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Request for Proposals for Equitable Poverty Prevention Plan Copyrighted July 15, 2019 City of Dubuque Action Items # 7. ITEM TITLE: Requestfor Proposals for Equitable Poverty Prevention Plan SUMMARY: City Manager recommending approval of a Requestfor Proposals for a consultant to help create an Equitable Poverty Prevention Plan with an implementation strategy for the Dubuque Community. SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Approve ATTACHMENTS: Description Type Equitable Poverly Pre�ntion Plan RFP-MVM Memo City Manager Memo Staff memo Staff Memo Requestfor Proposals Supporting Documentation STAR Technical Guide- Poverty Supporting Documentation Living WageAnalysis Report Supporting Documentation Citizen Participation PIan.Amendment2014 Supporting Documentation Guiding Principles forAdvancing Racial Equity Supporting Documentation Attachment 3 Community Engagement Guiding Supporting Documentation Principles February 2016 Insurance Schedule C Supporting Documentation Dubuque THE CITY OF � uI�AaMca cih DuB E � � I � � I Maste iece on the Mississi i Zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Request for Proposal for Equitable Poverty Prevention Plan DATE: July 10, 2019 Planning Services Manager Laura Carstens recommends City Council approval of a Request for Proposal for a consultant to help create an Equitable Poverty Prevention Plan with an implementation strategy for the Dubuque Community. The plan's objectives are: • To engage various members of the community to develop and commit to the creation of the plan including business leaders, philanthropists, government and school leaders, non-profit and faith leaders, and community members who are living or have lived with the stresses of poverty. • To examine existing programs for success over time by analyzing data, identifying trends and best practices through an equity lens with creation of annual performance measurements to track progress toward desired outcomes in five years. • To develop an action plan and implementation strategy that is validated with the project steering committee and the community, and includes a budget and phasing for review and adoption by the City Council. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Laura Carstens, Planning Services Manager Dubuque THE CITY OF � All-America City D vnnavn�cnr,i naca�r UB E � � � ► Masterpiece on tlie Mississippi zoo�.zo�Z.zo�3 2017*2019 T0: Michael Van Milligen, City Manager FROM: Laura Carstens, Planning Services Manager `�� SUBJECT: Request for Proposal for Equitable Poverty Prevention Plan DATE: July 9, 2019 INTRODUCTION Enclosed is the recommended Request for Proposal (RFP) for the Equitable Poverty Prevention Plan for City Council review and approval at the July 15, 2019 meeting. This RFP would implement a Top Priority for the City Council's 2018 - 2020 Policy Agenda -- Poverty Reduction: Action Plan. The approved budget of$75,000 is the FY2020 operating budget of the Planning Services Department in line item 62700-62716 Consultant Services. DISCUSSION The intent is to retain a consultant to help create an Equitable Poverty Prevention Plan with an implementation strategy for the Dubuque community. The plan's objectives are: • To engage various members of the community to develop and commit to the creation of the plan including business leaders, philanthropists, government and school leaders, non-profit and faith leaders, and community members who are living or have lived with the stresses of poverty. • To examine existing programs for success over time by analyzing data, identifying trends and best practices through an equity lens with creation of annual performance measurements to track progress toward desired outcomes in five years. • To develop an action plan and implementation strategy that is validated with the project steering committee and the community, and includes a budget and phasing for review and adoption by the City Council. Project Scope The Equitable Poverty Prevention Plan will consist of multiple components including addressing the issue of poverty, developing strategies to implement the community action plan, engaging community leaders, collecting residents' input, conducting research and data analysis, exploring best practices and current trends as well as developing programs to address poverty. The RFP provides descriptions and data analysis regarding the challenge of poverty, current trends and best practices, programs and initiatives, community engagement, poverty threshold measures, and the poverty narrative. Project deliverables include: • Executive Summary suitable for public distribution. • Community Engagement Plan with a description of the process and results. 1 • Research, analysis, evaluation and recommendations regarding of the challenge of poverty, current trends and best practices, programs and initiatives, poverty threshold measures, and the poverty narrative with a focus on Dubuque. • Action Plan and Implementation Strategy validated with community input and including recommended budget and phasing for implementation. Community Engagement The selected consultant will be responsible for developing and implementing a robust, creative, and inclusive plan for community engagement. Also, the City of Dubuque is striving to avoid asking the same residents and stakeholders the same questions multiple times. Therefore, the Equitable Poverty Prevention Plan is intended to meet the engagement needs of these community efforts related to poverty and equity that will be underway concurrently. • City of Dubuque: 2021-2025 Community Development Block Grant (CDBG) Consolidated Plan and Analysis of Impediments to Fair Housing. • Community Foundation of Greater Dubuque (CFGD): update of the 2015 Community Equity Profile. • CFGD: Greater Dubuque Community Indicators report. To this end, the selected consultant will be expected to collaborate with the City of Dubuque Department of Housing and Community Development and the Community Foundation of Greater Dubuque to carry out the community engagement for the Equitable Poverty Prevention Plan in coordination with these projects. Project Schedule The RFP would be posted on July 16, 2019 with proposals due on August 16, 2019. A short list of proposals would be created, interviews held as needed, and a contract with the recommended consultant presented to the City Council for approval on September 16, 2019. Work would begin in September 2019 with research and a two-part community engagement process. Part 1 of the Community Engagement process must conclude by October 31, 2019 to meet the timeline for the City's CDBG Consolidated Plan. Part 2 of the Community Engagement process must conclude by December 31, 2019 to meet the timeline for the CFGD's Greater Dubuque Community Indicators report. Completion of the Equitable Poverty Prevention Plan and adoption by the City Council is expected to occur by October 2020. The project schedule has been established to ensure comprehensive, inclusive, equitable community engagement; community planning steps; and an implementation phase. The schedule identifies that the plan would be adopted by the City Council in time for City staff to include a funding request in the FY2022 budget for implementation. RECOMMENDATION We recommend that the City Council review and approve the enclosed Request for Proposal (RFP) for the Equitable Poverty Prevention Plan. Thank you. Enclosure cc: Cori Burbach, Assistant City Manager Alexis Steger, Housing & Community Development Director Kelly Larson, Human Rights Director Rahim Akrami, ICMA Management Fellow 2 Dubuque Planning Services Department THE CITY OF � City Hall-50 West 13�h Street A11�1mericoCiry Dubuque,IA 52001-4845 D�L L � �� (563)589-4210 phone (563)589-4221 fax zom•zoiz•zo13 (563)690-6678 TDD MCiStEY�J72Ce OYl t�12 M1SS15S2�7�)1 2017�2019 vlannin�citvofdubuque.or¢ REQUEST FOR PROPOSAL EQUITABLE POVERTY PREVENTION PLAN CITY OF DUBUQUE, IOWA July 16,2019 INTRODUCTION The intent and purpose of this Request for Proposal (RFP) is to solicit proposals from qualified consultants to create an Equitable Poverty Prevention (EPP) Plan with an implementation strategy by engaging residents and collaborating with members of the community, businesses, government, non-profits, philanthropists, faith and school leaders, and community members who are living or have lived with the stresses of poverty.The maximum budget for the project is $75,000. Proposal are due by Noon CDT on August 16, 2019. Please see the entire RFP for specific requirements. COMMUNITY BACKGROUND The City of Dubuque is located on the Mississippi River in northeastern lowa, adjacent to Illinois and Wisconsin. As lowa's oldest city, Dubuque is a community well known for its historic and architectural beauty. The City is approximately 30 square miles in area, with a population approaching 60,000 persons. The City's annual operating and capital budget is over $185 million and funds a full range of municipal services. The City of Dubuque is governed by an elected Mayor and City Council and managed by a City Manager. City government works in collaboration with private and non-profit sectors to promote the principles of sustainability. Dubuque's framework for sustainability is centered on economic prosperity, environmental integrity, and social/cultural vibrancy. The City's web site is www.cityofdubuque.or�. Sustainable Dubuque.Sustainability is defined by a community's ability to meet the environmental, economic, and social equity needs of today without reducing the ability of future generations to meet their needs. Sustainable Dubuque is a holistic approach to making our community sustainable. Our model involves a three-part approach that addresses: Environmental / Ecological Integrity, Economic Prosperity, Social/ Cultural Vibrancy. Each of these pieces is important individually and helps contribute to a sustainable community that is viable, livable, and equitable. Find out more at the www.sustainabledubuque.or� website. Page 1 of 18 Imagine Dubuque Comprehensive Plan. Adopted in 2017, "Imagine Dubuque 2037: A Call to Action" is the first completely new comprehensive plan our community has developed since 1995. Creating our new plan, Imagine Dubuque, was a community-driven approach, based on inclusive community engagement, issues and initiatives. The result is a focused, meaningful plan with 32 goals and 110 recommendations in 7 major categories. Plan development was inclusive, highly engaging, and representative of our community. In total, we received over 12,500 ideas which were inventoried and grouped by association into themes for the Imagine Dubuque plan. The plan didn't end in 2017; it's now "A Call to Action." Just as Imagine Dubuque was built on community engagement, plan implementation requires an engaged community—one that pulls together, combines resources, and shares in the vision of making Dubuque more viable, livable, and equitable. Implementation relies on organizations and partnerships to effectively address the plan's recommendations. Many initiatives are already taking place. Some recommendations are "low-hanging fruit" that non-profits, residents, and businesses can accomplish together, while others will be more challenging. Our goal is to highlight and support all projects to advance the Imagine Dubuque recommendations and further enhance our community. An "Action Toolkit" is available on the www.ImagineDubuque.com website. Dubuque is a 5-time All-America City Winner in 2019. The award recognizes communities that leverage civic engagement, collaboration, inclusiveness, and innovation to successfully address local issues. This is the fifth time Dubuque has received this distinction since 2007. The National Civic League said the 2019 All-America City Award celebrates examples of civic engagement practices that advance health equity in local communities. The competition sought projects that demonstrated inclusive decision-making processes to create healthy communities for all, and particularly for populations currently experiencing poorer health outcomes. Dubuque's application focused on the civic infrastructure built on the Inclusive Dubuque network of over 60 partners working to advance justice and social equity, and the Imagine Dubuque comprehensive planning process. The application and presentation also featured three projects demonstrating how partners are impacting health outcomes for all residents. "Health Care for All" highlights the progress Crescent Community Health Center has made, the impact of the Pacific Islander Health Project, and the recent work of the Brain Health Task Force. The Bee Branch Creek Restoration Project was the second project highlighted and the collaborative work happening by the Dubuque Eats Well coalition to increase access to healthy local foods is the third. This application provides background on community initiatives and partnerships that may help inform proposals in response to this RFP (see appendix). CITY COUNCIL GOALS The Dubuque City Council has adopted 8 major goals under the 2024 Goals and Priority Agenda to address various issues impacting Dubuque residents. The Equitable Poverty Prevention Plan