The URL can be used to link to this page

Clean Water Awareness and Education Campaign Grant for Bee Branch Watershed Beekeepers Campaign Copyrighted July 15, 2019 City of Dubuque Consent Items # 9. ITEM TITLE: Clean WaterAwareness and Education Campaign Grant forthe Bee Branch Watershed Beekeepers Campaign SUMMARY: City Manager recommending approval of an application to the lowa Department of Natural Resources for a Clean WaterAwareness and Education Campaign Grantto launch the Bee Branch Watershed Beekeepers Program. RESOLUTION Authorizing a Clean WaterAwareness and Education Campaign Grant application to the lowa Department of Natural Resources for the Bee Branch Beekeepers Campaign SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt Resolution(s) ATTACHMENTS: Description Type IDNR GrantApplication for Beekeepers Campaign- City Manager Memo MVM Memo Staff Memo Staff Memo Application Supporting Documentation Resolution Resolutions Dubuque THE CITY OF � uI�AaMca cih DuB E � � I � � I Maste iece on the Mississi i Zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Clean Water Awareness and Education Campaign Grant for the Bee Branch Watershed Beekeepers Campaign DATE: July 9, 2019 Bee Branch Project Communications Specialist Kristin Hill recommends City Council approval of an application to the lowa Department of Natural Resources for a $75,000 Clean Water Awareness and Education Campaign Grant to launch the Bee Branch Watershed Beekeepers Program. The grant requires a total match of at least 40% of the DNR request. The source for this match has been identified, mostly in-kind. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Kristin Hill, Bee Branch Project Communications Specialist THE CTTY OF Dubuque �" ui��eNe�ary DUB E 'il��i;' Masterpiece on the Mississippi Z°°' Z°'Z 2013 2017 TO: Mike Van Milligen, City Manager FROM: Kristin Hill, Bee Branch Project Communications Specialist DATE: July 9, 2019 RE: Clean Water Awareness and Education Campaign Grant for the Bee Branch Watershed Beekeepers Campaign INTRODUCTION This memo transmits for City Council review and approval, an application to the lowa Department of Natural Resources (IDNR) for a $75,000 Clean Water Awareness and Education Campaign Grant to launch the Bee Branch Watershed Beekeepers Program. BACKGROUND The DNR is offering an opportunity for lowa groups to receive financial assistance to launch clean water awareness campaigns and education programs. It is funding projects that will use innovative methods for reaching diverse audiences and stakeholder groups. These grants were developed after the DNR contracted with the University of Northern lowa to survey lowa's residents in 2015 to measure their knowledge of water quality and identify potential behavior changes. This is the next step in the Nonpoint Source Management Plan. The survey will be repeated when grant- based educational campaigns are completed to track progress. The first round of Education Campaign contracts were awarded in Dec. 2018 and projects are ongoing. DISCUSSION The care and protection of the natural resources in our watersheds are essential to maintain the health and well-being of all living things, both now and in the future. The Bee Branch Watershed is approximately 6.5 square miles -- all within the city limits -- and includes over 12,000 properties. More than 50 percent of Dubuque residents either live or work in the watershed. Pollution from stormwater can have a major effect on our environment. Stormwater that drains out of our alleys, and off our roofs, yards, streets, and parking lots, flows directly from the storm drain to our creeks and, ultimately, to the Mississippi River. There are many things residents can do to help care for the health of the watershed. Several new public spaces have been developed through the Bee Branch Watershed Flood Mitigation Project. Examples include the mile-long Bee Branch Creek Greenway 1 and the 32"d St. Detention Basin. These spaces provide the opportunity for recreation and the enjoyment of nature. Watershed residents can help keep these public spaces and the Bee Branch Creek healthy, clean, and safe by decreasing pollution and reducing stormwater run-off. An awareness campaign and education program will help residents consider how their actions impact the watershed. Small changes by many people produce big results, and residents can and do make a difference in the health of the Bee Branch Watershed. Over the 18-month timeframe of the DNR grant, the Beekeepers awareness and education campaign will target the Bee Branch Watershed. The campaign's focus will be on watershed health, pollution prevention, adopting good habits, and cultivating a connection to nature. This will be achieved through targeted communications; unique recreational, educational and volunteer opportunities; a public pledge; certification program; and partnerships with schools, businesses, and community organizations. BUDGETIMPACT The City of Dubuque is eligible for up to $75,000 in DNR funds. The grant requires a total match of at least 40 percent of the DNR request. The match can be provided as a combination of in-kind and cash. The cash match must be a minimum of 10 percent of the required match amount. As part of the project to install a hike/bike trail from Sycamore Street to 15�h Street, past the Alliant Solar Field, (CIP 102-2673) interpretive signs are to be installed at an approximate cost of$3,000.00. This planned expense will serve as the required cash match. The in-kind match is a combination of salary and benefits, the printing and distribution of existing publications, and Leisure Services programming supplies. The project cost breakdown is as follows: IDNR Grant Funds Requested $ 75,000 Cash Match (Interpretive Signs) $ 3,000 In-Kind Match $ 53,470 Total Project Costs $131 ,470 RECOMMENDATION Staff recommends City Council approval of an application to the lowa Department of Natural Resources for a $75,000 Clean Water Awareness and Education Campaign Grant for the Bee Branch Watershed Beekeepers Campaign. REQUESTED ACTION The requested action is for City Council approval of the enclosed resolution in support of this grant application. Enclosures CC: Jenny Larson, Budget Director Steve Sampson Brown, Project Manager Deron Muehring, Civil Engineer Randy Gehl, Public Information Officer Marie Ware, Leisure Services Manager 2 Prepared by: Kristin Hill, Communications Specialist, Address: 50 W. 13th St, Dubuque, IA 52001, Telephone: 563-690-6068 Return to: Kevin Firnstahl, City Clerk, Address: 50 W. 13th St, Dubuque, IA 52001, Telephone: 563-589-4121 RESOLUTION NO. 255-19 AUTHORIZING A CLEAN WATER AWARENESS AND EDUCATION CAMPAIGN GRANT APPLICATION TO THE IOWA DEPARTMENT OF NATURAL RESOURCES FOR THE BEE BRANCH BEEKEEPERS CAMPAIGN WHEREAS, the Iowa Department of Natural Resources administers the Clean Water Awareness and Education Campaign Grant for the Bee Branch Beekeepers Campaign; and WHEREAS, the City of Dubuque has adopted the 2017 Comprehensive Plan that includes goals for increasing eco -education programming, particularly for children; and WHEREAS, the City of Dubuque City Council Goals 2024 includes Partnership for a Better Dubuque and Bee Branch "Beekeepers" Initiative as a Management in Progress; and WHEREAS, the City Council finds that an application to the Iowa Department of Natural Resources for Clean Water Awareness and Education Campaign funds for the Bee Branch Beekeepers Campaign is in the best interest of the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The City Manager is hereby authorized to sign and submit an application to the Iowa Department of Natural Resources for Clean Water Awareness and Education Campaign funds for the Bee Branch Beekeepers Campaign. Section 2. That in the event said application is approved, the City Council hereby provides its written assurance that the campaign will be completed within the eighteen (18) month period of the grant and in accordance with state requirements. Passed, approved, and adopted this 15th day of July, 2019 Attest: oy D. Buol, Mayor lowa Department of Natural Resources Clean Water Awareness and Education Campaign Grant Application Solicitation Applications due by 4:30 PM, May 31, 2019 Send Application and Attachments Electronically to: steven.konradv@dnr.iowa.