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Dubuque County Food Policy Council_Correspondence for Goal Setting Copyrighted August 5, 2019 City of Dubuque Consent Items # 7. ITEM TITLE: Dubuque County Food Policy Council SUMMARY: Mayor Buol recommending that correspondence from the Dubuque County Food Policy Council (DCFPC) requesting funding allocation from the City for community food systems development grants match and for a City Council representative on the DCFPC be considered at the City Council Goal Setting August 12-14, 2019. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type Dubuque County Food Policy Council Request Supporting Documentation i Dubuque County Food Policy Council ; �; �� July 31, 2019 i Dubuque City Council Attn: Roy Buol,Mayor 'a City Hall � 50 W. 13�' Street � �� Dubuque, IA 52001 � Dear Mayor Buol and Council Members Resnick, Jones, Rios, Del Toro, Larson and Shaw: �i ,, The Dubuque County Food Policy Council (DCFPC), as part of the Dubuque Eats Well j Coalition priority projects, seeks to partner with the City of Dubuque. Through this partnership, we recognize the importance local foods have on our community. ',I This month,we awarded our first community grants for local food projects. The Dubuque ''i County Board of Supervisors authorized the DCFPC to award up to $20,000 in grants. In total, 'i grant applicants requested over$31,000. Through the application process,we were able to identify various needs related to the local food system in Dubuque. '; �� Of the ei t ant a lications we received seven focused exclusivel on ro ects within the �� ' pp � Y p J li� City of Dubuque. Within these seven applications, the topic of food insecurity in the city was a � recurring theme. Clearly, there is a pressing need for more attention to this issue within the City u; of Dubuque. ;� I; In the 2017 comprehensive plan-- Imagine Dubuque 2037: A Call to Action--the City of �� Dubuque has identified a focus on expanding access to healthy local foods as one of its priorities �� under social and cultural vibrancy. At least nine recomrnendations for action included in the plan '� relate to community food systems. The DCFPC offers the City of Dubuque a perfect opportunity P to put resources toward actively addressing these priorities outlined in the comprehensive plan. ,� Tn th�na};t f S.r.w�vr a� :x�nr�x�� ae�t��R�^,��.:r��f C"r��M'13�^.��^..^,:��.a. artairi 1��i,aRP+ ��n nnn +., �I� )v � va.�.r u�uiii vuubv�w�v�vvv �v continue the established Community Food Systems development fund, which we will then be �d able to distribute to more grant applicants. However, as we have noted, the demand within the � City of Dubuque and the desire to address this demand is greater than the current funds allocated � for this purpose. � V The DCFPC requests that the City of Dubuque allocate $20,000 as part of your FY 2021 � budget for community foocl systems clevelopment grants to match monies budgeted by ? Dubuque County and include one or more City representatives on that Council. We note that one of the recommendations in Imagine Dubuque is to"communicate with other � `food cities' to share ideas as this develops in Dubuque."A number of other communities in the � � � � a � � � a tri-state area have created food councils, and we have already been in communication with them ; regarding how we can work together on common issues,regional issues and state-wide policy issues. We anticipate that such communication would be a significant part of the ongoing work of a Dubuque County Food Policy Council that brings together partners ready,willing and able '� to engage with elected officials in public-private partnerships across the food system. � . i� Our Council Resolution and supporting documents are attached to this letter. These include: 1) � Dane County&Madison, Wisconsin agreements; 2)Visual guide to the Food Policy Council flow of work; 3)The DCFPC By Laws. Thank you for your attention and consideration of our request. Please contact Brad Cavanagh, ';; Vice Chair of the Dubuque County Food Policy Council, at bradmcavanagh@gmail.com with ,; questions and information on when we can meet with City Council to discuss our proposal. ,� � Respectfully submitted, __ � .<A-r-�_ �,; �- �� " �� '� �, �. �, � ' � ��d�E`�i.;�� `�`'��8;:�`�'��''�'`��!�' �- �:-'� �~ `''�� '; n �, .� �� "�..� �i ,,.,-'""�� ,i Michaela Freiburger, Chair Brad Cavanagh, Vice Chair Dubuque County Food Policy Council Dubuque County Food Policy Council '{ Dubuque Main Street Loras College '�i Organizational affiliatzons listed under signatures for identifzcation purposes only. i� � � i , � cH,t�c«ntv w,,., �".7 c�a i '—'i`�`� � �w i �` � � ��' �°- C� � �.