Awarding the West Third Pumping Station Standby Generator 2018 Project Copyrighted
August 5, 2019
City of Dubuque Consent Items # 15.
ITEM TITLE: Awarding the West Third Pumping Station Standby
Generator 2018 Project
SUM MARY: City Manager recommending that the award for the West
Third Pumping Station Standby Generator 2018 Project to
A&G Electric be officially recorded in the minutes of the
City Council.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Make Matterof
Record
ATTACHMENTS:
Description Type
West Third Pumping Station Standby Generator 2018 City Manager Memo
Project-MVM Memo
Staff Memo Staff Memo
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: West Third Pumping Station Standby Generator 2018 Project
DATE: July 24, 2019
Through the competitive quotation process for public improvements, the West Third
Pumping Station Standby Generator 2018 Project was awarded on February 18, 2019,
to A&G Electric, in the amount of $73,458.30, which was 5.12% over the engineer's
estimate.
Water Department Manager Denise Blakeley Ihrig recommends that the award for the
West Third Pumping Station Standby Generator 2018 Project be officially recorded in
the minutes of the City Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Denise Blakeley Ihrig, Water Department Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Denise Blakeley Ihrig, Water Department Manager
DATE: July 24, 2019
RE: West Third Pumping Station Standby Generator 2018 Project
INTRODUCTION
The purpose of this memorandum is to award the construction contract for W. 3rd Street
Pump Station Standby Generator 2018 project.
DISCUSSION
The improvements to the West Third Street Pumping Facility require the installation of a
standby generator with an automatic transfer switch and other ancillary equipment to
provide power in the event of normal power failure. The standby power supply will
provide power for the pumps and other equipment located in the pumping facility, allowing
the continued pumping of domestic water during primary power outage
BID RESULTS
The Water Department solicited proposals for Professional Engineering Services for the
design phase of the West Third Pumping Station Standby Generator 2018 Project. The
contract was awarded to IIW, P.C. for the professional design services. The plans and
specifications were prepared and the project was advertised for bidding.
Through the competitive quotation process for public improvements, this project was
advertised on December 14, 2018 and sealed informal bids were received and publicly
opened on January 10th, 2019.
The following is a summary of bids received for the West Third Pumping Station Standby
Generator 2018 Pro�ect:
Contractor Name Total Bid
&G Electric $73,458.30
Paulson Electric of Dubuque $76,143.20
MDE LLC dba McDermott Exc. $94,323.50
Hawkeye Electric $107,747.08
Midwest Concrete Inc. $107,645.00
Tschiggfrie Excavating, Co. $119,830.00
The engineer's estimate was $69,880.
The lowest apparent bidder was A&G Electric. The bidder did not acknowledge the
addendum which increased the size of the generator from 125KW to 150KW. A&G
Electric was contacted and Barney Grobstick provided clarification of the items in the bid
and the change requested in the addendum. Mr. Grobstick honored the quoted bid price
and agreed to install the generator per the addendum. Ms. Crenna Brumwell, City
Attorney, confirmed the process outlined in the City's Administrative Policy 3.10 was
followed.
RECOMMENDATION
Through the competitive quotation process the project was awarded on February 18,
2019 to A&G Electric in the amount of $73,458.30, which is 5.12°k greater than the
engineer's estimate. The final bid amount reflects the increase in generator size that was
not included in the original engineer's estimate. The budget details are provided below
and indicate there are sufficient funds to cover the larger sized generator.
BUDGETIMPACT
The estimate of probable cost for the West Third Pumping Station Standby Generator
Project is summarized below:
Descri tion Estimate Award
Construction Contract $ 69,880.00 $73,458.3
Contin enc $6,688.00 $6,688.0
Contract Admin / Construction En ineerin $11 ,530.00 $
Total Pro�ect Cost 88 398.00 80 146.30
The construction administration and construction engineering (inspection) is to be
completed with Water Department staff, therefore, no additional costs will be incurred to
the project.
The funding summary for the West Third Pumping Station Standby Generator 2018
Project is as follows:
IP Funding Source Amount
402527 Generator $ 80,146.30
Total Project Funding S 80.146.30
ACTION TO BE TAKEN
The City Council is requested to concur in the award of the construction contract for West
Third Pumping Station Standby Generator 2018 Project to A&G Electric in the amount of
$73,458.30.
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In accordance with the competitive quotation requirements of lowa Code, Section 26.14, it
is necessary that the award for the West Third Pumping Station Standby Generator 2018
Project be officially recorded in the minutes of the City Council.
cc: Jenny Larson, Budget and Finance Director
Kerry Leppert, Water Distribution Engineering Asst.
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