AmeriCorps Partner in Learning Grant Agreement 2019-2020 Copyrighted
August 19, 2019
City of Dubuque Consent Items # 7.
ITEM TITLE: AmeriCorps PartnerinLearning GrantAgreement2019-
2020
SUMMARY: City Manager recommending approval of an agreementfor
AmeriCorps Partners in Learning Grant Continuation for
Program Year2019-2020.
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Approve
ATTACHMENTS:
Description Type
AmeriCorps Partners in Learning GrantAgreement- City Manager Memo
MVM Memo
AmeriCorps Partners in Learning 2019-20 - Staff Staff Memo
Memo
2019-20 GrantAgreement Supporting Documentation
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: AmeriCorps Partners in Learning Grant Agreement Approval for Program
Year 2019-2020
DATE: August 13, 2019
Leisure Services Manager Marie Ware recommends City Council approval of an
agreement for AmeriCorps Partners in Learning Grant Continuation for Program Year
2019-2020. This grant continuation would be for the 2019-2020 school year and the
summer of 2020. This would be the 3rd year of a 3-year grant.
For the 2019-2020 Program Year, AmeriCorps Partners in Learning intends to continue
their long-standing partnership with Dubuque Community School District by recruiting,
training and placing 38 Dubuque citizens as AmeriCorps members within 11 of the
Dubuque Community Schools for the 2019-2020 School Year. These members are
Academic Reading Tutors and are trained in reading interventions and strategies that
directly align with the Dubuque Community School District curriculum. These member's
sole focus is designed to address Dubuque's Campaign for Grade Level Reading by
tutoring students who are not reading proficiently in their grade level based off the FAST
assessment.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Dubuque
THE CTTY OF �
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: AmeriCorps Partners in Learning Grant Agreement Approval for Program
Year 2019-2020
DATE: August 13, 2019
INTRODUCTION
The purpose of this memorandum is to request approval of the attached agreement for
AmeriCorps Partners in Learning Grant Continuation for Program Year 2019-2020. This
grant continuation would be for the 2019-2020 School year and the summer of 2020 if
approved. This would be the 3�d year of a 3-year grant.
BACKGROUND
AmeriCorps Partners in Learning has served the Dubuque community since 2000 and
has been sponsored by the City of Dubuque since 2007. The program was awarded a
3-year federal grant through the Corporation of National and Community Service in
2017, which is focused specifically around Dubuque's Campaign for Grade Level
Reading. Prior to the beginning each program year, grantees are required to resubmit
their grant for continuation. This allows for the program to make minor adjustments to
improve the quality of the program's interventions, member experience and overall
i m pact.
DISCUSSION
For the 2019-2020 Program Year, AmeriCorps Partners in Learning intends to continue
their long-standing partnership with Dubuque Community School District by recruiting,
training and placing 38 Dubuque Citizens as AmeriCorps Members within 11 of the
Dubuque Community Schools for the 2019-2020 School Year. These members are
Academic Reading Tutors and are trained in reading interventions and strategies that
directly align with the DCSD curriculum. These member's sole focus is designed to
address Dubuque's Campaign for Grade Level Reading by tutoring students who are
not reading proficiently in their grade level based off the FAST assessment.
For the Summer of 2020, AmeriCorps Partners in Learning will continue their
relationships with local organizations that serve youth during the summer to provide
additional academic interventions to curb the summer slide. 30 AmeriCorps members
will be individually placed at the following community partners: 14 members with the
Dubuque Community School District Summer Academy, 6 Members with St. Mark
Youth Enrichment, 2 Members with Carnegie-Stout Public Library, and 8 members with
the City of Dubuque's Leisure Services Department.
In addition to our impact on community youth and local organizations, one of the areas
that AmeriCorps Partners in Learning prioritizes is with the AmeriCorps members
themselves. The Program strives to recruit from a diverse pool of candidates, with the
program previously having had a wide range of AmeriCorps from retirees, to college
students, to newcomers to Dubuque, to stay at home parents, to people looking for a
career change. The program strives to encourage iYs AmeriCorps members to
recognize their service as engagement and continue to serve in some facet after their
year.
The grant agreement has been reviewed by Barry Lindahl, Sr. Counsel.
BUDGETIMPACT
The total cost associated with the AmeriCorps Partners in Learning Grant is $475,453.
The Corporation of National and Community Service's share is $237,461 or 50°k. The
Grantee (PiL)'s share is $237,992 or 50°k. Much of the grantee share is funded through
in-kind match, which is provided through site supervisor time, and cash match from our
grant partners. The remainder is fund by an up to $20,000 cash match from City of
Dubuque which is currently in the approved FY budget.
