Award and Accept Harlan Street and Euclid Street Alley Sanitary Sewer Reconstruction Project Copyrighted
July 1, 2019
City of Dubuque Consent Items # 7.
ITEM TITLE: Award and Accept Harlan Street and Euclid StreetAlley
Sanitary Sewer Reconstruction Project
SUM MARY: City Manager recommending that the award for the Harlan
Street and Euclid StreetAlley Sanitary Sewer
Reconstruction Projectto Temperley Excavating, Inc. be
officially recorded in the minutes of the City Council.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Make Matterof
Record
ATTACHMENTS:
Description Type
Harlan and Euclid Street Sanitary Sewer City Manager Memo
Reconstruction Project-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineer's Certificate Supporting Documentation
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Alley — Harlan Street and Euclid Street Sanitary Sewer Reconstruction
Project
DATE: June 24, 2019
Through the informal bid process for public improvements, the Alley — Harlan Street and
Euclid Street Sanitary Sewer Reconstruction Project was awarded on March 21 , 2019,
to Temperley Excavating, Inc., in the amount of$48,900.00. The final contract amount
for the project was $37,308.07.
City Engineer Gus Psihoyos recommends that the award and acceptance of the Alley —
Harlan Street and Euclid Street Sanitary Sewer Reconstruction Project be officially
recorded in the minutes of the City Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Du�que
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TO: Michael C. Van Milligen, City Manager
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FROM: Gus Psihoyos, City Engineer ��
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DATE: June 24, 2019
RE: Alley— Harlan Street and Euclid Street Sanitary Sewer Reconstruetion
Project
INTRODUCTION
The purpose of this memorandum is officially record in the minutes of the City Council
the award and acceptance of the Alley— Harlan Street and Euclid Street Sanitary Sewer
Reconstruction Project.
BACKGROUND
The City of Dubuque, lowa is under a Consent Decree according to Case
2:11-cv-01001-EJM, United States of America and the State of lowa v. the City of
Dubuque, IA (N.D. lowa), Civil Action Number 2008V00041, DOJ Case Number
90-5-1-1-09339 effective June 27, 2011. The City is required to submit Corrective Action
plans for each of the Sanitary Sewersheds identified in the Consent Decree. The
FY2019 budget appropriated funds for sanitary sewer improvements in the alley
between Harland and Euclid in Sewer Shed 10 per the Consent Decree Corrective
Action Plan.
DISCUSSION
The existing sanitary sewer in the alley between Harlan Street and Euclid Streets was a
6" clay line with protruding laterals. The sub-standard line was replaced with an 8" PVC
pipe and all laterals were re-connected to the main. This project also included one brick
manhole replacement.
BID RESULTS
On March 21, 2019, informal bids for the Alley— Harlan Street and Euclid Street
Sanitary Sewer Reconstruction Project were received in the amounts of:
Contractor Name Bid Amount
Temperley Excavating, Inc. $ 48,900.00
Drew Cook & Sons Excavating Company, Inc. $ 49,616.00
MDE, LLC DBA McDermott Excavating $ 59,132.50
Mainline Excavating Company, Inc. $63,180.50
Midwest Concrete, Inc. $65,798.75
Tschiggfrie Excavating Co. $66,650.00
Based on lowa Code § 384.103 and § 364.12(3)(c), and lowa Code, Section 26.14,
through the informal bid process for public improvements, the low bid was received on
March 21, 2019 by Temperley Excavating, Inc. of East Dubuque, IL in the amount of
$48,900.00. The final contract amount for the project was $37,308.07.
BUDGETIMPACT
The summary of cost for the Alley — Harlan Street and Euclid Street Sanitary Sewer
Reconstruction Project is summarized below:
Description Estimate Award Final
Construction $ 56,762.50 $48,900.00 $37,308.07
Engineering Design & Administration 8,514.38 8,514.38 1,518.47
Total Construction Cost $65,276.88 $57,414.38 $38,826.54
The project funding is summarized as follows:
CIP No. Fund Description Fund Amount
7102755 Harlan Euclid Sanitary $ 38,826.54
Total Project Funding $ 38,826.54
REQUESTED ACTION
I respectfully request the Alley — Harlan Street and Euclid Street Sanitary Sewer
Reconstruction Project be awarded and the improvements accepted in accordance with
the above codes and be officially recorded in the minutes of the City Council.
cc: Jenny Larson, Budget Director
Deron Muehring, Civil Engineer
Tom Freund, Engineering Tech
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2
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE ALLEY —
HARLAN STREET AND EUCLID STREET SANITARY SEWER RECONSTRUCTION
PROJECT
The undersignec� City Enginper c�f thc City �f DubuquP, low�, h�rPby certifies that
h� has inspect�d the Alley — Harlan Street and Euc;lid Street Sanitary SPwer
f�econstruction Project, �nd that the Project has been completed in compliance with the
terms of the Public Improver�ent Contract, anci that the fiofial cc�st of th� completed work
is �:38,�26.54.
Dateci this 25"' day of June 2019.
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Gus Psihoyos, City �ngineer
Filed ir� thP offic� nf th�; City Clerk an th� 25'��'_ d�y c�f June 2019.
�__
evin Firnsfi�hl, MC, Cifiy Cl�rk
RESOLUTION NO. -19
ACCEPTING THE ALLEY — HARLAN STREET AND EUCLID STREET SANITARY
SEWER RECONSTRUCTION PROJECT AND AUTHORIZING THE FINAL PAYMENT
TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Alley — Harlan Street and
Euclid Street Sanitary Sewer Reconstruction Project (the Project) has been completed
by the Contractor, Temperley Excavating, Inc. of East Dubuque, IL (Contractor), and the
City Engineer has examined the work and signed a certificate stating that the Project
has been completed according to the terms of the Public Improvement Contract and
that the City Engineer recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $37,308.07;
WHEREAS, the Contractor has previously been paid $35,442.67, leaving a
balance of$1 ,865.40; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1 . The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor
from the Harlan Euclid Sanitary CIP appropriations for the contract amount of
$37,308.07 less any retained percentage provided for therein as provided in lowa Code.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of$1 ,865.40 as provided in lowa Code chapter 573, and to pay
such retainage in accordance with the provisions of lowa Code chapter 573 or lowa
Code chapter 26.13.
Passed, approved and adopted this 15� day of July 2019.
Jake Rios, Mayor Pro Tem
Attest:
Kevin S. Firnstahl, CMC City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE ALLEY —
HARLAN STREET AND EUCLID STREET SANITARY SEWER RECONSTRUCTION
PROJECT
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that
he has inspected the Alley — Harlan Street and Euclid Street Sanitary Sewer
Reconstruction Project, and that the Project has been completed in compliance with the
terms of the Public Improvement Contract, and that the total cost of the completed work
is $38,826.54.
Dated this 25�h day of June 2019.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 25�h day of June 2019.
Kevin Firnstahl, CMC, City Clerk