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Greater Dubuque Development Corporation Contracted Services Agreement FY20 Copyrighted June 17, 2019 City of Dubuque Consent Items # 28. ITEM TITLE: Greater Dubuque Development Corporation Contracted Services Agreement for Fiscal Year 2020 SUMMARY: City Manager recommending execution of the Contracted Services Agreement with the Greater Dubuque Development Corporation for Fiscal Year 2020. SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Approve ATTACHMENTS: Description Type MVM Memo City Manager Memo Staff Memo Staff Memo FY20 GDDC Contracted ServicesAgreement Supporting Documentation Dubuque THE CITY OF � DT T� � All-AmerieaCity � Masterpiece on the Mississippi 1 I I I I�' �oa�.�o��.zo,3.�o�; TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Contracted Services Agreement — Greater Dubuque Development Corporation DATE: June 11, 2019 During the Fiscal Year 2020 budget process, the Mayor and City Council provided $786,088 for the Contracted Services Agreement with the Greater Dubuque Development Corporation including $95,613 for economic development services, $35,000 to be used to assist in funding for Dubuque area retail expansion services, $185,000 for Greater Dubuque: 2022 Campaign, $100,000 for Dubuque Works, $125,000 for Workforce Solutions Initiative, $100,000 for Director of Sustainable Innovation, $100,000 for True North, $5,475 to provide the City unlimited job postings to AccessDubuqueJobs.com, and $40,000 for marketing commercial and industrial parks owned by the City. In addition, in Fiscal Year 2018, this agreement was expanded to reference True North. The Corporation has hired staff who will be dedicated exclusively to assist with Washington Neighborhood Development Corporation efforts, focusing on rehabilitation and occupancy of commercial buildings on Central Avenue, White Street, lowa Street, Elm Street, Washington Street, and 22nd Street. In Fiscal Year 2019, this agreement was expanded to reference the Childcare Pilot Program. The Childcare Pilot Program will provide free childcare to Opportunity Dubuque students and graduates. The pilot program will provide free childcare to any Opportunity Dubuque student during their certificate studies and continuing one year after graduation from the program. Director of Finance and Budget Jennifer Larson is recommending execution of the attached agreement with the Greater Dubuque Development Corporation for support of their economic development services. I concur with the recommendation and respectfully request Mayor and City Council approval. ,c���(' �`'�, ���' { Mich el C. Van Milligen MCVM/jml Attachment cc: Rick Dickinson, Executive Director, Greater Dubuque Development Corporation Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Jill Connors, Economic Development Director Jennifer Larson, Director of Finance and Budget 2 Dubuque THE CITY OF � DT T� � All-AmericaCity � Masterpiece on the Mississippi 1 I I I I=' 200)•21tt2.2013•:Ol] TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Director of Finance and Budget SUBJECT: Contracted Services Agreement — Greater Dubuque Development Corporation DATE: June 11, 2019 Attached for City Council approval is the Contracted Services Agreement with the Greater Dubuque Development Corporation for the City's financial support during Fiscal Year 2020. Greater Dubuque Development Corporation furthers the City of Dubuque Goal of Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity. During the Fiscal Year 2020 budget process, the Mayor and City Council provided $786,088 for the Contracted Services Agreement with the Greater Dubuque Development Corporation including $95,613 for economic development services, $35,000 to be used to assist in funding for Dubuque area retail expansion services (this previously was a partnership with Dubuque Initiatives, however FY 2010 was the last year of their participation),$185,000 for Greater Dubuque: 2022 Campaign, $100,000 for Dubuque Works, $125,000 for Workforce Solutions Initiative, $100,000 for Director of Sustainable Innovation, $100,000 for True North, $5,475 to provide the City unlimited job postings to AccessDubuqueJobs.com, and $40,000 for marketing commercial and industrial parks owned by the City. In Fiscal Year 2018, this agreement was expanded to reference True North. The Corporation has hired staff who will be dedicated exclusively to assist with Washington Neighborhood Development Corporation efforts, focusing on rehabilitation and occupancy of commercial buildings on Central Avenue, White Street, lowa Street, Elm Street, Washington Street, and 22nd Street. In Fiscal Year 2019, this agreement was expanded to reference the Childcare Pilot Program. The Childcare Pilot Program will provide free childcare to Opportunity Dubuque students and graduates. The pilot program will provide free childcare to any Opportunity Dubuque student during their certificate studies and continuing one year after graduation from the program. The reporting requirements are as follows: 1. Progress reports will be submitted quarterly. 2. Quarterly reports will be submitted using a form on the City's website. 3. Quarterly reports will include equity and inclusion reporting. 4. Audit reports are due within 60 days of audit completion. It is my recommendation that the City Council approves the attached Contracted Services Agreement with the Greater Dubuque Development Corporation and authorizes the Mayor to execute the contract on behalf of the City. Attachment JML AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND GREATER DUBUQUE DEVELOPMENT CORPORATION THIS AGREEMENT, dated for reference purposes the 1st day of July, 2019, is made and entered into by and between the City of Dubuque, Iowa (City) and the Greater Dubuque Development Corporation (Corporation), a nonprofit corporation, for economic development services. WHEREAS, Corporation has retained professional staff for the formulation and implementation of programs for the enhancement of economic conditions and employment generating opportunities in the City of Dubuque and its environs; WHEREAS, the County of Dubuque, Iowa, and private contributors have allocated funds or other resources for the support of Corporation; and WHEREAS, Corporation represents itself as technically and professionally qualified to provide economic development services. NOW THEREFORE, the parties hereto agree as follows: 1. Scope of Services It is an expressed purpose of City to maintain an economically viable community by encouraging private sector development, which produces jobs and expands the local tax base. City seeks the assistance of Corporation in being part of a program of coordinated economic development activities which will assure: (a) that local firms having potential to expand shall have sites and other resources available to facilitate such expansion; (b) that other resources shall be developed to aid in the recruitment of business and industry, especially those that offer employment opportunities; and that such other activities as may stimulate private sector employment expansion shall be undertaken. Corporation shall: a) further the City of Dubuque Goal of Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity; b) carry out the activities described in "Appendix A - Scope of Activities", hereto attached. City agrees to perform its responsibilities set forth in the same Appendix; c) comply with City Council goals and priorities set forth in Appendix D; and d) support the City's efforts to be a viable, livable, and equitable community, and to advance equity and inclusion. 