¢ov 1. PROIECT Project Title: Bee Branch Beekeepers Campaign: Creating a Swarm! Project Location: Dubuque, lA 2.APPLICANT STATUS INFORMATION Lead Entity: Cityof Dubuque Type of Public Entity: City Government Targeted Area: Bee Branch Watershed 3.APPLICANT CONTACT INFORMATION Applicant Mailing Address: 50 W. 13`h St. Contact Person: Kristin Hill City, State, Zip: Dubuque, IA 52001 Telephone #: 563-690-6068 Email: khill@cityofdubuque.org County: Dubuque Fiscal Agent (if not applicant): DU NS#: 093105302 4. DESCRIPTION &COSTS Project Description: (Maximum of 100 words summarizing the project and use of funds) The Beekeepers Campaign will target the Bee Branch Watershed, where over 50% of Dubuque residents either live or work. The watershed includes racially diverse neighborhoods where many residents are considered low income. The campaign's focus will be on watershed health, pollution prevention, adopting good habits, and cultivating a connection to nature. This will be achieved through targeted communications; unique recreational, educational and volunteer opportunities; a public pledge; certification program; and partnerships with schools, businesses, and community organizations. Upon a successful campaign, we hope to establish a Beekeepers Program to keep the buzz going and grow our swarm. Summary of Proiect Costs (lncludin¢Required 40% Match): DNRCIean WaterAwareness and Education Funds Requested: $ $�5,000 Local Share (minimum 40%of DNR request): Cash Match: (minimum 10% of the Match Total) $ 3,000 In-Kind Match: (minimum total 40%when added to Cash Match) $ $53,470 Total Project Cost: $ $131,470 5. GRANT SOLICITATION TIMELINE Event Date Grant Solicitation announced for eligible Applicants March 28, 2019 Grant Application due date May 31, 2019 Grant Application evaluation by lowa DNR and selection of the Successful �une 3, 2019 to July, 2019 Applicant(s) Notification of Successful Applicant and all Applicants of intent to award No later than August 30, 2019 Drafting of Contract, Environmental Protection Commission review, and execution of Contract (start of Contract) No later than October 15, 2019 Term of Contract with the Successful Applicant (end of Contract) End no later than April 30, 2021 lowa DNR 2019 Spring Education Grant Application—Page 1 ATTACHMENT 1: GRANTAPPLICATION CERTIFICATION LETTER Date: S/30/2019 STEVEN KONRADY, ISSUING OFFICER Department of Natural Resources Wallace State Office Building 502 E. 9`h St. Des Moines, IA 50319-0034 Re: Grant Application: Clean Water Awareness and Education Campaign Grant GRANT APPLICATION CERTIFICATION Dear STEVEN KONRADY: I certify that the contents of the Application submitted on behalf of the Citv of Dubuque (Applicant) in response to the Department of Natural Resources Grant Application Solicitation for the implementation of a Clean Water Awareness and Education Campaign are true and accurate. I also certify that the Applicant has not knowingly made any false statements in its Application. Certification Regarding Debarment 6. I certify that, to the best of my knowledge, neither Applicant nor any of its principals: (a) are presently or have been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal or State Agency; (b) have within a three year period preceding this Application been convicted of, or had a civil judgment rendered against them for commission of fraud, a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, violation of antitrust statutes; commission of embezzlement, theft, forgery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are presently indicted for or criminally or civilly charged by a government entity (federal, state, or local) with the commission of any of the offenses enumerated in (b)of this certification;and (d) have not within a three year period preceding this Application had one or more public transactions (federal, state, or local) terminated for cause. This certification is a material representation of fact upon which the lowa DNR has relied upon when this transaction was entered into. If it is later determined that Applicant knowingly rendered an erroneous certification, in addition to other remedies available, the lowa DNR may pursue available remedies including suspension, debarment, or termination of the contract. Certification Regarding Registration, Collection, and Remission of Sales and Use Tax 7. Pursuantto/owaCodesections423.2(10)and423.5(8) (2009)aretailerinlowaoraretailermaintainingabusiness in lowa that enters into a contract with a state agency must register, collect, and remit lowa sales tax and lowa use tax levied under lowa Code chapter423 on all sales of tangible personal property and enumerated services. The Act also requires Applicants to certify their compliance with sales tax registration, collection, and remission requirements and provides potential consequences if the certification is false or fraudulent. By submitting an Application in response to the grant offering, the Applicant certifies the following: (check the applicable box) ❑ Applicant is registered with the lowa Department of Revenue, collects, and remits lowa sales and use taxes as required by lowa Code Chapter432; or � Applicant is not a "retailer" or a "retailer maintaining a place of business in this state"as those terms are defined in lowa Code subsections 423.1(42) and(43). lowa DNR 2019 Spring Education Grant Application—Page 2 A ica nt a so ac now e es t at t e lowa DN R ma ec a re t ei r A ication or resu ti n contract voi i t e pp � Y pp � a ove certi ication is a se. T e A ica nt a so u n ersta n s t at ra u u ent certi ication ma resu t i n t e lowa pp Y DN R or its re resentative i i n or a ma es or reac o contract i n a ition to ot er reme ies ava i a e to lowa p � � DNR. Certi ication Re a r i n Fe era Ru es a n Re u ations g g g 8. T e A ica nt certi ies t at t e A ication a n a n resu ti n contract wi a ere to a e era ru es a n pp pp Y � re u ations s eci ica as it erta i ns to Section 319 u n i n .T is i nc u es ut is not i m ite to ru es as it re ates � � p Y p � > > to usi n a su contractor. � Fisca A ent Desi nation g g 9. T e lowa DN R un erstan s t at E i i e A icants sometimes re on ot er or anizations to er orm inancia � pp Y � p ma na ement or serve as isca a ent or t e E i i e A ica nts e i ne as: � � � pp � « • » . . . . . Fisca A ent mea ns a n e a entit u n er lowa aw t at is su ect to a n a n n ua i n e en ent t i r - � Y � Y J p a rt a u it a n is accou nte or consistent wit Govern ment Au iti n Sta n a r s. p Y � T e G ra nt A ication s a i enti t e isca a ent o r i na ncia a m i n istrator t at wi e uti ize to ma na e a n pp Y � � Y u n s t at ma e awa r e u rsua nt to t is G ra nt. I t e E i i e A ica nt wi not er orm t at u nction t e Y p � pp p � 0 owi n con itions s a e met: � 1 Suc isca a ent or i na ncia a m i n istrator � a. m ust e a e a entit u n er lowa aw a n � y . must ac now e e in writin an a reement etween t e DN R an a success u a icant un er t is � � Y � pp Grant an � 2 A u n s a m i n istere or ma na e suc isca a ent or i na ncia a m i n istrator u rsua nt to t is � Y � p re ations i • p• a. s a esu 'ecttoanannua in e en entt ir - art au itan J p p y . s a e accou nte or consistent wit Govern ment Au iti n Sta n a r s. � . Sincere � y� 9 q�s.n,e. Y� !. � 4F D : 2 1 ate 5 30 0 9 Na me: Kristi n H i Tit e: Bee Bra nc Com m u n ications S ecia ist p Entit : Cit o Du u ue P one N u m er: 563-690-6068 y y a . th • . • • Street A ress. 50 W. 13 St. Emai A ress. i cit o u u ue.or v a � Cit State Zi : Du u ue IA 52001 We site: www.cit o u u ue.or Y p q � y a � lowa DN R 2019 Sprin Education Grant Application—Pa e 3 g g ATTACHMENT 2: RISK ASSESSMENT QUESTIONNAIRE Federal regulation 2 CFR 200.331 requires pass-through entities to conduct a risk assessment of each sub-recipient. Please complete and return the questionnaire as part of your grant application. If questions arise while completing the questionnaire please contact Jen Kopp, lowa Department of Natural Resources, at 515.725.8208 or ie n.kopp(a)d nr.iowa.eov. Grant Applicant Risk Assessment Questionnaire A. Was an audit performed in the prior fiscal year? If�, please provide a copy of your audit report. �Yes ❑No B. If no, please answer the following questions. If the answer to any individual question is no, please provide a brief explanation of your entity's process related to that question. 