ACTION REQUESTED
I respectfully request approval of the 2019-2020 AmeriCorps Grant Agreement for the
AmeriCorps Partners in Learning Program.
Prepared by: Heather Satterly, AmeriCorps Director
cc: Dan Kroger, Recreation Division Manager
2
19-AC-10
IOWA COMMISSION ON VOLUNTEER SERVTCE
AMERICORPS GRANT AGREEMENT
GRANTEE: City of Dubuque
GRANT NUMBER: 19-AC-10
EFFECTIVE DATE: September Ol, 2019
PROGRAM NAME: Partners in Learning Amei•iCorps Program
TOTAL MAXIMUM GRANT AMOUNT: $232,715 •
PROGRAM COMPLETION DATE: August 31, 2020
GRANTEE FEDERAL ID #: 42-6004596
THIS AMERICORPS AGREEMENT is made by and between IOWA COMMISSION ON
VOLLTNTEER SERVICE, 200 East Grand Avenue, Des Moines, Iowa 50309 ("Commission" or
"Volunteei• Iowa"), an agency of the State of Iowa, and City of Dubuque ("Grantee"), 50 West •
13th Street, Dubuque, IA 52001, a city government.
WHEREAS, the Commission is designated to receive, administer and disburse AmeriCoips funds;
and
WHEREAS, the Commission desires to disburse grant funds to the Grantee for eligible puiposes
primarily addressing community needs identified in the Grant Application; and
WHEREAS, the Grantee submitted an application for funding to the Commission and the
Commission has approved the application; and
WHEREAS, in approving the application, the Commission has relied upon the representations of
the proposed Program activities; management and financial condition of the Grantee; investment
of other Grantee funds; and other material information contained therein; and
WHEREAS, the Grantee has certified to the Commission that the primary purpose for obtaining
AmeriCoips funds is to malce a significant impact in the community while providing a meaningful
service opportunity for the AmeriCoips members;
NOW, THEREFORE,the Grantee accepts this grant upon the terms and conditions set forth in this
Agreement.
In consideration of the mutual promises contained in this Agreement,the Parties agree as follows:
ARTICLE 1 - DEFI1vITIONS
As used in this Agreement, the following terms shall apply:
l.l ACT. "Act" means the National and Community Service Act of 1990 (42 U.S.C. 12501 et
seq.), as amended by the Serve America Act, (42 U.S.C. 5.12501 et seq.).
1.2 EFFECTIVE DATE. 'Bffective Date" is September O1, 2019 and means the date on which
the terms of this Grant Agreement become in force and effect. .
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19-AC-10
1.3 GRANT AGREEMENT or AGREEMENT. "Grant Agreement" or "Agreement" means this
Agreement and all of the exhibits, attachments and documents refei-�ed to in tlae Agreement and
incoiporated by refei�ence.
1,4 PROGRAM. "Program" means the detailed description of the worlc, services, and other
obligations to be perfoz•med or accomplished by the Grantee as described in this Agreement and
the AmeriCorps application approved by the Corporation for National and Community Service
("Cozporation" or "CNCS") and the Commission, as authorized by the National and Community
Service Act of 1990, as amended.
1.5 PROGRAM COMPLETION DATE. "Program Completion Date" or "Completion Date" is
August 31, 2020 and is the date by which the Agreement ceases to be in force and effect. The
Agreement expires upon the occui7ence of one of the following: a) Progi•ain taslcs have been fully
accomplished including fulfillment of the obligations identified in Ai�ticle 6 as of the date stated
above; or b) the Agreement is terrninated by Volunteer Iowa due to any default under Article 8.1;
or c) the Agreenlent is tei•minated in accordance with the provisions set forth in Article 10.3.
Except in li�nited circumstances, the Pz'ogram Completion Date will not be extended beyond 90
(ninety) days past the original Program Coinpletion Date.
1.6 ALLOWABLE COSTS. "Allowable Costs"are those costs which at•e identified in Attachment
A, Grant Application; Attachment B, Budget; and consistent with Federal regulations and
guidelines applicable to the AmeriCorps program.
ARTICLE 2 - FUNDING
2.1 FUNDING SOURCE. The source of funding for the Grant is a federal grant fi�om CNCS
[Code of Federal Domestic Assistance(CFDA) 94.006] foi•the AmeriCorps Program. The Grantee
shall coinply with the requireinents, conditions and rules of CNCS,the Commission and any other
public or private entity having authority over the funds or the Grant.