2. City Responsibilities. City designates the Economic Development Director, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and 1 define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Corporation has been advised in writing by City that such authority has been revoked. In the event that any reports, records and maps are existing and available and are useful to carry out the work on the Scope of the Work, City shall promptly furnish such material to Corporation. The City will provide opportunities to demonstrate this support by inviting the Executive Director of the Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a) The opportunity to be active and engaged participants in Inclusive Dubuque peer learning opportunities and strategic efforts; b) The opportunity to attend intercultural and equity workshops offered by the City, including workshops that focus on developing an intercultural team with a strategic plan for advancing equity and inclusion within the Agency and through the Agency's work; c) Assistance in creating semi-annual status reports that demonstrate the ways in which the Agency's efforts are advancing equity and inclusion; and d) Access to the City's equity toolkit. 3. Time of Performance. This Agreement shall be from July 1, 2019 through June 30, 2020. 4. Compensation. City shall pay Corporation for Fiscal Year 2020 an amount not to exceed $786,088 as compensation for the services provided by Corporation (described in Appendix A), which payment shall constitute complete compensation for all services to be rendered, as follows: a) The General Economic Development Services ($95,613) and Dubuque Area Retail Expansion ($35,000) shall be paid separately in four equal installments of $32,653 (General Economic Development Services $23,903.25; Dubuque Area Retail Expense $8,750) payable September 30, 2019, December 31, 2019, March 31, 2020 and June 26, 2020. b) City shall pay Corporation $185,000 for Greater Dubuque: 2022 Campaign, which payment shall constitute the third of five annual payments for the Greater Dubuque: 2022 Campaign. Such compensation shall be paid by City to Corporation within ten (10) days after receipt by City of a requisition of such sum from Corporation. c) City shall pay Corporation $100,000 for Dubuque Works. Such compensation shall be paid by City to Corporation within ten (10) days after receipt by City of a requisition of such sum from Corporation. d) City shall pay Corporation $125,000 for Workforce Solutions Initiative. Such compensation shall be paid by City to Corporation within ten (10) days after receipt by City of a requisition of such sum from Corporation. e) City shall pay Corporation $100,000 for Director of Sustainable Innovation position which shall support the Smarter Sustainable Dubuque Initiative, which payment 2 shall constitute full and complete compensation for such services. Such compensation shall be paid by City to Corporation within ten (10) days after receipt by City of a requisition of such sum from Corporation. f) The $100,000 for True North shall be paid separately in four equal installments of $25,000 payable September 30, 2019, December 31, 2019, March 31, 2020 and June 26, 2020. g) City shall pay Corporation an additional $5,475 which represents payment for www.AccessDubuqueJobs.com, which payment shall constitute full and complete compensation for such services. Such compensation shall be paid by City to Corporation within ten (10) days after receipt by City of a requisition for such sum from Corporation. h) The Dubuque Area Economic Development Promotion, Marketing and Recruitment compensation ($40,000) shall be paid as follows: City agrees to reimburse Corporation for expenses incurred by Corporation, either directly or indirectly, related to sales and marketing of City -owned commercial and industrial property. Expenses eligible for reimbursement include, but are not limited to; design and production of marketing materials, distribution of marketing materials, sales and marketing consultant services, client contacts and training and staff development related to marketing and sales. Travel expenses will be reimbursed in accordance with City's travel policy attached hereto. Corporation shall provide invoices to the City Economic Development Department, which includes documentation of the expenses incurred and a short description of the specific services provided through the invoiced expenditures. City shall provide reimbursement of qualified expenditures within 30 days of receipt of invoice. 5. Audit and Evaluation. Inasmuch as the funds are provided to Corporation by City, and are subject to audit and performance evaluation to ensure that activities and the expenditures are carried out according to requirements of the Agreement, Corporation shall maintain books of account conforming to Generally Accepted Accounting Standards, together with necessary documentation to support all expenditures. The records of Corporation, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, including records of contracts and solicitations of businesses and industries which may otherwise be subject to rules of confidentiality, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Corporation under this Agreement. Corporation agrees to retain such records for not less than three (3) years. 5. Reporting and Monitoring. Corporation shall provide City quarterly reports at a regularly scheduled City Council meeting detailing its activities beginning with the quarter ending September 30, 2019. Corporation shall comply with the City of Dubuque's Reporting and Monitoring requirements by using the following Zink to submit quarterly online reports detailing Corporation activities related to the use of City funds provided to Corporation: https://www.cityofdubuque.org/FormCenter/City-Form-Templates-22/Contract- and-Grant-Reporting-195 3 The online quarterly reports shall be due on October 15th, January 15th, April 15th, and July 15th. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. If Corporation has an annual audit performed, Corporation shall provide City a copy of the annual audit report within 60 days of audit completion. The Audit shall be submitted as either an electronic or paper document to the Economic Development Director. In addition, Corporation shall provide to City a copy of any studies, documents, or reports which may be produced under the activities described in Appendix A, which may be evidence of work performed and which do not otherwise violate the confidentiality of any business or industry contacts that may be developed during the course of this Agreement. Corporation and City agree that the coordination of efforts, particularly at the staff level, is essential to the success of the scope of activities noted above. Therefore, the City Manager and such other of the City Manager's staff may direct to meet with the Corporation's Executive Director or other Corporation representatives at least once each month to review progress under each of the activities noted above. 6. Discrimination. In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency assures that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity or disability. Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, nor be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity or disability. 