Award of the 2019 Pavement Marking Project Copyrighted
June 17, 2019
City of Dubuque Action Items # 2.
ITEM TITLE: Award of the 2019 Pavement Marking Project
SUMMARY: City Manager recommending award of the 2019 Pavement
Marking Project construction contract for the 2019
Pavement Marking Project to the only bidder, SELCO, Inc.
RESOLUTION Awarding public improvement contract for
the 2019 Pavement Marking Project
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
2019 Pa�ment Marking Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2019 Pavement Marking Project
Award of Public Improvement Contract
CIP 3002245
DATE: June 11 , 2019
Sealed bids were received for the 2019 Pavement Marking Project. Assistant City
Engineer Robert Schiesl recommends award of the construction contract for the 2019
Pavement Marking Project to the only bidder, SELCO, Inc., in the amount of
$119,740.23, which is a 4.1 °k increase from the estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Robert Schiesl, Assistant City Engineer
Gus Psihoyos, City Engineer
THE CTTY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: June 10, 2019
RE: 2019 Pavement Marking Project
Award of Public Improvement Contract
CIP 3002245
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the 2019
Pavement Marking Project.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the lowa Department of
Transportation (lowa DOT), the City will include portions of lowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on lowa DOT routes within the City. The lowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
BID RESULTS
Sealed bids were received on June 6, 2019, for the 2019 Pavement Marking Project.
SELCO, Inc. of Blue Grass, lowa submitted the low bid in the amount of $119,740.23
which is 4.1% increase from the estimate of probable cost. SELCO Inc. was the lone
bidder for the project. A summary of the bid proposal received is as follows:
Contractor Name Total
Bid Amount
SELCO. Inc. $ 119,740.23
RECOMMENDATION
I recommend awarding the contract for the 2019 Pavement Marking Project to SELCO,
Inc. of Blue Grass, lowa, in the amount of$119,740.23.
BUDGETIMPACT
The cost estimate for the 2019 Pavement Marking Project is:
Description Cost Estimate Award
Construction - City Pavement Markings $ 100,000.00 $ 103,923.21
Construction - lowa DOT Pavement Markings 15,000.00 15,817.02
Engineering Design and Administration 10,000.00 5,000.00
Total Construction Cost Estimate $ 125,000.00 $ 124,740.23
The proposed project funding is summarized as follows:
CIP No. Fund Description Fund Amount
3002245 Pavement Markings (FY19) $ 108,923.21
3002245 lowa DOT Funding 15,817.02
Total Project Funding $ 124,740.23
REQUESTED ACTION
The City Council is requested to award the construction contract for the 2019 Pavement
Marking Project to SELCO, Inc. in the amount of $119,740.23, through adoption of the
attached resolution.
cc: Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Technician
F:\PROJECTS\Pavement Marking Project�2019\Council & Staff Documents\Award
2
RESOLUTION NO. 238-19
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE 2019 PAVEMENT
MARKING PROJECT
Whereas, sealed proposals have been submitted by contractors for the 2019
Pavement Marking Project, (the Project) pursuant to Resolution No. 188-19 and Notice
to Bidders published on the City of Dubuque website and in a contractor plan room
service with statewide circulation on the 24th day of May 2019.
Whereas, said sealed proposals were opened and read on the 6th day of June 2019
and it has been determined that SELCO, Inc. of Blue Grass, Iowa, with a bid in the
amount of $119,740,23 is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to SELCO,
Inc. and the City Manager is hereby directed to execute a Public Improvement Contract
on behalf of the City of Dubuque for the Project.
Passed, approved, and adopted this 17th day of June 2019.
Attest:
Kevii°`S. Firnstahl, CMC, City Clerk
6% L0
Roy D. Buol, Mayor