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Purchase of Services Agreement - Fountain of Youth Copyrighted August 5, 2019 City of Dubuque Consent Items # 29. ITEM TITLE: Purchase of Services Agreement- Fountain of Youth SUMMARY: City Manager recommending approval of a Purchase of Services Grant Agreement with the Fountain of Youth Program for Fiscal Year 2020. SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Approve ATTACHMENTS: Description Type Purchase of Services Agreement with Fountain of City Manager Memo Youth Program-MVM Memo Fountain of Youth Staff Memo Staff Memo Fountain of Youth FY20 Agreement Supporting Documentation Dubuque THE CITY OF � uI�AaMca cih DuB E � � I � � I Maste iece on the Mississi i Zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FY20 Purchase of Services Grant Agreement: Fountain of Youth Program DATE: July 31, 2019 Housing and Community Development Director Alexis Steger recommends City Council approval of a Purchase of Services Grant Agreement with the Fountain of Youth Program for Fiscal Year 2020 in the amount of $15,760 for Fountain of Youth Program staffing. The Fountain of Youth services include: • Developing participants personally and professional by changing mindsets that contribute to generational poverty; • Providing participants with tools necessary to attain/maintain gainful employment, skills training/advancement, complete a GED, or pursue higher education/vocational training; and • Providing 1-on-1 support, mentoring, and advocacy to help participants learn new skills, change problematic thinking, and to form community connections to meet goals. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Alexis M. Steger, Housing and Community Development Director Dubuque THE CTTY OF � AII�Amerip City DuB E �.:i j�j i� 2007�2012�2013 Masterpiece on the Mississippi zoi�+zoi9 TO: Michael C. Van Milligen, City Manager FROM: Alexis M. Steger, Housing and Community Development Director SUBJECT: FY20 Purchase of Services Grant Agreement: Fountain Of Youth Program DATE: August 5, 2019 Introduction The attached memorandum transmits the Fiscal Year 2020 Purchase of Services Grant contract for the Fountain Of Youth Program. The contract provides $15,760 for the Fountain of Youth Program staffing. Purchase of Services Grant recipients' partner with the City of Dubuque to provide human services that enhance quality of life and further equity goals benefiting members of the Dubuque community. Background The Fiscal Year 2020 budget provides $100,000 in general funds and $20,000 in CDBG funds for the Purchase of Services Grant competition to fund human service programs and activities. The City received ten applications for funding. The Community Development Advisory Commission recommended funding nine of the ten applications at 63% of request, the tenth application did not qualify for the Purchase of Services Grant. Discussion Grant recipients agree to use Purchase of Services Grant resources to further goals identified by the City Council. The Fountain Of Youth Program will maintain existing services designed to further the goal: Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable. Services include: • Develop participants personally and professionally by changing mindsets that contribute to generational poverty. • Provide participants with tools necessary to attain/maintain gainful employment, skills training/advancement, complete a GED, or pursue higher education/vocational training. . Provide 1-on-1 support, mentoring, and advocacy to help participants learn new skills, change problematic thinking, and to from community connections to meet goals. Recommendation I respectfully request the City Council approve the attached Purchase of Services Grant Agreement with The Fountain Of Youth Program and authorize the Mayor to execute the contract on behalf of the City. Prepared by: Christopher J. Lester, Community Development Specialist Purchase of Services Grant Contract City of Dubuque Fiscal Year 2020 AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND FOUNTAIN OF YOUTH THIS AGREEMENT, dated for reference purposes the 5th day of August 2019, by and between the City of Dubuque, lowa (City) and Fountain of Youth (Agency). WHEREAS, City proposes to provide certain financial assistance to enable Agency to provide public services that meet the identified goals and priorities as identified by the City Council; and WHEREAS, City has deemed it to be in the public interest to provide financial assistance in the form of a Purchase of Services Grant to be used to maintain existing services through the Partners in Change Program. NOW THEREFORE, the parties hereto agree as follows: 1. Scope of Service Agency shall make the Fountain of Youth Partners in Change program and services available to persons within the City of Dubuque. The Program includes the following activities and services (Program Description): . Develop participants personally and professionally by changing mindsets that contribute to generational poverty. . Provide participants with tools necessary to attain/maintain gainful employment, skills training/advancement, complete a GED, or pursue higher education/vocational training. . Provide 1-on-1 support, mentoring, and advocacy to help participants learn new skills, change problematic thinking, and to from community connections to meet