1. Are the accounting records maintained on a current basis? ❑Yes ❑No: xt. 2. Are bank accounts reconciled by an employee who does not sign checks, handle or record cash? ❑Yes ❑No: �lick here to enter text. 3. Are reconciliations reviewed and approved by a person who is not responsible for receipts and disbursements? ❑Yes ❑No: ��._ 4. Are inventory counts verified by persons independent of those in charge of the inventory records? ❑Yes ❑No: Click here to er 5. Are capital assets tested periodically by an individual having no responsibility for the assets? ❑Yes ❑No: Click here to enter text. 6. Are capital expenditures authorized by appropriate officials and the governing body? ❑Yes ❑No: Click here to enter text. 7. Is a physical inventory taken periodically (at least annually) and reconciled to detailed capital asset records? ❑Yes ❑No: 8. Is a list of receipts prepared by the mail opener? ❑Yes ❑No: Clickhere 9. Is an independent reconciliation of recorded receipts to the initial listing performed? ❑Yes ❑No: .;lick here to enter text. 10. Is a restrictive endorsement placed on each incoming check upon receipt? ❑Yes ❑No: Click here to enter text. 11. Are responsibilities for the disbursement/expenditure approval function segregated from those for the voucher preparation and purchasing functions? ❑Yes ❑No: Click here to enter text. 12. Are responsibilities for reconciling disbursements/expenditures with the check/warrant register segregated from those preparing the vouchers? ❑Yes ❑No: 13. Is final approval for payment made by a different individual than the check/warrant signer? ❑Yes ❑No: Clickhere 14. Are all disbursements/expenditures required to be supported by invoices or other documentation? ❑Yes ❑No: Click here to enter text. lowa DNR 2019 Spring Education Grant Application—Page 4 • • • • • . oes t e erson reviewi n t e c a i ms ave su icient now e e o e era a n state ra nt . . . . . � re u i re m e nts a ws a n re u at i o n s to ete rm i n e cost a owa i it . � . • ic ere to enter text. es o. . . . . . . re su orti n ocu ments or c a i ms e ective ca nce e at t e ti me o a rovi n t e a ment to . � reve nt t e i r re u se. . • ic ere to enter text. es o. . . . � . re co ntro s m a i nta i n e ove r t e s u o u n u se a n vo i e c ec s wa rra nts. . • ic ere to enter text. es o. . . . . � . re s a a r i e s a rove t e ove r n i n o o r u -t i m e a n a rt-t i m e e m o e e s. . • ic ere to enter text. es o. . . � . re t i m e s e ets u s e a n a rove a ro r i a te e rs o n n e . . • ic ere to enter text. es o. . . . . � . re i n a n c i a re o rts rev i ewe a n a rove a t a ro r i a te eve s o m a n a e m e n t. . • ic ere to enter text. es o. . . . . . . � . s m a n a e m e nt co m m i tte to rov i i n ro e r stewa r s i o r ro e rt a c u i re w it e e ra a wa r s. . • ic ere to enter text. es o. . . . . . . . . . . . re accu rate recor s ma i nta i ne or a ac u isitions a n is ositions o ro ert ac u i re wit e era � awar s. . • ic ere to enter text. es o. . . . . . � . s a sica i nventor o e u i ment erio ica ta en a n com a re to ro ert recor s. . • ic ere to enter text. es o. . . . . . . re roce u res esta i s e to e n s u re t e e e ra awa r i n a e n c i s a ro ri ate re i m u rse o r . . . . . � is ositions o ro ert ac u i re wit e era awa r s. . • ic ere to enter text. es o. . . . . . re ueste cou a certi ication rom t e onor e o ta i ne or ot er roce u res e er orme to � . . . . . � i enti w et er matc i n contri utions a re rom non- e era sou rces. . • ic ere to enter text. es o. . . . . . . ave roce u res ee n esta i s e to ve ri ve n o rs rovi i n oo s a n se rvi ces u n e r t e awa r ave � not een sus en e or e a rre t e e era overn ment. . • ic ere to enter text. es o. � � ; �r� �� . �: �: � i natu re: ate: �. . . . . . . . . om ete : risti n i it e: ee ra nc om m u n ications ecia ist . . . one u m er: - - ma i : i cit o u u ue.or lowa DN R 2019 S rin Education Grant A lication-Pa e 5 p g pp g ATTACHMENT 3: BU DG ET TE M PLATE A budget must be included with your application. Include a narrative of how the DNR funds will be used, and sources and type of match for the entire project. Use the table below along with your narrative, or include your own budget sheet. Narrative: The DNR funds will be used to carry out an 18-month Bee Branch Beekeepers communications campaign that will help residents understand that they live in a watershed and that their actions positively and negatively impact water quality. Plans include the development of a Bee Branch Watershed Beekeepers website that will serve as an information hub and the place where residents, businesses, and community organizations will go to take a public pledge to be a Beekeeper—a commitment to act as a good steward of the watershed. The website will have a mapping component so upon taking the Beekeeper pledge and entering an address, a dot will appear on the map identifying all residents, businesses, and community partners who have pledged to be a Beekeeper. Additional DNR funds will be used for an annual contract for exterior bus advertising with The Jule, an annual contract for two rotating static billboards in the watershed, a minimum of two 4-page direct mail Beekeepers newsletters that will be mailed to over 13,000 addresses in the watershed, direct mail postcards to promote Beekeepers events and programs, and an additional print budget for items such as Beekeepers window clings for businesses, yard signs for residents, event and program posters, and other Beekeepers items and publications needed to support the campaign. The City will utilize its existing Bee Branch Watershed social media channels including Facebook,Twitter, and Nextdoor.com.The option of utilizing Snapchat and Instagram will be explored. There are plans to use DNR funds for Facebook ads and Snapchat filters. An important part of the campaign will be communicating and connecting with businesses and community organizations to promote best management practices and help them understand why the Bee Branch Creek Greenway and a healthy watershed will stimulate investment and is good for business. These highly visible and consistent communication efforts will help raise awareness. Awareness is great, but it takes more than information to inspire action. In order to cultivate a connection between residents and nature, we will offer a unique variety of educational, recreational, and volunteer opportunities. The City of Dubuque will use DNR funds for contracts with community partners and experts such as the National Mississippi River Museum &Aquarium, Dubuque County ISU Extension & Outreach, Audubon Society, Dubuque County Conservation Board, Fever River Outfitters, and others. We will seek to offer programs that support wildlife conservation and habitat restoration, such as monitoring mussel silos in the Bee Branch Creek and helping residents create spaces where birds, butterflies and other wildlife thrive. Volunteer opportunities could include tree plantings, water quality monitoring, and neighborhood cleanup events. Recreational opportunities could include family fishing events, kayak and canoeing, a Sk plogging race, festivals, rubber duck or homemade boat races, and more. IDNR funds will be used to purchase supplies for programs such as water testing kits, rain barrel supplies, fishing equipment, wildlife and habitat education materials, and seeds and native plantings. The City of Dubuque's in-kind match will include salary and benefits for the following Leisure Services staff: parks manager, horticulturalist, park foreman, and part-time recreation field supervisors. It will also include approximately 72 hours for an engineering assistant to conduct monthly water quality testing (the results will be available on the Beekeepers website and used foreducational programming), and approximately400 hours forthe Bee Branch Watershed Flood Mitigation Project communications specialist. The communications specialist will dedicate an average of 5 hours per week to the Beekeepers campaign.This person will perform all communications in-house including media buying, copywriting, website development and design, graphic design, social media, and program and event promotion. Additional in-kind match includes the Leisure Services recreation winter/spring, summer and fall brochures where all Beekeepers programs will be published, and the existing Bee Branch Watershed newsletter which will promote the lowa DNR 2019 Spring Education Grant Application—Page 6 Beekeepers campaign, events, and programs. The Leisure Services department