Purchase of Services Agreement - East Central Development Corporation Copyrighted
August 5, 2019
City of Dubuque Consent Items # 28.
ITEM TITLE: Purchase of Services Agreement- East Central
Development Corporation
SUMMARY: City Manager recommending approval of a Purchase of
Services GrantAgreementwith EastCentral Development
Corporation for Fiscal Year 2020
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Approve
ATTACHMENTS:
Description Type
Purchase of Services Agreement for East Central City Manager Memo
Development Corporation-MVM Memo
ECDC Staff Memo Staff Memo
ECDC FY20Agreement Supporting Documentation
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY20 Purchase of Services Grant Agreement: East Central Development
Corporation
DATE: July 31, 2019
Housing and Community Development Director Alexis Steger recommends City Council
approval of a Purchase of Services Grant Agreement with East Central Development
Corporation for Fiscal Year 2020 in the amount of $15,760 for the Centralized Homeless
Services — Coordinated Entry Program. The East Central Development Corporation
services include:
• Promoting and encouraging public welfare and expand opportunities in the City
of Dubuque;
• Providing low to moderate income households equitable access to community
assets and human services programs; and
• Streamline services and assist in ending Category 1 Homelessness which is
defined by HUD as individuals or families who reside in a shelter or place not
meant for human habitation.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Alexis M. Steger, Housing and Community Development Director
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Alexis M. Steger, Housing and Community Development Director
SUBJECT: FY20 Purchase of Services Grant Agreement: East Central Development
Corporation
DATE: August 5, 2019
Introduction
The attached memorandum transmits the Fiscal Year 2020 Purchase of Services Grant
contract for East Central Development Corporation. The contract provides $15,760 for
the Centralized Homeless Services — Coordinated Entry Program. Purchase of
Services Grant recipients' partner with the City of Dubuque to provide human services
that enhance quality of life and further equity goals benefiting members of the Dubuque
community.
Background
The Fiscal Year 2020 budget provides $100,000 in general funds and $20,000 in CDBG
funds for the Purchase of Services Grant competition to fund human service programs
and activities.
The City received ten applications for funding. The Community Development Advisory
Commission recommended funding nine of the ten applications at 63% of request, the
tenth application did not qualify for the Purchase of Services Grant.
Discussion
Grant recipients agree to use Purchase of Services Grant resources to further goals
identified by the City Council. East Central Development Corporation will provide
expansion of existing services designed to further the goal: Vibrant Community: Healthy
and Safe.
Services include:
• Promote and encourage the public welfare and expand opportunities in
the City of Dubuque.
• Provide low to moderate income households equitable access to
community assets and human services programs.
. Streamline services and assist in ending Category 1 Homelessness, which
is defined by HUD as individuals or families who reside in a shelter or
place not meant for human habitation.
Recommendation
I respectfully request the City Council approve the attached Purchase of Services Grant
Agreement with East Central Development Corporation and authorize the Mayor to
execute the contract on behalf of the City.
Prepared by: Christopher J. Lester, Community Development Specialist
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2020
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
EAST CENTRAL DEVELOPMENT CORPORATION
THIS AGREEMENT, dated for reference purposes the 5th day of August 2019, by and
between the City of Dubuque, lowa (City) and East Central Development Corporation
(Agency).
WHEREAS, City proposes to provide certain financial assistance to enable Agency to
provide public services that meet the identified goals and priorities as identified by the City
Council; and
WHEREAS, City has deemed it to be in the public interest to provide financial
assistance in the form of a Purchase of Services Grant to be used to provide expansion of
current services through the Centralized Homeless Services - Coordinated Entry (Program).
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Service
Agency shall make the Program and services available to persons within the City of
Dubuque. The Program includes the following activities and services (Program
Description):
. Promote and encourage the public welfare and expand opportunities in the City
of Dubuque.
. Provide low to moderate income households equitable access to community
assets and human services programs.
. Streamline services and assist in ending Category 1 Homelessness, which is
defined by HUD as individuals or families who reside in a shelter or place not
meant for human habitation.
Program services are designed to achieve the objective Suitable Living Environment
and increase the outcome for Availability/Accessibility of services.
Program will further the City of Dubuque Goal: Vibrant Community: Healthy and Safe.
Agency agrees to support the City's efforts to be a viable, livable, and equitable
community, and to advance equity and inclusion.
1
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2020
Agency agrees to further City Council goals and priorities are attached hereto as Exhibit
B.