2.2 RECEIPT OF FUNDS. All payments under this Agieement are subject to receipt by the
Commissioi� of sufficient federal funds foi•the AmeriCorps Pi•ogiam. Any termination, reduction,
or delay of CNCS funds to the Commission may, in the sole discretion of the Commission, result
in the termination, reduction or delay of CNCS fi�nds to the Grantee andlor termination of this
Agreement.
2.3 PRIOR COSTS. If any grantee has ieceived written approval fi•om the Comrnission to incur
certain costs prior to the Award Date of this Agreement, then said written approval and the te�ms
and conditions therein are incoz�porated herein and made a pai•t of this Agreement by this reference
as if fully set forth.
2.4 USE OF GRANT FUNDS. The Gr•antee shall expend funds received under the Grant only for
the purposes and activities described in its application and approved by the Conunission and in
compliance with applicable federal and state law and regulations.
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19-AG10
2.5 BUDGET AMENDMENTS. The following budget changes shall be subject to prior approval
of the Commission through the amendment process as provided for in Article 10.6. Budget
amendments shall be requested from the Commission and approved prior to implementation of the
budgetary changes. Budget amendments shall be compatible with the terms of this Agreements
and of such a nature as to qualify as an allowable cost. Budget amendments requested during the
final ninety (90) days of the Agreement period wiil be approved on a limited basis. The following
circumstances require budget amendments.
a) Budget changes which would result in changes in excess of ten percent(10%) of the total
budget.
b) Budget changes which would lower the Grantee's percent share of costs requixed under
this Agreement.
c) Budget changes which would add costs in a previously unbudgeted line item or that
include supplies in excess of$1,000 per item or equipment valued at greater than$5000,
regar•dless of the ten percent budget limitation.
2.6 DISBURSEMENT OF LESS THAN THE TOTAL AWARD AMOUNT.If the total award
amount has not been requested by the Grantee within sixty (60) days following the Completion
Date, then the Commission shall be under no obligation for further�disbtusement.
2.7 MEMSER COSTS. The award amount contemplated by this Agreement reflects a maximum
possibla payment based on full member eru•ollment. In the event that the Program does not fully
recruit the awarded member service years(MSY),the Commission may reduce the federal funding. �
The Commission reserves the right to request repayment of any federal funds disbursed above the
reduced federal amount.
2.8 ADMINISTRATIVE COST LIMITATIONS. Federal funds used for reasonable
administrative costs, are allowable.
a) For cost reimbursement grantees, the federal share of administrative costs shall be limited
to five percent (5%) of the CNCS funds in Sections I and II of the approved budget. The
Comnlission retains forty percent (40%) of the allowable federal share of administrative
costs from Section III of the approved budget. (See Exhibit E. Application Instructions
for detailed calculations of administrative costs). The variance in the Award Amount in
this grant agreement as compared to federal funds reflected in the budget is due to the
Commission withholding these funds from the Award. Grantees are eiigible for
additional administrative costs in the Grantee Share of the budget. These amounts are
approved at the time of award and are reflected in the budget. Administrative costs will
only be disbursed propoi�tional to the other grant funds expended.
b) Fixed-amount grantees are also subject to having 2% of their grant i•etained by the
Commission, calculated according to guidance from CNCS.
2.9 UNALLOWABLE COSTS. If Volunteer Iowa determines at any time, whether through
monitoring, audit, closeout procedures or by other means, that the Grantee has expended funds
that are unallowable, the Grantee will be notified of the questioned costs and given an opportunity
to jus�ify questioned costs prior to Volunteer Iowa's final determination of the disallowance of
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19-AC-10
costs. Appeals of any determinations will be handled in accot�dance with the provisions of Chapter
15h, Iowa Code. If it is Volunteer Iowa's final determination that costs previously paid by
Volunteer Iowa are unallowable under the terms of the Agreement, the expenditures will be
disallowed and the Grantee shall repay to Volunteer Iowa any and all disallowed costs. Gi�antee
shall repay all disallowed costs within thirty (30) days. Volunteer Iowa may work out a payment
plan with the Grantee at its discretion.
2.10 NATIONAL SERVICE CRIMINAL HISTORY CHECKS DISALLOWED COSTS. If
Volunteer Iowa determines at any time, whether tlu•ough monitoring, audit, closeout procedures,
program self-reporting, or by other means, that any poi-tion of the National Service Criminal
Histoiy Checic (NSCHC)process has not been completed as required, Volunteer Iowa will follow
the most recent version of the CNCS NSCHC Enforcement Guide to assess disallowance in cases
of noncompliance o�• other unallowable circumstances as described in the Guide. Disallowance
payments must be made with non-fedei•al funds.
