Chavenelle Road Hike/Bike Trail Phase I_Hearing Copyrighted
July 15, 2019
City of Dubuque Public Hearings # 5.
ITEM TITLE: Chavenelle Road Hike/Bike Trail Phase I
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract, and
estimated cost of the Chavenelle Road Hike-Bike Trail
Phase 1 Project, and the City Manager recommending
approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Chavenelle Road Hike-
Bike Trail Phase 1 Project.
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Chavenelle Road Hike Bike Trail Phase 1-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
THE CITY OF �
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DuB E � �
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Maste iece on the Mississi i Zoo�•zoiz•zois
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Chavenelle Road Hike Bike Trail Phase 1
lowa DOT Project No. EDP-2100(695)-7Y-31
Initiate Public Improvement Bidding Process
CIP 3602273
DATE: July 9, 2019
City Engineer Gus Psihoyos recommends City council approval of the plans,
specifications, form of contract and estimated cost of $910,427.27 for the Chavenelle
Road Hike-Bike Trail — Phase 1 Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
THE CITY OF �
Aq-AA�erisa Cilp
DUB E ` '
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Maste iece on tlze Mississi i zao��2aiz•zois
�' p�' Zol�*zoi9
TO: Michael C. Van Milligen, City Manage
FROM: Gus Psihoyos, City Engineer y ,
. � .
DATE: July 8, 2019
RE: Chavenelle Road Hike Bike Trail Phase 1
lowa DOT Project No. EDP-2100(695)-7Y-31
Initiate Public Improvement Bidding Process
CIP 3602273
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information related
to the public hearing for the Chavenelle Road Hike-Bike Trail - Phase 1 Project.
BACKGROUND
In September 2015, city staff were notified that federal earmark funds from the USDOT
SAFETEA-LU transportation bill were available for a trail project. The City was asked by
East Central Intergovernmental Agency (ECIA) staff if a project could be identified that
would connect to the Mississippi River Trail (MRT). In coordination with ECIA and the
Planning Department, city staff identified Chavenelle Road between the NW Arterial and
Seippel Road as a good candidate for a hike/bike trail. The corridor has gaps in the
sidewalk and no bicycle facilities currently to serve the industrial park.
On September 10th, 2015 DMATS approved the alignment and approved to use the funds
for a grade separated trail. In December of 2015, the Federal Highway Administration
(FHWA) approved the movement of the earmark funds to this project in the amount of
$906,139 for FY 2017. On April 14, 2016 DMATS approved Transportation AltPrn�tive
Program funds in the amount of $242,863.00. The total project cost estimate for the
Chavenelle Road Hike/Bike Trail is estimated to be $1,436,262. Below is a table that
shows the planned funding for the total hike/bike trail:
Total Fundin� Source Amount
FHWA Trail Earmark $ 906,139.00
TAP Grant $ 242,863.00
REAP Grant $ 175,000.00
DICW TIF $ 112,260.00
TOTAL $ 1,436,262.00
DISCUSSION
The Chavenelle Hike/Bike Trail pro.ject will involve the construction of a 10-foot-wide
concrete trail on the north side of Chavenelle Road from IA 32 (NW Arterial to Seippel
Road). The project is planned to be constructed in two phases and will provide a multi-
modal connection to the NW Arterial Hike/Bike Trail, the Bergfeld Pond Trail and Seippel
Road. Ultimately the trail will provide a connection to the SW Arterial. This trail will connect
users to the Mississippi River Trail.
Phase 1 of the project will construct improvements from Seippel Road to Radford Road
in FY 2020 and will not be affected by the future reconstruction of Chavenelle Road
between Radford Road and NW Arterial (IA 32) whether a 4-lane or 3-lane road diet is
constructed in 2020.
The phase 1 project included public outreach to property owners affected by temporary
and permanent easements. City staff met with affected property owners one on one to
accommodate the project and property owner needs.
The project is scheduled to be bid by the lowa DOT in Ames, IA on July 16t". Due to the
amount of construction in the state due to flooding and delays, IDOT has recommended
a late start date of March 15, 2019. It is anticipated that contractors will probably wait until
the spring of 2020 to start work.
PROJECT SCHEDULE
The schedule for the project is as follows:
lowa DOT Advertisement for Bids June 25, 2019
Initiate Public Bidding Process July 1, 2019
Notice of Public Hearing on Plans & Specifications July 5, 2019
City Public Hearing on Plans & Specifications July 15, 2019
lowa DOT Receipt of Bid Proposals (Bid-Letting) July 16, 2019
City Award Contract (Subject to lowa DOT Approval) August 5, 2019
Project Completion Date November 30, 2020
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract and
estimated cost for the Chavenelle Road Hike-Bike Trail - Phase 1 Project.