7. Interest of Member, Officers or Employees of the City of Dubuque, Members of the Dubuque City Council, or Other Public Officials. No member, officer or employee of City, or their designees or agents, no member of the Dubuque City Council and no other public official of City who exercises any function or responsibilities with respect to the program during his such person's tenure, or one year thereafter, shall have any financial interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 4 8. Termination of Agreement. If, through any cause, Corporation shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Corporation shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not less than thirty days before the effective date of such termination. If Corporation shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty -day period, this Agreement shall be deemed terminated at the end of such thirty day period without further action of either party. Upon termination of this Agreement, Corporation shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability. Corporation shall not assign any interest in this Agreement without the prior written permission of City. 10. Insurance. At the time of execution of this Agreement by Corporation, Corporation shall provide City copies of Corporation's insurance certificates showing compliance with the insurance requirements of Insurance Schedule D, included as Attachment C. WITNESS: Kevi irnstahl, City Clerk CITY OFUBUQUE, IOWA Roy D. ol, Mayor GREATER DUBUQUE DEVELOPMENT CORPORATION Rick Dickinson, Execu ive Director 5 ACORAtt' CERTIFICATE OF LIABILITY INSURANCE � DATE(MM/DD/YYYY) 6/25/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Friedman Insurance, Inc. PO Box 759 Dubuque IA 52004 CONTACT NAME: Steve Schlueter PHONE (NC No Extr 563-556-0272 FAX No): 563-556-4425 ADDRESS: schlueters@friedman-group.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: United Fire & Casualty 13021 INSURED Greater Dubuque Development Corp. 900 Jackson Street Suite 109 Dubuque IA 52001 INSURER B : Accident Fund Ins Co of America 10166 INSURER C : 7/1/2020 INSURER D : $1,000,000 INSURER E : INSURER F : X COVERAGES CERTIFICATE NUMBER: 2057376531 • THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTRINSD TYPE OF INSURANCE ADDL SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY 60463938 7/1/2019 7/1/2020 EACH OCCURRENCE $1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L )( AGGREGATE POLICY OTHER: LIMIT APPLIES PRO - JECT PER: LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ A AUTOMOBILE X LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY X SCHEDULED AUTOS NON -OWNED AUTOS ONLY 60463938 7/1/2019 7/1/2020 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 BODILY INJURY (Per person) $ BODILY INJURY(Per accident) $ PROPERTY DAMAGE (Per accident) $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE 60463938 7/1/2019 7/1/2020 EACH OCCURRENCE $2,000,000 AGGREGATE $ 2,000,000 DED X RETENT ON $ n $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVEE.L. OFFICER/MEMBEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N N / A WCV6078487 7/1/2019 7/1/2020 X PER STATUTE OTH- ER EACH ACCIDENT $ 100,000 E.L. DISEASE - EA EMPLOYEE $ 100,000 E.L. DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Proof of Insurance. CERTIFICATE HOLDER CANCELLATION CITY OF DUBUQUE CITY HALL DUBUQUE IA 52001 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AU'[tiORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD APPENDIX "A" SCOPE OF ACTIVITIES 1 . GENERAL ECONOMIC DEVELOPMENT SERVICES Corporation Responsibilities Corporation shall respond to inquiries from the public and provide general information regarding available commercial and industrial development. It shall prepare a monthly business barometer for general circulation. In collaboration with the Chamber of Commerce and others, it shall assemble and publish an annual Dubuque Area Industrial Director. Citv Responsibilities City shall provide the Corporation with current information on City financial assistance programs, and proposed terms, and on other matters relating to City's policies and capacity to support business development. City will collaborate with Corporation staff on response to business inquiries and related matters. City shall be fully responsible for establishing and negotiating all terms and conditions for City economic development programs. 2. DUBUQUE AREA RETAIL EXPANSION Corporation Responsibilities The Corporation will direct the process of identifying, expanding and attracting retail opportunities for the Greater Dubuque area. The Corporation's responsibilities include: implementing and maintaining a database of retail decision-makers in targeted businesses; locating and/or employing tools to retrieve demographic and household data for the Greater Dubuque area; meeting with local realtors and developers to build and maintain a listing of local property available for development; developing custom proposals that include data that positively reflects the Greater Dubuque area's retail potential; coordination of meetings with local officials and facilitate site visits; and tracking the status of all leads and projects for report to the Board of Directors and the City of Dubuque. 3. GREATER DUBUQUE: 2022 CAMPAIGN Corporation Responsibilities The Corporation will secure the financial resources necessary to fund an organization and activities that will achieve measurable outcomes regarding workforce, population, wages, and commercial construction within a five-year period. The Corporation's responsibilities include: build-on proven ability to be the "go to" resource for private sector businesses; serve as the liaison between existing employers and public officials to resolve any barriers to growth and/orthe creation of jobs; conduct over 250 InfoAction interviews per year with regional employers and 6 maintain a confidential data base to workwith individual companiesto track business trends and intelligence; facilitate the Dubuque Innovation Consortium to assist private-sector employers with converting principles of sustainability into decisions that improve the bottom line and create possible deal flow; continue partnership with the Telegraph Herald and Woodward Communications in the promotion of AccessDubuqueJobs.com, targeting over 1 ,000,000 visitor sessions each year; continue to grow the CEO Network events at all regional institutions of higher learning, act as an advocate for both K-12 and higher education, which is critical for economic success; continue to spearhead the nationally-recognized Dubuque Works program, which eliminates duplication and enhances the performance of regional workforce partners and programs; expand Distinctively Dubuque as a powerful tool for newcomers to experience Dubuque; over 100 new employees and top recruits (peryear)will be welcomed to our area; expand welcoming program to serve all area employers by providing concierge services to company recruits and newcomers; focus on targeted industries to complement existing business and recently recruited companies like IBM and Hormel Foods/Progressive Processing; identify and recruit emerging industries with the highest growth potential; enhance national marketing and public relations through the implementation of newly enhanced website and social media opportunities; and remember that technology is no substitute for shoe leather and personal contact. 4. DUBUQUE WORKS Corporation Responsibilities The Corporation will secure the financial resources necessary to develop, manage and sell a model workforce program, leverage key competencies to promote and market one unified workforce initiative, and lead and support efforts to attract and retain a high qualified workforce. 