Westside Water System Fire Hydrant Installation Project_Initiate Copyrighted
August 5, 2019
City of Dubuque Items to be set for Public Hearing # 2.
ITEM TITLE: Westside WaterSystem Fire Hydrant Installation Project
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Westside Water System Fire Hydrant
I nstallation Project, and further recommends that a public
hearing be set for August 19, 2019.
RESOLUTION Preliminaryapproval of plans,
specifications, form of contract and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing forAugust 19,2019
ATTACHMENTS:
Description Type
Westside Water System Fire Hydrant Installation City Manager Memo
Project-MVM Memo
Westside Water System Fire Hydrant Installation Staff Memo
Project
Westside Water System Improvements Fire Hydrant Resolutions
Installation Project Resolution
Notice of Hearing Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Westside Water System Fire Hydrant Installation Project (CIP 7402703)
DATE: July 31, 2019
Water Department Manager Denise Blakeley Ihrig recommends initiation of the public
bidding procedure for the Westside Water System Fire Hydrant Installation Project, and
further recommends that a public hearing be set for August 19, 2019.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Denise Blakeley Ihrig, Water Department Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Denise Blakeley Ihrig, Water Department Manager
DATE: July 30, 2019
RE: Westside Water System Fire Hydrant Installation Project (CIP 7402703)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Westside Water
System Fire Hydrant Installation Project.
BACKGROUND
Through the acquisition of the Westside Water System and in agreement with the Cedar
Crest Subdivision, Wildwood Estates Subdivision, Key City Subdivision and Barrington
Lakes Subdivision property owners, the Water Department will install approximately 23
fire hydrants. Currently, Wildwood Estates Subdivision has no fire hydrants.
DISCUSSION
In December 2016, the City of Dubuque purchased the Vernon Water Tower, Vernon
water system and the Barrington Lakes water system from Central lowa Water
Association (CIWA). The intent of the City's purchase was to assist these communities
in becoming compliant with lowa Department of Natural Resources (IDNR) standards
and provide the necessary back-up water supply and fire suppression by connecting
them directly to the City's water supply.
The project construction documents follow the Statewide Urban Design and
Specifications 2017 (SUDAS) and City of Dubuque supplemental specifications 2017.
The lowa Department of Natural Resources (IDNR) will be issuing a construction permit
number for this project.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process August 5, 2019
Publish Notice to Bidders, Advertise for Bids August 9, 2019
Publish Public Hearing Notice on Plans & Specs August 9, 2019
Public Hearing on Plans & Specs August 19, 2019
Receipt of Bid Proposals (Bid-Letting) August 22, 2019
Award Construction Contract September 3, 2019
Project Completion Date November 1, 2019
RECOMMENDATION
I recommend that the City Council establish August 19, 2019 as the date for the public
hearing and authorize the City Clerk to advertise bid proposals for the Westside Water
System Fire Hydrant Installation Project.
BUDGETIMPACT
The estimate of probable cost for the Westside Water System Fire Hydrant Installation
Project is as follows:
Description Estimate
Construction Contract $195,805
Contingency (10°k) $19,581
Construction Engineering & Inspection (10°k) $19,581
Estimated Total Project Cost $234,967
FUNDING SOURCE
Capital Improvement Project 7402703 is available to fund the Westside Water System
Improvements project, including the installation of fire hydrants in the former Vernon
Water System and additional hydrants in Barrington Lakes. The total water construction
funds available is $543,275.
The summary of available funds is:
CIP NO. Fund Description Amount
7402703 Westside Water System Fire Hydrant Installation $234,967
The available resource balance after the project is estimated to be $308,308.
REQUESTED ACTION
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish August 19, 2019 as the date of the public
hearing; and hereby authorize the City Clerk to advertise for bid proposals for the
Westside Water System Fire Hydrant Installation Project.
Prepared by Kerry Leppert, Engineering Assistant
cc: Jenny Larson, Director of Finance & Budget
2
RESOLUTION NO. 278-19
THE WESTSIDE WATER SYSTEM
FIRE HYDRANT INSTALLATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA THAT:
Sectionl. The proposed plans, specifications, form of contract and estimated
cost for the Westside Water System Fire Hydrant Installation Project in the
amount of $234,967, are hereby preliminarily approved and ordered filed in the
office of the City Clerk for public inspection.
Section 2. A public hearing will be held on the 19th day of August 2019, at 6:00
p.m. in the Historic Federal Building Council Chambers (second floor) 350 W. 6th
Street, Dubuque, Iowa, at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and
estimated cost of said Project, and the City Clerk be and is hereby directed to
cause the attached notice of the time and place of such hearing to be published
in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not Tess than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear
and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Section 3 TheWWater System Fire Hydrant Inwtalalation project is
hereby ordered to be advertised for bids for construction.
Section 4. The amount of the security to accompany each bid shall be in an
amount which shall conform to the provisions of the Notice to Bidders hereby
approved.
Section 5. The City Clerk is hereby directed to advertise for sealed bids for the
construction of the improvements herein provided, by publishing the Notice to
Bidders to be published on the City of Dubuque website and a contractor plan
room service with statewide circulation, which notice shall be published not Tess
than thirteen but not more than forty-five Jays before the date for filing bids
before 2:00 p.m. on the 22nd day of August 2019. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the City Council for
final action at 6:00 p.m. on the 3rd day of September 2019, in the Historic Federal
Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Pg. 2 Resolution No. 278-19
Passed, adopted and approved this 5th day of August 2019.
Attest:
Kevi S. Firnstahl, CMC, City Clerk
oy D. Buol, Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE is hereby given that the Dubuque City Council will conduct public hearings at a
meeting to commence at 6:00 p.m. on Monday, August 19, 2019 in the Historic Federal
Building, second-floor Council Chambers, 350 W. 6�h Street, Dubuque, on the following:
Westside Water System Fire Hydrant Installation Project
Scope of Project
The general scope of the project is the installation of twenty-three fire hydrants
throughout the subdivisions of Wild Wood Estates, Key City, Cedar Crest collectively
known as the former the Vernon Water System and Barrington Lakes.
Copies of supporting documents for the public hearings are on file in the City Clerk's
Office, City Hall, 50 W. 13�h St., Dubuque, lowa, and may be viewed during normal
working hours.
Written comments regarding the above public hearings may be submitted to the City
Clerk's Office, 50 W. 13�h St., Dubuque, IA 52001 , on or before said time of public
hearing. At said time and place of public hearings all interested citizens and parties will
be given an opportunity to be heard for or against said proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments
requiring special assistance should contact the City Clerk's Office at (563) 589-4100 or
TDD (563) 690-6678 as soon as feasible.
Kevin S. Firnstahl, CMC
City Clerk
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