will also supply a $500 in-kind supply match. The City's $3,000 cash match is the cost of three interpretive signs what will be installed along the multi-use trail being constructed at the Lower Bee Branch Creek around the 16`h St. Detention Basin/Bee Branch Pond. This new trail will connect Sycamore St. to E. 12`h St. and over to the Historic Millwork District. Through these efforts and more we aim to raise awareness, connect residents to nature through programming, and to inspire people to take action.To take the Beekeepers pledge, participate in a Beekeepers certification program (a volunteer leadership opportunity), and to take specific actions in their day-to-day that will help create a healthier watershed and more resilient community. The DNR funds will provide a solid foundation for establishing an ongoing Beekeepers Program, so after the grant is completed community members can continue to be engaged and have opportunities for learning, fun, and volunteerism in the Bee Branch Watershed. Budget Year�s): Match Information Budget Category Total Cost/Item DNR Request In-Kind Match' Cash Matchz Total Match3 Salary & Benefits: $35,320 $35,320 $35,320 ,icer te� Click ne R he�� Click here to � Indirect Costs: enter t �nter te enter text. enter text. Travel/Training: Click he 'c here Click here to Click here to �nter text Supplies: $4,000 $3,500 $500 ck here tc $500 �nter text. Publication, distribution, $64,150 $46,500 $17,650 ck here to $1��650 or other media costs: �nter text. Click here ck here to Click here to Contractual: $25,000 $25,000 enter te �nter text. enter text. Equipment (single items �k here to Click here to Click here ck here to Click here to greaterthan $5,000 each): entertext. enterte e Other: 3,000 $3,000 $3,000 Totals: $131,470 $75,000 $53,470 $3,000 $56,470 Total Project Cost: $131,470 Notes: 1. In-Kind Match: Value of local contributions to planned campaign by all partners not provided as cash 2. Cash Match:Total must be a minimum 10% of required match amount 3. Total Match:Total must be at least 40% of DNR request Example: Max request$75,000;Total Match required =40% or$30,000; Minimum Cash Match required 10% of$30,000 or$3000; remaining$27,000 match required can be provided as a combination of in-kind or cash Salary & Benefits, Indirect Costs, and Travel/Training categories included for match purposes onlv. These are not valid categories for DNR Request funds for this grant. Applicants who can demonstrate a higher level of financial and /or in- kind support may be considered as more competitive. lowa DNR 2019 Spring Education Grant Application—Page 7 SECTION 1: Introduction 1.1 Purpose The purpose of this Grant Application Solicitation is to receive Applications from Responsible Applicants to provide the subawarded services described in Section 2 of this document to the lowa DNR.The lowa DNR intends to subaward a Contract(s) beginning no later than October 15, 2019 and ending 18 months following the contract start date. As a result of this Grant Application Solicitation, it is anticipated that the lowa DNR will notify applicants of the intent to award no later than August 30, 2019. Back¢round: In 2015, the University of Northern lowa (UNI) conducted a survey of lowa's residents on behalf of DNR to measure public knowledge of water quality and identify potential for behavior change. The next step, as outlined in Objective 2.5 of Goal 2 of lowa's Nonpoint Source Management Plan (NPSMP), is to develop and execute an educational campaign targeted toward knowledge and behavior gaps identified in the survey.The NPSMP calls for the survey to be replicated after the educational campaign has been underway for approximately 5 years as a way to track progress made by the campaign. To advance this effort, DNR seeks to grant awards to eligible local entities to develop and implement locally-led, Clean Water Awareness and Education programs. The goal of the educational campaign is to improve public knowledge of and promote actions to reduce nonpoint source pollution and improve water quality.The DNR seeks projects that will employ innovative methods for reaching diverse audiences and stakeholder groups. The first round of Successful Applicants were awarded contracts in December, 2018 and projects are ongoing. 1.2 Definitions For the purposes of this Grant Application Solicitation and the resulting Contract(s), the following terms shall mean: "ApplicanY' means any Public Entity that submits a Responsive Application to the lowa DNR in response to this Solicitation. Each Applicant must identify the fiscal agent for any Contract resulting from this Solicitation, and will be responsible for any reporting requirements and work products. Each Applicant must have a federal DUNS number, which can be obtained here: (http://fed�ov.dnb.com/webform). "Application" or"Proposal" means the ApplicanYs documentation submitted in response to the Grant Application Solicitation as their request for consideration for grant funding. "ContracY'or"Subaward" means the subaward contract(s) entered into with the successful Applicant(s) pursuant to this Solicitation.The "subaward" terminology specifically refers to those contracts where the primary grant recipient passes funds through to a subrecipient or contractor, and will be interchangeable with "contracY' or "subaward contracY'for the purposes of this grant application solicitation. "Eligible ApplicanY' means any Applicant that is a qualifying Public Entity. "Grant" means the Clean Water Awareness and Education Campaign Grant established by the lowa DNR using Section 319 of the Clean Water Act grants. "Grant Application Solicitation"or"Solicitation" means this solicitation for Grant Applications and any attachments, exhibits, schedules or addenda hereto. "lowa Department of Natural Resources" or"lowa DNR" means the agency identified on the Grant Application Solicitation cover sheet that is issuing the Solicitation. "Public Entity" includes: county governments, city governments, and lowa Code Chapters 28E, 28H, and 281 entities. lowa DNR 2019 Spring Education Grant Application—Page 8 "Responsible ApplicanY' means an Applicant that has the capability in all respects to perform the requirements of the Contract. In determining whether an Applicant is a Responsible Applicant, the lowa DNR may consider various factors including, but not limited to: the ApplicanYs capabilities and qualifications to provide the goods or services requested, the ApplicanYs integrity and reliability, the past performance of the Applicant and the best interest of the lowa DNR and the State, and the ApplicanYs eligibility as a Public Entity. "Responsive Application" means an Application that complies with the material provisions of this Grant Application Solicitation. "State" means the State of lowa and all state agencies, boards, and commissions. "Successful ApplicanY' means an Applicant that was recommended for funding and subsequently awarded a contract as a result of this Solicitation. "Watershed" means a geographic area of land, water, plants and animals within the confines of a drainage divide. Watershed boundaries define the aerial extent of surface water drainage to a point and always follow the highest ridgeline around the stream channels and meet at the lowest point of the land where water flows out of the watershed. "Watershed Management Authority"or"WMA" means a watershed management authority formed in accordance with lowa Code Chapter 466B Subchapter II and that has completed all of its required filings with the lowa Secretary of State pursuant to the provisions of lowa Code section 28E.8. Appendix A includes Subchapter II of lowa Code chapter 466B. 13 Overview of the Grant Application Solicitation Process Eligible Applicants will be required to submit their Applications in electronic format to the Issuing Officer. It is the lowa DNR's intention to evaluate Applications from all Responsible Applicants that submit timely Responsive Applications in accordance with Section 3, Evaluation of Applications. 1.4 Background Information This Solicitation is designed to provide Applicants with the information necessary for the preparation of competitive Applications. Successful Applicants will be expected to work with the lowa DNR to develop a final product that includes the elements described in Section 2. The purpose of this Solicitation is to request Applications for evaluation by lowa DNR to award planning money to Successful Applicants.Total funding for contracts awarded by the lowa DNR as a result of this Solicitation process is anticipated to be up to$225,000.The maximum request for award for this Solicitation should be no greater than $75,000. 