Acceptance of 15 South Main Street Building Deconstruction Copyrighted
August 5, 2019
City of Dubuque Consent Items # 10.
ITEM TITLE: Acceptance 15 South Main Street Building Deconstruction
Project
SUMMARY: City Manager recommending acceptance of the public
improvement construction contract for Bid Package 1
related to 15 South Main Street Building Deconstruction
Project as completed by Mainline Excavating Co., I nc.
RESOLUTION Accepting the 15 South Main Street
Building Deconstruction Project and authorizing the final
payment to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
15 South Main Street_Revised_MVM Memo City Manager Memo
Staff Memo Revised Staff Memo
Resolution Resolutions
Engineer's Certificate_Revised Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 15 South Main Street (Parcel 106) Building Deconstruction Project
Acceptance of Public Improvement Contract
lowa DOT Agreement No. 2019-16-138
lowa DOT Project No. NHSN-020-9 (254)-2R-31
DATE: July 31 , 2019
Assistant City Engineer Robert Schiesl recommends City Council acceptance of the
public improvement construction contract for Bid Package 1 , 15 South Main Street
Building Deconstruction Project, as completed by Mainline Excavating Co., Inc., in the
final contract amount of$33,999. The costs of this project are being reimbursed by the
lowa Department of Transportation.
The resolution is the same, but the City Engineer's Certificate of Completion has been
updated to reflect the final building deconstruction cost including direct landfill fees
incurred effective the last calendar day of July 2019.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: August 5, 2019
SUBJECT: 15 South Main Street (Parcel 106) Building Deconstrudion Project
Acceptance of Public Improvement Contract
lowa DOT Agreement No. 2019-16-138
lowa DOT Projed No. NHSN-020-9 (254)--2R31
INTRODUCTION
The enclosed resolution provides for the acceptance of the public improvement
construction contract for the for the Bid Package 1, 15 South Main Street Building
Deconstruction Project.
The enclosed resolution did not change, but the City Engineer's Certificate of
Completion has been updated to reflect the final building deconstruction cost including
dired landfill fees incurred effective the last calendar day of July 2019.
BACKGROUND
In 2012, the lowa DOT purchased a portion of the former SELCO building located at 15
South Main Street for the purpose of preserving right-of-way property for the future
construction of the US Highway 20 - Mississippi River bridge crossing. Per the terms of
the purchase agreement, the seller could continue to use the portion of the state's
purchased property. In 2017, the seller sold the remainder of the property Spahn &
Rose for building material outdoor storage. The former 11,000 sq. ft. steel building
structure was vacant and needed to be deconstructed, salvaged, and removed.
The lowa DOT approached the City and requested assistance in the deconstruction of
the 15 South Main Street property. The lowa DOT has agreed to reimburse the City for
adual cost to deconstruct the onsite steel building and the disconnection of the public
utilities from the property. Both the City and lowa DOT feel that potentially more
competitive bids will be received if the deconstruction project is administered by the City
and bid locally. The deconstruction project will be completed in two phases, Bid
Package 1 included the deconstruction of the building structure which is completed. Bid
Package 2 will cover utility disconnects and is currently underway.
DISCUSSION
The 15 South Main Street Building Deconstruction Project was completed by Mainline
Excavating Co. Inc. of Dubuque, lowa, in the final contract amount of $33,999.00.
RECOMMENDATION
I recommend that the City Council accept the public improvements and authorize the
payment of the contract amount of $33,999.00 to Mainline Excavating Co. Inc. of
Dubuque, lowa, for the 15 South Main Street Building Deconstruction Project.
BUDGETIMPACT
The summary of project costs for the 15 South Main Street Building Deconstruction
Project is summarized in the following table:
Description Estimate Award Final
Bid Package 1 - Building Deconstruction $ 37,500.00 $ 33,999.00 $ 33,999.00
Building Deconstruction - Direct Landfill Fees 10,000.00 ��
2,060.55
Contingency 3,750.00 3,750.00
Construction Administration & Inspection 6,187.50 6,187.50 1 ,700.21
Total Construction Cost $ 47,437.50 $ 53,936.50 ��
$ 37,759.76
The direct landfill fees incurred has been updated to reflect the final cost of $2,060.55
effective the last calendar day of July 31 , 2019.
The project funding is summarized as follows:
CIP No. Fund Description Fund
Amount
100 1548 SELCO Building Demolition $-��6
lowa DOT Reimbursement- Based on Actual Costs $ 37,759.76
Total Project Funding ��
$ 37,759.76
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the public
improvements and to authorize the final payment of the contract amount of $33,999.00
to Mainline Excavating Co. Inc. for the 15 South Main Street Building Deconstruction
Project.
Attach.
cc: Jim Schnoebelen, Ken Yanna, lowa DOT District 6
Jenny Larson, Budget Director
F:\PROJECTS\SELCO Bldg Demolition -2019\Council &Staff Documents\Acceptance- Building Demo
RESOLUTION NO. 271-19
ACCEPTING THE 15 SOUTH MAIN STREET BUILDING DECONSTRUCTION
PROJECT AND AUTHORIZING THE FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the. 15 South Main Street Building
Deconstruction Project (the Project) has been completed by the Contractor, Mainline
Excavating Co. Inc. of Dubuque, IA (Contractor), and the City Engineer has examined
the work and signed a certificate stating that the Project has been completed according
to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $33,999.00;
WHEREAS, the Contractor has previously been paid $32,979.03, leaving a balance
of $1,019.97; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The recommendation of the City Engineer is approved, and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
15 South Main Street Building Deconstruction Project CIP appropriations for the
contract amount of $33,999.00 Tess any retained percentage provided for therein as
provided in Iowa Code.
Section 3. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $1,019.97 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 5th day of August 2019.
Attest:
Kevi6 S. Firnstahl, CMC City Clerk
y D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 15 SOUTH
MAIN STREET BUILDING DECONSTRUCTION PROJECT
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that
he has inspected the 15 South Main Street Building Deconstruction Project, and that the
Project has been completed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $37,759.76.
Dated this 5t" day of Auqust 2019. �--`
�
/ _,
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 5th day of Auqust 2019.
— ' -�
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K in Firnsta�il, CMC, City Clerk