remains a Top Priority for the Council's 2018-2020 Policy Agenda. Policy Agenda items are issues that need direction or a policy decision by the City Council or need a major funding Page 2 of 18 decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. �,�T�� UBU�U� ��nLS �UL�� _ SustainahleEnvironment: ::�__ .. _._., ■ Robust Local Economy: D�verse Qusiresses and Jobs with romic Prospenty ■ Partnership for a Better Oubuque:Building Our that is'Jiable. Lrvable.and Eqwtable Vihrant Community:I lealthy&Safe ■ Diverse Arts,Culture,Parks,and Recreation Experiences an�� Livable Nei�hbofioods&HousinQ:Great Piace co L�ve Activities ■ Financially Responsible,HiQh-Performance City Or¢anization: � Connected Community: i table.and Effective Service Delivery Infrastructure,and Mc: I � I I � i � Source: https://www.citvofdubuque.or� PROJECT OVERVIEW Poverty remains a significant issue in Dubuque, lowa. According to the latest data, Dubuque's 16.3% poverty rate means that one out of every six residents live in poverty. In 2017, 8,933 of 54,940 residents had reported income levels below the poverty line. On average, Dubuque's 16.3% poverty rate is significantly higher than the average 12% poverty rate across the state of lowa. Dubuque is ranked 6t"below the poverty line at 16.3% out of 11 major cities in lowa (www.welfareinfo.or�/poverty-rate/iowa/dubuque). In Dubuque, the population demographics consists of 84.3% (49,224) White residents, followed by 3.8% (2,232) African Americans, 1.9% (1,341) two or more races and 1.8% (1,059) Hispanics. When the citywide poverty data is disaggregated by race and ethnicity,the statistics tell a different story for Dubuque as shown in the chart below. Recent numbers show 60.1% black residents �' Dubuque, lowa Poverty Rate By Race �IVe be�OW t�le pOVert�/ Race Po;�ulat��on Poverty i2ote No!ior.al Poverty Rate Population line, which is significantly higher than - -- the national average of 25.2%. Overall 1,341 of ��r More Races 1,134 47.6°io 18.4°io p 1.9�; 2,232 black residents live below the poverty ` ` " line and 3.8% of the total population of Dubuque is black. Source: https://www.welfareinfo.or�/povertv-rate/iowa/dubuque Page 3 of 18 The 26.3% of Hispanic residents below the poverty line is dramatically higher than the national average of 22.2%. Of the 1,059 Hispanic residents, 279 live below the poverty line. Approximately 1.8% of the total population of Dubuque is Hispanic. The 12.9% percent of white residents who live below the poverty line is the same as the national average. Of the 49,224 white residents, 6,349 live below the poverty line. Approximately 84.3%of the total population of Dubuque is white. Children make a significant percentage of persons living in poverty when the poverty rate is broken down by age. Nearly 25% of children under the age of 6 live below the poverty line. Children aged 6 to 11 Dubuque, lowa Poverty Rate By Age make up the second �BYgeSt pOYt1011 Of the Poverty Rate ByAge in Dub�c� lowans living poverty �n�buque, Iowa Poverty Rate By Age at nearly 27%. , _ _ �Under 6 6 to 11 1�tc 1- 18 to G��• ��J U�7-1 :�5 tc S�1� �-�:��-r�-� A little over 18% of young residents aged ' 12 to 17 years live below the poverty rate. -` In comparison, _% � � of seniors age 75 or older live in poverty, with over 27%of those U°ae�6 5 L°11 1��°1' 1`��"� -', �� '`t =� ��.�: " elderly residents aged - 85 and over. Source: worldpopulationreview.com/us-cities/dubuque As of June 2019, Dubuque had a 1.9% unemployment rate or 1,10o Number of Residents by unemployed residents. Over 32.4% of Unemployment the population over the age of 25 z000 obtained high school education, while � nearly 30% had attained a bachelor's i5oo � � degree or some college. Native American residents had the highest i000 1915 high school graduation rate at 100% 1564 issz White residents had the second 500 11zz 1053 highest high school graduation rate at over 92%followed by Asian residents ° Jan-19 Feb-19 Mar-19 Apr-19 May-19 at 89%, black residents at 84%, Hispanics at 66.2%, and Pacific Unemployment Monthly Islander residents over 64%. Source: U.S. Bureau of Labor Statistics Page 4 of 18 The poverty rate categorized by level of education is as follows in Dubuque in 2019?. Over 28% of residents with less than high school education lived in poverty followed by 11%with high school, 11%with some college and 8%with a bachelor's or greater. Poverty rate by gender consists of 44% unemployed females and 31% unemployed males in 2019. The median household income in Dubuque was$50,171 in 2019. Dubuque la Income by Household Type '� 11� I� -- ' ,1�_ 11�� 1�k 1:k-t�k 1:k-25k 25k-35k 3�k-50k 50k-75k 7�k-100k 1'��'�k-1=��'< 1�CI;-2�CI =2:��: ■Househcltls ■Families ■f:larrieC Famdies ■Non Families Source:worldpopulationreview.com/us-cities/dubuque The average earnings by education in Dubuque was $33,203 in 2019. An overall increase occurs in earnings as the level of education increases. A high school graduated male earned $34,028 compared $21,488 for a female. A male with a bachelor's degree earned $50,988 compared to $36,729 for a female. Overall, persons with the highest education level (i.e. graduate degree) earned $52,777 on average in 2019. Dubuque la Earnings by Educational Attainment , � ._a cs�T��r --i'i� �,c,^I tii�h tichcd Grad ticr.c r �..i� � �i '-�re= - , �, .'�- ,:r�_, All 6Aale Female Source: http://worldpopulationreview.com/us-cities/dubuque Page 5 of 18 PROJECT PURPOSE A consultant or team of consultants will create the Equitable Poverty Prevention Plan with an implementation strategy for the Dubuque community. The objectives of the plan are: • To engage various members of the community to develop and commit to the creation of the plan including business leaders, philanthropists, government and school leaders, non-profit and faith leaders, and community members who are living or have lived with the stresses of poverty. • To examine existing programs for success over time by analyzing data, identifying trends and best practices through an equity lens with creation of annual performance measurements to track progress toward desired outcomes in five years. • To develop an action plan and implementation strategy that is validated with the project steering committee and the community, and includes a budget and phasing for review and adoption by the City Council. The selected consultant will work with a core group of key City staff, supplemented by technical expertise from other City staff. A larger project steering committee will be drawn from the community agencies and non-profits working with people in poverty. PROJECT SCOPE The Equitable Poverty Prevention Plan will consist of multiple components including addressing the issue of poverty, developing strategies to implement the community action plan, engaging community leaders, collecting residents' input, conducting research and data analysis, exploring best practices and current trends as well as developing programs to address poverty. The Challen�e of Povertv Addressing the challenge of poverty remains a top priority for the City of Dubuque under the City Council 2018-2020 goals. Moreover, under the City's 2035 mission statement, the City of Dubuque continues to be an inclusive and equitable community. In response to the City's goals and vision, the City has adopted the Equitable Poverty Prevention Plan priority. The City intends to engage the community in creating the plan and developing a strategy to implement the plan. The City of Dubuque is committed to an Equitable Poverty Prevention Plan that will reduce, alleviate and prevent poverty in our community. All analyses and aspects of this plan will include the use of uniform data throughout the plan so there are no discrepancies. To the greatest extent possible, this plan will utilize disaggregated data by race and ethnicity, and other factors to assist with examining poverty in Dubuque with an equity lens. The plan will begin with an underlying analysis of the root causes and factors of the nature of poverty in Dubuque. The analysis should examine what poverty looks like in Dubuque, as well as why Dubuque has a higher poverty rate than other comparable cities and on the state level Cross-level analysis will be conducted to identify barriers by examining multiple factors Page 6 of 18 including size of economy, size of population, workforce and unemployment rate, level of education and so forth to identify barriers, draw correlations and links between concepts. The plan will assess the current models of ineasuring poverty, namely the federal poverty threshold.This model has been critiqued for lacking a comprehensive approach when operationalizing poverty. The analysis should similarly examine whether the current definition of poverty and the usage of the federal poverty line are suitable, adequate and relevant for measuring poverty level. The analysis should further address whether alternative models, namely the living wage, is more appropriate, holistic and equitable approach to adopt moving forward. Current Trends and Best Practices The plan will identify and explore current successful trends in the field, addressing the issue of poverty and best practices adopted by other entities. It will draw on these elements and incorporate successful items in developing the implementation strategy. These items will be drafted and tailored accordingly to the needs of the community in Dubuque. The City of Dubuque uses the STAR Community Rating System to measure performance for the 2017 Comprehensive Plan. Along with other resources, the STAR Goal Areas and Objectives provide community level outcomes, local actions, and resources for best practices relative to the Equitable Poverty Prevention Plan. Pro�rams and Initiatives The consultant will be responsible for compiling research, analysis, evaluation and recommendations regarding of the challenge of poverty, current trends and best practices, programs and initiatives, poverty threshold measures, and the poverty narrative with a focus on the Dubuque community as described in this RFP. The plan will include designing, creating and implementing strategies to develop initiatives that will address socio-economic, educational, cultural and training programs to reduce, alleviate, and prevent poverty. The programs should be designed to be equitable, diverse and inclusive addressing the following areas at a minimum. This list is not exhaustive and is only intended to guide consultants. To avoid duplication, consultants are encouraged to review the existing programs for each goal area, suggest new initiatives and/or improve on the current programs. Page 7 of 18 . . . . - - . . — . . . • . . • � . . . . - - . . . - . - . . . . . . • . . . — � . . . . . . - . . — . . . . . . — � . . . . . . � . . . . . . - � . . . � - . . — . . . - . . . - . Consultants should also consider the 2019 Massachusetts Institute of Technology(MIT) report to the CFGD. With Dubuque's unemployment rate around 2%, local employers struggle to find workers with the right qualifications to fill open positions. At the same time,the community's poverty rate remains high, and at around 15%, the unemployment rate among people of color is significantly higher than the overall rate.That's the challenge researchers from the Massachusetts Institute of Technology (MIT) Sloan School of Management address in a 2019 report that examines poverty and workforce development in the Dubuque region.The report is the culmination of a semester-long research project, during which three MBA candidates worked with the Community Foundation of Greater Dubuque to Page 8 of 18 understand and address systemic factors that contribute to regional economic challenges for residents. Through their research and a two-week visit to Dubuque in March, the researchers found that: 1. Dubuque has an uncommonly robust network of social services and strong collaboration among organizations, yet the complexity of this network can be difficult for residents to navigate. 2. Local employers are committed to improving diverse and inclusive workplaces, as evidenced by groups like the Community Foundation's Business Leader Equity Cohort. 