5. WORKFORCE SOLUTIONS INITIATIVE Corporation Responsibilities The Corporation will hire a staff person who shall be dedicated exclusively to assist with workforce development and such other activities as may be required by area businesses. 6. SMARTER SUSTAINABLE DUBUQUE Corporation Responsibilities The Corporation will hire a Director of Sustainable Innovation who shall be dedicated exclusively to assist with Smarter Sustainable Dubuque. 7 7. TRUE NORTH Corporation Responsibilities The Corporation will hire staff who shall be dedicated exclusively to assist with Washington Neighborhood Development Corporation efforts, focusing on rehabilitation and occupancy of commercial buildings on Central Avenue, White Street, lowa Street, Elm Street, Washington Street, and 22"d Street. The core economic development functions of the Washington Neighborhood Development Corporation are to: a) Establish a business owner's association; b) Ensure neighborhood and City involvement in the development potential of the Five points area; c) Develop a marketing campaign to help brand the neighborhood and promote local businesses; d) Enhance the Central Avenue corridor with gateway features; e) Develop customized services for expansion, recruitment, training, for area businesses; � Re-tenant and rehab vacant storefronts focusing on Central Avenue. City Responsibilities City shall provide the Corporation with current information on City financial assistance programs, and proposed terms, and on other matters relating to City's policies and capacity to support business development. City will collaborate with Corporation staff on response to business inquiries and related matters. City shall be fully responsible for establishing and negotiating all terms and conditions for City economic development programs. 8. IOWA WORKFORCE DEVELOPMENT Corporation Responsibilities The Corporation will provide City unlimited job postings to www. Accessdubuque.jobs.com. 9. DUBUQUE AREA ECONOMIC DEVELOPMENT PROMOTION, MARKETING AND RECRUITMENT Corporation Responsibilities Corporation will provide sales and marketing of commercial and industrial properties owned by City. Services will be provided on a best effort basis, with no specific requirements for markets reached, sales leads, or sales closed. Corporation will prepare promotion and marketing materials illustrating Dubuque and Dubuque area industrial development opportunities, including production of a 8 videotape and acquisition of print materials to provide information on employment development opportunities. Corporation shall assemble an industrial development information base, including but not limited to labor force availability, wage rates, industrial site availability and cost, utility capacities, transportation services, medical care, and other information that may be useful in the industrial location process. Corporation shall promulgate such materials in response to inquiries and to other opportunities. The City travels to different locations around the state and county to advance a strategic influence, to build relationships at the legislative and philanthropic arenas and to share the Dubuque story to continue to create a positive brand. When requested by the City, Corporation staff will travel with City representatives using funds from the Dubuque Area Economic Development Promotion, Marketing and Recruitment compensation ($40,000 annually). Citv Responsibilities City, in collaboration with Dubuque Initiatives, will furnish Corporation with appropriate graphic materials describing the Dubuque Industrial Center and other projects of special interest to City. City will advise on information to be incorporated in the marketing program, and provide ongoing guidance and input to Corporation. City will be fully responsible for establishing and negotiating all terms and conditions for City economic development programs. 10. CHILDCARE PROGRAM PILOT Corporation Responsibilities Corporation will provide a program pilot program to provide free childcare to Opportunity Dubuque students and graduates. The pilot program will provide free childcare to any Opportunity Dubuque student during their certificate studies and continuing one year after graduation from the program. Specifically, the program pilot shall: a) Implement child development associate certificate as part of Opportunity Dubuque offerings; b) offer childcare to up to 50 parents enrolled in Opportunity Dubuque at no cost; and c) support Opportunity Dubuque graduates who take full-time employment after graduation with sliding scale childcare support for twelve months after employment (a funder of last resort). City Responsibilities City contributed $80,000 to Corporation during Fiscal Year 2019. 9 - -� � V � � � � � t ��" � `��`"�� CITY COUNCIL �� `� GOALS & PRIORITIES ,, ; , � _ :,, v �cvhy+z�- i . , � '�` �;�; t� :.� ..-iK •'�e �. "�._;.:,. ,. ' L �?T4:.�+. 4 �1i '` fv �`. i A . ,., I ��" ,. 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". � • a�_�nCaEONsldl � -• \�\...:; i ' ' • :oer.taningSONMrtstMerial:ComDleucr. i � �. � � . Vrth Caxa4e RoaU Pemnstrucfion d Wa!e�G'er�, -�-. � cemian � - • '�vesninglon SVaN Impwenienh Ot��hn Sue:utl � • Nenae05 kon6ge RmU • Cnaveneue RoaC Fe�a�niutron —_ � • Cnavenellc Roa]HIkp18ike Trail � ' A.�•vrt Sigwge-roglway 61 �t.pe.,�.a Lt�..P�,.. • � V � `�. � i.. � _ _— CWYMi.01011� � / v — 13 APPENDIX "B" CITY OF DUBUQUE ADMINISTRATIVE POLICY POLICY NUMBER: 3.20 SUBJECT: TRAVEL REGULATIONS FOR OUT OF CITY TRAVEL APPROVED BY: CITY MANAGER EFFECTIVE DATE: MAY 20, 2008 (Revised) PURPOSE The purpose of this Administrative Policy (AP) is to set forth the City's policy and procedures relating to travel requests and payment of travel expense. SCOPE This AP applies to all City departments and agencies, including boards and commissions. Out of city travel to pick up or deliver parts, equipment or supplies does not constitute travel under this Administrative Policy. Such travel must be approved by the appropriate department manager, and will be reimbursed on a mileage claim per Administrative Policy Number 3.21. RESPONSIBILITY It shall be the responsibility of the department managers to ensure compliance with policy guidelines for approval of travel. It is the responsibility of the Finance Director to assure reimbursements are made in compliance with the policy. TYPES OF TRAVEL PERMISSIBLE 1. Travel - Professional Orqanization Meetinqs and Traininq Sessions. Department managers may be permitted to attend the annual meeting of their respective professional organization. Normally only one such meeting outside the state of lowa will be allowed for a department manager during any single fiscal year. In some circumstances, the City Manager may approve a department manager attending a second national meeting, or request the attendance of a division manager at a national meeting. The City Manager will take into account the following factors in approving or disapproving such requests: (a) the reason for attending a national professional organization meeting, or training session; (b) location; (c) cost; and (d) status of the travel budget of the department or division. Department and division managers and professional staff may be authorized to attend state and regional meetings of their respective professional organizations. The City Manager will take into account the following factors in approving or disapproving such requests: (a) the explanation of the department manager as to who should attend, and why; (b) subject matter, purpose or program of the requested meeting; (c) location; (d) cost; and (e) status of the travel budget of the department or division. (Travel expenses for this category must be charged to Expense Code 62310.) 