� c �"'� %"�,' � ��""`�`l � �f � �� Gw�n Hall-I�_riscoll, Mer�yO�e Med?�al Cent�r � Cindy Hilken,Dupaco Community Credit Union Kathy Hutton,Riverbend Food Bank Sunil Malapati, Clarke University Pat Murphy Whitney Sanger,Travel Dubuque 'd Paul Schultz, Green Dubuque � Patrice Lambert-Ex Officio � � � � � � i w i 2014 Dane County Food Council Action Pian ; Mission: DCFC is a committee of the Dane County Board,comprised of citizens and County Board Supervisors,which encourages active collaboration to explore issues and develop recommendations to create an economically,socially,and environmentally sustainable local i food system for the Dane County region. i � � � �I i'i Goal 1 Develop food and agriculture'rpohcy Goal 3-Promote public education and � recommendations for Dane County ., outreach on food and agriculture�issues; �� ,{ , A. Identify key issues that County Government can address A. Organize public education and outreach activities �� 1. Propose policy recommendations 1. Create sub-committees for planning ' 2. Advise County committees&departments on ways 2, Host Food Summit as outlined in 1B to implement recommendations 3. Plan other events such as listening sessions,forums, � 3. Work with Dept.of Administration to institute a per 16 �j tracking system for local food purchasing B. Maintain website,listsery and other social media efforts to I 4. Research&gather data regarding county food keep public informed � purchasing policies 1. Update DCFC website on a regular basis I B. Engage stakeholders in exploration of issues within the 2. Host listsery to inform public on food system issues food system; Offer opportunities to identify stakeholder 3. Use Facebook and other social media to promote i concerns, priorities,and suggestions for food and DCFC and other food system events and news � agriculture policy 1. Convene listening sessions or focus groups annually { for feedback on policies and issues ' Y � �Goal 4 Collaborate witf�the Dane�Coun�ty F�ood 2. Include stakeholder feedback in policy � ; � recommendations ;Coalit�on, Madison Food Policy Council, Healthy , � , � � �,��, ' 3. Organize Food Summit annually for discussion of ' Food For All Plan and other cornrnunity groups`� I olic o tions and other issues s '� �' � ' "" � ��,�y� k � �� ' p Y p ' -�in ad�,dressing�food system and agriculture issues�.; � 4. Engage Dane County Food Coalition in addressing& promoting food policy recommendation � A. Communicate regarding meetings and actions � 1. Coalition will provide regular updates to Council h ' ` 2. Council updates will be provided at Coalition � ;GQal�2 Adu�ocate for,food:and agricultural policy a ;i ,. � � , meetings �i , �hatr�supports our vision for the=Dane County x 3. A MFPC report will be given at each Council meeting � 4�� , ; B. Assist with facilitation of the development of , collaborative projects and actions ; A. Promote Sustainable Ag agenda,as proposed by sub- 1. Encourage sharing of information on current � committee in 2010 projects and explore possible collaborations 1. Work on identified priorities from 2011/12 2. Provide opportunities at Council meetings for � 2. Explore options and support development of food updates from other community groups. production on county lands C. Be a resource for information to food system � is. rromoie tne rooa as a i-iuman itignt resoiution anci organizations on funding for collaborative projects � implement recommendations �., p�-o��inf�on funding o�portunities and er.courags 1. Work with county depts.,community orgs,and collaborative projects and proposals. others to identify barriers and develop initiatives D. Review&respond to Healthy Food for All Plan 2. Develop annual report of current conditions of 1. Develop county policies or programs to support the access to food,food-related employment and new Healthy Food for All goals. initiatives for use of County land and resources for sustainable food production C. Promote emerging food policy&sustainable Ag issues as DAN E �C�U�TY determined by Dane County Food Council &Coalition � � 1 + � 1. Analyze food access issues in Dane County and + � propose policy recommendations to improve food ( � '`' ' �, '� ��J access in our communities C O U N C I L 2. Bring other issues to the Council as they emerge For more information visit: u 3. Research issues and policies http://www.countyofdane.com/foodcouncil/ 4. 