Minutes_Community Development Advisory Commission 6 19 19 Copyrighted
August 5, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 7/15, 7/16; Civil Service
Commission of 7/22; Community Development Advisory
Commission of 6/19; Library Board of Trustees Council
Update#184 of 7/25; Proof of Publication for City Council
Proceedings of 7/1, 7/15, 7/16; Proof of Publication for List
of Claims and Summary of Revenues for Month Ending
6/30.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 7/15/19 Supporting Documentation
City Council Proceedings of 7/16/19 Supporting Documentation
Civil Service Commission Minutes of 7/22/19 Supporting Documentation
Community De�lopmentAdvisory Commission Minutes Supporting Documentation
of 6/19/19
Library Board of Trustees CC Update#184 of 7/25/19 Supporting Documentation
Proof of Publication - City Council Proceedings for Supporting Documentation
7/1/19
Proof of Publication for City Council Proceedings of Supporting Documentation
7/15/19
Proof of Publication for City Council Proceedings of Supporting Documentation
7/16/19
Proof of Publication for List of Claims/Summary of Supporting Documentation
Revenues for Month Ending 6/30/19
inutes
C U 11'Y D V L P NT VISORY CO ISSIO
�IJNA PRO�/ D )
DATE: Wednesday, June 19, 2019
TIME: 5:30 p.m.
PLACE: Housing and Community Development Conference Room, Third Floor of the
Historic Federal Building, 350 W. 6th Street, Suite 312
Chair, Hammel, called the meeting to order at 5:30 p.m., following staff assurance of compliance
with lowa Open Meeting Law.
Comrr�issioners Present: Sara Burley, Janice Craddieth, Jerry Hammel, Michelle Hinke,
Jeff Lenhart(by phone), Ellen Pinnola, Tom Wainwright, Julie Woodyard (arrived at 5:35 p.m.)
Commissioners Absent: Dean Boles
Staff Pre�ent: Alexis Steger, Jerelyn O'Connor, Kris Neyen, Lisa Barton
Public Present: Jenny Manders, Joseph Noll, Kaitlin Schmidt, Amy Kramer, and Jacqueline Hunter
Certification of Minutes
Motion by Craddieth to approve the May 15, 2019 Commission meeting minutes as submitted.
Seconded by Burley. Motion carried 8-0,
Correspondence/Public Input
None
Old Business '
Follow-up on request for CD�G funding for Northeast lowa Community College {NICC)
parking
Alexis Steger, Housing and Community Development Director, reported that Renee Tyler, Transit
Manager, stated this wasn't her first request for additional parking at NICC. Tyler specified they
are looking at different options in conjunction with the new parking meter systems. They are
currently working on policy and procedures and will provide updated information at a future CDAG
meeting.
New �usiness
a) Community Development �lock Grant Application Review
Steger reported no applications were received
b) Review Citizen Participation Plan
Steger explained when beginning the development of the five-year Consolidated Plan, the first
thing the Commission needs to address is to review the Citizen Participation Plan. The Citizen
Participation Plan is the guidelines that are used to encourage citizens to participate in the
development of the City's Community Development Block Grant (CDBG) Program. The Citizen
Participation Plan has not been updated since FY2014 other than a minor change in FY2016.
The Commission will be asked to approve an updated version at the next CDAC meeting.
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Jeff Lenhart left fhe meeting at 5:45 p.m.
c) Review of Large Neighborhood Grant Applications
Commissioners Craddieth and Hinke, grant review committee, reported they received and
reviewed all applications with some questions. Jerelyn O'Connor, Neighborhood Development .
Specialist, suggested that representatives from each organization in attendance at today's
meeting, give some background information of their request to the Commission. Reports were '
given on the following:
• $1,730 —Valley View Neighborhood Association for Neighborhood Beautification Project;
• $3,000 — North End Neighborhood Association for Communication Project;
• $3,000 — St. Mark Youth Enrichment and Downtown Neighborhood Association for St. Mark
Heroes Summer Academy;
o $3,000— Dubuque Rescue Mission for Beautifying the Dubuque Rescue Mission;
• $3,000 — Multicultural Family Center for T.A.S.T.E—Teens About Sustaining the Earth.
After lengthy discussion, Motion by Craddieth to approve all the above grant application requests
except for the Multicultural Family Center, which the Commission is requesting additional
information. Seconded by Wainwright. Motion carried 7-0.
d) Appoint 2-3 Members
Steger reported that our annual Purchases of Services Grant allocation is $120,000 this year. Any
service provider or organization offering a service that is part of the consolidated plan, meeting
the city council goals and priorities can apply. The applications will be scored based on meeting '
those criteria. Kris Neyen, Rehabilitation Programs Supervisor, presented a timeline far the
Purchase of Services Grant to the Commission.
Members appointed will review the applications at length and recommend those to fund ta the
Commission. Two or three people from the commission are normally appointed. Julie Woodyard
and Janice Craddieth volunteered to be on the Committee.
After discussion, motion by Woodyard to appoint Julie Woodyard and Janice Craddieth with the
possibility to add a third. Seconded by Craddieth. Motion carried 7-0
Reports
Housirtg Commission
The minutes were not available. Steger reported the Housing Commission and City Council
approved a change to the Housing Choice Voucher (HCV) program. The HCV waiting list will
now open the second Tuesday of the month beginning on July 9. There was also discussion
about the arrests data for the Housing Choice Voucher Program and the number of arrests that
are repeat offenders.
Resilient Community Advisory Commis�ion
The minutes were not available and Boles was not present to give a report.
Human Rights Commission
Hammel gave a summary with the main topic dedicated to the race conference. More information
regarding the conference will be available at the next meeting.
Information Sharinq
Steger informed the Commission that the CDBG program was selected for a single audit by our
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auditors, Eide Bailey, which started today. Steger reported while preparing for the audit, quite a
few things were discovered to be out of compliance. Steger stated that all our programs were in jj
compliance; however, what will come out of the findings report will be on the reporting side.
Steger reported the last three Consolidated Annual PerFormance and Evaluation Reports
(CAPER) were significantly late; Annual Action Plans were submitted late the last two years; the
last seven quarterly Federal Financial Reports were not turned in. HUD contacted us and reported ;
that everything needed to be submitted by 9:00 p.m., tonight. Steger was happy to inform the '
Commission that everything has been submitted to HUD.
Steger reported that the Commission might want to consider adopting a new Commission role to
include overseeing CDBG program deadlines. Steger asked the Commission to bring their ideas
to the next meeting.
Adiournment
There being no further business, Motion by Craddieth to adjourn at 6:30 p.m. Seconded by
Pinnola. Motion carried 7-0.
Minutes transcribed by: '
�
� �=��� ��--7
Lisa Barton
Housing Financial Specialist ';
Respectfully submitted by:
Alexis Steger
Housing and Community Development Director '
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