2. Travel - Official Citv Business. City employees may need to travel for the purpose of discussing specific City problems with state, federal or other local officials (i.e., attending legislative hearings, visiting state government offices or federal regional offices). Such travel will be approved when the problems or issues cannot be adequately resolved by telephone or letter. (Expenses for this category of travel must be charged to Expense Code 62320.) 14 3. Traininq and Education. City employees may attend short training courses, workshops and seminars to improve their professional, supervisory or technical skills and knowledge (i.e., water plant operator, polygraph operator, specialized police schools, supervisory training courses). This category of travel also includes expenses of City employees who are asked to serve as a guest lecturer or instructor at an academic institution or at a professional conference, workshop or seminar. (Travel expenses for this category must be charged to Expense Code 62360.) AUTHORITY FOR TRAVEL All out of city travel of City employees, except as specifically excluded in the Scope section of this AP, shall be approved in advance of departure and before incurring any costs. Approval must be granted by the Department Manager. Any out of City travel, which requires an overnight stay or will incur costs exceeding $250, must receive approval from the City Manager, or the Manager's authorized designee in the Manager's absence. Travel expenses incurred without prior approval are not subject to reimbursement by the City. The travel approval shall be requested on a "Travel Request and Reimbursement Request Form" (see Attachment A and instructions). This form is available from office stores in the Finance Department. The travel approval shall be requested in triplicate. The original is to be returned to the requesting employee and represents the employee's authority to travel. The completed original along with receipts and other documentation will be forwarded to the Finance Director for reimbursement of appropriate expenses. The second copy is for the City Manager's file. The third copy is for the files of the requesting department. Completed travel request forms and required documentation should be turned-in to the Finance Division for reimbursement within thirty calendar days after completion of travel. Attach a copy of the program or other information relating to the purpose of the travel request to the original copy of the request form. METHODS OF PAYMENT 1. Check Advance. A City employee may receive a travel expense check advance from the Finance Department after receiving travel authority by submitting a direct payment voucher with original and one copy of the approved travel form. A sample format for the direct payment voucher is attached to this AP. The original travel request will be returned with the check advance and will be submitted for final settlement when travel is complete. Advances should be used only for"out of pocket costs"such as meals and gasoline. The maximum dollar amount available for a check advance will be the per diem rate times the number of days traveling plus the estimated mileage. The check advance will be deducted from the final travel claim amount. Travel advance checks will be issued in the weekly accounts payable check run. The request must be submitted by 5:00 p.m. on Friday to be processed in following week check run. 2. Citv Check/Purchase Order. Travel expenses such as airline tickets, registration fees, and hotel expenses may be paid by issuing a purchase order. Checks can be issued directly to the payee or to the employee. Employees must designate which expenses were pre-paid on the travel reimbursement form. 3. Personal Credit Card or Check. Employees may use a personal credit card or check for payment of authorized travel expenses. Reimbursement requests should then be submitted in a timely manner and employees will be reimbursed for allowable expenses incurred on the next regularly scheduled check run date. Employees may also be reimbursed in advance of travel for authorized expenses paid from personal funds. For example, an employee may pay registration fees with a personal credit card and submit a direct pay or purchase order with a copy of the registration form and evidence of payment reimbursement. 4. Copies of City Manager Department approval of travel and reimbursement form required in Finance for advance payment for air fare, registration, lodging, etc. METHOD OF TRAVEL The method of travel must be identified on the Travel Request and Reimbursement Request Form. The factors of distance, expense, convenience and travel time must be taken into account when selecting the method of travel. 1. Air Travel. Air travel shall normally be on scheduled commercial airlines. Such air travel shall be at coach or tourist class when available. The City Manager, however, may authorize the use of air charter services when it appears a more appropriate means of travel. Air travel arrangements should be made at the 15 earliest possible date to take advantage of discounted fares. 2. Use of Citv-Owned Vehicle. If a City of Dubuque owned vehicle is available for your department, the Department Manager may require it to be used in lieu of personal vehicle. 3. Use of Privatelv-Owned Vehicle. An employee may request authority to use a personal vehicle subject to item two in this section. Expenses that are reimbursable are mileage at the IRS rate plus actual tolls and parking fees. The route for which reimbursement is requested must be by the most direct route possible. Reimbursement will be made only for miles incurred for business purposes. Travel for entertainment or personal business shall not be included in the request for reimbursement. In no case shall reimbursement for the use of a personal vehicle, including additional required lodging and per diem, exceed the amount of a round-trip air fare ticket (coach or tourist rate) plus mileage to airport, parking fees at airport and transportation costs from destination airport to meeting/conference location if individual had flown. Determination of round-trip air fare ticket cost must be made with adequate planning at least 30 days in advance, whenever possible, at such time when travel advance form is completed/registration submitted. Round-trip air fare and other expenses documentation needs to be submitted to obtain reimbursement. There is no calculation required if a trip of 500 miles or less (one way) from Dubuque. No employee shall use a personal vehicle on official City business without having in effect minimum required insurance coverage. The minimum requirement is as follows: Personal injury liability-- $100,000.00 each person Personal injury liability-- $300,000.00 each occurrence Property damage liability-- $ 25,000.00 Any employee who uses a personal vehicle on official City business and fails to comply with insurance requirements will be considered to be acting beyond the scope of the employee's duties and, therefore, the City would not be responsible for defending the employee against third-party claims in the event of an accident. In the event a personal vehicle is approved when commercial air travel is available and practical, and the use of a personal vehicle causes the employee to be away from the job for extra days, the working days that the employee is absent over and above what would have been necessary had commercial air travel been used shall be charged to the employee's vacation balance unless additional time is approved in advance by the City Manager. If however, the trip is 500 miles or more, an additional day will be allowed for travel at the beginning and at the end of the trip and not charged to the employee's vacation balance. Lodging and per diem costs are reimbursable for the additional travel days, subject to round-trip air fare limitation. 