3. Building a robust, diverse, and inclusive workforce involves requires work to help to lift up residents living in poverty and facing significant barriers to employment." (See MIT Report Link: httqs://www.dbpfoundation.orQ/qublication/mit-workforce-reqort-051319) A complete and comprehensive list of Dubuque community programs and initiatives related to poverty is not available, so consultants should consider the following resources: • Operation New View's Dubuque County Resource & Referral Guide: htt qs://www.oqerat ion newview.orQ/d u bup ue-co u ntv-resou rce-refe rra I-Qu ide/ • United Way Dubuque County Family Resource Guide: httqs://cdn.dbpschools.orQ/wq- content/uqloads/2018/OS/dbp-countv-familv-resource-Quide-2017-2018.qdf • United Way Funded Programs also provides a good start. https://dbqunitedway.or�/cros-view-pa�e.php?pa�e=funded-pro�rams Therefore, project deliverables will be for the consultant to create a list or matrix of community initiatives, entities, programs, projects, and services related to poverty, with contact information and descriptions. The consultant also will be responsible for identifying overlaps and gaps in the above list or matrix, and recommending opportunities to improve efficiency, effectiveness and service delivery to persons living in poverty. Community Engagement Community engagement represents an extensive portion of the project. Time is of the essence for community engagement as part of this RFP. Therefore, a community engagement plan reflecting the two stages and other considerations described below is a required part of the proposal submitted in response to this RFP. The selected consultant will be responsible for developing and implementing a robust, creative, and inclusive plan for community engagement. The process, much like the Equitable Poverty Prevention Plan document, must be creative, interesting, meaningful and relevant to residents and stakeholders. The community engagement plan should consider informing residents and stakeholders of the purpose of the plan, why it is important, and how poverty effects Dubuque residents in their everyday lives (see RFP's Poverty Narrative section). The consultant will develop a schedule of events and input opportunities which at a minimum address the channels for public engagement and communication. The consultant will be responsible for designing and facilitating the events and public input instruments, facilitating the events and collecting and distilling all information for use in the plan document. Page 9 of 18 It is particularly important that community members who are part of our equity target populations be engaged in telling the story behind the data, and that the implementation strategy include some efforts that can be carried out by community members in addition to efforts appropriate for institutions. Thus, community engagement in the Equitable Poverty Prevention Plan should be designed to further two goals: 1) to supplement the quantitative data with qualitative data from individuals who are living the experience of poverty in our community; 2) to identify ways to involve the community, particularly those most impacted by poverty, in the implementation strategy. Moreover, the City of Dubuque is striving to avoid engagement fatigue by designing community engagement in the Equitable Poverty Prevention Plan in a manner that also meets the engagement needs of the of these community efforts related to poverty and equity that will be underway concurrently: • City of Dubuque's 2021-2025 Community Development Block Grant (CDBG) Consolidated Plan and Analysis of Impediments to Fair Housing. • Community Foundation of Greater Dubuque's update of the 2015 Community Equity Profile. • Community Foundation of Greater Dubuque's first Greater Dubuque Community Indicators report. To this end, the selected consultant will be expected to collaborate with the City of Dubuque Department of Housing and Community Development and the Community Foundation of Greater Dubuque to carry out the community engagement for the Equitable Poverty Prevention Plan in coordination with these projects, which are described below. CDBG Five-VearConsolidated Plan. The U.S. Department of Housing and Urban Development (HUD) requires communities who receive Community Development Block Grant (CDBG) funds to complete a five-year Consolidated Plan that identifies general areas of need in the community and how to address them, particularly in the areas of housing, economic opportunity, and community development. The Strategic Plan is a section of the Consolidated Plan that provides a detailed description of the objectives, proposed accomplishments, priorities and strategies for use of CDBG funds. The Community Development Advisory Commission uses it for the planning, implementation, review, and assessment of the CDBG program. (See FY2016-2020 Plan at httqs://www.citvofdubupue.orQ/831/Consolidated-Plan) Community Equity Profile. Inclusive Dubuque, an initiative facilitated by the Community Foundation, is a local network of nearly 50 organizations and community members dedicated to advancing equity and inclusion in Dubuque. In February 2015, the network launched the community equity profile process with the goal of learning more about how diverse groups experience life in Dubuque. ("Diverse groups" were defined by race, age/generation, culture, Page 10 of 18 disability, gender, nationality, religion, sexual orientation, socioeconomic status, veteran status and more.) By collecting data and learning from community members through in-person community dialogues and online surveys, the equity profile process explored seven focus areas through the lens of equity and inclusion: economic wellbeing, health, transportation, safe neighborhoods, housing, education, and arts and culture. The summary of these findings can be viewed at www.inclusivedbq.or�. Greater Dubuque Community Indicators Report: As a new initiative, CFGD will produce a Greater Dubuque Community Indicators report every other year that provides an interactive, online report that can be widely used by sector leaders and stakeholders for program planning grant writing, and collective impact that will build a data culture. The Community Indicators report will use community knowledge to measure the vitality of our communities—gathering data and sparking conversation about significant social and economic trends to tell the story of how the Dubuque community is faring in key quality-of-life areas. Community Indicators reports will be accompanied by Community Conversations- facilitated discussions with community members to learn more about the social and economic trends impacting local quality of life. The first report will be produced in January 2020 sparking community conversations to follow. The CFGD plans to produce the Indicator Report every 2 years and will create a public access point where nonprofits can access the data and conduct further inquiries. Two Part Community Engagement Plan The mandated timeframes and deadlines of these community projects requires that Community Engagement process be divided into 2 parts as follows: Part 1 Community Engagement should refer directly to the City of Dubuque's 2014 Citizen Participation Plan as a guide for types of community engagement for the 2021-2025 CDBG Consolidated Plan and the Analysis of Impediments. Please note that the 2014 plan is scheduled to be updated on August 21, 2019. While we expect changes will be made to the 2014 plan, it is still as a useful guide. The 2014 Citizen Participation Plan is attached in the Appendix. The Part 1 Community Engagement collection and analysis should conclude by October 31, 2019. A public hearing held before the Community Development Advisory Commission will be required as part of the Part 1 community engagement process. City staff will ensure that the public hearing requirements are met.The selected consultant will need to provide the Commission with the collected and analyzed community engagement information from Part 1 in both written and verbal formats, and attend the public hearing to present the findings and answer questions. Part 2 Community Engagement should build on the Part 1 results and process, reach out to additional resources, and coordinate with the CFGD in their update of the 2015 Community Equity Profile and creation of the Greater Dubuque Community Indicators report through data sharing and process coordination. Page 11 of 18 The consultant should actively engage residents, members of the community, businesses, government, non-profit, philanthropist, faith organizations and school leaders. The community input, particularly those experiencing poverty, must be sought through different avenues in ways that are comfortable, respectful of culture, and meet people where they are. Channels of communication may include surveys, focus groups and personal interviews. Consultants should review existing community engagement plans developed by various City of Dubuque Departments for examples. For a full description of ways the City of Dubuque successfully connected with a demographically representative population during creation of the 2017 Comprehensive Plan, see Chapter 2 of Imagine Dubuque 2037:A Call to Action available online at www.citvofdubuque.or�/Ima�ine-Dubuque. The Part 2 Community Engagement collection and analysis must conclude by December 31, 2019.This will enable coordination of analysis and data sharing from the Equitable Poverty Prevention Plan to inform the CFGD's update of the 2015 Community Equity Profile and creation of the first Greater Dubuque Community Indicators Report that will be produced in January 2020. The community engagement plan should be designed considering the City of Dubuque's Guiding Principles for Community Engagement and Guiding Principles for Advancing Racial Equity (attached in the Appendix). The engagement process must be creative, inclusive, meaningful and relevant to residents. At a minimum, community engagement shall: • be designed with a variety of relevant and comfortable channels of communication and venues for engagement, including diverse and sometimes tailored approaches towards engagement; • include interesting activities, dialogue, and creative opportunities to provide information independent of structured and facilitated events; • anticipate and take steps to remove, or identify resources needed to remove, potential barriers to engagement; • engage community members from our equity target populations as co-facilitators, invitation carriers, and hosts for community engagement events, paying them for their time; • focus on engaging equity target populations and include efforts to reach non-English speaking persons, persons with disabilities, and persons residing in assisted housing; • include community-based organizations that represent equity target populations; • include public and private agencies that address housing, health, employment, education, transportation, safety/victim services, and arts/cultural needs and interests of low-income individuals and families, (particularly those serving equity target populations) • involve participants in activities around the quantitative data, capturing their reactions to the data and the issues that are most important; Page 12 of 18 • capture the lived experiences participants are relaying regarding the interpretation of the data and its impact; • gather information on what would make resources in the community more effective for people from a variety of backgrounds, including information on the level of awareness regarding available to resources, barriers to accessing available resources, and ways in which the design and delivery of services are or are not working for equity target groups; • collect demographics of participants in engagement activities, paying attention to adjusting the engagement plan as needed along the way to ensure that each equity target population is represented at a rate at least double their representation in the community overall. PovertyThreshold Measures Consultants will analyze whether the current federal poverty definition of poverty is adequate and whether the living wage model is more desirable. The U.S. Census Bureau defines poverty primarily by the level of household income. The table below lists factors the Bureau includes and does not include when analyzing which households falls below the poverty threshold. � � Pre-tax income (earnings, pensions, retirement income) Capital gains or losses Interest, dividends, rents, royalties, estates and trust incomes Educational assistance Alimony Tax credit Child support Outside household assistance, misc. sources Cash benefits (unemployment compensation, worker's compensation,veterans' payments, survivor benefit) Non-cash benefits (Food stamps, housing Social Security Income subsidies) Public Assistance Family member income Household head age Roommate/nonrelative income Number of adults compared to children Source: https://www.thebalance.com However, research shows this model is faulty. Essentially, the U.S. Census poverty threshold is an 'all-or-nothing' measurement. In other words, if a family is below the income line, all members are identified as poor. In contrast, when a family's income is higher than the Page 13 of 18 threshold, none of the family members counts as poor. This cliff effect often forces families to earn less than the poverty threshold and remain in poverty. Additional information related to poverty threshold measures was researched by the Planning Services Department, and is provided in the Living Wage Analysis report found in the Appendix. The Povertv Narrative The plan will avoid the traditional poverty narratives. These narratives include implicit racial and gender stereotypes, victimizing and blaming people in poverty, politicizing the issue of poverty. The Equitable Poverty Prevention Plan will not draw on the 'us vs. them' assumptions when analyzing the poverty narrative, identifying barriers and developing strategies. The plan will utilize an equitable, respectful, and culturally sensitive approach when developing solutions. Consideration should be given to the way the analysis is presented in the plan, with incorporating real people, introducing low/moderate-income people and persons living in