Chavenelle Road Hike/Bike Trail Phase I - Initiate Copyrighted
July 1, 2019
City of Dubuque Items to be set for Public Hearing # 3.
ITEM TITLE: Chavenelle Road Hike/Bike Trail Phase I - Initiate
SUMMARY: City Manager recommending initiation of the public bidding
procedure through the lowa Department of Transportation
forthe Chavenelle Road Hike-Bike Trail Phase 1 Project,
and further recommends that a public hearing be set for
July 15, 2019.
RESOLUTION Preliminaryapproval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for July 15, 2019
ATTACHMENTS:
Description Type
Chavenelle Road Hike-Bike Trail Phase 1-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Chavenelle Road Hike Bike Trail Phase 1
lowa DOT Project No. EDP-2100(695)-7Y-31
Initiate Public Improvement Bidding Process
CIP 3602273
DATE: June 25, 2019
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure
through the lowa Department of Transportation for the Chavenelle Road Hike-Bike Trail
Phase 1 Project, and further recommends that a public hearing be set for July 15, 2019.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manage
FROM: Gus Psihoyos, City Engineer � e
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DATE: June 24, 2019
RE: Chavenelle Road Hike Bike Trail Phase 1
lowa DOT Project No. EDP-2100(695)-7Y-31
Initiate Public Improvement Bidding Process
CIP 3602273
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information related
to the Chavenelle Road Hike-Bike Trail - Phase 1 Project and request concurrence to
initiate the public bidding procedure and establish the date for the public hearing.
BACKGROUND
In September 2015, city staff were notified that federal earmark funds from the USDOT
SAFETEA-LU transportation bill were available for a trail project. The City was asked by
East Central Intergovernmental Agency (ECIA) staff if a project could be identified that
would connect to the Mississippi River Trail (MRT). In coordination with ECIA and the
Planning Department, city staff identified Chavenelle Road between the NW Arterial and
Seippel Road as a good candidate for a hike/bike trail. The corridor has gaps in the
sidewalk and no bicycle facilities currently to serve the industrial park.
On September 10th, 2015 DMATS approved the alignment and approved to use the funds
for a grade separated trail. In December of 2015, the Federal Highway Administration
(FHWA) approved the movement of the earmark funds to this project in the amount of
$906,139 for FY 2017. On April 14, 2016 DMATS approved Transportation Alternative
Program funds in the amount of $242,863.00. The total project cost estimate for the
Chavenelle Road Hike/Bike Trail is estimated to be $1,436,262. Below is a table that
shows the planned funding for the total hike/bike trail:
Total Funding Source Amount
FHWA Trail Earmark $ 906,139.00
TAP Grant $ 242,863.00
REAP Grant $ 175,000.00
DICW TIF $ 112,260.00
TOTAL $ 1,436,262.00
DISCUSSION
The Chavenelle Hike/Bike Trail project will involve the construction of a 10-foot-wide
concrete trail on the north side of Chavenelle Road from IA 32 (NW Arterial to Seippel
Road). The project is planned to be constructed in two phases and will provide a multi-
modal connection to the NW Arterial Hike/Bike Trail, the Bergfeld Pond Trail and Seippel
Road. Ultimately the trail will provide a connection to the SW Arterial. This trail will connect
users to the Mississippi River Trail.
Phase 1 of the project will construct improvements from Seippel Road to Radford Road
in FY 2020 and will not be affected by the future reconstruction of Chavenelle Road
between Radford Road and NW Arterial (IA 32) whether a 4-lane or 3-lane road diet is
constructed in 2020.
The phase 1 project included public outreach to property owners affected by temporary
and permanent easements. City staff met with affected property owners one on one to
accommodate the project and property owner needs.
The project is scheduled to be bid by the lowa DOT in Ames, IA on July 16t". Due to the
amount of construction in the state due to flooding and delays, IDOT has recommended
a late start date of March 15, 2019. It is anticipated that contractors will probably wait until
the spring of 2020 to start work.