4. Rental Vehicle. Reimbursement for a rental vehicle will be approved only when other forms of transportation are not available or are more expensive. Rental vehicles for same day travel require City Manager approval. AUTHORIZED EXPENSES AND REQUIRED DOCUMENTATION As with all other City expenditures, employees are expected to use care in minimizing travel costs. Travel expenses that will be reimbursed are confined to those actual and necessary for the approved travel. Expenses for which reimbursement is being requested must be itemized on the Travel Request and Reimbursement Request Form and supported by appropriate receipts or other documentation as required below: 1. Lodqinq Expense. Single room costs will be reimbursed in full when documented by a paid receipt. If the lodging expense is to be paid by purchase order, enter"Billed DirecY'on the lodging line of the Reimbursement Request Form. 16 If the spouse of the employee accompanies the employee on the approved travel, the employee must personally pay all additional costs of transportation, lodging, meals and registration. In the case of lodging, the City will reimburse an employee in the amount equal to the single room rate, including tax. 2. Meal Expense. For approved travel that includes an overnight stay, meal expenses and "incidental expenses"will be reimbursed on a per diem basis using the rate established in the addendum to this AP. The term "incidental expenses" includes, but is not limited to, fees and tips for persons who provide services, such as food servers and luggage handlers. No meal receipts are required. Partial day per diem will be paid in quarter-day increments with times as follows: Midnight to 6:00 A.M. 6:00 A.M. to Noon Noon to 6:00 P.M. 6:00 P.M. to Midnight Employees will be paid one fourth of the per diem rate for each 6-hour quarter of the day during any portion of which they are out of the City on approved business travel with the exception of the quarter day in which they return. Example: An employee leaves home traveling to Des Moines on official business travel at 8 A.M. on April 20th and returns home at 4 P.M. on April 23rd. The employee would receive payment for 3.25 days of per diem - .75 on the 20th, full days on the 21 st and 22nd, and .50 on the 23rd. Meal expense, which is part of an approved meeting will result in a reduction of the per diem rate by one fourth for each meal provided. For travel that does not include an overnight stay, employees will be reimbursed for actual meal and incidental expenses incurred and receipts must be attached to the request for reimbursement. Detailed receipts listing items purchased are required for reimbursement. 3. Transportation Expense. (a) Commercial Travel. When commercial transportation is paid by personal check or credit card, the transportation coupon and receipt must be attached to the Reimbursement Request Form. When paid by purchase order, standard purchase order procedures should be followed. (b) Personal Vehicle. When a personal vehicle is used, mileage reimbursement will be made at the rate established in the addendum to this AP. The total number of miles for which reimbursement is being requested must be shown on the Reimbursement Request Form. This figure will be checked by the Finance Division for reasonability. If the mileage is unusually high, include an explanation. In instances where more than one City employee travel together in a personal vehicle on approved travel, only the owner shall be reimbursed at the permitted rate per mile. (c) City-Owned Vehicle. When a City vehicle is used for approved travel reimbursement may be requested for gas and oil expenses. Gas tickets covering the amount for which reimbursement is requested must be attached. Detailed receipts listing items purchased are required for reimbursement. Copies of fuel receipts with odometer reading and vehicle number need to be provided to City of Dubuque Garage for logging into fuel system to track vehicle expenses. 4. Taxi/Vehicle Rental/Parkinq Expense. Itemize expenses as incurred on the expense reimbursement form. (a) Taxi. Taxi expense is authorized on approved travel except when the method of travel is by personal or City vehicle. No receipt is required. Enter the expense on the appropriate line on the reimbursement form. Taxi expense reimbursement is limited to City business only. 17 (b) Vehicle Rental. When a vehicle rental is claimed, attach the rental agreement and payment receipt. Enter on the appropriate line of the Reimbursement Request Form. Rental vehicles for same day travel require City Manager approval. (c) Parking. Parking expense is authorized when the approved method of travel is a personal vehicle, City vehicle, or rental vehicle. Attach parking receipt. 5. Telephone Expense. Telephone calls for official business are reimbursable with detail required. 6. Reqistration Fees. A receipt and/or copy of the registration showing costs is required for all registration fee expenses for which reimbursement is requested. 7. Other Expenses. Any other expense for which reimbursement is being requested which does not fit in any of the above categories (i.e. business use of fax or internet, etc.). Newspapers, magazines or books purchased while traveling are not eligible for reimbursement. Nor are expenses for entertainment, laundry, valet service, maid service, traveler's checks, flight insurance or alcoholic beverages eligible for reimbursement. These are considered personal expenses not necessary to the approved travel. OVERTIME PAY/COMP TIME Time spent by employees who are covered by the overtime provisions of the Fair Labor Standards Act who are on approved travel will be compensated in accordance with the requirements of the Fair Labor Standards Act. EMPLOYEES TRAVELING TOGETHER-GROUP When employees travel together, they must either submit separate reimbursement forms, or submit all expenses under one employee's name. In either case only one employee will receive payment or travel advances for a single travel reimbursement/request form. In the case where one employee receives reimbursement for all employees, the Travel request/reimbursement must list all employees traveling and total expenses incurred for all traveling. In some instances, it may be appropriate for a City employee to pay all expenses for a group traveling and submit receipts for reimbursement. This method of reimbursement will often be the best method when a City employee is traveling with a group of elected officials, board or commission members, or other non-employee City representatives. As with all expenditures, only qualified expenses should be paid by the City employee and only qualified expenditures will be reimbursed. REIMBURSEMENT APPROVAL Approval requirements for reimbursement of travel expenses are as follows: 1. Department Manaqer Approval. Requests for reimbursement of travel expenses must be reviewed and approved by the appropriate department manager. 