2. Citv Responsibilities
City designates the Community Development Specialist to act as its representative with
respect to the work to be pertormed under this Agreement, and such person shall have
authority to transmit instructions, receive information, interpret and define City's policies
and provide decisions in a timely manner pertinent to the work covered by this
Agreement until Agency has been advised in writing by City that such authority has
been revoked.
The City will provide opportunities to demonstrate support for equity and inclusion by
inviting the Executive Director of the Agency and any employees working on services
covered by this agreement to participate in the following professional development
opportunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive Dubuque peer
learning opportunities and strategic efforts, Exhibit A;
b. The opportunity to attend intercultural and equity workshops offered by the City,
including workshops that focus on developing an intercultural team with a
strategic plan for advancing equity and inclusion within the Agency and through
the Agency's work;
c. Assistance in creating semi-annual status reports that demonstrate the ways in
which the Agency's efforts are advancing equity and inclusion; and
d. Access to the City's equity toolkit.
3. Time of Performance
The term of this Agreement shall be twelve (12) months from the effective date of the
agreement. Eligible expenses incurred within the City's 2020 Fiscal Year are authorized
for financial reimbursement with approved supporting documentation and reporting.
4. Compensation
City shall pay Agency $15,760 as compensation for the services provided by Agency,
which payment shall constitute full and complete compensation for such services.
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all
expenditures. The records of Agency, including payroll accounts and other records of
2
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2020
disbursements and receipts, and other records relating to the pertormance of the
activities herein specified, shall be made available for inspection by City or any Certified
Public Accountant acting on its behalf, in order to ascertain performance of Agency
under this Agreement. Agency agrees to retain such records for not less than three (3)
years.
6. Reportinq and Monitorinq
Agency shall render to the Community Development Specialist a quarterly report
detailing its activities related to the use of City funds provided to Agency. Such report
shall include a performance report on the program(s) supported by City funds and a
financial report on the use of City funds, which shall be rendered no later than the
fifteenth (15�h) day of the 4�n �m �Om �gcn month from the effective date of Agreement.
A written annual equity report shall be submitted within sixty (60) days of Agreement
end.
Performance report shall include services relevant to the objective, output, and outcome
that furthers identified City Council goal.
If Agency has an annual audit performed, Agency shall provide City a copy of the
annual audit report within ninety (90) days of Agency's fiscal year-end.
7. Discrimination
In carrying the services under this Agreement, Agency shall not discriminate against
any employee or applicant for employment because of race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Agency shall
take affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex,
age, national origin, religion, sexual orientation, gender identity, or disability. Such
action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation; and selection for training, including
apprenticeship. Agency assures that all qualified applicants will receive consideration
for employment without regard to race, creed, color, sex, age, national origin, religion,
sexual orientation, gender identity, or disability.
Agency agrees and will undertake whatever affirmative measures are necessary so that
no person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part
with any of the funds made available to Agency under the terms of this Agreement
because of race, color, creed, religion, sex, national origin, age, sexual orientation,
gender identity or disability.
3
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2020
8. Termination of Agreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Corporation of such and specifying
the effective date thereof not less than thirty days before the effective date of such
termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole
discretion within such thirty -day period, this Agreement shall be deemed terminated at
the end of such thirty -day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
9. Assignability
Agency shall not assign any interest in this Agreement without the prior written approval
from of City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide the City
copies of Agency's insurance certificates showing general liability, automobile liability,
and workers compensation insurance coverage to the satisfaction of City for the term of
this Agreement.
WITNESS:
K: in Firnstahl, City Clerk
CITY OF DUBUQUE, IOWA
50W 13th St
Dubuque, I 52001
Roy D. B , Mayor
East Central Development Corporation
7600 Commerce Park
Dubuque, IA 52002
Kelley Deutm yer, Executive Dir ctor
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8
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2020
Attachment B
Dubuque
THE CITY OF �
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Masterpiece on the Mississippi Za,,.�„
City Council Completes Annual Goal-Setting Sessions
DUBUQUE, lowa —The Dubuque City Council completed its annual goal-setting sessions on Wednesday, Aug.
15. Over the course of three evening sessions, City Council members reaffirmed the 15-year vision statement
and mission statement and identified eight five-year goals for the city. They also identified top and high priorities
for a 2018-2020 policy agenda as well as a management agenda for projects and initiatives planned for 2018-
2020.
The 2035 Dubuque Vision Statement
Dubuque 2035 is a sustainable and resilient city and an inclusive and equitable community. Dubuque 2035 has
preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our
residents experience healthy living and active lifestyles; have choices of quality, livable neighborhoods; have an
abundance of fun things to do; and are engaged in the community.