goals. Program will further the City of Dubuque Goal: Partnership for a Better Dubuque: Building our Community that is Viable, Livable, and Equitable. Agency agrees to support the City's efforts to be a viable, livable, and equitable community, and to advance equity and inclusion. (Attachment A) 1 Purchase of Services Grant Contract City of Dubuque Fiscal Year 2020 Agency agrees to further City Council goals and priorities are attached hereto as Exhibit B. 2. Citv Responsibilities City designates the Community Development Specialist to act as its representative with respect to the work to be pertormed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. The City will provide opportunities to demonstrate support for equity and inclusion by inviting the Executive Director of the Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a. The opportunity to be active and engaged participants in Inclusive Dubuque peer learning opportunities and strategic efforts, Exhibit A; b. The opportunity to attend intercultural and equity workshops offered by the City, including workshops that focus on developing an intercultural team with a strategic plan for advancing equity and inclusion within the Agency and through the Agency's work; c. Assistance in creating semi-annual status reports that demonstrate the ways in which the Agency's efforts are advancing equity and inclusion; and d. Access to the City's equity toolkit. 3. Time of Performance The term of this Agreement shall be twelve (12) months from the effective date of the agreement. Eligible expenses incurred within the City's 2020 Fiscal Year are authorized for financial reimbursement with approved supporting documentation and reporting. 4. Compensation City shall pay Agency $15,760 as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. 5. Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of 2 Purchase of Services Grant Contract City of Dubuque Fiscal Year 2020 disbursements and receipts, and other records relating to the pertormance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 6. Reportinq and Monitorinq Agency shall render to the Community Development Specialist a quarterly report detailing its activities related to the use of City funds provided to Agency. Such report shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds, which shall be rendered no later than the fifteenth (15�h) day of the 4�n �m �Om �gcn month from the effective date of Agreement. A written annual equity report shall be submitted within sixty (60) days of Agreement end. Performance report shall include services relevant to the objective, output, and outcome that furthers identified City Council goal. If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within ninety (90) days of Agency's fiscal year-end. 7. Discrimination In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency assures that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity or disability. 3 Purchase of Services Grant Contract City of Dubuque Fiscal Year 2020 1p 8. Termination of Agreement If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not less than thirty days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty -day period, this Agreement shall be deemed terminated at the end of such thirty -day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Agency shall not assign any interest in this Agreement without the prior written approval from of City. 10. Insurance At the time of execution of this Agreement by Agency, Agency shall provide the City copies of Agency's insurance certificates showing general liability, automobile liability, and workers compensation insurance coverage to the satisfaction of City for the term of this Agreement. WITNESS: CITY OF DUBUQUE, IOWA 50W 13th St Dubuque, IA 2001 OL, Roy D. Buo)7Mayor Fountain of Youth 1497 Central Avenue Dubuque, IA 52001 Caprice Jon -'s, Exe e Director 4 PumM1ase oi SeMces G2nt CorRaR ary or ououque Fiscai rear 2020 nuarnmerrtn i �u_us�v� dubuque mnneaingveople5vengvhrnmeminmunliy Inclusive Dubuque q �i , . - . . . ' . i=bcr_ et � ati� n �rdgcv � _ . �� i a� �� A �� `� � ' � �� i ,�. '�� J 1 l , _ ' l \ 5 Pu¢M1aseoiSeMcesG2n[ContraR ary rn ououque Fisai rear 2020 nttammen�n What is Indusive Dubuque? IncWsive Oubuque Is a peer-leaming network of parmers mmmitted to �reating an Informed, equitable and incWsive communiry where all people are respected,vaWed and engaged.The netwark Is mmprised of more than 50 organizatlons a�mss seRors In�Wtlingfalth, govemment. nonpmfit businzc=, etlu�tion antl more To see a mmplefi listing of organizations,visitwwwindusivedbqarg me mn�ne o�e�q� �a�workwor�muneoraureiym aummare mss m o�r ar munlry.WM1lle�Ms goalwoultl be tlllAvl[for asing@ organReflon or IntlNltlual�o azM1leve,eadi neMork member ren mMrlbWeN en eRetlNeoWmmeGy: providing tlzb antl Information m Inform duisior�s • supponingequiryetluutianopparwniou • creatlngantlsM1aringequirymoLs TM1esegoalsareaz mpllsM1etlGysuppoRingpan e-etice antlpe=_ee e,_ n c SectarGmups Cnmmunlry entl network members IeatlMese gmupsb atltlr�ss blss wtlM1ln Aeseven fooss areaz of�M1e equAy pmfi@. 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Me�ryMe01�L@nL[ GezentComrtunlN mwamr.�aire:o�ae:. e�ncE�rr. u�mersqore�e�q�eo�o.�q�z, . ea��ero�: rnzo�o�a�emmm��m�smaoioisnai: ,�.aan�: oEp�nm:m.