Fund Transfers for Special Assessments Collected in FY2019 Copyrighted
August 5, 2019
City of Dubuque Consent Items # 5.
ITEM TITLE: Fund TransfersforSpecialAssessments Collected in
Fiscal Year 2019
SUMMARY: City Manager recommending approval of the suggested
proceedings pursuantto IowaAdministrative Rules Code
545-2.5(5)for approving a transfer of funds for special
assessments to the funds that incurred the expenses for
the projects.
RESOLUTION Authorizing the Directorof Finance and
Budget to make the appropriate interfund transfers of sums
and record the same in the appropriate manner for FY2019
for the City of Dubuque, lowa
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Resolution Approving Fund Transfers for Special Assessments Collected
in Fiscal Year 2019
DATE: July 29, 2019
Director of Finance and Budget Jennifer Larson recommends City Council approval of
the suggested proceedings approving a transfer of funds for special assessments
collected. lowa Administrative Rules Code 545-2.5(5), which implements lowa Code
Section 384.18, was amended to require that all transfers of moneys from one budgeted
fund to another budgeted fund must be approved by a resolution beginning April 13,
2019.
In Fiscal Year 2019, $11,499.19 in special assessments related to projects were
collected in the special assessments fund and is recommended to be transferred to the
funds that incurred the expenses for the projects.
I concur with the recommendation and respectFully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jennifer Larson, Director of Finance and Budget
Dubuque
THE CITY OF �
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TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Resolution Approving Fund Transfers for Special Assessments Collected
in Fiscal Year 2019
DATE: July 29, 2019
INTRODUCTION
The purpose of this memorandum is to recommend approval of the fund transfers for
special assessments collected resolution.
BACKGROUND
lowa Administrative Rules Code 545-2.5(5), which implements lowa Code Section
384.18, was amended to require that all transfers of moneys from one budgeted fund to
another budgeted fund must be approved by a resolution beginning April 13, 2019. The
transfer resolution must include the following items:
1. Statement of where the money is coming from and going to.
2. The exact amount of money being transferred.
3. A clearly stated reason why the transfer is being made.
These resolution items will also need to be included as part of the budget adoption
resolution passed each March, if transfers are shown in the adopted budget. For utility
surplus transfers, as defined in Administrative Rules Code 545-2.5(5), a clear
calculation proving the existence of the proposed surplus in the utility must also be
included in the transfer resolution.
DISCUSSION
Special assessments that are assessed on street, sidewalk and utility projects are
collected in the special assessment fund. Periodically, these funds are transferred to the
fund that the expense was incurred for the project. The total transfer requested from the
special assessments fund is $11,499.19.
RECOMMENDATION
I respectfully recommend the adoption of the enclosed resolution approving the transfer
of funds from the special assessment fund to the funds that incurred the expense of the
project.
JML
2
Prepared by Jenny Larson, City Hall, 50 W. 13th St., Dubuque, IA 52001, 563-589-4322
Return to Kevin Firnstahl, City Clerk, 50 W. 13th St., Dubuque, IA 52001, 563-589-4100
RESOLUTION NO. 269-19
A RESOLUTION AUTHORIZING THE DIRECTOR OF FINANCE AND BUDGET TO
MAKE THE APPROPRIATE INTERFUND TRANSFERS OF SUMS AND RECORD THE
SAME IN THE APPROPRIATE MANNER FOR THE FY 2019 FOR THE CITY OF
DUBUQUE, IOWA
Whereas, Iowa Administrative Rules Code Section 545-2.5(5) implements Iowa Code
Section 384.18 and provides that the City Council shall approve all transfers of moneys
from one budgeted fund to another budgeted fund as provided in Iowa Administrative
Rules Code Section 545-2.5(5).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Authorize the Director of Finance and Budget to Transfer Funds. That the
Director of Finance and Budget be and is hereby authorized by the City Council to make
the appropriate interfund transfer of sums and record the same in the appropriate manner
for FY 2019.
Section 2. Transfer of Funds. That the Director of Finance and Budget will transfer the
following sums and to record the same in the appropriate manner:
1. Transfer from the Special Assessments Special Revenue Fund to the Street
Construction Fund $116.79 to reimburse previously assessed street
improvements.
2. Transfer from the Special Assessments Special Revenue Fund to the Sales
Tax Increment Fund $10,648.56 to reimburse previously assessed street
improvements.
3. Transfer from the Special Assessments Special Revenue Fund to the General
Fund $487.60 to reimburse previously assessed sidewalk improvements.
4. Transfer from the Special Assessments Special Revenue Fung to the Water
Operating Enterprise Fund $246.24 to reimburse previously assessed water
improvements.
Passed, approved and adopted this 5th day of August 2019.
Attest:
Key in S. Firnsta I, City Clerk
Roy D. Buol, Mayor