PROJECT SCHEDULE
The schedule for the project is as follows:
lowa DOT Advertisement for Bids June 25, 2019
Initiate Public Bidding Process July 1, 2019
Notice of Public Hearing on Plans & Specifications July 5, 2019
City Public Hearing on Plans & Specifications July 15, 2019
lowa DOT Receipt of Bid Proposals (Bid-Letting) July 16, 2019
City Award Contract (Subject to lowa DOT Approval) August 5, 2019
Project Completion Date November 30, 2020
2
RECOMMENDATION
I r�cnmm�nd City Council concurrence with initi�tinc�the public bidc�ing procPdure through
th� lowa DOT and set July 15, 2019, �s tMe dat� for a public hearin� on ihe Chavenelle
Road HikP-Bik� Tr�il - Phase 1 Proj�ct.
BUDGET IMPACT
The estimate of probable cost for the ChavenellP Ro�d Hike-�ik�; Trail - Phase 1 Proj�ct
is summarized in the following tabl�::
Description Cost Estimate
Construction -� Phase I $ 699,529.U0
Contin ency (1U%) 69,952.90
Construcfiion Er� ineering & Inspection 115,785.00
Propert Eas�ments 25,160.37
Total Construction Cost Estimate $ 910,427.27
The prc�posed projEct funding is summarized as follows:
CIP Fund Description City IDOT Total
3602273 Chavenelle Trail $ 202,213.75 $708,213.52 $910,427.27
ACTION TO BE TAKEN
The �ity Council is requested to concur with initiating the public; bidding pracedure
through the lowa DOT �nd set the d�t� for a public hearing �n the Chavenelle F�oad Hike-
�ike Trail - Phase 1 Prc�j�ct thrc�ugh adoption of tlle �attached resolutior�.
F'repared by Jon Di�nst, PE
cc: Jenny L�rson, Finance and Budget Director
John Klostermann, Public Works Dir�cfi�r
M�rie W�re, L�isur� S�rvices M�n�ger
Laur� C�rstens, Pl�nninc� SeivicEs Manager
Bob Schi�sl, Assi�tant City Engineer
3
RESOLUTION NO. 249-19
CHAVENELLE ROAD HIKE -BIKE TRAIL – PHASE 1 PROJECT
IOWA DOT PROJECT NO. EDP -2100(695)-7Y-31
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Chavenelle Road Hike -Bike Trail – Phase 1 Project in the estimated amount
$699,529.00, are hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
A public hearing will be held on the 15th day of July, 2019, at 6:00 p.m. in the Historic
Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at
which time interested persons may appear and be heard for or against the proposed
plans and specifications, form of contract and estimated cost of said Project, and the
City Clerk be and is hereby directed to cause the attached notice of the time and place
of such hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published• not less than four days nor more than
twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Passed, adopted and approved this the 1St day of July 2019.
Attest:
Kevin irnstahrOMC, ity Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE CHAVENELLE ROAD HIKE-BIKE
TRAIL — PHASE 1 PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Chavenelle Road Hike-Bike Trail — Phase 1 Project, lowa DOT
Project No. EDP-2100(695)-7Y-31 in accordance with the provisions of Chapter 26,
Code of lowa, at 6:00 p.m., on the 15�h day of July, 2019, in the Historic Federal Building
Council Chambers (second floor), 350 West 6�h Street, Dubuque, lowa. Said proposed
plans, specifications, form of contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may appear and file objections
thereto.
The scope of the Project is as follows:
. Construct a grade separated PCC multi-use trail from Seippel Road to
Radford Road on the north side of Chavenelle Road.
. 8900 SY of 5" PCC Recreational Trail
. 1528 SY of 8" PCC Driveway
. 8,157 LF of Silt Fence
. 1 .9 Acres of Urban Seeding
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 1 S� day of July 2019.
Kevin S. Firnstahl, CMC, City Clerk