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CDBG FY2020 (Grant Year 2019) Annual Plan Amended for Allocation (#1) Copyrighted June 17, 2019 City of Dubuque Consent Items # 18. ITEM TITLE: Community Development Block Grant FY2020 (Grant Year 2019)Annual Plan Amended for Allocation (#1) SUMMARY: City Manager recommending approval of Amendment 1 to the Community Development Block Grant (CDBG)Annual Action Plan. RESOLUTION Adopting Amendment 1 to the Fiscal Year 2020 (Program Year 2019) Community Development Block G rant(C D B G)Annual Action P lan SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt Resolution(s) ATTACHMENTS: Description Type FY20 CDBG Amendment 1-MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Approving Amendment Resolutions AnnualAction Plan asAmended Supporting Documentation Action Plan Cap Review Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Fiscal Year 2020 Community Development Block Grant (CDBG) Amendment 1 DATE: June 13, 2019 Housing & Community Development Director Alexis Steger recommends City Council approval of Amendment 1 to the Community Development Block Grant (CDBG) Annual Action Plan. Amendment 1 increases the Fiscal Year 2020 CDBG Annual Action Plan budget to match the allocation provided to the City by the U.S. Department of Housing and Urban Development (HUD) of$1 ,080,989 and estimated program income of$405,187. The City of Dubuque has been allocated CDBG funds that have been programmed for specific uses as per the adopted Annual Plan for Fiscal Year 2020. Amendment 1 allocates an additional $7,231 to the Purchase/Rehab/Resale Program, and allocates $85,000 to the Visiting Nurses Association for acquisition and equipment. This was not a substantial amendment; however, a new allocation of funding is being provided with this amendment to a community partner. I concur with the recommendation and respectfully request Mayor and City Council approval. �� �� ��� Mic ael C. Van Milligen �� � MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Dubuque THE CITY OF � DT T� � All-AmerieaCity � Masterpiece on the Mississippi 1 I I I I�' 200i•2012•2013•20]% TO: Michael C. Van Milligen, City Manager FROM: Alexis M. Steger, Housing & Community Development Director SUBJECT: FY 20 Community Development Block Grant (CDBG) Amendment 1 DATE: June 13, 2019 Introduction: This memorandum transmits a resolution for the Council's consideration to adopt Amendment 1 to the Community Development Block Grant Annual Action Plan. Discussion Federal regulations require each year a city must prepare and file an Annual Plan prior to receipt of its CDBG entitlement. The Annual Plan is adopted following a public participation process that includes a published notice, a public comment period, and a public hearing. A city must follow its adopted plan to expend entitlement funds. If its revenues or activities change, the city must amend. This requirement applies to plans for previous years as well as the current year. Amendment 1 is increasing the Fiscal Year 2020 CDBG Annual Action Plan budget to match the allocation provided to the City by the U.S. Department of Housing and Urban Development (HUD) of $1,080,989 and estimated program income of $405,187. The City of Dubuque has been allocated CDBG funds that have been programmed for specific uses as per the adopted Annual Plan for Fiscal Year 2020. Amendment 1 allocates an additional $7,231 to the Purchase/Rehab/Resale Program, and allocates $85,000 to the Visiting Nurses Association for acquisition and equipment. This was not a substantial amendment; however, a new allocation of funding is being provided with this amendment to a community partner. Commission Action The Community Development Advisory Commission received Amendment 1 at the April 22"d, 2019. The Community Development Advisory Commission held a public hearing on May 15t" 2019 to review and receive comments on Amendment 1. No public comments were received. No additional comments were made by the commission. The motion to approve the Fiscal Year 2020 Annual Action Plan as amended for the allocation received by HUD passed; all present in favor. Requested Action I respectfully request City Council receive and file, and adopt the attached resolution adopting the Fiscal Year 2020 Annual Action Plan Amendment 1 and authorizing the City Manager to direct staff to prepare and submit Amendment 1 to the U.S. Department of Housing and Urban Development. RESOLUTION NO. 230-19 ADOPTING AMENDMENT 1 TO THE FISCAL YEAR 2020 (PROGRAM YEAR 2019) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN. Whereas, the City of Dubuque prepared an Annual Action Plan for Fiscal Year 2020; and Whereas,- the City