Mission Statement
Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars
and achieving goals through partnerships. Dubuque city governmenYs mission is to deliver excellent municipal
services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and
facilitate access to critical human services.
City of Dubuque Goals 2024
• Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity
• Vibrant Community: Healthy and Safe
• Livable Neighborhoods and Housing: Great Place to Live
• Financially Responsible, High-Performance City Organization: Sustainable, Equitable, and Effective
Service Delivery
• Sustainable Environment: Preserving and Enhancing Natural Resources
• Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable
• Diverse Arts, Culture, Parks, and Recreation Experiences and Activities
• Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility
Policy Agenda
Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major
funding decision by the City Council, or issues that need City Council leadership in the community or with other
governmental bodies. The policy agenda is divided into top priorities and high priorities.
2018—2020 Top Priorities (in alphabetical order):
• Affordable Childcare Study and Funding
• Five Flags Center: Direction and Funding
• Inclusive Dubuque Support
• Major Streets Improvement: Plan, Direction, and Funding
• Poverty Reduction: Action Plan
• River Cruise Docking Facilities: Direction
• Winter Farmers Market: Location and Funding Support
9
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2020
Attachment B
2018—2020 High Priorities (in alphabetical order):
• Bee Branch Floodwall Gates Funding
• Central Avenue Corridor: Economic Revitalization
• Crime Prevention Program: Maintenance
• Debt-Reduction Plan: Continuation
• Mental/Brain Health Strategy and Action Plan
• New Financial Software: Funding
• Pet-Friendly Community: Policy Direction and Actions
• Street Maintenance Program: Funding Level
Management Agenda
Management agenda items are issues for which the City Council has set the overall direction and provided initial
funding, may require further City Council action or funding, or are major management projects that may take
multiple years to implement. The management agenda is divided into top priorities and high priorities.
2018—2020 Management in Progress Top Priorities (in alphabetical order):
• Campaign for Grade-Level Reading
• CHANGE Program: Implementation
• Crescent Community Health Center Expansion
• Dubuque's True North Housing Initiative
• Multicultural Family Center Expansion
• Riverfront Master Plan (US Army Corps of Engineers)
• Transit Vehicles Replacement
• Veterans Pond Development and Direction
2018—2020 Management in Progress High Priorities (in alphabetical order):
• City Performance Measurements/Open Data/Data Governance
• Citywide Departmental Work Order System
• Comiskey Park Renovation
• Community Security/Surveillance System Expansion
• Housing Needs Assessment Report
• Resident Satisfaction Survey
• Residential Housing Upgrade/Bee Branch HUD Flood Protection
• Water& Resource Recovery Center: Nutrient Trading
10
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2020
Attachment B
CITY OF DUBUQUE, IOWA
INCOME GUIDELINES FOR
FINANCIAL ASSISTANCE
Income limits are defined and occasionally revised by the U.S. Department of Housing and Urban
Development's estimated median family income.
A low income person or family has a total income which falls between the fifty (50) percent and eighty
(80) percent median for the area, adjusted for size.
A very low income person, family, or household has a total income which falls between thirty (30) and
fifty (50) percent of the median income, adjusted for size, of the metropolitan area.
A 30% median income person, family or household has a total income which is between 0 and thirty
(30) percent of the median income, adjusted for size, of the metropolitan area.
The maximum income limits as of April 24, 2019 for the Dubuque Metropolitan Area are as follows:
HouseholdSize Below30%AMI Below50%AMI Below80%AMI Above80%AMI
Family Size 1: <$17,100 <$28,500 <$45,500 >$45,500
Family Size 2: <$19,550 <$32,600 <$52,050 >$52,050
Family Size 3: <$22,000 <$36,650 <$58,550 >$58,550
Family Size 4 <$25,750 <$40,700 <$65,050 >$65,050
Family Size 5: <$30,170 <$44,000 <$70,300 >$70,300
Family Size 6: <$35,590 <$47,250 <$75,500 >$75,500
Family Size 7: <$39,010 <$50,500 <$80,700 >$80,700
Family Size 8: <$43,430 <$53,750 <$85,900 >$85,900
Income limits for CDBG funded programs can be found on the HUD Exchange
https://www.hudexchan�e.info/resource/5334/cdb�-income-limits/
Organizations required to verify income are encouraged to use the CPD Income Eligibility Calculator at
https://www.hudexchan�e.info/incomecalculator/
11