1.5 Administrative Information 1.5.1 Technical Guidance-The Issuing Officer identified in the Grant Application Solicitation cover sheet is the primary contact for questions about this Solicitation and the submission or document preparation processes. 1.5.2 Grant Solicitation Timeline-The dates provided in the Solicitation Timeline on the Solicitation cover sheet are provided for informational and planning purposes only.The lowa DNR reserves the right to change the dates. If the lowa DNR changes any of the deadlines for Applicant submissions, the lowa DNR will issue an addendum to the Solicitation. 1.53 Amendment to the Solicitation -The lowa DNR reserves the right to amend the Solicitation at any time using an addendum. The Applicant shall acknowledge receipt of all addenda in its Application. If the lowa DNR issues an addendum after the due date for receipt of Applications, the lowa DNR may, in its sole discretion, allow Applicants to amend their Applications in response to the addendum. lowa DNR 2019 Spring Education Grant Application—Page 9 1.5.4 Amendment and Withdrawal of Application -An Applicant may not amend its Application at any time after the Application is submitted. Applicants must notify the Issuing Officer in writing prior to the due date for Applications if they wish to completely withdraw their Application. 1.5.5 Costs of Preparing the Application -The costs of preparation and delivery of the Application are solely the responsibility of the Applicant. 1.5.6 Submission of Applications-The lowa DNR must receive the Application at the Issuing Officer's electronic mail address identified on the Solicitation cover sheet no later than the "Grant Application Due Date" and time listed on the Solicitation cover sheet.This is a mandatory requirement and will not be waived by the lowa DNR. Any Application received after this deadline will be rejected. It is the ApplicanYs responsibility to ensure that the Application is received prior to the deadline. Applicants must submit files as Adobe PDF or MS Word documents as described in Section 2 of this Solicitation. Emails containing large files, emails including many recipients or files that are suspected of containing viruses may be rejected by the state's electronic mail system. Applicants are solely responsible for ensuring delivery to the Issuing Officer by the time and date described in this Solicitation, and DNR is not responsible for Applications that may be blocked by filters, restricted by size, or otherwise determined to be undeliverable by the State of lowa Office of the Chief Information Officer automated systems and administrators. Applicants must furnish all information necessary to enable the lowa DNR to evaluate the Application. Applications that fail to meet the mandatory requirements of the Solicitation will be rejected. Oral information provided by the Applicant shall not be considered part of their Application unless it is provided in writing. 1.5.7 Disqualification -The lowa DNR may reject outright and not evaluate an Application for reasons including without limitation: • The Applicant fails to deliver the Application by the due date and time. • The Applicant fails to deliver a budget proposal. • The Application is not compliant with the requirements of the Solicitation. • The Application limits the rights of the lowa DNR. • The Applicant fails to timely respond to the lowa DNR's request for information, documents, or references. • The Applicant fails to include any signature, certification, authorization, stipulation, disclosure, or guarantee requested in Section 2 of this Solicitation or in the Certification Letter. • The Applicant presents the information requested by this Solicitation in a format inconsistent with the instructions of the Solicitation or otherwise fails to comply with the requirements of this Solicitation. • The Applicant provides misleading, inaccurate, or unbalanced responses. • The lowa DNR determines that the content is in any way misleading or inaccurate through a verification process. • There is insufficient evidence (including evidence submitted by the Applicant and evidence obtained by the Evaluation Committee from other sources) to satisfy the lowa DNR or any member of the Evaluation Committee that the Applicant is properly qualified to satisfy the requirements of the Solicitation. 1.5.8 Nonmaterial Variances-The lowa DNR reserves the right to waive or permit cure of nonmaterial variances in the Application if they judge it to be in its best interest to do so. Nonmaterial variances include minor informalities that do not affect responsiveness, that are merely a matter of form or format, that do not change the relative standing or otherwise prejudice other Applicants, that do not change the meaning or scope of the Solicitation, or that do not reflect a material change in the requirements of the Solicitation. In the event the lowa DNR waives or permits cure of nonmaterial variances, such waiver or cure will not modify the Solicitation requirements or excuse the Applicant from full compliance with Solicitation specifications or other contract requirements if the Applicant is ultimately selected.The determination of materiality is in the sole discretion of the lowa DNR. lowa DNR 2019 Spring Education Grant Application—Page 10 1.5.9 Application Clarification Process-The lowa DNR reserves the right to contact an Applicant at any time after the submission of Applications for the purpose of clarifying an Application or to ensure mutual understanding. This contact may include written questions, interviews, site visits, a review of past performance if the Applicant has provided goods and/or services to the State or any other political subdivision wherever located, or requests for corrective pages in the Application. An individual authorized to legally bind the Applicant shall sign responses to any request for clarification. Responses shall be submitted to the Issuing Officer within the time specified in lowa DNR's request. Failure to comply with requests for additional information may result in rejection of the Application as non-compliant. 1.5.10 Reference Checks-The lowa DNR reserves the right to contact any reference to assist in the evaluation of the Application, to verify the information contained in the Application and to discuss the ApplicanYs qualifications and the qualifications of any subcontractor identified in the Application. 1.5.11 Information from Other Sources-The lowa DNR reserves the right to obtain and consider information from other sources concerning an Applicant, such as the Applicant's capability and performance under other contracts, the qualifications of any subcontractor identified in the Application, the ApplicanYs financial stability, past or pending litigation, and other publicly available information. 1.5.12 Release of Claims- By submitting an Application, the Applicant agrees that it will not bring any claim or cause of action against the lowa DNR or the State based on any misunderstanding concerning the information provided herein or concerning the lowa DNR's failure, negligent or otherwise, to provide the Applicant with pertinent information as intended by this Solicitation. 1.5.13 Evaluation of Applications Submitted -Applications that are timely submitted and are not subject to disqualification will be reviewed in accordance with Section 3 of the Solicitation.The lowa DNR and Evaluation Committee will not necessarily select the Applicant(s) offering the lowest cost Application. Instead, the lowa DNR intends to select the Applicant(s) whose responsive Application the Evaluation Committee believes will provide the best value to the lowa DNR. 1.5.14 Notice of Selection and Acceptance Period -The lowa DNR will send a notice of intent to negotiate subaward contracts to all Applicants submitting a timely Application. It is the intent of lowa DNR that negotiation and execution of the contract(s) shall be completed as described on the cover page of this Solicitation. If the apparent successful Applicant(s) fails to negotiate and deliver an executed contract by that date, then lowa DNR may extend the negotiation period, or cancel the selection and negotiate a contract(s) with any remaining Applicant(s) that the lowa DNR believes will provide the best value to the lowa DNR. 1.5.15 Definition of Contract-The full execution of a written contract shall constitute the making of a contract for the subaward goods and services requested by the Solicitation, and no Applicant shall acquire any legal or equitable rights relative to any contract for goods and/or services until a separate written contract, with terms and conditions acceptable to the lowa DNR, has been fully executed by the successful Applicant(s) and lowa DNR. By submitting an Application, each Applicant acknowledges that selection of an Applicant shall not create any contract or other obligation until a separate written contract has been executed as described above. 