Chaplain Schmitt Veteran's Memorial Site Improvements Project_Hearing Copyrighted
July 15, 2019
City of Dubuque Public Hearings # 4.
ITEM TITLE: Chaplain Schmitt Veteran's Memorial Site Improvements
Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract, and
estimated cost for the Chaplain Schmitt Veteran's Memorial
Site Improvements Project, and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Chaplain Schmitt
Veteran's Memorial Project
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Chaplain Schmitt Veterans Memorial Site Improvement- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Chaplain Schmitt Veteran's Memorial Project
Public Hearing
CIP: 100-2781
DATE: July 8, 2019
Project Manager Steve Sampson Brown recommends City Council approval of the
plans, specifications, form of contract and the estimated cost of $3,218,890 for the
Chaplain Schmitt Veteran's Memorial Project. The City will own the improvements but
the Dubuque Racing Association is paying $3,220,000 of the costs and any future
annual maintenance costs.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Steve Sampson Brown, Project Manager
Gary Dolphin, Chair, DRA (Chaplain Schmitt Project Advisory Committee)
Kevin Lynch, Board Member, DRA (Chaplain Schmitt Project Advisory
Committee)
Rick Dickinson, Board Member, DRA (Chaplain Schmitt Project Advisory
Committee)
Marie Ware, Leisure Services Manager
Ryan Peterson, RDG
THE CITY OF Dubuque
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Masterpiece on the Mississippi 2°°'�Z°lZ
2013•2017
TO: Michael C. Van Milligen - City Manager
FROM: Steve Sampson Brown - Project Manager
SUBJECT: Chaplain Schmitt Veteran's Memorial Project
Public Hearing
CI P: 100-2781
DATE: July 8, 2019
INTRODUCTION
The enclosed resolutions are in reference to the public hearing for the Chaplain Schmitt
Veteran's Memorial Project.
BACKGROUND
At the November 5, 2018 City Council Meeting approved the Chaplain Schmitt Island
Improvement Agreement between the City of Dubuque and the Dubuque Racing
Association, LTD (DRA) for the development of the Chaplain Schmitt Veteran's
Memorial Project.
At the December 17, 2018 City Council Meeting, the City Council approved giving
authorization to the City fVianager to negotiate the finai terms ofi an agreement with F2DG
Planning & Design (RDG) and to execute a contract for design, engineering and
construction administration services for the Chaplain Schmitt Veteran's Memorial
Project: RDG has completed their design work and the contract documents for the
project are ready for bidding.
DISCUSSION
The proposed improvements for the new memorial will include several amenities to
honor Veterans, Chaplain Schmitt himself, and improve the overall experience and
enhance the existing monuments. All the existing memorial elements will be preserved
in their current location or integrated into the new layout. The proposed improvements
include enhancing the Veterans Memorial Plaza by improving the edge of the pond with
a pathway, seating and plaza expansion space for additional memorials and Veterans'
tributes. A gateway sign will also be installed where Admiral Sheehy Drive intersects E.
16t" Street along with clean-up of the pond edge to enhance viewsheds. The proposed
Chaplain Schmitt Island Memorial is composed of a decorative swirling concrete path
that transforms into an elevated boardwalk that extends from the Veteran's Plaza over
the pond. Located at the end of the boardwalk is a circular landing that contains a
structure/sculpture titled "Skyward". This structure/sculpture is a 52' long stainless-steel
sheet with vertical cut slits that is 24' high on one end and tapers down to 15' on the
Page 1 of 4
other end. The sheet is then loosely rolled to a diameter of 11'. An opening dllowing
pedestrians to enter the sculpture to where they will be able to read a poem which will
be etched on the metal. Colorful nighttime lighting will be used in a subtle way to honor
our Veterans and add prominence to the memorial.
An improved and expanded Memorial Plaza will facilitate formal and informal
gatherings, ceremonies, and contemplation. The Plaza will become part of the overall
public space system on the Island. As part of the project, the Tri-State Vietnam
Veteran's Memorial which is currently located by Miller Riverview Park will be relocated
to the Memorial Plaza.
In accordance Section 2.2 of the Dubuque Racing Association Chaplain Schmitt Island
Improvement Agreement by and between the City of Dubuque, lowa and The Dubuque
Racing Association, LTD dated October 25, 2018, all design, bids, change orders over
$5,000.00, and design changes must be approved by a majority of the Chaplain Schmitt
Project Advisory Committee.
