Dubuque Main Street (State of Iowa) Program Agreement for FY20 Copyrighted
June 17, 2019
City of Dubuque Consent Items # 26.
ITEM TITLE: Dubuque Main Street Program Agreement for Fiscal Year
2020
SUMMARY: City Manager recommending approval of the Program
Agreement between Dubuque Main Street, the City of
Dubuque and the lowa Economic DevelopmentAuthority
for Fiscal Year 2020.
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Approve
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Dubuque Main Street lowa MOU Supporting Documentation
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Main Street Ltd. Program Agreement
DATE: June 11 , 2019
Dubuque Main Street Ltd. maintains an affiliation with the National Main Street Center
and the State of lowa Main Street program through the lowa Economic Development
Authority. To maintain this affiliation, the lowa Economic Development Authority
requires an annual Program Agreement signed by Dubuque Main Street, the City of
Dubuque and the lowa Economic Development Authority.
The Program Agreement provided by the lowa Economic Development Authority
includes a paragraph which states that Dubuque Main Street will do the following:
"Have a Resolution of Support passed by the City Council. This resolution
must stipulate sources of funding for the program, a commitment to
appoint a city official to represent the city on the local Main Street
governing board of directors and that the Local Main Street program will
continue to follow the Main StreetApproach0 as developed by the
National Main Street Center, Inc. and espoused by Main Street lowa.
Director of Finance and Budget Jennifer Larson recommends City Council approval of
the Program Agreement between Dubuque Main Street Ltd., the City of Dubuque and
the lowa Economic Development Authority.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jml
Attachment
cc: Dan LoBianco, Dubuque Main Street
Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jennifer Larson, Director of Finance and Budget
Jill Connors, Economic Development Director
2
THE CTTY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Director of Finance and Budget
SUBJECT: Dubuque Main Street Ltd. Program Agreement
DATE: June 11 , 2019
INTRODUCTION
The purpose of this memorandum is to approve the Program Agreement between Dubuque
Main Street Ltd., the City of Dubuque and the lowa Economic Development Authority.
DISCUSSION
Dubuque Main Street Ltd. (DMSL) is a downtown development organization developed to
promote the revitalization of downtown. Specifically, the organization coordinates downtown
revitalization aimed at the creation and retention of jobs, prevention and elimination of slum
and blight, enhancement of the local tax base, and capturing of private investment. Their
mission includes the development of ongoing public awareness and education programs
designed to enhance appreciation of the districYs architecture and other assets. DMSL
maintains an affiliation with the National Main Street Center and the State of lowa Main
Street program through the lowa Economic Development Authority (IEDA). To maintain this
affiliation, IEDA requires an annual Program Agreement signed by representatives of DMSL,
the City of Dubuque and IEDA.
Attached is the Program Agreement provided by IEDA. Included in the Agreement is a
paragraph which states that DMSL will do the following:
"Have a Resolution of Support passed by the City CounciL This resolution must stipulate
sources of funding for the program, a commitment to appoint a city official to represent the
City on the local Main Street governing board of directors, and that the Local Main Street
Program will continue to follow the Main StreetApproach0 as developed by the National
Main Street Center, lnc. and espoused by Main Street lowa. "
This language is consistent with the annual Contracted Services Agreement between the
City of Dubuque and DMSL. The City is providing $76,653 in Fiscal Year 2020 and has a
City Council representative on the board of directors. The Contracted Service Agreement
will be recommended for City Council approval at the June 17, 2019 City Council meeting.
Both the IEDA Program Agreement and the annual Contracted Service Agreement will
expire on June 30, 2020.