poverty to those who are different than them, and sharing the perspective of an individual or a family without the label of "poverty'. An example is StoryCorps, whose mission is to share people's stories to strengthen and build connections between people. (https://storycorps.or�) In addition to the Equitable Poverty Prevention Plan, the consultant should provide an executive summary in user-friendly, graphic format that can be easily distributed to residents and stakeholders. For an example, please see the Executive Summary for the Imagine Dubuque Comprehensive Plan available online at www.citvofdubuque.or�/Ima�ine-Dubuque. PROJECT DELIVERABLES: A summarized list of project deliverables includes but is not limited to the following components of the Equitable Poverty Prevention Plan: • Executive Summary suitable for public distribution. • Community Engagement Plan with a description of the process and results. • Research, analysis, evaluation and recommendations regarding of the challenge of poverty, current trends and best practices, programs and initiatives, poverty threshold measures, and the poverty narrative with a focus on the Dubuque community. • Action Plan and Implementation Strategy validated with community input and including recommended budget and phasing for implementation. PROJECT PHASES The project is expected to begin September 16, 2019 and be completed by October 2020. The project is expected to occur in major phases, and the proposed time line is shown below: Approval of contract with selected consultant September 16, 2019 Research phase September— December 2019 Identify causes/analysis of conditions, outcomes, services, etc. and best practices Page 14 of 18 Community Engagement phase September— December 2019 Part 1 Community Engagement must conclude by October 31, 2019 Part 2 Community Engagement must conclude by December 31, 2019 Community Planning phase January—July 2020 Develop draft action plan implementation strategy for review and validation with project steering committee and community, include a budget and phasing Adoption Phase August—October 2020 Presentation to City Council, completion of plan and all deliverables, and then adoption of Final Plan by City Council INFORMATION TO BE INCLUDED IN THE PROPOSAL 1. Letter of Transmittal Provide a letter of transmittal briefly outlining the consultant's understanding of the work and the name, address, telephone number and fax number of the consultant's primary contact person. 2. Profile of Consultant The proposal shall include general information about the consultant, the consultant's scope of expertise related to this RFP, and the consultant's official name, address, and principal officers, including qualifications of the project manager and other key personnel who would be assigned to the project. 3. Qualifications a) The proposal shall include the name of the project manager, his or her qualifications and experience, and the names, qualifications, and experience of other key personnel who would be associated with the project. The selection of a project manager by a consultant will constitute a contractual commitment by that consultant and a substitute manager will not be allowed without prior written approval by the City of Dubuque. b) Name and location of all other key personnel involved in the project if applicable; the type and approximate percentage of the work that would be performed by each of these firms; and the names, qualifications and experience of their personnel who would be associated with this project. c) The proposal must clearly describe the relevant experience of the project manager and other key personnel in undertaking and completing project relevant to this RFP. Provide a matrix matching the names of the key personnel proposed for the Dubuque project who worked on the referenced projects. Page 15 of 18 d) The proposal shall include at least three references of past clients for projects relevant to this RFP. These projects must have been completed within the past ten years with the same project manager, sub-consultants and other key personnel proposed for this project. e) The proposal shall discuss the consultant's ability to integrate this project into the consultant's present workload. 4. Scope of Services/ Methodology Describe the methodology or strategy by which the consultant would satisfy the Scope of Services, and/or an alternative or hybrid strategy recommended by the consultant—what process and outcomes the consultant would suggest fulfilling the Equitable Poverty Prevention Plan. This is the consultant's opportunity to convey ideas and concepts with respect to vision and goals outlined in the Scope of Services. This will help the selection committee better evaluate the consultant's vision, abilities, and interest with respect to the RFP. Any methodology or strategy must embrace and support the Sustainable Dubuque model and equity principles. Time is of the essence for the community engagement process of this RFP. Therefore, a community engagement plan reflecting the two stages of community engagement considerations described in the RFP is a required part of the proposal to be submitted in response to this RFP. 5. Proposed Project Schedule The anticipated project schedule is that the City of Dubuque will execute a contract with the selected consultant by September 16, 2019 and the project will be completed by October 2020. Provide a project schedule outlining the time period and estimated completion date of the proposed scope of work. This should include a schedule for and description of all deliverable products throughout the period. Products should be delivered in hardcopy and electronic formats compatible with the City's computer software and hardware. 6. Certificate of Insurance The selected firm will be required to meet the City's insurance requirements for professional services (see enclosed Insurance Schedule C in Appendix). A Certificate of Insurance is optional for inclusion with the proposal. A Certificate of Insurance must be provided upon selection. 7. Fees and Compensation Provide a proposed fixed cost, plus reimbursable expenses budget for each strategy proposed to complete the requested scope of services. Breakdown costs by major scope element and include a list of hourly rates for personnel assigned to the project. Page 16 of 18 Quotation of fees and compensation shall remain firm for a period of at least 90 days from the proposal submission deadline. Remember to separate the proposed budget from the other portion of the RFP submittal. Initial screening will be done without knowing the Consultant's proposed fee for services. 8. Contract A proposed contract for services must be included in the submittal. It should include the City of Dubuque's Standard Terms and Conditions found in the Appendix. EVALUATION CRITERIA Proposals will be screened to ensure that they meet the minimum requirements of the proposal format. A selection committee will review qualifying proposals, and may interview the short-listed firms. Initial screening will be done without knowing the consultant's proposed fee for services to develop a short list. The short list of consultants may be invited to an interview with the selection committee. Factors to be considered by the committee may include the following: • Qualifications and experience of the firm and any sub-consultants. • Qualifications and experience of the principal consulting staff and sub-consulting staff that will work on the project. • Results of interview process. • Information from references. • Grasp of project requirements and level of interest. • Design approach/methodology in completing the scope of services, including sustainability; creativity and problem-solving ability. • Status as a woman and/or minority owned business • Willingness and ability to subcontract for a portion of the work with a woman and/or minority owned business. • Proposed schedule required to complete the project. • Proposed cost to complete the project. SUBMISSION REQUIREMENTS The City of Dubuque reserves the right to reject any and all proposals and to negotiate changes with any firms. The City of Dubuque is not liable for any cost incurred by any firms prior to the execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs incurred by the firm that are not specified in the contract. The City of Dubuque is an Equal Employment Opportunity Employer. The proposal must be a document of not more than twenty (20) numbered 8-1/2 x 11-inch pages, with the exception of the project schedule which may be presented in 11 x 17-inch format. The numbered pages do not include the letter of transmittal, index, dividers, front and back covers, and the separately sealed cost proposals. Proposals should not include any pre- printed or promotional materials. Proposals should include only materials that are recyclable. Page 17 of 18 QUESTIONS REGARDING THE RFP If you have any questions concerning this RFP, please submit your requests to the City's designated Project Manager, Planning Services Manager Laura Carstens, via email Icarsten@citvofdubuque.or�. The City has used considerable efforts to ensure an accurate representation of information in this RFP. Each Proposer is urged to conduct its own investigations into the material facts provided. No answers given in response to questions submitted shall be binding upon this RFP unless released in writing (letter, fax or email) as an officially numbered and titled addendum to the RFP by the City of Dubuque. Any questions concerning this proposal must be received on or before 5:00 p.m. CDT on August 8, 2019. Any inquiries received after this date will not be answered. When submitting a question, please include the Consultant contact information. PROPOSAL SUBMISSION DEADLINE Submit one (1) original signed proposal, seven (7) copies, and an electronic .pdf version sealed and be clearly labeled: City of Dubuque Equitable Poverty Prevention Plan. Proposals shall be delivered by Noon CDT on August 16, 2019 to the address given below: Laura Carstens, PlanningServices Manager Planning Services Department City of Dubuque 50 W. 13th Street Dubuque, lA 52001 The proposals shall be Include the proposed fees and compensation under separate cover. Each consultant assumes full responsibility for delivery and deposit of the completed proposal package on or before the deadline.The City of Dubuque is not responsible for any loss or delay with respect to delivery of the proposals. CONSULTANT SELECTION The City of Dubuque anticipates award of the contract to the successful consultant/firm for this project by September 16, 2019. Consultants/Firms whose proposals are not accepted will be notified shortly after the selected firm has been approved by the City Council. APPENDIX The following City of Dubuque documents are enclosed for reference: • STAR Technical Guide regarding Poverty Prevention and Alleviation • 2019 Living Wage Analysis Report • 2014 CDBG Citizen Participation Plan • Community Engagement Guiding Principles • Guiding Principles for Advancing Racial Equity • City of Dubuque Insurance Schedule C • City of Dubuque Standard Contract Terms and Conditions Page 18 of 18 STAR Technical Guide regarding Poverty Prevention and Alleviation The purpose of the STAR Poverty Prevention and Alleviation goals are to alleviate the impacts of poverty, prevent people from falling into poverty, and proactively enable those who are living in poverty to obtain greater, lasting economic stability and security. Poverty Reduction and Equitable Poverty Reduction are the two intended outcomes of the area. Outcomes Outcome 1: Poverty Reduction Demonstrate progress towards reducing the percentage of residents living below the poverty line by 50% by 2030.World leaders at the 2015 United Nations Sustainable Development Summit proposed ambitious goals on key dimensions of global sustainable development such as education, environmental sustainability, poverty, clean water, and gender equality, among others.The resulting Sustainable Development Goals (SDGs) recommend strategies and investments to eliminate extreme poverty in the world by 2030 and reduce at least by half the proportion of inen,women and children of all ages living in poverty, based upon national definitions, by 2030.STAR has adopted the U.N.SDGs ambitious goal of reducing poverty by half by the 2030 target date,and also awards credit for demonstrated poverty reduction towards that goal. Outcome 2: Equitable Poverty Reduction Demonstrate a decrease over time in the percentage of women, men, children,and additional subgroups of residents living below the poverty line. Evaluating poverty reductions for specific subgroups can highlight successful programs, show changing economic conditions,and reveal areas where more attention and resources are needed.Although poverty data for subgroups varies according to the size and type ofjurisdiction,data collection, and reporting schedules, communities often estimate poverty across specific subgroups on an annual basis for local purposes using a combination of national and local data. Local Actions Action 1: Plan Development Adopt a communitywide plan to reduce poverty.A plan to reduce poverty should be based on a needs assessment