1.5.16 No Minimum Guaranteed - No guarantee is made that an Applicant(s) will be selected or any contract(s) will be executed as a result of this Solicitation. lowa DNR will exercise its right to determine and accept all portions of any apparent successful Application, or lowa DNR may choose to reject all Applications. lowa DNR 2019 Spring Education Grant Application—Page 11 SECTION 2: Format and Content of Applications 2.1 Instructions These instructions prescribe the format and content of an Application.They are designed to facilitate a uniform review process. Failure to adhere to the Application format may result in the disqualification of the Application. 2.1.1 The Application shall be typewritten on 8.5"x 11" paper with 1" margins in font size 11 (Arial or Calibri) submitted as a PDF document. If the Applicant is not able to save the document in PDF format, the Application may be submitted in Microsoft Word.To reduce file size and prevent the occurrence of the file being rendered undeliverable by either party's email system due to size, Applicants are discouraged from attaching images unless such images can be adequately embedded in the document. 2.1.2 The Application must be submitted to the Issuing Officer via email by the closing date and time of this Solicitation. 2.1.3 The lowa DNR may treat all information submitted by an Applicant as public information per lowa Code Chapter 22 unless the Applicant designates any information in its Application as confidential. The Applicant will then provide an additional, alternative copy of the Application with confidential information excised with justification based on lowa Code or other applicable law supporting the confidential designation and an explanation of why disclosure of said information is not in the best interest of the public. 2.1.4 The Application shall include the content described in Sections 2.2, 2.4, 2.5 2.6 and 2.10 of this Solicitation. 2.2 Certification Letter An individual authorized to legally bind the Applicant shall sign the Certification letter, attached to this Solicitation as Attachment 1.The letter shall include the ApplicanYs mailing address, electronic mail address, DUNS number, and telephone number addressed to the Issuing Officer. A scanned copy of this letter is appropriate for the electronic submission required by this Solicitation. 2.3 Table of Contents and Pagination The Applicant is encouraged to include a table of contents of its Application and number all pages. 2.4 Executive Summary The Applicant shall prepare an executive summary and overview of the Scope of Work it is proposing, including all of the following information: 2.4.1 An overview of the ApplicanYs plans for complying with the requirements of this Solicitation. 2.4.2 Any other summary information the Applicant deems pertinent. 2.5 Scope of Work and Technical Requirements The Applicant shall address each requirement in Section 2.10 of the Solicitation as provided for in that Section and explain how it will comply with each requirement. Applications must be fully responsive to each requirement. Unless otherwise noted, merely repeating the requirements may be considered non-responsive and may disqualify the Applicant. Applications must identify any deviations from the requirements of this Solicitation or requirements the Applicant cannot satisfy. Any deviations from the requirements of the Solicitation or any requirement of the Solicitation that the Applicant cannot satisfy may disqualify the Applicant. In addition to addressing the Technical Requirements, Section 2.10 requires the Applicant to provide a work plan describing how the Applicant would accomplish the project. 2.6 Financial Assistance Request A Financial Assistance Request portion of the Application shall contain a narrative that includes an itemized description and associated costs of all activities required to successfully fulfill the requirements of a Contract resulting from this Solicitation. A minimum 40%Applicant match shall be required of any financial assistance request.The match shall include a minimum 10%of match as a hard-dollar contribution from the Eligible Applicant or other partners, and the remaining match portion may be a combination of staff time/labor, supplies, or other relevant project expenses (soft match or in-kind) the Applicant anticipates providing in order to fulfill the activities of a Contract resulting from this lowa DNR 2019 Spring Education Grant Application—Page 12 Solicitation. For example, a $75,000 financial assistance request would require a local match of$30,000, with a minimum hard-dollar contribution of$3,000. The Applicant must demonstrate that it has a positive cash flow, as any Contract entered into as a result of this Solicitation will be on an expense reimbursement basis.The narrative should also describe the purpose and types of any travel; describe, explain and justify any equipment (cost per unit$5,000 or more); and describe any subcontracts, including the scope of work or services to be provided. The budget template (Attachment 3) included in this Solicitation should be used by Applicants to summarize the narrative and show the cost breakdown. 2.7 Overview of Statement of Work Requirements The Applicant shall address each requirement in this Section and indicate whether or not it will comply with the requirement. If the context requires more than a yes or no answer or the section specifically indicates, the Applicant shall explain how it will comply with the requirement. Applications must address each requirement. Merely repeating the requirements may be considered non-responsive and may disqualify the Applicant. Applications must identify any deviations from the requirements of this Solicitation or requirements the Applicant cannot satisfy. If the Applicant deviates from or cannot satisfy the requirement(s) of this section, the lowa DNR may reject the Application. 2.8 Definitions For a full list of definitions used in this section and throughout the Solicitation, please review Section 1.2. 2.9 Applicant Qualifications Successful Applicants shall be an eligible Public Entity, and shall be located in the State of lowa. 2.10 Statement of Work Each Applicant shall submit a plan demonstrating that the Applicant has funding, personnel, and legal authority to fulfill each of the following requirements before the end of the anticipated Ending Date of any Contract resulting from this Grant Application Solicitation. The Applicant must explain in writing how it qualifies for funding and how it plans to meet the obligations of the Solicitation in a narrative Statement of Work.The narrative shall provide the following information: • A written Clean Water Awareness and Education Campaign draft project plan. • How the Applicant plans to utilize funding for a clean water awareness and education campaign within the limits of the requested time period. • A detailed implementation schedule with milestones (see Section 4 for an example of how this will be integrated into any eventual Contract). • An identification of audience, including a description of the targeted region and the watersheds, cities, and counties included in the region. • A description of the clean water awareness and education campaign strategy, which includes the environmental issues of concern that will be highlighted or otherwise addressed and demonstrates that a local water resource is valued by stakeholders or how the campaign seeks to increase that valuation. • If a watershed management plan has been developed for the targeted region, the proposal should articulate how the clean water