RECOMMENDATION
I respectfully recommend the approval of the attached Program Agreement and resolution.
cc: Dan LoBianco, Dubuque Main Street
Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jill Connors, Economic Development Director
Prepared by Dan LoBianco, Dubuque Main St., 1069 Main St., Dubuque, IA 52001, 563-589-4400
Return to Kevin Firnstahl, City Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, 563-589-4100
RESOLUTION NO. 241-19
RESOLUTION OF SUPPORT AND FINANCIAL COMMITMENT FOR THE MAIN
STREET PROGRAM IN DUBUQUE
WHEREAS, an Agreement between the Iowa Economic Development Authority,
Dubuque Main Street and the City of Dubuque for the purpose of continuing the Main
Street Iowa program in Dubuque and,
WHEREAS, this Agreement is pursuant to contractual agreements between Main
Street America and the Iowa Economic Development Authority to assist in the
revitalization of the designated Main Street project area of Dubuque Iowa and,
WHEREAS, the City Council of Dubuque endorses the goal of economic revitalization
of the designated Main Street District within the context of preservation and rehabilitation
of its historic buildings and supports the continuation of the Main Street ApproachTM as
developed by Main Street America and espoused by Main Street Iowa.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT
1. The City of Dubuque hereby agrees to support both financially and philosophically
the work of Dubuque Main Street, designates the Main Street Board to supervise the
Executive Director and commits to appoint a city official to represent the City on the local
Main Street Board. The source of funds to support Dubuque Main Street will be from the
City's General Fund.
Passed, approved and adopted this 17th day of June 2019
Attest:
Kevvr S. Firnstahl, City Clerk
Roy D. Buol, Mayor
Main Street Iowa Program Agreement
Agreement Number: PS-G300-FY20-01 Effective Dates: July 1, 2019 — June 30, 2020
Agreement between the Iowa Economic Development Authority, the City of Dubuque Main Street, and Dubuque Main
Street, Ltd for the purpose of continuing the Main Street Program in Dubuque.
THIS AGREEMENT is entered into and executed by the Iowa Economic Development Authority herein referred to as
the "IEDA", the City of Dubuque herein referred to as the "City", and Dubuque Main Street, Ltd. herein referred to as
the Local Main Street Program".
WHEREAS, The City and Local Main Street Program established a partnership with IEDA in 1985 and desires that
the program continue; and
WHEREAS, the IEDA desires to continue the relationship which has been established with the City and the Local
Main Street Program;
NOW THEREFORE, in consideration of the foregoing and mutual covenants and agreements contained herein, the
parties have agreed to do as follows:
SECTION I. The Local Main Street Program agrees to:
1. Maintain the local program's focus on the revitalization of the designated Main Street district utilizing the Main
Street ApproachTM, This focus should be reflected in the programs annual plan of action, goals and
objectives, vision, and mission statement.
2. Employ a paid full-time Executive Director for the Local Main Street Program who will be responsible for the
day-to-day administration of the Local Main Street Program in the community. Full-time employment is
defined as 40 hours per week dedicated to the Local Main Street Program work. Part time employment is
25 hours per week dedicated to the Local Main Street Program work. The Local Main Street Program and
City will work to the best of their ability to provide professional support, competitive compensation, and
benefits for the Executive Director position. In the event this position is vacated during the time of this
agreement, the Local Main Street Program agrees to fill this position in a reasonable time and provide a
written timeline to fill this position to the Main Street Iowa State Coordinator.
3. Develop an accurate position description which includes the rate of compensation and describes the
professional activities for which the Executive Director is responsible. A copy of which is to be provided to
Main Street Iowa annually.
4. Maintain worker's compensation insurance for the Executive Director and staff.
5. Maintain an office within the designated boundaries of the local Main Street district.
6. Submit monthly performance reports to the IEDA by established deadlines. The reports will document the
progress of the Local Main Street Program's activities. Should a Local Main Street Program become three
months tardy on submission of monthly reports, program services available through Main Street Iowa will be
suspended until the Local Main Street Program has submitted all late reports to become current.
7. Provide Main Street Iowa electronic (via email, web cloud, etc.) examples of local best practices and
information demonstrating local success stories (e.g. action plans, marketing materials, quality images,
programmatic documents, etc.)