of individuals living at or below the poverty line or in impoverished conditions in the jurisdiction.The plan should include the following components: • needs assessment of individuals living at or below the poverty line; • analysis of existing jurisdictional conditions driving poverty (e.g. percent of income spent on housing, unemployment, lack of access to benefits); • recommendations for areas of improvements(e.g. workforce development,early childhood development, housing security); • goals, strategies, and metrics for tracking progress; and • identification of lead agencies responsible for implementing different parts of the plan. For example,Shared Prosqeritv Philadelqhia is Philadelphia's plan to reduce poverty. (2017 ProQress on FiQhtinQ Povertv).The plan provides historical context and background on the City's poverty crisis, analyzes the conditions of residents and existing programs, identifies goals for addressing poverty,and establishes strategies,action steps,and metrics for tracking progress. In addition,the plan identifies the city agencies responsible for the implementation and tracking of the various strategies and metrics. Action 2: Partnerships and Collaboration Create a team of local government staff to work collaboratively and coordinate with nongovernmental organizations to provide high-quality services and reduce poverty. Partnerships between the local government and non-governmental organizations may increase the efficiency and effectiveness of service delivery, identify areas of needed improvement, and engage the community in providing feedback on needs and services provided.The partnership or collaboration must be ongoing and should actively work to reduce poverty and provide high quality services to people living at or near the poverty line. Collaborative efforts must go beyond isolated, singular meetings and demonstrate on-going and consistent collaboration. Action 3: Education and Outreach Develop public education campaigns to inform residents about how to enroll in available service programs to help meet basic needs. Effective educational campaigns incorporate strategies that reach out to diverse groups of people living at or near the poverty line. Campaigns may include culturally specific strategies, such as providing material in different languages and offering translation services during events. Examples can include:job fairs; affordable housing information sessions or homeownership classes; online information hubs run by a library or a neighborhood center; food program brochures; case management services; and/or family support counseling. Information and referral services are particularly pertinent for this action. Personalized consultation can take place either in-person or over the phone and helps to connect low-income residents with available services and navigate the requirements for these services. Action 4: Programs and Services Establish or support programs that reduce the costs of basic needs for low-income households. Local governments provide programs to reduce the costs of a variety of basic needs, such as utilities, transportation, healthful fresh food, basic medical care, and school supplies.Alternatively, they may provide support and resources to local community groups that provide these services.This task can be challenging when budgets are tight, so local governments may need to establish criteria to determine how best to distribute local funding. Action 5: Programs and Services Implement supportive workplace programs for people living at or near the poverty line Workplace programs for low-income workers may include subsidized childcare, transportation assistance, health care, medicine and toiletries, household goods,food assistance,case management,and/or shelter. For example,extended daycare services for working families and families involved in vocational and educational training provides parents greater flexibility for employment orjob training.Traditional Head Start and Pre-K child development programs that do not include extended hours would not apply; however, a program that works to streamline applications or subsidize involvement in extended-day child development programs would apply. Action 6: Programs and Services Connect low-income community members with workforce development programs to strengthen hard and soft work skills. Local government agencies and other community groups can offer programs to help connect low-income workers to outside workforce development programs that increase their skills and credentials in order to improve family economic stability.Workforce development programs themselves help to connect low income workers to quality career coaching, education, training, and supportive services that enhance skills and career prospects,and are credited in EJ-6: Workforce Readiness. For credit in this action, the local government or other service providers should have a program or service in place that actively and intentionally connects low-income community members to workforce development programs that strengthen either hard or soft skills. Hard skills are those technical skillsets or occupational requirements needed to perform certain jobs, such as degrees or certificates, basic computer or programming skills, proficiency in foreign languages, and typing speed. Soft skills are interpersonal skills that help workers function in the workplace.These include cooperation, time management,flexibility, problem solving, attention to detail, creative thinking,and other communication skills. Action 7: Programs and Services Provide child development programs for children living at or near the local poverty line. Child development programs can provide food and nutrition, free health care for uninsured children, and early childhood education programs.A universal Pre-K program that is provided at no cost to low- income families and provides additional support services, such as food or after-school care, is an example of a qualifying child development program. Head Start programs may also apply here if the applicant community is financially or logistically supporting the program. Action 8: Programs and Services Provide financial literacy, money management, and banking programs or services for low-income residents. Financial education programs and banking services can enable residents with limited financial management knowledge and experience to save money, reduce debt,and become more financially stable. Programs may be stand-alone financial literacy programs, or a component of an existing program that requires residents receiving certain services,such as homebuyer down payment assistance,to undergo financial literacy training and counseling. Programs may also educate residents on managing their finances, link low-income residents with low or no cost banking services, or offer incentives for meeting savings milestones. Local governments and/or service providers should work to track and report progress in savings,debt reduction, literacy, and other outcomes from provided programs. Related Goal Areas Poverty is a complex and multifaceted community wide issue that is addressed in multiple areas of the STAR Community Rating System such as Economy and Jobs, Equity and Empowerment,and Built Environment. Economy&Jobs Goal Area EJ-4: Quality Jobs & Living Wages These goals are connected to EJ-4: Quality Jobs& Living Wages with the purpose of expanding job opportunities that support upward economic mobility,offer supportive workplace policies, and pay living wages so that all working people and their families can afford basic necessities without governmental assistance. Outcomes include increasinQ real median household income over time, demonstratinQ that 80%of household incomes in the iurisdiction meet or exceed the IivinQ waQe standard, demonstratinQ an increase in the qercentaQe of household incomes in the iurisdiction that meet or exceed the IivinQ waQe standard over time, and demonstratinQ that income inepualitv in the reQion and locallv is decreasinQ over time. Equity& Empowerment Goal Area EE-3: Environmental Justice Environmental justice (EJ) is rooted in the belief that all people, regardless of race, ethnicity,gender,or income, have the right to a clean and healthy environment in which to live,work, go to school, play, and pray. While the definition of environmental justice varies by community, most definitions include 3 elements: distribution, procedure,and process. Distributional EJ refers to the unequal spatial allocation of environmental burdens across a community, resulting in lasting negative social,environmental, economic, and public health impacts in certain neighborhoods or communities and not others. Examples include the unequal siting of industrial emitters, unequal proximity to high volume roadways,or unequal exposure to toxics at worksites.The main outcome for this Qoal is to demonstrate qroQress in reducinQ the risks and exqosure to qrioritv environmental iustice conditions for qrioritv neiQhborhoods. EE-4: Equitable Services &Access The purpose of the Equitable Services and Access is to establish equitable spatial access to foundational community assets within and between neighborhoods and populations. EE-4 focuses on shared access to the benefits of development by analyzing the distribution of foundational community assets,such as parks, schools, libraries,and public transit. In many communities, disparities in proximity and access to foundational community assets are a function of the interests represented in past decision-making processes. Inclusion in decision-making(process equity) contributes to more evenness in the spatial distribution of foundational community assets (distributional equity),which in turn reduces incidents where future generations inherit negative health,education,and/or economic outcomes (intergenerational equity). Equitable access to facilities, services, and infrastructure results from strategies intentionally aimed at ensuring that all community members"participate in and benefit from decisions that shape their neighborhoods and regions." Communities can work together to decide where to invest and expand benefits, where to establish new facilities, and how to improve services to assure they are more evenly distributed to best serve the population's needs.The Qoal for this area is demonstratinQ increased access and qroximitv to communitv facilities,services, and infrastructure in neiQhborhoods with the hiQhest qercentaQe of low-income residents and qeoqle of color. EE-5: Human Services The purpose of the EE-5 area is to ensure that essential human services are readily available for the most vulnerable community members. EE-5: Human Services addresses these gaps, including the services, programs, and facilities provided to the most vulnerable segments of a community's population including homeless individuals, those suffering from substance abuse or mental health issues, and children and elderly community members experiencing neglect and abuse. Outcomes include demonstratinQ that the homeless qoqulation within the communitv receives timelv housinQ services or resources, demonstratinQ the timelv qrovision of inental health and substance abuse treatment qroQrams and services, demonstratinQ imqrovements in the timelv qrovision of inental health and substance abuse treatment qroQrams and services, and demonstratinQ that all child and adult/elderlv abuse and neQlect comqlaints in the qast 3 vears have been investiQated and redressed in a timelv manner. Built Environment Goal Area BE-4: Housing Affordability The purpose of the housing affordability goal area (BE-4) is to construct, preserve,and maintain an adequate and diverse supply of location-efficient and affordable housing options for all residents.The intended outcomes are to demonstrate that there are at least 80%of Census block Qrouqs where a household earninQ the Area Median Income (AMI) would sqend less than 45%on housinQ and transqortation combined and demonstrate that there are at least 60%of Census block Qrouqs where a household earninQ 80%AMI would sqend less than 45%on housinQ and transqortation combined. Additionallv, achievinQ tarQets for creation of new subsidized affordable housinQ identified in a locallv adoqted comqrehensive housinQ strateQv,and demonstrate new affordable housinQ starts are beinQ qroduced at a rate of 5%annuallv. These are the sources used for the Poverty Prevention and Alleviation STAR outcomes 1 &2 (excel docs). Poverty Status In The Past 12 Months httqs://factfinder.census.Qov/faces/tableservices/isf/qaQes/qroductview.xhtml?qid=ACS 17 SYR 51701 &qrodTvqe=table Selected Characteristics Of People At Specified Levels Of Poverty In The Past 12 Months httqs://factfinder.census.Qov/faces/tableservices/isf/qaQes/qroductview.xhtml?qid=ACS 17 SYR 51703 &qrodTvqe=table Dubuque THE CITY OF � All•America City U B E ��o��,�� ► Maste iece on the Mississi i �°°'*2°12�z°13 �`P pp zoi�*zoi9 LIVING WAGE ANALYSIS REPORT Prepared by John Maddock, City Planning Intern 7/9/19 INTRODUCTION The Living Wage concept is becoming a more common policy adaptation resulting from poverty alleviation and prevention studies in recent years. There are multiple organizations that use complex