On June 14, 2019 the Chaplain Schmitt Project Advisory Committee met and affirmed
the final project scope, budget, and to initiate bidding on the project. The members of
the Advisory Committee are:
For City: Mike Van Milligen — City Manager*
Gus Psihoyos — City Engineer
Marie Ware — Leisure Services Manager
For DRA: Rick Dickinson
Gary Dolphin
Kevin Lynch
* Not present at the June 14, 2019 meeting, all other members were present.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding July 1, 2019
Publish Notice to Bidders, Advertisement for Bids July 5, 2019
Notice of Hearing on Plans & Specifications July 5, 2019
Public Hearing July 15, 2019
Receipt of Bids August 1, 2019
Award of Contract August 19, 2019
Substantial Completion Date May 18, 2020
Page 2 of 4
�
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Chaplain Schmitt Veteran's Memorial Project.
BUDGETIMPACT
The estimate of probable cost for this project is summarized as follows:
PROJECT COSTS ESTIMATE
Construction Hard Costs
Construction Contract— Base Bid $2,511,000.00
Contin enc 4% $100,440.00
Parkin Space Re lacement $68,750.00
Total - Bid Project Cost $2,680,190.00
Optional Add Alternates:
#1 — 24" modified subbase under paving $60,000.00
#2 — South Point Picnic Area, including 24" subbase $229,000.00
#3 — South Point Landing, including 24" subbase $220,000.00
#4— High Performance Coating for Galvanized Guardrails and $44,000.00
Handrails
Project Soft Costs
Er� in�erin /Arcnite�t 6esi n c� �onstruction Ndmin. Fees $�22,%00•00
Cit Staff Administration & Const. Inspection Fees $16,000.00
Total — Project Soft Costs $538,700.00
TOTAL PROJECT COST (Without Bid Alternates) $3,218,890.00
The funding summary for the Chaplain Schmitt Veteran's Memorial Project is as
follows:
CIP Funding Source Amount
100-2781 Chaplain Schmitt Veteran's Memorial Project $3,220,000.00
Total Available Project Funding $3,220,000.00*
* The base bid total project cost is $2,511,000 which fits within the available funding for
this project. If the City benefits from a competitive bidding environment and bids for
both the Base Bid and any of the bid alternates are below $3,220,000, then the City will
Page3of4
select the bid alternates in numerical order and included them as part of the award for
this project. Otherwise only the base bid will be used as the basis of award for this
project.
The Dubuque Racing Association is paying the $3,220,000 in total estimated cost and
the future annual maintenance costs. Chaplain Schmitt Island Improvement Agreement
between the City of Dubuque and the Dubuque Racing Association, LTD (DRA)
stipulates if the cost of the project exceeds $3,220,00.00, and if both parties agree to
increase the project budget the DRA and the City will split any excess costs equally on
a 50/50 basis.
The Chaplain Schmitt Improvement Agreement By and Between the City of Dubuque
and the Dubuque Racing Association Ltd was adopted at the November 5, 2018 City
Council meeting. This agreement in Section 5 outlines care of the project after
completion. After the project is completed and accepted by the City Council the project
and all its improvements is owned by the City as an enhanced amenity and park area
that will be open for the enjoyment of the public.
According to the agreement the DRA is to perform or contract and pay for the repairs,
replacements and maintenance as long as the DRA exists. The City will pay for Capital
Improvements if City Council approves such improvements. If the City Gouncil does not
wish to approve the capital improvement the DRA shall have the opportunity to
undertake or perForm capital improvements but only after prior written approval by the
City Council. If DRA chooses to undertake or perform any improvements the City
Council may chose at its sole discretion to undertake, perForm or assist with any capital
improvements to and within improvements but City has no obligation or responsibility to
do so.
The Leisure Services Department has budgeted for repairs, replacements and
maintenance expenses in the approved FY 20 budget as well as the revenue that would
be received from the DRA for that maintenance. The FY 20 budget is for the month of
June, 2020 as the completion date is scheduled for Memorial Day of 2020.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Chaplain Schmitt Veteran's Memorial Project through the
adoption of the enclosed resolution.