BUDGETIMPACT
The estimate of probable cost for the Chavenelle Road Hike-Bike Trail - Phase 1 Project
is summarized in the following table:
Description Cost Estimate
Construction — Phase I $ 699,529.00
Contingency (10%) 69,952.90
Construction Engineering & Inspection 115,785.00
2
Pr�p�rt E�sem�nts 25,16Q.37
Total Construction Cost Estimate $ 910,427.27
The prc�posed prc�j�ct func�inc� is summarized �s follows:
CIP Fund Description City IDOT Total
3602273 Ch�ven�lle Trail $ 202,213.75 $708,213.52 $910,427.27
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Ch�venelle Road Hike-BikP Trail - Phase 1 Project through
adoption of the attached resolutic�n.
c;c: Jenny L�rson, Finance and �udget Director
John Klostermann, Public Works Direct�r
M�ris War�, Leisure Services Manager
Laura Carstens, Planning Services Manager
Bnb Schiesl, Assistan� City Enc�in�;�r
3
RESOLUTION NO. 266-19
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE CHAVENELLE ROAD HIKE -BIKE TRAIL – PHASE 1
PROJECT IOWA DOT PROJECT NO. EDP -2100(695)-7Y-31
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
The proposed plans, specifications, form of contract and estimated cost for the
Chavenelle Road Hike -Bike Trail – Phase 1 Project Iowa Dot Project No. EDP -
2100(695) -7Y-31, in the estimated amount $699,529.00, are hereby approved.
Passed, adopted and approved this this 15th day of July 2019.
Attest:
Ke'in . Firnstahl, i y Clerk
fiR°
D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
July 05, 2019,
and for which the charge is $31.00
J
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this %4 day of
, 20/.'.
oT P is in an for Dubuque Co ,d y, Iowa.
MARY K WESTERMEYER
Commission Number 154885
iUv Commission Exp. Feb. 1, 2020
CITY OF DUBUQUE
OFFICIAL, NOTICE
NOTICE OF PUBLIC
HEARING ON- PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST ;FOR, THE
CHAVENELLE ROAD
HIKE -BIKE , TRAIL
PHASE 1 PROJECT
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of the City' of Dubu-
que,;lowa, will :hold a;
public hearing „on the
proposed plans; spedi-
fications form of con-
tract and estimated
cost for the ,Chavenelle
Road" Hike Bike. Trail
Phase 1 Project, Iowa
DOT. Project '. No. :EDP -
2100(695)7Y -31 in, ,ac-:
cdrdance with the pro-
' visio"ns, of Chapter 26,
Code of Iowa, at 6:00
p.m., on the 15th day of
July, 2019, in ,the His-
toric Federal Building,
Council Chambers
(second floor), 350
.^""West,6th ;Street,"Rubu-
que, Iowa. Said pro-
posed' plans, specifica-
tions, form of contract
and estimated cost: are
now on file in the office
of the City Clerk. At
said hearing any inter-
ested person may (ap-
'pear and file -objections
,the to
F fe yscope of the
lProjeetjis as follows:
• Construct a" grade
separated. PCC multi -
Use trail 'froth Seippel
Road td` Radford Road
on the north side of
Chavenelle Road.
• 8900 SY of. 5" .PCC
Recreational Trail
• 1528 -SY of 8" PCC
Driveway
• 8,157 LF of.SiltFence
• 1.9 Acres of Urban
;Seeding y
Cdpiessof supporting,
documents for the pub--',
I c heanngs,are on file
in the`City Clerks= Of
floe City Hall,.'50 W i,
13th ;St Dubuqug,,{
Iowa, and may' be
viewed during normal
workind'hours.
Written': comments re-
garding,the ,above; pub
is hearings, may be
', submitted tb the City
Clerk's Office, 50 W.
13th St.;' Dubuque, IA
52001, an or . before
said - time of;•,-Fpubiic,l
hearing. At said time'
and place of" public'
hearings all interested'
citizens;; and-. parties
will be given an'oppor-
tunity .to be -heard for
or` against said propos-
' Individuals with limit-
ed English proficiency,
'vision, <<hearing . -or
speech . impairments
requiring special assis-
tante should contact
the City Clerk's Office
at (563) 589:4100; TDD
(563) `>690-6678,;a cty-
clerk@ cityofdubuque.
org as soon as feasible.
Published by order of
the City Council given
on the 1st day''of July
2019.
Kevin,S. Firnstahl,
CMC, City Clerk
1t 7/5