2. Finance Approval. Requests for reimbursement of travel expenses must be reviewed and approved by the Finance Department prior to payment. QUESTIONS Questions on the use of the Travel Request and Reimbursement Request Form or interpretation of the travel policy, should be directed either to the Finance Director or Budget Director. 18 ATTACHMENT C INSURANCE SCHEDULEJ i znen mm'�sn a z�erea cemn�re o��nsurance�o me c'�ri ot o�nuQue iawe rar me oo�e,aee•ea���.ea���e.mm�i c.�o,m�amme�o��s waM e�e.�me e�e onne n�oien�nne ee�orwcn�s io�ae,me�ea aey: co�.vecwrs oresentine annuei cenRca�es snen v.esene e certdicate s:tne en0 0l escn prol«<wrtn me fnei Oniinp Eec�cenificste sneli Oe prepereU on tM1e most curtent hW R0 brm epproveo Ey(�e loma Oepemment ol Insurence or en epurvalent eppraveE Oy[I+e Director of Finence enC ButlBet Eacn cetlifica[e s�eil inciutle e stetemenl untler Oesenp[ron ol Operetions es to why Me tt�iRcete wes issueE.�.y. Projec�n ar Prqecl Locetion at or wnswrnon ot 2 All policies of insurence repuireE�ereunEer s�eli be wM1h en inzurer au�honzeE b tlo businers In lowe entl ell insurers z�en�ave e retinp of A or Eetler in t�e currenl A.M Besl'z Rating Gvide. I3 Each cenificete sne0 Ge hmisneE to Ne Finance Depertmem of Me CM o/OuDupue. s Failure b pmviGe coverege requireE ey i�iz insursnce SCM1eEule snell rot Ee tleemeE a weiver ol tFese reQmremen�s by i�e Ciry o�Dusuque Feilure to oblam ar mainbin Me requiretl insunnce sn.n ee oo�:meree a me�enai ereaon orws ae•eemem. 5. canvecmrs sFeil repuire el�zueconsunsn�s ena zue-sunconzuuanis�o oetein.na meintain aunnp fM1e pertormance olwoM1 insunnce(or Me corere8es tlescnEetl in fM1�s Inzurence Sc�eCule antl s�ell oEtein EerUfice�es of insurentts from ell suc�subronsWlen6 enO sub-subcrosuXenL^. 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PeBe 1 af 4 $cheCule J Pmfersionel Semces Mey 2019 19 INSURANCE SCHEDt1LE J (condnuetl� a� cor.weaani�caeeawae rzr� axee.. - -:� �¢ _ - m.n(.ua.eox��.�� - z, ' a. ea .¢)x � - - �ei.ec�.maw�. o�iJa�wi a, mea),� .a.w�n.,P.�e. m .mP�..emE,.�aE,.e .. s...d. ei numxoerte �ueimr q woexmswxawunoxa:aiamvExsuneiurr � 20 �'�,. -MSURANCE SCHEOULEd (meNnuetl) �� o� uueaeun�xcessivanm s.on000 �. y v¢oremoaewea�un� •�•n..w...2m+e.9�nn;,.x�s�amn .. �1 cea[rzuxeim�mmzreee�merumsscvm[ia.f,an:..x �. 2� PRESERVAnON OFGOVERNMENTALIMMUNInESENDORSEMENT t Nonv�e�ver ot Gavemmeniel immunib TOe insurer ea'prezzly eB�eez enC slelez iF.et IDe purcFese of[M1is pol¢y ena IM1e indutling af Ihe Ciry af DuCuoue.Icwe as en ntlEnional InsureE Eaes not weive eny oi tne aefenses oi Bovemmental immunRy evaJable to Me CM olOuDUQue.lowa unaer Coee otlowa SecMn B]0 4 es n Is now ezists antl es n mey be ementle0 hom time!o nme 2 Cleimz Cov e T�e msurer lurt�er e8reez[M1el Nis Oolicy af insurence s�e�l cover only O�oze c�eims not su0ject b tne tlelense of Bovernmente�immuniry unEer ine Cotle oi�owe Secoon B)0 i es a w exrscs enC as if iney be amentle0lrom Gme ro time T�ose cleims not sub�etl lo Code oi lowe Sec�on W0 4 znell0e coveretl Cy[�e termz entl wnEiGons ol[��s insurence poliry. 3 zetl�on of Govemment immunilv.T�e C�ry ol CUEuque,love zM1eli be rezpanzibk br azzertinp eny tletense of povemmenlel"m mey Ea so et enV time enE s�ep Ea so upon t�e timely written repuest of I�e insurer. 4 Non-Oeniel ot Cavereae.T�e�nsurer s�all not Eeny mverege untler Mis paliry entl Me insurer zhell no�tleny eny of Ihe n8��s antl Eenefi6 eccrvin8�e Pe Cily ol DuEupue.lowa untlerqis policy lor reesons of eovemmenrol Immuniry unkss ane mtii e coun ol<omce�eo4ur:sal<tlon hes miea in ievor of tne eelenseisl al governmenlel immuniry azsenea Ly tM1e Ciry of DuCuqve. lowa. taa Cmer c�e�o i�Porcv Tne eEove preserveba�o�ea�ernmentai�immwi�ies sneli not omeiwise cnsc6e or siier ene covere0e eveiiae�e unaer fne Ca���Y� SPECIMEN (DEPAFTMENTMFNNGER: FILLINALLBLNNKSFNOCHECKBOXES) y o.- ccbeaul=_JPrcb_ssmns15ervmxs .1sy�i12 ZZ ATTACHMENT D iNc�usivE dubuque Connecting People•Strengthening Community Inclusive Dubu ue q A local network of community leaders from faith, labor, education and government organizations dedicated to advancing justice and social equity in our community. � ' '� , ,�,�,� ' � - � �. � _ :.� � � ;. I, � . ;_ . . - �� . ,� ., . , , ;. � �; �, � ��� � � . � w � _ � ,� - . �. _ ; - �,� . � . . . . . . . 23 What is Inclusive Dubuque? . .. , � . . . - Inclusive Dubuque is a peer-learning network of partners committed to creating an informed, equitable and indusive � ' community where all people are respected,valued and � � � � - �- . . . engaged.The network is comprised of more than 50 • . � � . . . organizations across sectors induding faith, government, nonprofit, business, education and more.To see a complete � � - � � ` " - listing of organizations,visit www.indusivedbq.org. h The Indusive Dubuque network works�ollaboratively to eliminate bias in our ` , �ommunity.While this goal would be diffi�ult for a single organization or individual to a�hieve,ea�h network member�an�ontribute to an effe�tive out�ome by: • providing data and information to inform decisions • supporting equity education opportunities • creating and sharing equitytools These goals are a��omplished by supporting partner-led se�tor grou�s and peer-learnin�opportunities. Sector Groups Community and network members lead these groups to address bias within the seven fo�us areas of the equity profile. Se�tor groups are supported by a data team and guided by the expertise and lived experien�e of their members;data to learn and tra�k their progress;and the use of a ra�ial/so�ial equity lens to help guide de�ision-making. Peer-Learning Indusive Dubuque offers peer-learning opportunities—induding edu�ation,training and resour�es—to network partners to improve personal and organizational understanding of all types of bias and promote ra�ial and so�ial equity. Earty Warning Community Mobilization CVB integrates ' Business leaders and Planning @ cultural competency My Brother's Keeper � identifyopportunity Cham6er�iversitySummit intotrainingmodules initiativeforms .' . . � • Gathering of Implementation Cityjoins Government Race and Equity Partners IncWsive�u6uque Alliance on Race 5 Equity Training through • Launched (6ARE) 6ARE �C � � 24 I'm a Dubuquer Campaign � Winner of a 2017-18 Dubuque Silver ADDY Award and a 2018 ' Dubuque 365 Community Impact Award,the "I'm a Dubuquer" . - -. .. - campaign was part of a local partnership between the Network and " '" •. . - . the Telegraph Herald to redefine a term deeply embedded in the . , . � Dubuque community from something used to draw a line between - • �� ��� � - �- - insiders and outsiders into one that welcomes all who call ' ' - .. - . .. .. - Dubuque home. _ , _ , , . . . . . - Learn more about the campaign at www.imadubuquer.com. "' - ' ' - . . - . Best Practices Last year,the Network launched"Best Practices in Diversity, Equity and Inclusion,"a nine-month, peer-learning work-shop series. Organized by the network's Peer-Learning Council(PLC),the series gives participants the opportunity to learn about and engage in best practices for diversity,equity and indusion.Sessions took place on a monthly basis and cover such topics as leading organizations through change, meeting organizational goals, communication,and recruitment strategies.The series will wrap up in June with