�aam:r,arem�re�,mq Olvggies�ingd-d3regai�ngGraa�IselPeadng. �aYn�areaorzlmUelda�s�allespopula�wn aMnaanr�znagnd.alon �� eLp�mpmnoub I�iougM1�mmmun��eal�n�mgramN�LM1elpsamove mmss�.rallswaen6 canla=m¢re TO LGRN MORE PN�Fl4�OOT HOW Y00 GN GE' INVOLVE�,VI51T W W W"NCLL'SNE.]300i5 wausiv� dubuque cuone inKPeuPle f �tnminyComm m:y 8 Purchase of Services Grant Contract City of Dubuque Fiscal Year 2020 Attachment B Dubuque THE CITY OF � DuB E ��h " II ' ��.�� Masterpiece on the Mississippi Za,,.�„ City Council Completes Annual Goal-Setting Sessions DUBUQUE, lowa —The Dubuque City Council completed its annual goal-setting sessions on Wednesday, Aug. 15. Over the course of three evening sessions, City Council members reaffirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2018-2020 policy agenda as well as a management agenda for projects and initiatives planned for 2018- 2020. The 2035 Dubuque Vision Statement Dubuque 2035 is a sustainable and resilient city and an inclusive and equitable community. Dubuque 2035 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyles; have choices of quality, livable neighborhoods; have an abundance of fun things to do; and are engaged in the community. Mission Statement Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city governmenYs mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. City of Dubuque Goals 2024 • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Vibrant Community: Healthy and Safe • Livable Neighborhoods and Housing: Great Place to Live • Financially Responsible, High-Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Sustainable Environment: Preserving and Enhancing Natural Resources • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility Policy Agenda Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2018—2020 Top Priorities (in alphabetical order): • Affordable Childcare Study and Funding • Five Flags Center: Direction and Funding • Inclusive Dubuque Support • Major Streets Improvement: Plan, Direction, and Funding • Poverty Reduction: Action Plan • River Cruise Docking Facilities: Direction • Winter Farmers Market: Location and Funding Support 9 Purchase of Services Grant Contract City of Dubuque Fiscal Year 2020 Attachment B 2018—2020 High Priorities (in alphabetical order): • Bee Branch Floodwall Gates Funding • Central Avenue Corridor: Economic Revitalization • Crime Prevention Program: Maintenance • Debt-Reduction Plan: Continuation • Mental/Brain Health Strategy and Action Plan • New Financial Software: Funding • Pet-Friendly Community: Policy Direction and Actions • Street Maintenance Program: Funding Level Management Agenda Management agenda items are issues for which the City Council has set the overall direction and provided initial funding, may require further City Council action or funding, or are major management projects that may take multiple years to implement. The management agenda is divided into top priorities and high priorities. 2018—2020 Management in Progress Top Priorities (in alphabetical order): • Campaign for Grade-Level Reading • CHANGE Program: Implementation • Crescent Community Health Center Expansion • Dubuque's True North Housing Initiative • Multicultural Family Center Expansion • Riverfront Master Plan (US Army Corps of Engineers) • Transit Vehicles Replacement • Veterans Pond Development and Direction 2018—2020 Management in Progress High Priorities (in alphabetical order): • City Performance Measurements/Open Data/Data Governance • Citywide Departmental Work Order System • Comiskey Park Renovation • Community Security/Surveillance System Expansion • Housing Needs Assessment Report • Resident Satisfaction Survey • Residential Housing Upgrade/Bee Branch HUD Flood Protection • Water& Resource Recovery Center: Nutrient Trading 10 Purchase of Services Grant Contract City of Dubuque Fiscal Year 2020 Attachment B CITY OF DUBUQUE, IOWA INCOME GUIDELINES FOR FINANCIAL ASSISTANCE Income limits are defined and occasionally revised by the U.S. Department of Housing and Urban Development's estimated median family income. A low income person or family has a total income which falls between the fifty (50) percent and eighty (80) percent median for the area, adjusted for size. A very low income person, family, or household has a total income which falls between thirty (30) and fifty (50) percent of the median income, adjusted for size, of the metropolitan area. A 30% median income person, family or household has a total income which is between 0 and thirty (30) percent of the median income, adjusted for size, of the metropolitan area. The maximum income limits as of April 24, 2019 for the Dubuque Metropolitan Area are as follows: HouseholdSize Below30%AMI Below50%AMI Below80%AMI Above80%AMI Family Size 1: <$17,100 <$28,500 <$45,500 >$45,500 Family Size 2: <$19,550 <$32,600 <$52,050 >$52,050 Family Size 3: <$22,000 <$36,650 <$58,550 >$58,550 Family Size 4 <$25,750 <$40,700 <$65,050 >$65,050 Family Size 5: <$30,170 <$44,000 <$70,300 >$70,300 Family Size 6: <$35,590 <$47,250 <$75,500 >$75,500 Family Size 7: <$39,010 <$50,500 <$80,700 >$80,700 Family Size 8: <$43,430 <$53,750 <$85,900 >$85,900 Income limits for CDBG funded programs can be found on the HUD Exchange https://www.hudexchan�e.info/resource/5334/cdb�-income-limits/ Organizations required to verify income are encouraged to use the CPD Income Eligibility Calculator at https://www.hudexchan�e.info/incomecalculator/ 11