Award Usha Park Parking Lot Expansion Project Copyrighted
July 1, 2019
City of Dubuque Consent Items # 8.
ITEM TITLE: Award Usha Park Parking Lot Expansion Project
SUM MARY: City Manager recommending that the award for the Usha
Park Parking Lot Expansion Project to Eastern lowa
Excavating & Concrete, LLC be officially recorded in the
minutes of the City Council.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Make Matterof
Record
ATTACHMENTS:
Description Type
Usha Park Parking Lot E�ansion Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Usha Park Parking Lot Expansion Project
DATE: June 24, 2019
Through the competitive quotation process for public improvements, the Usha Park
Parking Lot Expansion Project was awarded on June 13, 2019, to Eastern lowa
Excavating & Concrete, LLC, in the contract amount of$41 ,872.60, which is 21 .94°k
under the estimate of probable cost.
City Engineer Gus Psihoyos recommends that the award for the Usha Park Parking Lot
Expansion Project be officially recorded in the minutes of the City Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
THE CITY OF Dubuque
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2013•2017
TO: Michael C. Van Milligen, City Manag �
FROM: Gus Psihoyos, City Engineer ��_
DATE: June 24, 2019
RE: Usha Park Parking Lot Expansion Project
INTRODUCTION
The purpose of this memorandum is to award the construction contract for the 2019 Usha
�ark �arking Lot Expansion Project.
BACKGROUND
In 2013, Engineering Department staff worked with Leisure Services staff to develop a
parking lot at Usha Park. The project included construction of a concrete parking that
provides for 25 parking stalls. The parking lot was gradPd to allow for future expansion.
The parking lot has a 270-foot-long bio-filtration trench constructed on the east and north
sides to capture rainfall runoff. The bio-filtration trench contains a sand/compost/topsoil
mixture that allows the storm water runoff to infiltrate into the ground. This project was
expedited because of issues arising with people at Usha Park using private parking lots
and the additional complications caused by the Hempstead High School construction
project.
DISCUSSION
Dubuque Community Schools currently uses 20 of the 25 current spaces for student
parking during the day to help alleviate street parking. Hempstead High School is amid a
major construction project and has had 143 parking spaces normally available in their
parking lot out of commission due to construction. Due to the temporary removal of these
parking stalls even more students are now parking in the surrounding neighborhoods. 77
of these 143 parking spaces will be available again in December 2019 when construction
is completed. However, there continues to be shortage of on-site parking for Hempstead
High School students.
The expansion of Usha Parking Lot will provide for an additional 25 parking spots, with
one of these spots being ADA compliant.
BID RESULTS
Sealed informal bids were received on June 13, 2019, for the Usha Park Parking Lot
Expansion Project. Eastern lowa Excavating & Concrete, LLC of Cascade, lowa
submitted the low bid in the amount of $41,872.60, which is 21.94% under the estimate of
probable cost. A summary of the bid proposals received is as follows:
Contractor Base Bid
Eastern lowa Excavating & Concrete, LLC $41,872.60
McDermott Excavating $47,968.10
Drew Cook & Sons Excavating, Co. Inc. $51,308.18
�Midwest Concrete, Inc. $53,387.03
RECOMMENDATION
Through the competitive quotation process for public improvements, this project was
awarded on June 13, 2019 to Eastern lowa Excavating & Concrete, LLC of Cascade,
lowa, in the contract amount of$41,872.60.
BUDGET IMPACT
The estimate of probable cost for the Usha Park Parking Lot Expansion Froject is
summarized below:
Description Cost � Award
Estimate
Construction $53,650.84 $41,872.60
Contingency $5,365.08 $5,365.08
Engineering, Construction Administration & Inspection $8,852.39 $8,852.39
Total Construction Cost $67,868.31 $56,090.07
The funding is as follows:
CIP No. Fund Description Fund
Amount
1001173 Usha Park Development $56,090.07
Director of Finance and Budget Jennifer Larson has identified Fiscal Year 2019 lowa
Communities Assurance Pool credits totaling $82,776 as the funding source. The project
will be included in the City's next budget amendment
ACTION TO BE TAKEN
The City Council is requested to concur in the award the construction contract for Usha
Park Parking Lot Expansion Project to Eastern lowa Excavating & Concrete, LLC in the
amount of$41,872.60.
In accordance with the competitive quotation requirements of lowa Code, Section 26.14, it
is necessary that the award for the Usha Park Parking Lot Expansion Project be officially
recorded in the minutes of the City Council.
cc: Jenny Larson, Budget Director
Marie Ware, Leisure Services Manager
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