
11. Transfer from the Greater Downtown Tax Increment Financing Fund to the Iowa Finance
Authority Housing Trust Fund $50,000.00 for the grant match.
12. Transfer from the Greater Downtown Tax Increment Financing Fund to the General
Construction Fund $259,667.69 for the reimbursement of Tax Increment Financing eligible
expenses.
13. Transfer from the Road Use Tax Fund to the Street Construction Fund $904,082.59 for
Grandview/University Roundabout and North Cascade Road.
14. Transfer from the Road Use Tax Fund to the General Construction Fund $220.48 for
Corridor Study Alternates.
15. Transfer from the Sales Tax Construction Fund to the Airport Construction Fund
$79,140.31 for Airport Fencing, Hanger Repairs, New Terminal Landscaping, FBO Restroom
Update, Replace Garage Door, Cap Old Well, Wireless Network.
16. Transfer from the General Construction Fund to the Street Construction Fund
$385,930.00 for Grandview/University Roundabout.
17. Transfer from Sales Tax Construction Fund to the Stormwater Operating Fund
$234,035.13 for stormwater subsidies related to tax exempt entities, farms, and half rate for
income qualified.
18. Transfer from DRA Distribution Fund to the Stormwater Operating Fund $118,906.00 for
stormwater subsidies related to tax exempt entities, farms, and half rate for income qualified.
19. Transfer from the Sales Tax Increment Fund to the Debt Service Fund $2,642,669.40
for debt service related to previously issued general obligation debt.
20. Transfer from the Passenger Facility Charge Fund to the Debt Service Fund
$202,034.00 for debt service related to previously issued general obligation debt.
21. Transfer from General Fund to the Debt Service Fund $608,734.81 for debt service
related to previously issued general obligation debt.
22. Transfer from the Greater Downtown Tax Increment Financing Fund to the Debt Service
Fund $4,489,665.41 for debt service related to previously issued general obligation debt.
23. Transfer from the Road Use Tax Fund to the Debt Service Fund $57,524.06 for debt
service related to previously issued general obligation debt.
24. Transfer from the Street Construction Fund to the Debt Service Fund $296,201.00 for
debt service related to previously issued general obligation debt.
25. Transfer from the Sales Tax Construction Fund to the Debt Service Fund $496,618.60
for debt service related to previously issued general obligation debt.
26. Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to the Debt
Service Fund $1,239,942.93 for debt service related to previously issued general obligation
debt.
27. Transfer from Dubuque Industrial Center Tax Increment Financing Fund to the Flexsteel
Restricted Escrow Fund $665,839.00 for the obligation plus interest.
Passed, approved and adopted this 17th day of June 2019.
Attest:
i
,41/57
Kevin . Firnstahl, City Clerk
,72
,Foy D. Buol, Mayor