awareness and education campaign aligns with the watershed plan's goals and objectives. • Goals, outputs, and measures of success should be identified: o Goals— Provide a clear and concise statement of the project's goals and objectives. o Results of Activities (Outputs)— Describe the anticipated products/results from the accomplishment of work plan activities. o Projected Environmental Improvement (Outcome)— Describe the changes or benefits to the environment that are to result from the accomplishment of work plan commitments and outputs. o Established Baseline for Measurement— Provide a baseline for measuring the results of the project and discuss how this baseline will be used to determine whether the project resulted in environmental improvement. • As detailed in Section 2.6 of this Solicitation, the Applicant must include a Financial Assistance Request of no more than $75,000 and estimate the projected use of those funds by the type of work necessary to create and implement a clean water awareness and education campaign. This estimate shall include a description of the lowa DNR 2019 Spring Education Grant Application—Page 13 40% match (minimum 10% of match amount as hard-dollar/cash) dedicated to the project. Applicants who can demonstrate a higher level of financial and /or in-kind support may be considered as more competitive. • The Applicant must explain how its Application links to the State of lowa's Nonpoint Source Management Plan (NPSMP).This shall include a discussion of the NPSMP Goal(s), Objective(s), and/or Action Step(s) that will be addressed by the Application. The complete NPSMP can be found online at: http://www.iowadnr.gov/NPSMP • The Applicant must fill out and sign the Certification Letter (Attachment 1) included in this Solicitation. • The Applicant must complete the Risk Assessment (Attachment 2) included in this Solicitation. • The Applicant must complete the Budget Template (Attachment 3) included in this Solicitation. A Contract awarded as a result of this Solicitation will specify that the Contractor provide the DNR with periodic project updates as a condition of completing the grant. Reporting requirements will include providing all reports required by the US Environmental Protection Agency under the authority of Section 319 of the Clean Water Act (CWA), and will include, but may not be limited to, quarterly reporting of project expenditures, planned activities and accomplishments, and completion status of the project. The Contractor shall also be required to comply with all other relevant requirements of other relevant federal statutes, rules and regulations as they pertain to the use of federal funds authorized under Section 319 of the CWA. While budget information and reports provided to DNR may include data like the number of full-time employees utilized by the Applicant and the salaries paid to such employees, nothing in any ensuing agreement between the DNR and the Applicant, if there is one, shall, or shall be interpreted to, create an employer/employee relationship between the lowa DNR and such employees. Any employees hired by or contracted to the Applicant to complete the work described in the agreement shall not be employees of the DNR but shall be the responsibility of the Applicant or its member organizations. lowa DNR 2019 Spring Education Grant Application—Page 14 SECTION 3: Evaluation of Applications 3.1 Introduction This section describes the evaluation process that will be used to determine which Application(s) provides the greatest benefit. 3.2 Evaluation Committee The lowa DNR intends to conduct a comprehensive, fair, and impartial evaluation of Applications received in response to this Grant Application Solicitation.The lowa DNR will use an evaluation committee to review and evaluate the Applications. 3.3 Overview of Evaluation Process The lowa DNR will conduct a preliminary evaluation of all submitted Applications to determine if they comply with the Format and Content requirements described in Section 3 (i.e. to determine if the Applicant is a responsible Applicant submitting a Responsive Application). Applications that do not comply with the Format and Content requirements may be rejected as unresponsive by the lowa DNR, without further scoring of the technical Application. Applications that are deemed responsive by the lowa DNR will be forwarded to the members of the lowa DNR evaluation committee for scoring. The Applications will be ranked relative to one another with the top ranking Applicants recommended to receive funding until funding is depleted. Total funding available for distribution to Applicants submitting Applications pursuant to this Solicitation is anticipated to be as much as $225,000. The maximum amount of funding an individual Applicant may request pursuant to this Solicitation is $75,000. 3.4 Preferences Preferences required by applicable statute or rule shall be applied, where appropriate. 3.5 Evaluation Criteria Evaluation of Applications may include, but will not be limited to, the following criteria, which are not listed in any particular order of importance: 3.5.1 Whether and to what extent the proposed Project will benefit the region in which it is located. 3.5.2 Whether the Application is designed to develop and implement a Clean Water Awareness and Education Campaign that is targeted, impactful, and sustainable. 3.5.3 Project deliverables and program budget must align with the 18-month project timeframe. 3.5.4 The method by which specific stakeholder groups will be engaged through the Project, including whether social assessment data will be utilized to craft campaign messaging. Precedence will be given to Projects that are inclusive of diverse socioeconomic and cultural groups. 3.5.5 The manner in which the Application encourages and relies upon cooperation among several political subdivisions and other partners to implement the campaign. Applications that require and demonstrate more cooperation of political subdivisions and other partners will be given additional consideration. 3.5.6 Cost of goods and/or services required to perform the work described in the Application and whether they are necessary, eligible, allocable and reasonable (in accordance with Federal guidelines) to complete the Project. 3.5.7 Creativity and innovation of techniques proposed to accomplish a Clean Water Awareness and Education Campaign. lowa DNR 2019 Spring Education Grant Application—Page 15 3.5.8 Whether the proposed Project will implement goals and /or objectives of an existing Watershed Management Plan. 3.5.9 Potential of the proposed Project to lead to changes in knowledge, awareness, and/or behaviors regarding reducing nonpoint source water pollution. 3.5.10 Level of in-kind and /or financial match contributions pledged to the Project, above the minimum required in accordance with this Solicitation. 3.5.11 Discussion of how support (i.e., political, technical, public, etc.) for the campaign will be generated and maintained within the region and each of the participating jurisdictions. 3.5.12 Whether and how the ApplicanYs approach might serve as a model for other or new Clean Water Awareness and Education campaigns. 3.5.13 The Applicant and /or partners have demonstrated previous water quality messaging or education experience and ability to manage the proposed work. 3.5.14 The Applicant demonstrates local capacity to sustain clean water education and awareness beyond the scope of this grant. lowa DNR 2019 Spring Education Grant Application—Page 16 SECTION 4: Contractual Terms and Conditions 4.1 Preface This Grant Application Solicitation is not a contract and does not give rise to any contractual rights, benefits, or obligations. If a contract (subaward) is executed with a successful Applicant, such a contract shall represent the entire agreement between the parties, and no term or provision of this Solicitation shall be construed as part of the formally executed contract.To the extent that this Solicitation describes requirements and provisions with which a successful Applicant may later be required to comply, such terms or provisions will be included in the executed Contract. Any resulting Contract shall be available to the public as part of the public record in accordance with applicable law. 4.2 Selection Contingent Upon Contract Negotiations The initial selection of an applicant(s) means that the lowa DNR will negotiate in good faith with the selected applicant(s) in expectation of executing a contract. If the lowa DNR determines within its sole discretion that it cannot execute a contract with the selected applicant(s), then it may select another applicant(s) based on the next highest score or reissue a Solicitation at a later time. 43 Duration of Contract Term,and Amendments to Extend Duration of Contract The term of the Contract shall be eighteen months, unless terminated earlier in accordance with the terms of the contract.The effective date of the contract shall not precede the date upon which both parties have signed the contract and the date upon which the contract is approved by the Environmental Protection Commission, if such approval is required. 