8. Achieve Main Street America National Accreditation at a minimum once every two years. Not achieving Main
Street America accreditation at a minimum once every two years will result in termination of this agreement
and loss of recognition as a Main Street Program. Details of Main Street America National Accreditation
Standards of Performance can be found on the Main Street America website: www.mainstreet.orq
9. Participate, as required by Main Street Iowa, in training sessions as scheduled throughout the year. To
remain in compliance and to be eligible for Main Street America accreditation, the Local Main Street Program
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Agreement # PS-G300-FY20-01
must have representation at both days, in their entirety, of the three (3) training sessions held annually,
indicated as mandatory on the program calendar. In addition, any newly hired Executive Director will be
required to participate in Main Street Orientation, as soon after the hire date as feasible. Registration and all
related travel expenses for training will be paid by the Local Main Street Program.
10. Work with the City to pass a Resolution of Support of the Local Main Street Program. This resolution must
stipulate sources of funding for the program, a commitment to appoint a city official to represent the City on
the local Main Street governing board of directors, and that the City will continue to follow the Main Street
ApproachTM as developed by Main Street America and espoused by Main Street Iowa for Main Street district
revitalization.
11. Have a Resolution of Support passed by the Local Main Street Program Board of Directors. This resolution
must stipulate a commitment to continue Main Street district revitalization following the Main Street
ApproachTM as developed by the Main Street America and espoused by Main Street Iowa.
12. Maintain a "Designated Main Street Network" membership with Main Street America.
13. Use the words "Main Street" when referring to and marketing the local program, either as an official part of
the organization's name or as a tagline such as... "A Main Street Iowa Program". As a designated Main
Street Iowa community, the Local Main Street Program is required to include the Main Street America and
the Main Street Iowa logos on local program communication materials.
14. Promote the revitalization of the Main Street district through advocacy of tools and resources that support
district investment, for example: development incentives, ordinances and policy that promote the
revitalization of the district, design guidelines or standards that promote the protection of the traditional
character of the district, district development planning, etc.
15. Submit with this signed Program Agreement, one (1) copy the City's Resolution of Support, one (1) copy of
the Local Main Street Program Board of Director's Resolution of Support, (1) copy of the Executive Director's
current job description, and one (1) completed W-9 of the Local Main Street Program.
16. Not assign this agreement to another organization without obtaining prior written approval of the IEDA.
17. Remain in compliance with the requirements of Main Street Iowa as outlined in this agreement. If the IEDA
finds that the Local Main Street Program is not in compliance with the requirements of this program
agreement:
a. The Local Main Street Program and City will be notified of non-compliance with an "Initial Warning" and
given a 90 -day probationary period in which to return to compliance. The Initial Warning will include a
summary of non-compliant items and provide guidance on how to resolve the issues. During this
probationary period, all Main Street Iowa services, with the exception of targeted technical assistance to
help the Local Main Street Program mitigate non-compliant items, will be suspended, including eligibility
for Main Street Iowa grant applications, awards nominations, and onsite technical assistance. The Local
Main Street Program will be reevaluated by Main Street Iowa 90 days following the Initial Warning.
b. If the Local Main Street Program has failed to return to compliance as noted in the initial warning, Main
Street Iowa may issue a Final Warning and given a second 90 -day probationary period in which to return
to compliance.
c. If the Local Main Street Program is not in compliance within 90 days after the Final Warning, Main Street
lowa may terminate this agreement with the local program. Notice of official termination will be made by
a letter of notification from IEDA to the Local Main Street Program, City, and Main Street America.
Termination of this agreement will result in the loss of recognition as a Main Street Iowa Program and
discontinuation all Main Street Iowa services, activities provided in this agreement, and will cease using
the trademarked brand "Main Street" and/or "Main Street Program" in its name or as part of its
organization's identity. Once this agreement is terminated, the community must reapply for Main Street
Iowa designation before it can receive Main Street Iowa program services.