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Q � � � � � � �x � C � � O C.J �" .� � � � � a� `° � � � � �e' -- C ,,,�� C L L V � � �� p ,� , L a.� Q L O `u O � m � G ? � �,' o a ,— � .;� E o � °� m .,� � � o .o. �- L � � �c � � � � c. � �, � p� � v� co � V v °� � � o `- � _ � � � C � � '� a.� �, � E � Q � �, c.� � � � a.� c •- . � � � V = O � � � L � � � � � v�i V � a� � L � a I� �O I--� � O � n � m � � � y DUBUQUE COUNTY FOOD POLICY COUNCIL (DCFPC) � GOVERNING BODY BYLAWS � � �� a Article I. NAME and GEOGRAPHICAL AREA �� a � Section 1. The name of the Council shall be the Dubuque County Food Policy Council � (hereinafter referred to as the "Council"). 7� , !I Section 2. The Council shall serve an area consisting of Dubuque County in the State of lowa. '; IG ARTICLE II. MISSION �a ',j The mission of the Council is to integrate health and well-being of our community by promoting ;; a resilient environmental food system that is just and equitable for Dubuque County.The I' Council will strive to accomplish this through policy recommendations, educational outreach i and partnerships. I!� � I; ARTICLE III. PURPOSE i� ii The purpose of the Council is to assist Dubuque County in partnering with other government a and non-government stakeholders to provide leadership to and coordinate the development of '� li food related policies and priorities on a regional, state and national level. � ARTICLE IV. MEMBERS �� i Section 1. Composition. The Council shall have no fewer than 9 and no more than 15 k community members with a strong understanding of the various segments of a local food � system. � Section 2. Appointments. Members shall be appointed by the Board of Supervisors to a term of three years, except when the Council shall first be created. Any member may be reappointed without limitation as to the number of terms served. � I!/lembers shal! be appointed the founding year in a staggered manner, four rrzembers sh�ll be F appointed for a term of four years, three members for a term of three years,two members for a term of two years, and all other members for a term of one year. Section 3. Commencement of Term. Terms of service shall begin at the start of the first meeting of the calendar year. 1 1 �� i I i Section 4. Council Representation. The Council members shall reside in Dubuque County and j have expertise in relevant fields and to the extent possible, represent the diversity of Dubuque �{ County in aspects such as culture, gender, age and geography. The Council representation, I; public and private stakeholders from the following constituencies are preferred but not I� required: ! �I' Producer/Grower Institutional Buyer Food Service Program ',� �, Healthcare Education Economic Development �� 'i� Commercial Food Wholesale/ Retail Community Gardens Tourism � !I Public Food Program User Not-for-Profit Faith Based Organization ;; Agricultural-Support Lending Institution Environmental Resource Group .,',i Agricultural/ Natural Resource Resource/Waste ;� Group Recovery %� i� ; Section 5. Responsibilities. Members of the Council shalL• ; �, A. Demonstrate a commitment to respectfully engage diverse stakeholders within the community and seek to understand and respond to their concerns, i; B. Provide leadership to and coordinate the development of policies and priorities on a �; t; regional, state and national level; �� C. Be consistent with the Dubuque County Health Needs Assessment & Health � �a Improvement Plan and the Regional Smart Plan; � D. Build the capacity of stakeholders to find common ground on policy priorities, generate i� public support for those policies, compile data and educate residents and community Il leaders on issues in our food system; ; E. Identify and prioritize issues and make recommendations that promote, support and �� strengthen access'to healthy affordable food for residen�s of the Dubuque County; ; F. Recommend strategies to enhance the environmental, economic, social and nutritional ' health of Dubuque County as it relates to food and agricultural systems; I� G grants that w II support th m ssion of the Cou'nc IS �n niihii�iia C'niint�i in tha fnrm nf �' � � I Section 6. Attendance. Council members are expected to attend all regularly scheduled � meetings to assure full community representation on the Council at all times. Excused absences i (sickness, death in family, business trips, emergencies, etc.)shall not affect a member's status. � If a member has unexcused absences equaling or exceeding 50%of scheduled meetings if 2-3 � meetings are held in a calendar year, or a member