methodology to determine living wages for different geographic areas or groups of people, and the STAR Communities Living Wage outcome analysis uses the hourly estimates from MIT professor Dr. Amy Glasmeier's Living Wage Calculator. Dr. Glasmeier determines the necessary hourly wage for different types of working families to cover the most basic food, childcare, healthcare, housing, and transportation costs with no room for additional savings or expenses using region-specific price data for all counties and a few large municipalities in the United States. Within the technical documentation of the Living Wage Calculator, Dr. Glasmeier states that the Living Wage Calculator estimates are an improvement from the federal poverty income standards, as the methodology for determining the percentage of people living in conditions of poverty has not changed since its development in 1964 and doesn't account for costs incurred by healthcare, housing, childcare, or transportation. LIVING WAGE FIGURES According to the STAR Communities Living Wage outcome analysis, the living wage hourly average for all persons in Dubuque was $11.42 in 2017, which is the second-lowest estimate among the ten largest cities in lowa behind only Ames at $10.281. Figure 1 below provides a comparison of the 2017 hourly estimates for a living wage by different family structures based on the MIT Living Wage Calculator. FIGURE 1—2017 Dubuque Living Wage Hourly Estimates by Family Type & Size Single Parent Hourly Wages 1 Adult 1 Adult, 1 Child 1 Adult,2 Children 1 Adult, 3 Children Living Wage $10.75 $23.42 $27.11 $33.11 Multiple Parent Hourly Wages 2 Adults 2 Adults, 1 Child 2 Adults,2 Children 2 Adults,3 Children Living Wage $8.57 $12.89 $14.95 $16.97 1 STAR Communities estimates that between 85%and 76% of people in Dubuque are currently living at or above that threshold, with similar ranges in Davenport (86%to 75%) and Waterloo (85%to 73%)z. Figure 2 displays the 2017 hourly and annual living wage estimates for the eleven largest cities in lowa as calculated by the STAR Communities analysis. FIGURE 2-2017 lowa Cities Living Wage Hourly Estimates Comparisons City Living Wage Annual Average Living Wage Hourly Average Dubuque $23,755 $11.42 Ames $21,392 $10.28 Ankeny $26,547 $12.76 Cedar Rapids $24,489 $11.77 Council Bluffs $26,455 $12.72 Dave n port $24,792 $11.92 Des Moines $26,236 $12.61 lowa City $24,141 $11.61 Sioux City $25,704 $12.36 Waterloo $24,867 $11.96 West Des Moines $25,301 $12.16 Since 2010, the number of people at or above the 2017 STAR Communities living wage estimate has decreased from between 89% to 81%which is in relation to the rise in the number of people below the federal poverty level in that same time frame (11%to 16% in 2017)z,3. Figure 3 gives the range (by percent of population) of people living at or above the living wage in 2017 for the eleven largest cities in lowa. FIGURE 3-2017 lowa Cities Living Wage Population Comparisons High Estimate -Population Low Estimate -Population City Above Living Wage Above Living Wage Dubuque 87.9% 76.4% Ames 81.0% 79.1% Ankeny 87.4% 86.4% Cedar Rapids 90.2% 81.1% Council Bluffs . 71.1% _ 70.3% Davenport 86.7% 75.6% Des Moines 70.0% 68.8% lowa City 78.9% 68.3% Sioux City 68.7% 67.7% Waterloo 85.1% 73.4% West Des Moines 83.8% 83.0% 2 Figure 4 denotes the percentage of the population in Dubuque living under the federal poverty level at 2010 and 2017. FIGURE 4—Dubuque Population Living Beneath Federal Poverty Level Poverty Trends 2010 2017 Households below FederalPoverty Level 11.6% 16.7% DISAGGREGATED FIGURES On a disaggregated scale, 60% of all African American households and 38%of Hispanic or Latino households lived below the federal poverty income level in 2017 compared to 13%of white households in Dubuque3. The percentage of Dubuque households receiving SNAP benefits or food stamps was 51%for African American households in 2017, 28.2%for Hispanic or Latino households, and 11%for white households°. This data is summarized below in Figures 5 and 6, respectively. FIGURE 5—Dubuque Households Below Federal Poverty Level by Race Households below Federal Poverty Level 2017 African American 60% Hispanic or Latino 38% White 13% FIGURE 6—Dubuque Households Receiving SNAP Benefits/Food Stamps by Race Households receiving SNAP Benefits/ Food Stamps 2017 African American 51% Hispanic or Latino 28% White 11% RELAVENT STAR OUTCOME FIGURES STAR Communities provides outcome measures for municipalities to track their overall progress and achievement over time for a variety of factors. The economic section of these factors includes business retention and employment, green market development, local economic growth, quality jobs & living wages, targeted businesses development, and workforce readiness. In April of 2015, Dubuque received recognition as a 4-STAR Community due to the provided outcome measures and policy actions taken. Currently, there is no official recertification goal, but progress towards completing certain STAR Outcome measures has been undertaken for additional information purposes. 3 Business Development The number of business establishments in Dubuque decreased by 1.5%from 2015 to 2017, going against the overall national trend5. Despite the drop in overall establishments, there were about 22 small businesses per 1,000 Dubuque Metropolitan Statistical Area residents in 2017, putting Dubuque in the 80th percentile of per capita small businesses among US Metropolitan Statistical Areas6.The local unemployment rate of 4% is 1.4% below the national unemployment rate of 5.4%as of July 2017 and is 1% lower than the July 2015 local unemployment rate of 5%'. Total local financial institution deposits increased from 2016 to 2018 by$273.8 million, with about $4.4 billion being saved in Dubuque's local banks and credit unions in 20188. Population Development Real annual median household income decreased by 18%to $50,171 from 2009 to 2017 and income inequality (measured by the Gini Index) increased by 1.2%over the same time period910. About 38.7%of the population 25 and above had obtained post-secondary degrees in 2017, more than a 5% increase from 33.1% in 201011.The increase in post-secondary achievement was shared by all racial subgroups except for African Americans, dropping 2.2%in the same time period11. About 40%of female Dubuque residents held a post-secondary degree in 2017 compared to 35%of male residents, both of which are slightly below the national averages11 DISCUSSION According to the STAR Communities Outcome estimates, Dubuque ranks fifth in the percentage of households above the living wage annual estimate among the ten largest cities in lowa. Certain areas may be affected by extraneous circumstances, such as high student populations in lowa City or Ames and geographic proximity to larger areas in the case of Des Moines and its surrounding communities. Even with the previously mentioned factors, Dubuque has the second lowest annual living wage at $23,755, behind only Ames. STAR Communities provides policy suggestions for the municipalities that do not meet their outcome standards in relation to the Quality Jobs & Living Wages section of the STAR Technical Guide such as enacting living wage policies for local government employees and contractors, providing additional employee benefits, or providing additional job training for employees earning less than the living wage hourly estimate. Currently, lowa House File 295 prohibits county or municipality-wide minimum wage increases or employee benefit changes1z. 4 DATA SOURCES: 1—lowa Area Estimates- httq://IivinQwaQe.mit.edu/states/19/locations 2—STAR Communities Outcome Estimate-T:\PlanninQ\STAR\Version 2.0\STARV2 TechGuide Final.qdf 3—Poverty Estimates, USCB, 2010-2017 American Community Survey 5 Year Estimates- httqs://factfinder.census.Qov/faces/tableservices/isf/qaQes/qroductview.xhtml?qid=ACS 17 SYR 51703 &qrodTvqe=table 4—SNAP Benefits/Food Assistance, USCB, 2010-2017 American Community Survey 5 Year Estimates- httqs://factfinder.census.Qov/faces/tableservices/isf/qaQes/qroductview.xhtml?qid=ACS 17 SYR B220 02&qrodTvqe=table 5—Business Patterns, USCB, 2010-2017 American Community Survey 5 Year Estimates- htt qs://factfi nder.census.Qov/faces/nav/isf/qaQes/sea rch resu Its.xhtml?refresh=t 6—Statistics of US Businesses, 2017- httqs://www.census.Qov/qroQrams-survevs/susb/data/tables.html 7—Employment, USCB, 2010-2017 American Community Survey 5 Year Estimates- htt qs://factfi nder.census.Qov/faces/nav/isf/qaQes/sea rch resu Its.xhtml?refresh=t 8—FDIC Financial Performance Reports- httqs://www5.fdic.Qov/idasq/advSearch warq download all.asq?intTab=1 9—Household Income, USCB, 2010-2017 American Community Survey 5 Year Estimates- htt qs://factfi nder.census.Qov/faces/nav/isf/qaQes/sea rch resu Its.xhtml?refresh=t 10—Gini Index, USCB, 2010-2017 American Community Survey 5 Year Estimates- htt qs://factfi nder.census.Qov/faces/nav/isf/qaQes/sea rch resu Its.xhtml?refresh=t 11—Educational Attainment, USCB, 2010-2017 American Community Survey 5 Year Estimates— htt qs://factfi nder.census.Qov/faces/nav/isf/qaQes/sea rch resu Its.xhtml?refresh=t 12—lowa House File 295, 03/07/17- httqs://www.leQis.iowa.Qov/docs/qublications/LGR/87/HF295.qdf 5 Exhibit A City of Dubuque, lowa Citizen Participation Pla n For the Development of the City's Community Development Block Grant Program Amendment 2014 CITIZEN PARTICIPATION PLAN TABLE OF CONTENTS I. Introduction ..........................................................................................................................3 II. Development of Consolidated Plan and Annual Action Plans ............................................. 3 III. Amendments to the Consolidated Plan and Annual Action Plans ....................................... 4 IV. Performance Reports ...........................................................................................................4 V. Citizen Access ......................................................................................................................5 OutreachEfforts ......................................................................................................5 PublicMeetings .......................................................................................................5 PublicHearings ............................................................................................... 6 Information and Records Availability ................................................................. 6 Technical Assistance ......................................................................................... 7 ActivityPromotion ...................................................................................................7 VI. Complaints ...........................................................................................................................7 ComplaintForm...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ........9 VII. Anti-Displacement and Relocation Assistance Plan...... ... ...... ... ...... ... ...... ... ...... ... ......10 VIII. Amendments to Citizen Participation Plan ..........................................................................10 APPENDIX CDBG Program Year Calendar Section I. Introduction This CITIZEN PARTICIPATION PLAN (the"Plan") is a revision of a plan adopted bythe City of Dubuque, lowa (the "City") on September 8, 1992. This Plan reflects changes required by amendments to the Housing and Community Development Act for the Consolidated Plan process. This Plan shall provide for and encourage citizens to participate in the development of the Consolidated Plan and each Annual Action Plan, any substantial amendments to the Consolidated Plan or Annual Action Plan and the annual Performance Report. The Consolidated Plan and each year's Annual Action Plan guide the City's use of Community Development Block Grant (CDBG), HOME and other federal funds which are made available from the U.S. Department of Housing and Urban Development (HUD). The Performance Report provides an assessment of funds expended and a quantitative analysis of program or project outcomes. This entire Consolidated Plan process shall be integrated into the City's overall yearly goal-setting and budget process and shall provide for citizen access designed to encourage participation by low and moderate income persons, as well as the general public. The City Community Development Advisory Commission, as provided in Chapter 15 of the City Code, shall sponsor the Consolidated Plan process and shall ensure that this Citizen Participation Plan is followed by the City. The Community Development Advisory Commission shall work with the City Housing Commission and other appropriate City Boards or Commissions in the development of the Consolidated Plan and Annual Action Plan. Section II. Development of the Consolidated Plan and Annual Action Plans The Community Development Advisory Commission will hold a series of public meetings during the development of the Consolidated Plan and/or Annual Action Plan that would include identification of community housing and non-housing needs, prioritization of needs, strategy development to meet identified needs and budget recommendations to implement those strategies. Citizen access opportunities, as identified in Section V of this Plan, shall be utilized to increase participation in Consolidated Plan development. The Community Development Advisory Commission shall hold at least one public hearing, as outlined in Section V of this Plan, prior to publication of a draft plan for comment and shall provide not less than a 30 day public comment period before final action by the City Council. The Consolidated Plan and/or Annual Action Plans shall be adopted by the Community Development Advisory Commission and forwarded to the City Manager. The City Council shall act on the proposed Consolidated Plan and/or Annual Action Plan. Adoption by Resolution of the City Council is required prior to submission to HUD. A summary of the draft Consolidated Plan and/or Annual Action Plan shall be published in one or more newspapers of general circulation, and for citizen distribution, prior to the commencement of the 30 day public comment period. The complete document shall be available for review as outlined in Section V of this Plan. Any public comments received during the comment period or at the public hearings shall be considered and shall be summarized and attached to the Consolidated Plan and/or Annual Action Plan prior to submission to HUD. This shall include a summary of any comments or views not accepted and the reasons therefore. 