presentations by participants demonstrating how they will apply the skills they have learned to support their organizations'equity and indusion goals. Sector groups leam Community Equity ��Y�NICC expands minority outreach Results-Based Restorative Strategies 1une:I'm a Du6uquer ProfiLe 6egins Aug:GDDC Implements Entrepreneur Strategy Accounta6ility peer-learning session Oct:Best Practices 6egins i i i i i i i . i i : Network workshop Sept:Cham6er launches Minority Business Council Develop Racial Best Practices with author Oct:Community Equity Profile complete Equity Toolkit (continued) MadeleineTaylor Nw:SectorgroupsformaroundEquityProfilepriorities � 25 The Network at Work Network and community members have joined � • - � •• ,• � • •�� - partner-led working groups to address new _ _ _ � � � � � challenges and bring the racial/social equity lens to � -� - - � existing programs and efforts in education, arts and �! ' � '` -'' ° - °�'' culture and our neighborhoods.These groups work �,.. to identify priorities, measurable indicators and r partners and programs that can be engaged to affect change. `���-� ° . Se�tor groups are utilizing a pro�ess�alled Results-Based A��ountability in an effort to better understand how we �an tra�k our progress.Sin�e De�ember 2015,more than 90 people have joined se�tor groups and that number�ontinues to grow as members identify voi�es missing from the�onversation. In addition to parti�ipating in se�tor groups and Best Pra�ti�es,network partners are already taking steps in their own organization.These network-owned a�tions help �ontribute to �reating an equitable and indusive�ommunity where all people feel respe�ted,valued and engaged.Here are just a few of the ways our"network is at work": • Economic Wellbeing:Northeast lowa Community • Higher Education: Loras College has implemented College and Greater Dubuque Development Corporation �ultural�ompeten�y training as part of the Honors have implemented an outrea�h strategy to engage Student Program�urri�ulum. minority�ommunity members in Opportunity Dubuque. • Government:The City of Dubuque has joined the • Business:The Dubuque Chamber of Commer�e has Government Allian�e on Ra�e and Equity and is �reated a Minority Business Coun�il with a mission to implementing a ra�ial equity toolkit. guide minority and under-represented business owners toward lo�al resour�es. • Health:Mer�y Medi�al Center,Cres�ent Community Health Center,University of Dubuque,Dubuque's • Education:The Dubuque Community S�hool Distri�t is Human Rights Department,and others are in�reasing disaggregating data regarding Grade-Level Reading, health�are a��ess for the Marshallese population attendan�e and graduation rates to help improve out- through a�ommunity health program that helps remove �omes for all students. barriers to �are. TO LEARN MORE AND FIND OUT HOW YOU CAN GET INVOLVED,VISIT WVJVJ.INCLUSIVEDBO.ORG � ��Lus��� dubuque Connecting People•Strengthening Community Inclusive Dubuque is facilitated by the Community Foundation of Greater Dubuque. 26 n�ir��r .�. � . B ^ h9or.kr��iece'e��Rir rViiegi<dl��pf . _�.. " The City of Dubuque's team of Intercultural Facilitators offers two learning and development workshops for City employees and partner organizations: • A 10.5 hour foundations workshop that is designed for individual development and focuses on raising awareness, fostering improved understanding, and providing tools that can be used to build individual skill at navigating differences. • A 32 hour application workshop that is designed for teams who are interested in developing a plan for advancing equity and inclusion goals within their team or organization. Both workshops are grounded in an intercultural approach that is evidence informed and developmental. It is important to understand what our training is and is not: • First, the intercultural approach acknowledges race and racial issues but does not limit its focus to these issues. Rather, the focus is on culture as a broad concept that encompasses all people, and on the various aspects of cultural and social identities that may make a difference when we are interacting with one another. • Second, the goal is not to change beliefs or belief systems. The goal is to build skills so that people are effective interacting across cultural differences. • Third, the focus is on a broad set of skills that can be applied across cultures to improve communication and understanding. The training does not focus on culture specific details and information. • Fourth, although training employees can be a very productive tool, depending solely on training to foster acceptance and the skills needed to make sustainable change is severely limited. There must be sustainable efforts to support staff in applying newly acquired skills. We don't expect to be competent in a sport after a few practice sessions, similarly we cannot expect to be competent working with cultures other than our own after a few workshops. • Finally, there is a recognition that any skills learned must be applied in context, and that training is only one piece of a larger approach that includes assigning resources and developing a long-term strategy to identify barriers affecting certain groups and to create an inclusive and equitable work environment. 10.5 Hour Workshop: Intercultural Competence and Equity Objectives of the workshop are to: • Establish a common language and understanding regarding an intercultural approach to equity and inclusion • Reinforce the importance of continuing to develop the skills needed to work and live in a culturally diverse community 27 nancrrrar D U U �`'� l..J E i , h9n,ltr��iece'a��Rir rViiegi<,:I��{�f - • Understand how we process diversity related information to form perceptions about ourselves and others • Examine some of the foundations of culture • Examine personal identity and its relationship to culture • Examine how language, non-verbal communication, and values can interfere with communication • Begin to unpack inclusion and equity issues in individual organizations using an intercultural approach • Understand employee roles in contributing towards an inclusive organizational culture 32-Hour Developing Equity Frameworks through Intercultural Methods This workshop is best suited for those working on teams seeking to advance equity and inclusion. Participants will use an intercultural framework to collectively explore individual, institutional, and systemic opportunities. The program includes opportunities for participants to practice using the tools they have received, working together to identify dilemmas facing their organizations, to develop strategies for addressing issues, and to create action items. Objectives for the four-day program are to: • Understand fundamental concepts related to an intercultural approach to inclusion and equity using individual, institutional, and structural levels • Learn tools and skills that can be applied to influence organizational change • Recognize inclusion and equity issues to advance action plans to stabilize equity and inclusion in the organization • Identify equity needs of your community through your organization's lens and set goals to influence a positive impact in the community • Identify inclusion and equity issues and begin to develop an action plan to advance equity and inclusion in participant organizations or groups • Create an all-encompassing environment based on trust for: o Effective team building o Healthy workforce culture o Active strategic planning 28