has unexcused absences equaling or �' exceeding 25%of 4 or more meetings held in a calendar year, the Council may recommend the j Board of Supervisors (BOS) request the member's resignation or replace the council member. � �� 2 � E � � � i Section 7. Resignation. Members shall communicate their intention to resign by written notice to the Board of Supervisors. � � , Section 8. Ex-officio Members. Ex-officio members shall be notified of all activities of the i Council,and may attend Council meetings and other functions. � � ARTICLE V. OFFICERS �� '� Section 1. Officers. Council officers shall be a Chair, Vice-Chair, and Secretary, and shall � constitute the Executive Committee of the Council. If the council chooses to hire a Secretary, � the council will appoint versus elect the position as an Ex-offico. �� i Section 2. Chair.The Chair shall preside at meetings and perform other duties as prescribed by ' I' these bylaws.The Chair shall be the principal spokesperson and authorized representative for I; the Council and shall sign official communications from the Council.The Chair,from time to I'�i time, may appoint committees to perform specific duties related to the Council's purpose. II ', Section 3. Vice-Chair.The Vice-Chair shall preside in the absence of the Chair and may perform I� other duties of the Chair when empowered by the Chair to do so. In the absence of the Vice- i Chair, the Secretary will preside. li Section 4. Secretary.The Secretary is responsible for ensuring the minutes are accurate before � distribution to the Council and vvill oversee the maintenance of the official records of the � Council. � 1 Section 5. Election. Officers shall be elected at the first regular meeting of the calendar year. 1 Nominations may be made from the floor at that time. In the event of contest for an office, voting shall be by secret ballot. ,J � 5 � no-r�ri r�s� nncr-rin��c � ,��.��,�� . �.��..,� � Section 1. Regular Meetings. Regular meetings of the Council shall be at least twice per calendar year. The Council shall conduct all meetings in accordance with the lowa Open Meetings Act. Section 2. Meeting Notification. The date,time and place of the regular meetings shall be decided by the Council and members shall receive notification of ineetings at least two (2) � weeks prior to the meeting date. 3 � � � i Section 3. Quorum. Presence of a majority of the members shall constitute a quorum for conduct of business. In the absence of a physical presence, members may attend meetings via 1 electronic means such as telephone, video conference, etc. Section 4. Special Meetings. Special meetings may be called by the Chair or in the event of the I,� Chair's absence, by the Vice-Chair at any time. I,I �,� ARTICLE VII. COMMITTEES h �I Ad Hoc Committees may be appointed as needed. !i ji � � �� ARTICLE VIII. CONFLICT OF INTEREST I; , Section 1. Disclosure. Any member of the Council who will derive any profit or gain, directly or '; indirectly, by reason of inembership on the council or for services to the Council shall disclose Ij � such interest to the council and will refrain from participating in any decision on such matters. �� This person shall also disclose any known significant reason(s} why the transaction(s) might not ��,j � be in the best interests of the council.The person's abstention from the vote and the reason for ; it shall be recorded in the minutes of any meeting at which such matters are discussed. i I; Section 2. Conflict of Interest Statement. Each Council member shall: !; 1. Annually complete an individual statement regarding conflict of interest. �� 2. Serve the county as a whole rather than solely serving any special interest group or '� constituency. 3. Avoid the appearance of a conflict of interest and disclose any potential conflicts to the ',� council in a timely fashion. j 4. Maintain independence and objectivity with a sense of fairness, ethics, and personal � � integrity. � 5. Comply with lowa Code Chapter 68B which includes lowa Gift Law. � � 4ltTICLE IXo 41VIEIVQ!!l�EI�1'S � These bylaws may be amended, altered and/or replaced and new Bylaws at any meeting of the Council by a majority vote, provided any amendment has been proposed at a previous meeting, at any meeting called for that purpose, the proposed changes have been mailed or emailed to the Council at least seven days preceding the meeting during which the Council vote on said n amendments. All of the above must be approved by the BOS. Bylaws shall be reviewed at least � every three (3)years. March 2019 4 � � �