ARTICLE 3 - TERMS OF GRANT
3.1 GRANT. The Commission grants $232,715, for the time period of 9/1/2019 to 8/31/2020, to
the Grantee for AmeriCorps activities. The services of tlie Grantee are to commence as of the
Effective Date and shall be undertalcen in such a mannei•as to assure their expeditious completion.
All of the services required hereunder shall be completed on or before the Completion Date.
3.2 WORK TO BE PERFORMED. Subject to the provisions set forth in this Agreement,
Volunteer Iowa grants funds to the Grantee to perfornl activities and services as specifically
outlined in Attaclunent A entitled "Grant Application" dated 1/14/2019, attached hereto, and
incoi�orated by this refei•ence, and for such othet taslcs as Volunteer Iowa and Gz•antee may agree
to in writing.
3.3 DISASTER DEPLOYMENT. In the case of a state-declaied disaster, Grantee's members
and/or grant-funded staff may be voluntarily deployed as an asset of the state. In case of
deployment, allowable related expenses outside of the scope of the approved Application �IZay be
eligible for reimbursement. All disaster deployments must be approved by Volunteer Iowa.
Oi•ganizations serving as pai�t of the Iowa Disaster Cadre inay also be deployed under the Volunteer
Iowa Cooperative Agreeinent with Federal Emergency Management Agency (FEMA). The terins
of these deployments are covered in Attachinent C, "Iowa Ame�iCorps Disaster Cadre".
3.4 ADMINISTRA.TION.The Agreement shall be administered in accordance with all applicable
State and Federal laws,regulations and guidance,including those found in Exhibit F,"AialeriCorps
Pi•ogram Director Manual", which has been distributed by Volunteer Iowa to the Grantee.
ARTICLE 4 - CONDITIONS TO DISBURSEMENT OF FUNDS
Unless and until the following conditions have been satisfied, the Commission shall be under no
obligation to disburse to the Grantee any amounts under the Grant Agreeinent:
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4.1 GRANT AGREEMENT EXECUTED. The Grant Agreement shall have been properly
executed and returned to Volunteer Iowa prior to the grant agreement start date or within thirty
(30) days of Volunteer Iowa's transmittal of the final Agreement to the Grantee.
4.2 BINDING FINANCIAL COMMITMENTS. Upon request, the Grantee wi11 provide a
resolution of the Board of Directors, or other Governing Body of the Grantee, authorizing the
execution and delivery of this Grant Agreement and such other papers as the Commission may
reasonably request, and specifying the officer(s) authorized to execute the Grant Agreement and
bind the Grantee.
4.3 GRANTEE DOCUMENTATION. The Grantee shall have completed the following Start
Forms related to program management and compliance.
a) Must be approved: Pre-Award Financial Form (new and planning Grantees) or Financial
Survey (returning Grantees).
b) Must be submitted: NSCHC Checklist, Policy, and TY•aining Certifications (all Grantees).
4.4 SUBMISSION OF TAXPAYER IDENTIFICATION NUMBER. Completion and
submission of form "W-9, Request for Taxpayer ldentification Number and Certification."
ARTICLE 5 - REPRESENTATIONS AND WARRANTIES OF GRANTEE
To induce the Commission to make the Grant refer�•ed to in this Agreement,the Grantee repz•esents,
covenants and warrants that:
5.1 AUTHORITY. The Grantee is duly organized and validly existing under the laws of the State
and is in good standing, and has complied with all applicable laws of the State of Iowa. The
Grantee is duly authorized and empowered to execute and deliver this Agreement. All action on
the part of the Grantee, such as appropriate resolution of their governing body for the execution _
and deliveiy of the Agreement, has been effectively talcen.
5.2 FINANCIAL INFORMATTON. All financial statements arzd z•elated materials concerning
the Grantee and the Program provided to the Commission are true and correct in all material
respects and comp�etely and accurately represent the subject matter thereof as of the effective date
of the statements and related materials, and no material adverse change has occurred since that
date.
5.3 GRANT APPLICATION. The content of the grant application the Grantee submitted to the
Commission for funding is a complete and accurate representation of the Grantee and the Program
as of the date of submission and there has been no material adverse change in the organization,
operation, or key personnel of the Grantee since the date the application was submitted to the
Commission.
5.4 CLAIMS AND PROCEEDINGS. There are no actions, lawsuits or proceedings pending or,
to the knowledge of the Grantee, threatened against the Grantee affecting in any manner
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19-AC-10
whatsoever their rights to execute the Agreement or the ability of the Gi•antee to malce the payments
required under the Agreemer�t, or to otherwise comply with the obligations of the Agreement.