4.4 Acceptance of Terms and Conditions By submitting an Application, each Applicant acknowledges that to receive Grant funding as a Successful Applicant, they will be required to accept the specifications, terms and conditions of a contract that would result from this Solicitation, without change except as otherwise negotiated during the contracting process or expressly stated in its Application. Exceptions that seek to materially change the General Terms may result in the Application being rendered non- responsive by sole discretion of the lowa DNR and may result in the disqualification of the Application. An ApplicanYs failure to state an exception to any provision and propose alternative language may be deemed by the lowa DNR to constitute Applicant's acceptance thereof.The State reserves the right to refuse to enter into a contract with the successful Applicant(s) for any reason, even after delivery of notice of selection or intent to award a contract. Applicable General Terms and Conditions are available at the following websites: • lowa Department of Administrative Services General Terms and Conditions: https://das.iowa.�ov/procurement/terms-and-conditions • EPA Grant Terms and Conditions: https://www.epa.�ov/�rants/epa-�eneral-terms-and-conditions-effective- ma rch-29-2016-or-later Specific project terms will be negotiated during the contract process as "Special Conditions". Other terms and conditions as stated herein relate only to this Solicitation, and do not extend to other or future contracts a prospective Applicant may currently have or may have in the future with the lowa DNR, nor do the terms and conditions as stated herein relate to any lowa DNR subawards or contracts which may be in process. 4.5 Deadline for Execution of Contract By submitting an Application, each Applicant agrees that any and all contracts resulting from this Solicitation must be negotiated and signed by all parties no later than October 15, 2019 unless such deadline is extended by lowa DNR in writing. Any failure by a successful Applicant or its third party Applicants to negotiate and sign a contract with the State of lowa prior to this deadline may result in suspension or termination of negotiations with the successful Applicant, and lowa DNR may elect to negotiate with any other Applicant. lowa DNR 2019 Spring Education Grant Application—Page 17 4.6 Contract Deliverables Template The following table represents how major tasks will be laid out in any resultant subaward Contracts with Successful Applicants. Referencing this may be helpful to the applicant when establishing Statement of Work components such as outputs, schedules, and milestones. Table 1. Project implementation schedule and milestones Obligation Task Milestone Date Task 1: Implement a Clean Water Awareness and Education Final plan due 45 days after Campaign: Each Successful Applicant shall produce and deliver to the the beginning of the contract lowa DNR a written Clean Water Awareness and Education Campaign period draft project plan in fulfilment of this grant application. A final project plan will be submitted as part of anticipated contract requirements, as stated in Milestones, revised as needed to fit anticipated contract Contracted campaign activities language and requirements. to be completed 45 days prior to the end of the contract The campaign project plan should include but not be limited to the period following elements: 1. Executive Summary 2. Identification of Resource of Concern: Targeted watershed, basin, waterbody, or other unit of choice that is impacted by nonpoint source water pollution in the campaign's focus region. 3. Identification ofAudience: Primary target audience of campaign materials, and an explanation of the target audience's relationship to the resource of concern. 4. Identification of Nonpoint Source Pollution Concerns: Description of the nonpoint source pollutant issues that will be the focus of the campaign. These issues could include water quality, erosion and sediment control, agricultural and urban drainage, drinking water, or other water issue central to the Resource of Concern that will be focused on by the campaign. 5. Project Description: Detailed description of the campaign strategy that will be employed, including a listing of project partners and their respective roles. 6. Goals,Objedives and Actions: Clear articulation of project goals, objectives, and associated action steps. Include an explanation of how each activity will lead to a measurable increase in knowledge/awareness. A responsible party should be identified for each action item. 7. Implementation Schedule: Detailed implementation schedule of each activity to be undertaken. 8. Budget: Project budget, including all sources of match funds (in-kind and cash). 9. Deliverables: A description of the products (print media, ad buys, educational support materials, etc.) that will be produced as deliverables. (Note that traditional fact sheets and brochures will not rank highly in terms of innovation.) Task 2: Regular Status Updates Quarterly for the duration of Description: Each Successful Applicant shall provide the lowa DNR the Contract resulting from with a detailed draft grant implementation schedule in fulfillment of this Solicitation this grant application, with milestones for implementing the Clean Water Awareness and Education Campaign. A final implementation schedule advised by the anticipated contracting process will be due lowa DNR 2019 Spring Education Grant Application—Page 18 with the final project plan at the beginning of the contract (see Task 1, qs needed: Announcements of Milestones). Reports against that schedule via written quarterly status events or specific activities updates are expected and will be part of any resulting Contract. occurring as part of the Quarterly status updates shall include, but not be limited to: a specific Campaign description of how the Applicant has worked toward developing and implementing the campaign including the utilization of funds awarded to the Applicant for purposes of the campaign, updates to the implementation schedule, completions of milestones, and any deviations and /or additions to the schedule. With each quarterly report, the Applicant will also submit examples and /or event reports of any tangible work products produced within the term of the quarter. Any events or distinct activities occurring as part of the campaign will require advance notice of DNR and EPA of at least two weeks, to be detailed in any resulting Contract. Task 3: Final Narrative Report Due 45 days prior to the end Description: In addition to fulfilling the requirements of Task 1 above, of the contract period each Successful Applicant shall provide a final report to the lowa DNR. This final report shall include a narrative of the process used to develop and implement the campaign, including what activities took place, successes and obstacles (and if and how they were overcome), and a final financial statement. Specific to the requirements of Section 319 funding, the Successful ApplicanYs final report shall contain, at a minimum, the following information: • the total federal Section 319 funds expended by the project; • a summary of other funds expended on the project; • a summary of accomplishments and objectives by the project during the term of the Contract; • a comparison of actual accomplishments to the objectives established for the project in accordance with the work plan; • if the project objectives were not met, an explanation as to why; and • all other reporting requirements as specified by Section 319 rules, regulations and guidance. lowa DNR 2019 Spring Education Grant Application—Page 19