Page 2 of 4
Agreement # PS-G300-FY20-01
SECTION I1. The CITY agrees to:
1. Support and partner with the Local Main Street Program's focus on the revitalization of the designated Main
Street district utilizing the Main Street Approach TM
2. Invest financially into the operation of the Local Main Street Program.
3. Pass a Resolution to demonstrate the City's support of the Local Main Street Program. This resolution must
stipulate sources of funding for the program, a commitment to appoint a city official to represent the City on
the Local Main Street Program governing board of directors, and that the City will continue to follow the Main
Street ApproachTM as developed by the Main Street America and espoused by Main Street Iowa for local
Main Street district revitalization efforts.
4. Support the revitalization of the Main Street district through creation of tools and resources that support
district investment, for example: development incentives, ordinances and policy that promote the
revitalization of the district, design guidelines or standards that promote the protection of the traditional
character of the district, district development planning, etc.
5. Support the Local Main Street Program in the completion of the annual Main Street America Accreditation
process and compliance with this agreement.
SECTION 11I. The IEDA agrees to:
1. Administer the Main Street America Accreditation process in Iowa on behalf of Main Street America and
recognize Local Main Street Programs and Cities who successfully meet the Main Street America
Accreditation Standards.
2. Maintain a team of downtown revitalization specialists, including a Main Street Iowa State Coordinator, to
handle communication between the Local Main Street Program, City, the Main Street Iowa Program, and
state government agencies.
3. Coordinate at least three (3) statewide training sessions annually for the Local Main Street Program and City
based on the combined needs of all Iowa Main Street Communities.
4. Conduct at least three one -day Main Street orientations for all new Executive Directors, board members and
volunteers. The Orientation will introduce the Executive Director and Local Main Street Program volunteers
and board members to the Main Street Program and to their immediate responsibilities. Orientation meetings
will be held in a central Iowa location.
5. Conduct an on-site partnership visit at least once every two years.
6. Provide continuing advice and information to the Local Main Street Program and City.
7. Include the Local Main Street Program and City in the Main Street Iowa network.
8. Provide, as requested and can be scheduled, on-site technical assistance visits to the Local Main Street
Program and City with Main Street Iowa personnel in the areas of design, economic vitality, promotion,
organization, committee training, board planning retreat facilitation, and action planning.
9. Offer additional optional, regionally hosted trainings throughout the year.
SECTION IV. The PARTIES hereto otherwise agree as follows:
1. The term of this agreement shall be for a period of one year, beginning July 1, 2019, and ending June 30,
2020. It may be extended or revised by a written amendment signed by all three parties.
2. This agreement shall be binding upon and shall insure to the benefit of the parties and their successors.
Page 3 of 4
Agreement # PS-G300-FY20-01
3. Not to discriminate against any employee or applicant for employment because of race, color, sex, age,
disability, creed, religion, sexual orientation, marital status, or national origin. The parties further agree to
take affirmative action to assure that employees are treated withoutyegard to their race, color, region, sex,
age, disability, creed, religion, sexual orientation, marital status, or national origin during employment.
4. Any one party may terminate this agreement without cause after 30 days written notice to the other two
parties.
5. This document memorializes all elements of this agreement, and both incorporates and supersedes any
previous agreements or negotiations, whether oral or written.
6. The IEDA is limited to furnishing its technical services to the Local Main Street Program and City and thus
nothing contained herein shall create any employer-employee relationship.
IN WITNESS WHERE F, the parties have executed this agreement.
BY: 6) 2..1
BY:
BY:
(Mayor Signure)'
Roy D. Rua]
(Mayor Printed Name)
June 17, 2019
(Date)
Dubuque, Iowa
(City)
(Board President Signature) (Date)
Dubuque Main Street, Ltd
(Board President Printed Name) (Local Main Street Program)
Deborah V. Durham, Director (Date)
Iowa Economic Development Authority
Page 4 of 4