SSB\ssb
Attachments
cc: Gus Psihoyos - City Engineer
Marie Ware — Leisure Services Manager
Chaplain Schmitt Project Advisory Committee
F:\PROJECTS\Chaplain Schmitt Veterans Memorial Project\City Council Documentation\2_Public Hearing\Chaplain Schmitt
Veterans Memorial-public hearing memo.docx
Page 4 of 4
RESOLUTION NO. 265-19
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE CHAPLAIN SCHMITT VETERAN'S MEMORIAL
PROJECT.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
The proposed plans, specifications, form of contract and estimated cost for the
Chaplain Schmitt Veteran's Memorial Project, in the estimated amount of $2,511,000.00
are hereby approved.
Passed, adopted and approved this the 15th day of July 2019.
Attest:
dr
10 eifi210:Me-
J �fl
Key' S. Firns a I, City Clerk
oy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
July 05, 2019,
and for which the charge is $41.85
Pd -f
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this .460 day of
, 20 /7 .
lic in an for Dubuque C ty, Iowa.
MARY K WESTERMEYER
Commission Number 154885
My Commission Exp. Feb. 1, 2020
4
CITY OF DUBUQUE,
IOWA
OFFICIAL NOTICE
`NOTICE OF, PUBLIC
HEARING ON PLANS,
SPECIFICATIONS
FORM OF -CONTRACT, Copies of supporting
AND ESTIMATED documents for the pub-
COST:FOR CHAPLAIN lic hearings are on file
SCHMITT ' VETERANS in the City Clerk's Of-
MEMORIALPROJECT fice, City Hall, 50 W.
NOTICE IS HEREBY !-13th -St., Dubuque,
GIVEN, The City, Coun- Iowa,., and ;may ,.be,i
cel of the City of viewed during normal
Dubuque, Iowa will working hours ; r
hold a public hearing Written commentsre-
on the proposed plans, garding,the abovepub;
specifications, form of lic hearings ".niay„ be
contract and.estimated, `subinitted to" the City *,
cost -:for the Chaplain ';Clerk's Office, 50' W.
Schmitt Veteran's" Me- '13th St., Dubuque, IA
morial Project, in ac-. 52001, on or before
' cordance `with the pro- said, time of public
visions of Chapter 26, hearing. At said time
Codeof Iowa, at 6:00 and place of public
p m. on the 15th day of `
hearings all interested ,
Julys"019�n ih= the Hiss.'' citizens '; and` parties
torics Federal" Buildinj';"will belivenan oppor-.I
Council Chambers tunity to be heard for
(second . " floor), 350, = or against said propos-
West ' 6th Street
Dubuque ,Iowa Said I,ndividals with limit-
proposed plans, specs ed English p�o rciency,
Plcations, 'fora of con- "i• vision . e•ringT,r
tract and "estimated speech impairrnents
cost arefInbW on file in requiring special asses-
the.,office of, the City; twice should contact'
Clerk the 7Cify Clerk's Office
:The scope: of the - at (563) 589-4100, 'TDD
project is,Aas follows: (563) 690r6678,,, Pty -•d
The ,proposed im clerk®cityofdubuque. j
prouerrients" include en- org as soon as,feasible.i
hancing the Veterans • Published by order of ,'
Memorial Plaza by im-; the City Council given',
proving the edge of the I on the ist,`day of "July'
pond with "a pathway, 2019.
seating and plaza ex-, 9 Kevin S. Firristahl,
pension space for addi- ''CMC, City. Clerkij
tional,. memorials and 1t 7/5
' veterans' tributes. A'
' gateway sign will also
be installed where Ad-
miral Sheehy Drive in-
tersects E.
ntersects-E. 16th Street
along with clean-up of
pond",edge to en-
hance `viewsheds. The
proposed Chaplain
Schmitt Isl nd:Mer ori
al is "cornpo'sed of .a•'
,decorative = swirling
concrete path 'that.
transforms into an ele-
vated boardwalk that
extends from the Vet-
',erans,`Plaza`'over the,.
pond. Located ,at the
endof the boardwalk is
a circular landing that
contains "a structure/
sculpture titled "Sky -
,
Sky , ward ,This structure/,.;,
sculpture is a 52''long
stainless -steel sheet
with vertical cut slits
that is 24' high on one
end andtapers down,to '!
15' on the,other, end.
The sheet is' 'then
loosely rolled -to; a di: -r
ameter of 11''.An open''-,'
ing allowing'` pede-'::
strians to enter .,the
sculpture to where.'
they will be able 'to`
read a poem which will
be etched on themetal..'
Colorful nighttime
lighting will be"used in
subtl"e way to. 'honor:;
our veterans and add
prominence to the
memorial.