Report_Library Board of Trustees 7 25 19 Copyrighted
August 5, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 7/15, 7/16; Civil Service
Commission of 7/22; Community Development Advisory
Commission of 6/19; Library Board of Trustees Council
Update#184 of 7/25; Proof of Publication for City Council
Proceedings of 7/1, 7/15, 7/16; Proof of Publication for List
of Claims and Summary of Revenues for Month Ending
6/30.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 7/15/19 Supporting Documentation
City Council Proceedings of 7/16/19 Supporting Documentation
Civil Service Commission Minutes of 7/22/19 Supporting Documentation
Community De�lopmentAdvisory Commission Minutes Supporting Documentation
of 6/19/19
Library Board of Trustees CC Update#184 of 7/25/19 Supporting Documentation
Proof of Publication - City Council Proceedings for Supporting Documentation
7/1/19
Proof of Publication for City Council Proceedings of Supporting Documentation
7/15/19
Proof of Publication for City Council Proceedings of Supporting Documentation
7/16/19
Proof of Publication for List of Claims/Summary of Supporting Documentation
Revenues for Month Ending 6/30/19
Carnegie-StoutPublic Library
LibraryBoard ofTrustees Update
From the Meering July25, 2019
Present: Christy Monk, President; Pam Mullin, Vice-President, Rosemary Kramer,
Secretary, and Trustees, Robert Armstrong, Greg Gorton, and Victor Lieberman.
Excused: Patty Poggemiller
• The Board nominated the following and approved as Executive Board members:
Christy Monk, President; Pam Mullin, Vice-President, and Rosemary Kramer,
Secretary. At the August meeting, the President will make appointments to the
Operations, Relations, and Planning Committees, as well as representatives from
the Board of Trustees to the Library Agency(28E with other Dubuque public
libraries), the Library Foundation, and the Art Subcommittee.
• The Board approved library expenditures.
• June 30 saw the close of fiscal year 2019 and the Library had a$97,000 balance.
Carryover requests were submitted far the $50,000 server, conference travel at the
end of the fiscal year, and utilities. The balance will cover the revenue shortfall
and bring the library in under budget for the 17�' consecutive year, although quite
close. The budget for FY 2019 was about $3.6 million and the Library should be
under budget by about $7,000.
• Fine-free Update: A snapshot of past dues for one day, July 18, was reviewed. As
anticipated, the number of past dues within seven days were higher than the past
six months with fines and reflected 4.4% of all items checked out. Materials that
are long overdue (60+ days)were lower than at any time during the past six
months with fines, at 11.9%. The long overdue materials were between 14% and
16% during the past six months with fines.
• FY2019 closed with a 4% increase in checkouts and a 1% increase in the number
of visitors, representing tremendous growth. FY 2012 was the last time such
overall growth was experienced. Materials cataloged as Adult increased 5.3%
and those for Youth increased 1.6%. Digital materials grew 55%. Greatest
growth in the past fiscal year was realized in the Maker Space. The number of
programs held in the space increased 279% and the number of attendees grew by
310%. The number of visitors to the Maker Space increased 81% and new
certified makers increased 52%.
• Other areas of growth during FY 2019 includes the number of attendees to adult
programs, which increased 37%. The attendance to programs held outside the
library for adults increased 243%. Youth Services programs also realized an
increase in the number of attendees to programs during the fiscal year—29% and
attendees to off-site programs increased by 39%.
• Marketing Update: Transparent Languages was promoted through social media
and the library's website during the past month and use was 134% greater than the
highest month of use since its introduction and 303%higher than the entire
calendar year of 2018. The current promotion is Morningstar Investments.
• Discussion took place regarding an App for the Library.
Library Board of Trustees
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Christy Monk, Board President Susan Henricks, Director
Pam Mullin, Vice-President
Rosemary Kramer, Board Secretary
Robert Armstrong
Greg Gorton
Victor Lieberman
PaYty Poggemiller