3 Section III. Amendments to the Consolidated Plan and Annual Action Plans Amendments to the Consolidated Plan and/or Annual Action Plan shall be required whenever the City seeks to: a) make a change in its allocation priorities or a change in the method of distribution of funds; b) carry out an activity, using funds from any program covered by the Consolidated Plan, not previously described in the Annual Action Plan; or c) change the purpose, scope, location or beneficiaries of an activity. Amendments shall be categorized as "substantial" or "non-substantial". "Substantial" amendments shall mean: X Any change in the purpose, scope, location or beneficiaries of an activity; X The addition of any activity not previously described in the Annual Action Plan; X The deletion of any activity in the Annual Action Plan; X Any change reflecting the increase or decrease of overall program funding; X Any application for M108 funding. All other amendments shall be considered"non-substantial". Non-substantial amendments shall be adopted by Resolution of the City Council after the review and recommendation of the Community Development Commission. In the case of substantial amendments, the Community Development Commission shall, following a 30-day public comment period, hold a public hearing as outlined in Section V of this Plan. The Commission shall then forward the recommended amendment, with comments, to the City Manager. The City Manager shall forward his or her recommendation to the City Council, along with the Commission's recommendation,for final action. The City Council shall approve any amendment by Resolution prior to submission to HUD. Amendments shall be submitted to HUD as each occurs or at the end of the program year. Any public comments received during the comment period or at the public hearing shall be considered and shall be summarized and attached to the substantial amendment prior to submission to HUD. This shall include a summary of any comments or views not accepted and the reasons therefore. Section IV. Performance Reports A Performance Report identifies the final budget expenditure and performance results for each Annual Action Plan activity from the currently completed program year and any outstanding activities from prior program years. Performance Reports shall be submitted to HUD within 90 days after the close of the City's CDBG program year. The City's program year corresponds to the City's fiscal year which runs from July 1 to June 30 of each year. A Performance Report shall be submitted to HUD by September 30. Prior to submission to HUD, the Community Development Commission shall, following a 15 day public comment period, hold a public hearing as outlined in Section V of this Plan. The Commission shall then forward the Performance Report, with comments,to the City Council for final action. The City Council shall approve the Performance Report by Resolution prior to submission to HUD. Any public comments received during the comment period or at the public hearing shall be considered and shall be summarized and attached to the Performance Report priorto submission to HUD. 4 Section V. Citizen Access Outreach Efforts The City is committed to making reasonable and timely access to the needs assessment, strategy development and budget recommendation process of the Consolidated Plan possible for all members of the community, especially low and moderate income persons. The following outreach efforts are illustrative of measures that may be taken as appropriate to provide citizen access to the Consolidated Plan process. Failure to use any one of these shall not be considered a violation of this Plan. Mailing List: Develop a comprehensive mailing list of interested parties, public and private agencies that provide assisted housing, health services and social services and use to send summary information and public hearing or comment period notices. Targeted Survey: Survey service providers, community agencies and key informants prior to Consolidated Plan or Annual Action Plan development for information regarding community needs, existing services to meet those needs and their assessment of any gaps in meeting those needs, including new strategies to address outstanding needs. City Channel 8: Create and run public service announcements about the CDBG program and Consolidated Plan process to inform, educate and promote citizen participation. Neighborhood Councils: Invite neighborhood groups to participate and to coordinate with their own neighborhood planning and implementation efforts. Church Bulletins: Publicize public hearing participation opportunities through this medium, especially in churches located in the low/mod income area. CDBG Week: Use this national recognition week to promote local success stories related to CDBG funding. This may include awards, special project open houses, keynote speakers and neighborhood walks with City Council members or other promotion activities. City Expo: Use this annual public relations event to promote the Consolidated Plan process. Print Media: Publicize the proposed Annual Action Plan during the 30 day comment period between City Budget publication (January) and public hearing with the City Council (February). All Media: Use media releases about the Consolidated Plan process and citizen participation opportunities throughout the CDBG program year. City Website: Use this electronic format to publicize public hearing participation opportunities and to highlight the Consolidated Plan development, implementation and monitoring process. Public Meetings The Community Development Advisory Commission shall hold regular monthly public meetings in the Housing Conference Room, Historic Federal Building, 350 West 6'"Street, Suite 312, Dubuque, lowa 52001, unless otherwise determined and proper notice given. These meetings shall be used for regular Commission business and when a public hearing is not necessary. Notice of public meetings shall be sent to all media in accordance with the lowa Open Meetings Law and shall be posted on the City Clerk's Bulletin Board located on the First Floor of City Hall, 50 W. 13th Street, Dubuque, lowa 52001. Minutes shall be taken of all public meetings and shall be available for public review at the Housing and 5 Community Department, 350 West 6'"Street, Suite 312, Dubuque, lowa 52001 during regular working hours. All meetings shall be accessible to persons with disabilities, and, upon adequate notice and subject to the availability of assistance, a translator shall be provided for hearing impaired or non-English speaking residents. Public Hearings The Community Development Advisory Commission shall hold public hearings as required by the Consolidated Plan process, at times and locations appropriate and convenient for maximum public participation. The Commission shall attempt to hold these hearings at their regularly scheduled meetingtime and place. Alternate dates, times and locations may be used as necessary. Notice of all public hearings shall be published in the official newspaper as designated by the City Council not more than twenty(20) nor less than four(4)days prior to the date of the hearing. The notice shall include the time, day and date of the hearing, its location, a general statement regarding its purpose and any other more specific information required by the Consolidated Plan, amendments or Performance Report. In addition to the official legal notice, a notice shall also be published in the general section of the newspaper. Notices shall also be sent to all media in accordance with the lowa Open Meetings Law and shall be posted on the City Clerk's Bulletin Board located on the First Floor of City Hall, 50 W. 13th Street, Dubuque, lowa 52001. Minutes shall be taken of all public hearings and shall be available for public review at the Housing and Community Development Department, 350 West 6'"Street, Suite 312, Dubuque, lowa 52001 during regular working hours. All meetings shall be accessible to persons with disabilities and, upon adequate notice and subject to the availability of assistance, a translator shall be provided for hearing impaired or non-English speaking residents. Information and Records Availability The Consolidated Plan [as proposed, adopted or amended], Performance Reports and this Citizen Participation Plan shall be available in print format for public review during regular working hours at the following locations: City Clerk's Office 50 W. 13th Street Dubuque, lowa 52001 563-589-4120 Housing and Community Development Department 350 West 6'" Street Suite 312 Dubuque, lowa 52001 563/589-4230 Carnegie-Stout Public Library Reference Desk 360 West 11'"Street Dubuque, lowa 52001 563/589-4227 Additional information is available for public review in print format at the offices of the Housing and Community Development Department during regular working hours and includes: a) amount of assistance the City expects to receive (including grant funds and program income); b) the range of eligible activities that may be undertaken; c) the estimated amount of funds anticipated to benefit low and moderate income persons; d) the adopted Uniform Relocation Act which regulates public responsibility and actions associated with 6 the displacement of persons resulting from a HUD-funded project; and e) records relating to the Consolidated Plan and the City's use of assistance during the preceding five(5) years. This information shall be provided in a format accessible to persons with disabilities, upon adequate notice. Requests for additional information may be made to the Director of Housing and Community Development at the address and phone listed above. A response shall be provided within fifteen (15)working days of receipt of the request, where practicable. Summary materials regarding the Consolidated Plan, amendments and Performance Reports shall be available without charge. A reasonable number of free copies of the entire Consolidated Plan shall be made available to citizens and groups upon request. Photocopier charges and miscellaneous charges for other related services and materials shall be assessed in accordance with the City's Administrative Policies. Technical Assistance Technical assistance shall be provided to groups representative of persons of low and moderate income that request such assistance in developing proposals for funding under any of the activities covered by the Consolidated Plan. The level and type of assistance provided shall be on a case-by-case basis as determined by the City Manager or his or her designee and shall be subject to budgeted resources authorized by the City Council. Activity Promotion After the adoption of each Annual Action Plan by the City Council, activities funded in the plan shall be actively promoted to ensure full access to and utilization of funds as budgeted. The Housing and Community Development Department shall have primary responsibility for activity promotion; however, other City departments and subrecipients shall be responsible for ensuring reasonable and timely promotion and access to the projects, programs and services made possible by CDBG and other HUD funding. Section VI. Complaints Complaint Procedure Citizen complaints related to the Consolidated Plan, amendments and/or Performance Report shall be handled in the following manner: a) The Director of the Housing and Community Development Department shall accept complaints at any time during the course of the CDBG program year. Although verbal complaints will be accepted, only written complaints will be responded to in writing. b) Writtencomplaints,filedinwriting, eitherelectronicallyviatheCity'swebsite, oronpaperbymail,fax, or e-mail, shall contain a concise statement of the complaint and an explanation of the action desired. The form attached to this Citizen Participation Plan may be used as a template for complaint(s). c) Complaints shall be investigated and responses to written complaints shall be made within fifteen(15) working days after a complaint is received. d) Copies of the complaint and the response shall be forwarded to the City Manager and the Community Development Advisory Commission. Should the complainant not be satisfied with the response, the aggrieved person(s) shall: e) File the complaint with the City Manager, City Hall, 50 W. 13th Street, Dubuque, lowa 52001. Complaints must be received by the City Manager within one (1) year of the alleged occurrence. f) Complaints shall be filed in writing and shall contain a concise statement of the complaint, an explanation of the action desired and the reason for dissatisfaction with the initial response. g) The City Manager shall forward the complaint to the Community Development Advisory Commission. 