now desires to amend said Annual Plan by reallocating funds between existing activities and providing funds for new activities; and Whereas, said amendment is a substantial amendment as provided in the City's Citizen Participation Plan and therefore must be approved by resolution of the City after a public hearing by the Community Development Advisory Commission; and Whereas, the City made available for public comment said Annual Action Plan on April 17, 2019 at a public meeting of the Community Development Advisory Commission; and Whereas, the Community Development Advisory Commission reviewed said amendment during a public hearing on May 15, 2019 and voted to approve said amendment and recommend approval by the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA, THAT: Section 1. The Community Development Block Grant Fiscal Year 2020 (Program Year 2019) Annual Action Plan Amendment 1, attached hereto as Exhibit A is hereby approved. Section 2. The Community Development Block Grant Fiscal Year 2020 (Program Year 2019) Annual Action Plan, as Amended, shall be included in the Five -Year Consolidated Plan for the use of Community Development Block Grant Funds for Fiscal Year 2016-2020. Passed, approved and adopted this 17th day of June 2019 Attest: S. Firnstahl, City Clerk /Z„, (Roy D. Buol, Mayor 1 Dubuque THE CITY OF � DT T� � All-AmerieaCity � Masterpiece on the Mississippi 1 I I I I�' �oa�.�o��.zo,3.�o�; PROPOSED FY 20 ANNUAL PLAN FOR USE OF PROGRAM YEAR 2019 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS For Inclusion in the Fiscal Year 2020 City Budget. This document is subject to revision. Exhibit A 2 PREPARED BY THE CITY OF DUBUQUE HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT CITY OF DUBUQUE, IOWA FY 2020 ANNUAL ACTION PLAN FOR THE USE OF PROGRAM YEAR 2019 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS The City of Dubuque distinguishes between four different but complementary areas of program development in its overall CDBG program: Housing Development, Economic Development, Neighborhood and Community Development and Planning& Administration. The following description of activities summarizes the projects to be completed in the FY 2020 Annual Action Plan with the use of CDBG funds;the adopted City Budget and recommended amended City Budget are shown in Exhibit A.: RESOURCES CDBG Entitlement 2020 $1,080,989 Program Income $405,187 Program income projects are based on forecast for loan repayments based on the loan portfolio and program income generated from CDBG funded programs. TOTAT,RF.SOiTRCF.S .P,1.4Rfi.17fi PLANNING AND ADMINISTRATION $235,883 CDBG regulations limit eapenditure on panning and administrative funds to 20%of the current year program income plus the current entitlement. The proposed resources for administration support the plan's current requirements. Housing&Community Development Administration $37,547 On-going staff support for general management, oversight, and coordination of the Community Development Block Grant housing programs. Housing Program Administration $46,213 On-going staff support for general housing planning activities and deparhnent administration. PrioriTy: High Objective/Outcome: DecentHousing/Accessibility(DHl) Neighborhood Development Administration $60,219 The Neighborhood Development Specialist coordinates the City's neighborhood Development programs and provides technical assistance to organizations and residents to improve Dubuque's neighborhoods. PrioriTy: High Objective/Outcome: Suitable Living EnvironmenUAccessibility(SL1) Planning,Monitoring,&Budgeting $91,904 Staff support for general management Oversight and coordination of the Community Development Block Grant program;assures compliance with federal regulations and reporting requuements. PrioriTy: High Objective/Outcome: Suitable Living EnvironmenU Sustainability(SL3) 3 HOUSING DEVELOPMENT PROGRAMS $888,545 First Time Home Buyer Program $20,000 Provides for loans to assist low and moderate-income families to purchase theu first homes. These funds are used to cover the "entry costs" of homeownership—down payments and closing costs. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 4 Households PrioriTy: High Objective/Outcome: DecentHousing/Affordability(DH2) Homeowner Rehabilitation $75,000 1)Residential Rehabilitation Loan Program An on-going program to provide low-interest loans to qualified low and moderate-income homeowners for the rehabilitation of substandard housing units. 2)Home Repair Program Zero%loans to improve conditions of property for income-eligible homeowners 3)Accessibility Zero%and forgivable loans to remove architectural barriers and increase access for people with physical disabilities. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 3 Housing Units PrioriTy: High Objective/Outcome: DecentHousing/Affordability(DH2) Housing Inspection Program (Area Basis) $109,536 Intensive inspection program of rental units within low and moderate-income residential neighborhoods to ensure safe and sanitary housing. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: 700 Housing units PrioriTy: High Objective/Outcome: DecentHousing/Affordability(DH2) Lead Hazard Reduction(Lead&Healthy Homes Grant Match) $40,000 Provides activities in support of efforts to reduce lead paint hazards in housing including assessment and lead paint reduction or abatement, with forgivable loans to low/Moderate-Income residents. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 4 Housing units PrioriTy: High Objective/Outcome: DecentHousing/Sustainability(DH3) Purchase/Rehab/Resale $87,213 Provides funding to address the redevelopment of sub-standard and vacanUabandoned city-owned properties. Properties acquued,rehabbed, and sold to low and Moderate-Income homebuyers or to property owners maintaining affordable rents. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 1 Housing Unit PrioriTy: High Objective/Outcome: DecentHousing/Affordability(DH2) 4 Housing Rehabilitation Services and Staff $356,796 On-going staff support, including program management,technical assistance, loan packaging and inspection,for the City's rehabilitation loan program. PrioriTy: High Objective/Outcome: DecentHousing/Accessibility(DHl) Proposed Accomplishments: 43 Households Rental Dwelling Rehabilitation Programs $200,000 1)Rental Rehabilitation Loan Program An on-going program to provide loans to qualified housing providers serving low and moderate- income residents for the rehabilitation of substandard housing units. 2)Emergency Code Enforcement Loan Program Provides loans to correct code deficiencies and emergency or health and safety corrections for rental properties. The program prevents the displacement of economically disadvantaged tenants resulting from code enforcement actions. 3)Accessibility Rehab Provides forgivable loans to disabled tenants to make rental units accessible to the physically disabled National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 25 Housing Units PrioriTy: High Objective/Outcome: DecentHousing/Affordability(DH2) PUBLIC FACILITIES $30,530 Eagle Valley Park $30,530 Design Eagle Valley Park for construction in the next fiscal year. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: Park Design/Community Input PrioriTy: High Objective/Outcome: Suitable Living EnvironmenUAccessibility(SL1) NEIGHBORHOOD and COMMUNITY DEVELOPMENT PROGRAMS $324,356 Public Services activities are restricted to 15%of the previous year program income and the current year entitlement. Public Service activities in this plan represent 15%of the proposed eapenditures. Accessible Curb Ramps $12,600 Replace curbs at intersections throughout the City with accessible ramps to make public sidewalks accessible to persons with disabilities. National Objective: Low and Moderate-Income Benefit Location: Citywide Proposed Accomplishments: 2 Accessible ramps PrioriTy: High Objective/Outcome: Suitable Living EnvironmenUSustainability(SL3) Neighborhood Recreation Programs $131,096 1)Recreation Programs: $81,315 Targeted and enhanced recreation offered in the City's older low-and moderate-income neighborhoods to meet the needs of at-risk youth,promote self-esteem, and build community. Activities include expanded after-school programs, open gym,basketball league,music lessons,playtime for tots, scholarships, swim passes, summer day camp and other recreational programs. 5 2)Neighborhood Recreation Program Grants: $49,781 Provide funding to organizations delivering recreational and educational services aligned with the neighborhood and recreation development goals of the Leisure Services Department. National Objective: Low and Moderate-Income Benefit Location: City wide Proposed Accomplishments: 5,730 persons PrioriTy: High Objective/Outcome: Suitable Living EnvironmenUAccessibility(SL1) Four Mounds HEART Program $10,000 Youth education program where youth experience hands-on learning while promoting neighborhood revitalization and eaming high school diploma. National Objective: Low and Moderate-Income Benefit Location: Citywide Proposed Accomplishments: 20 People PrioriTy: High Objective/Outcome: Suitable Living EnvironmenUAccessibility(SL1) Senior Center $18,200 Education and recreation services provided to elderly citizens at the Hills&Dales Lifetime Center. National Objective: Low and Moderate-Income Benefit Location: Citywide Proposed Accomplishments: 600 People PrioriTy: High Objective/Outcome: Suitable Living EnvironmenUAccessibility(SL1) Neighborhood Support Grants $14,560 This grant program provides resources for organized neighborhoods in low/mod income areas to encourage self-initiated revitalization efforts including physical improvements, clean-ups, communication efforts or other special projects. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: 2000 People PrioriTy: High Objective/Outcome: Suitable Living EnvironmenUSustainability(SL3) Neighborhood Related Infrastructure Improvements $10,000 National Objective: Low and Moderate-Income Benefit PrioriTy: High Objective/Outcome: Suitable Living EnvironmenUSustainability(SL3) 1)Neighborhood Street Overlays $0.00 Provides for pavement overlays in income eligible neighborhoods. Location: Low/Mod Residential Areas Proposed Accomplishments: 0 sheets 2)Neighborhood Sidewalk Program $1 Q000 Grant program to income eligible homeowners, on a case-by-case basis,to pay a maximum of 75% of the cost to repair public sidewalks in front of their home. Grant amount varies based on percentage of area median income. Location: City Wide Proposed Accomplishments: 2 sidewalks 3)Neighborhood Lighting $0.00 An on-going program to provide additional and upgraded lighting in residential low/Moderate- Income neighborhoods. Location: Low/Mod Residential Areas Proposed Accomplishments: 0 Lights 6 Purchase of Services: Grant Competition $20,000 Competitive grant program providing funding for organizations providing human service needs in the community. Services must be consistent with needs identified in the Consolidated Plan and the City's adopted goals and priorities. National Objective: Low and Moderate-Income Benefit Location: City Wide Proposed Accomplishments: 25 People PrioriTy: High Objective/Outcome: Suitable Living EnvironmenUAccessibility(SL1) Washington Tool Library $15,790 An on-going free tool loan program operated by the Washington Neighborhood Tool Library, A non-profit organization staffed by volunteers. Funds are used to buy and repair tools and operating costs. Income eligible residents borrow tools at no charge for home repairs and improvements National Objective: Low and Moderate-Income Benefit Location: City Wide Proposed Accomplishments: 450 People PrioriTy: High Objective/Outcome: Suitable Living EnvironmenUAccessibility(SL1) Zoning Inspection/Enforcement $7,710 This projectprovides funding for inspection/enforcement staff services to low/mod income areas for zoning ordinance infractions and to provide support for neighborhood clean-up efforts. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: 45 Housing Units Objective/Outcome: DecentHousing/Sustainability (DH3) Acquisition&Equipment Support: Visiting Nurses Association $85,000 This projectprovides funding for inspection/enforcement staff services to low/mod income areas for zoning ordinance infractions and to provide support for neighborhood clean-up efforts. National Objective: Low and Moderate-Income Benefit Location: City Wide Proposed Accomplishments: 500 People Objective/Outcome: Suitable Living EnvironmenUAccessibility(SL1) Grand Total: CDBG Fundina Proposed for FY 2020 $1,479,314 Contingency $6,862 COMMUNITY DEVELOPMENT BLOCK GRANT - FY 2020 ANNUAL ACTION PLAN: CAPS 20 % ADMINISTRATIVE CAP 15 % PUBLIC SERVICE CAP FY 20 CDBG Allocation 1,080,989 1,080,989 FY 20 CDBG Allocation Current Year Program Income q05,187 343,892 Previous Year Program Income Total Available 1,486,176 1,424,881 Total Available Cap% 20% 15% Public Service Cap% Maximum allowed 297,235 213,732 Maximum allowed ADMIN PUB SERVICE UNCAPPED FY20 AP FY20 AP FY20 AP First Time Homebuyer Program 20,000 Eagle Valley Park 30,530 Homeowner Rehab(Small& Large) 75,000 Housing Code Enforcement 109,536 Housing Rehabilitation Services and Staff 356,796 Lead Hazard Reduction 40,000 Purchase/Rehab/Resale 87,213 Rental Unit Rehabilitation 200,000 Lead Waterline&Sewer Repair/Replacement 0 Microenterprise Assistance Program 0 Accessible Curb Ramps 12,600 Neighborhood Infrastructure Improvements 10,000 Neighborhood Lighting 0 Zoning Inspection/Enforcement 7,710 Neighborhood Recreation Program 131,096 Neighborhood Support Grants 14,560 Four Mounds HEART 10,000 Senior Center 18,200 Washington Tool Library 15,790 Purchase of Services 20,000 Visiting Nurses Association 0 85,000 Neighborhood Development Services and Staff 60,219 Housing Administration 83,760 CDBG Admin. Services and Staff 91,904 Contingency TOTALS 235,883 209,646 1,034,385 Subtrect Previous Year Unspent Public Service Obligations TOTAL PROPOSED FOR PUBLIC SERVICE 209,646 OVER(UNDER)Maximum Cap (61,352) (4,086)