7 h) The Community Development Advisory Commission shall, at its next regularly scheduled meeting, set a date for a hearing. The aggrieved person(s) shall be notified in writing of the time and place of the hearing. If a complaint is resolved prior to the date of the hearing, the aggrieved person(s) shall request in writing that the complaint be withdrawn. i) The Community Development Advisory Commission shall conduct a hearing to review the filed complaint. The hearing shall be open to the public. The aggrieved person(s) may appear in person, by agent or by attorney. All persons wishing to appear before the Commission shall have an opportunity to be heard. Minutes shall be kept of the proceedings of the hearing. j) The Community Development Advisory Commission shall forward its recommendation, in writing, to the City Manager within ten (10) working days following the hearing. k) The City Manager shall receive and review the recommendation of the Community Development Advisory Commission and shall respond to the aggrieved person(s) within ten (10) working days of the receipt of the recommendation. The Community Development Advisory Commission shall be advised of the action of the City Manager. Standards for Review The Community Development Advisory Commission, in its review of the complaint, shall be guided by standards set by HUD under Title I of the Housing and Community Development Act of 1974, as amended, the Code of Ordinances of the City of Dubuque, lowa and the City's Administrative Policies. Opportunity for Appeal If the aggrieved person(s) is unsatisfied with the response of the City Manager, an appeal may be made to the City Council. Such an appeal shall be filed, in writing, with the City Clerk, City Hall, 50 W. 13th Street, Dubuque, lowa 52001. The appeal shall be forwarded by the City Clerk to the City Council. The Council may, at its discretion, hold a hearing to consider the concerns of the aggrieved person(s). Upon the completion of their review of the appeal, the City Council shall move to 1)accept the response of the City Manager; or 2) modify the response of the City Manager; or 3) return the complaint to the City Manager for further review. If the outcome of such an appeal is unsatisfactory, the aggrieved person(s) may file a written appeal with HUD. Correspondence with HUD should be directed to the Community Planning and Development Division, Omaha Office Region VII, Executive Tower, 10909 Mill Valley Road, Omaha, Nebraska, 68154-3955. 8 COMPLAINT FORM City of Dubuque Housing and Community Development Department 250 West 6'"Street, Suite 312 Dubuque, lA 52001 PLEASE PRINT OR TYPE 1. Name of Person or Organization Submitting Complaint(s) Name: Address: Phone#: E-Mail Address: 2. Nature of Complaint Please summarize briefly the facts and the desired action or response. If you need more space for additional details, you may attach additional page(s). If your complaint is against an individual, please include that person's name. 3. Previous Action Have you expressed your complaint to any person at Housing &Community Development Department verbally? Who was that person? Have you expressed your complaint to any member of the Citizens Advisory Committee? Who was that person? 4. I have read this complaint, including any attachments, and it is true and correct to the best of my knowledge, information and belief. Signature Date 9 Section VII. Anti-Displacement and Relocation Assistance Plan It is the policy of the City to comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended (URA); the government-wide URA regulations at 49 CFR Part 24, revised section 104 (d) of the Housing and Community Development Act of 1974, as amended; and the final rule at 24 CFR 570.606. As required under section 104 (d) of the Act, the City will follow a residential anti-displacement and relocation assistance plan providing one-for-one replacement of units [(570.606 (c)(1)]. Consistent with other goals and objectives of the CDBG, HOME, and other funds made available through HUD, the City will comply with its Anti-Displacement/Relocation Policy to minimize the displacement of persons from their homes as a result of any activities assisted under the programs. Relocation assistance will be provided to each low/moderate income household displaced by the demolition of any housing unit or by the conversion of a low/moderate income dwelling to another use, occurring as a direct result of assisted activities. Persons will be provided assistance as described in 570.606(c)(1) or as described in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. A copy of the Local Anti-Displacement and Relocation Policy can be obtained from the City of Dubuque Housing &Community Development Department. Section VIII. Amendments to Citizen Participation Plan This Plan may be amended by Resolution of the City Council as necessary or appropriate after review and recommendation bythe Community Development AdvisoryCommission. All amendments shall be consistent with the requirements of HUD. F:\USERS\CDBG\CDBG\Citizen Participation\Final Citizen Plan\Citizen Participation Plan.Proposed Amendment 2014.doc 10 April 2, 2019 City of Dubuque guiding principles for advancing racial equity Using a racial equity framework means: • Acknowledging the historical role government has played in creating and maintaining racial inequity through laws, policies, and practices. • Focusing on the degree to which race is a predictor of life outcomes for people of color in the aggregate • Distinguishing between implicit and explicit bias, and between individual, institutional,and structural racism. • Proactively examining who will be impacted by our policies, practices,and procedures before they are implemented and making timely revisions • Being explicit about addressing institutional racism and expanding opportunity and access to individuals • Making clear connections between individual experiences and institutional and structural issues Building organizational capacity means: • Integrating education about the history and current realities regarding race and racism into the strategy • All staff participating in introductory workshops • Developing staff teams throughout departments with the knowledge, tools, and responsibility to advance equity built into theirjob descriptions • Each department having staff inembers who are trained to lead the work in the department • Listening to concerns and using a range of approaches to skill development • Utilizing internal expertise with only occasional assistance from outside experts • Incorporating recognition of accomplishments into special events • Developing racial equity work plans • Leadership setting the example and expectations and integrating racial equity into performance expectations Implementing a racial equity lens means: • Identifying clear goals,objectives,and measurable outcomes for advancing equity • Identifying who is likely to benefit and who is likely to be burdened by a decision • Identifying and taking steps to mitigate potential unintended consequences • Identifying who will help to develop a proposal and who will help to implement • Developing mechanisms for successful implementation, evaluation,and improvement Being data driven means: • Clearly documenting and tracking community conditions over time • Setting goals for improving results and eliminating inequities • Establishing mechanisms to track progress • Balancing the use of both qualitative and quantitative data Partnering with other institutions and communities means: April 2, 2019 • Engaging community members and institutions most deeply affected • Insuring that efforts are informed by the lived experience of communities the efforts seek to benefit • Developing long term relationships and sustaining results over time • Developingleadership, infrastructure and networksthroughoutthe community • Partnering across institutions and organizations to address structural racism in collaboration with the community Operating with urgency and accountability means: • Using data and stories on inequities to motivate and inspire • Focusing on a shared vision with specific priorities and strategic actions and organizing • Continual forward movement while acknowledging it is a long term goal that can feel overwhelming to achieve City of Dubuque guiding principles for planning, implementing and evaluation of community engagement. Inclusion means: • Reaching out to and encouraging the participation of those who will be affected by the issues including those who may be marginalized or those who have had limited participation in the past • We strive to hear and acknowledge all views on the topic at hand • Cultivating and leveraging networks to reach community members • Honoring cultural practices and using culturally relevant facilitators when possible Accountability means • Ongoing communication with participants through each phase of engagement process • Reporting back to engagement participants on how we used their input • Considering community member input during final decision(s) making • Commitment to allocating sufficient time and resources for planning, implementing and evaluating the engagement in accordance with our principles. Transparency means • Intentional consideration given to involving community members in the process of defining the issue/topic at hand. • Clearly stating at the outset the specific objectives, milestones and endpoints as well as known constrains or boundaries. • Using community input as one key source of information and expertise on which to draw for the purposes of decision-making. • Providing timely access to clear and accurate information, including the reasoning that leads to and supports the policy conclusion; Easy Participation means • Participants will have the flexibility to participate in a variety of ways, including online and in person. • Venue is accessible, time of engagement accounts for the needs of audience members, printed material is easily understood and readily available. Based on the needs of the audience, additional accommodations which staff strives to coordinate are: language assistance, childcare, and transportation. • Engagement opportunities are widely marked so community members are aware of the ways to contribute. Learning Oriented means • Measuring whether our community engagement efforts are meeting established CE goals and guiding principles; and sharing the lessons learned with city staff in order to improve future engagement practices. • City staff assesses the application of civic engagement principles with community members. • Using CE to improve government outcomes 1 � Page City of Dubuque guiding principles for planning, implementing and evaluation of community engagement. Adequately Resourced means: • Having appropriate guidance, tools and trainings to plan, implement and evaluate community engagement. • Investing in long-term working relationships, having opportunities and ongoing open collaboration between community members, community groups, elected officials and city staff. • Coordinated community engagement across boards, commissions, and departments. • Allocation of time and financial resources to plan, implement and evaluate community engagement. 2 � Page City of Dubuque Insurance Requirements for Residential Right of Way Licensee INSURANCE SCHEDULE C 1. All policies of insurance required hereunder shall be with an insurer authorized to do business in lowa. All insurers shall have a rating of A or better in the current A.M. Best Rating Guide. Each certificate shall include a statement under Description of Operations as to why issued. Eg: Licencee# 2. Each certificate shall be furnished to the City of Dubuque Engineering Dept. 50 W. 13'"St., Dubuque, lA 52001. 3. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 4. Licensee shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. If Licensee's limits of liability are higher than the required minimum limits then the Licensee's limits shall be this license required limits. Page 1 of 2 Schedule C Residential Row City of Dubuque Insurance Requirements for Residential Right of Way Licensee INSURANCE SCHEDULE C (continued) Exhibit I A) PERSONAL LIABILITY: Personal Liability Limit: $500,000 (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 2 of 2 Schedule C Residential Row