5.5 PRIOR AGREEMENTS. The Grantee has not entered into any verbal or written contracts,
agr•eements or ai•rangements of any kind, which are inconsistent with the Grant Agreement.
5.6 EFFECTIVE DATE. The covenants, waz7anties and representations of this Article ai�e made
as of the Effective Date of this Agreement and shall be deemed to be renewed and restated by the
Grantee at the time of each i•equest for disbuisement of funds.
ARTICLE 6 - GRANTEE OBLIGATIONS AND AFFIRMATIVE COVENANTS
The Grantee covenants with Volunteer Iowa that:
6.1 PROGRAM WORK AND SERVICES. The Grantee shall perform in a satisfactory and
proper manner,the work and services detailed in the approved Grant Application (Attachment A)
by the Completion Date. Such work and services will be conducted according to the standards
generally acceptable in the Grantee's field for similar tasks and pi�ojects, as long as these are in
conformance with Amei�iCoips State requirements as determined by the Commission.
6.2 COMPLIANCE VVITH LAWS AND REGULATIONS. The Grantee shall comply with all
applicable State and Federal 1aws, rules, ordinances, regulations and orders, including but not
limited to the National and Community Service Act as ainended by the Serve America Act, the
Corporation's regulations (45 CFR §§ 2500-2599), and the A�neriCo7ps Terms and Conditions.
All Grantees ax•e subject to all requirements under 2 CFR Chapters I and II.
6.3 USE OF DEBARRED, SUSPENDED, OR INELIGIBLE CONTRACTORS OR
SUBRECIPIENTS. CNCS funds shall not be used directly or indirectly to employ, award
contracts to, support with tnember placements, or otherwise engage the seivice of, or fund any
organization, or contractor during any period of debarment, suspension, or placement in ineligible
status under 2 CFR Part 180 or any applicable law or regulation.
6.4 MONITOR.ING. To fulfill its fiduciary responsibilities and progt•ainmatic obligatioils, the
Cor�unission shall conduct grant agreement oversight activities under this Agreement. The
Commission shall conduct lnonitoring on a �•outine basis based on the Commission's rislc
assessments. The Commission shall conduct grant agreement oversight activities from the
Coinmission offices, on site at the Grantee's offices, virtually using electronic communications,
or a combination of these approaches. The Grantee shall iinplernent and maintain sufficient
management practices and systems to assure compliance with all programmatic and fiscal
obligations under this Agreement. The Grantee's responsibilities in this regard extend to oversight
of its sites and their financial and program duties as an agent of the Gra�ltee under this Agreement.
6.5 ACCESS TO RECORDS. The Grantee shall permit the Commission,Auditor of the State of
Iowa or any authorized representative of the State, and where federal funds are involved, the
Comptroller General of the United States or any other representative of the United States
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Govei�nent, to access and examine, audit, and/or copy any directly pertinent books, documents,
papars and records of Grantee relating to orders,invoices,or payments or any other documentation
or materials pertaining to this Agreement. The Commission shall make every effort to provide
prior notice and to access records fi•om Monday through Friday, between the hours of 8:00 a.m.
and S:OQ p.m.; unless the Commission determines it necessary to access records during other days
or hours. Such rights to access shall continue as long as the records are retained by the Grantee.
Records may be accessed in hard copy, electronically, on site, or in other ways as necessaiy to
meet the needs of the Cammission. Regardless of the method, all records will be managed by the
Commission in accardance with proper records management procedure(s) while they are in the
possession of the Commission. Access to records shall be granted within 72 hours of the request
unless other arrangements have been agreed to by the Commission.
6.6 RECORDS RETENTION. All records of the Grantee relating to this Agreement shall be
retained for a period of tlu•ee (3) years following the submission date of the Comrnission's final
FFR covering the grant. A chart detailing disposition dates of past grants can be found in Exhibit
F, AmeriCozps Prograrn Director Manual. In addition to financial i�ecords and supporting
documentation, this includes statistical records, evaluation and program performance data,
member infoimation and personnel records and any other z�ecords needed to document compliance
with federal requirements and to justify costs and matching share.
6.7 PROGRAMMATIC DOCUMENTATIClN. Upan request, the Grantee shall deliver to
Volunteer Iowa oi•make available for review: (a) copies of all contracts or agreements reiating to
the Program, (b) invoices, receipts, statements or vouchers relating to the Program, (c) member or
staff records or files and program performance and evaluation data related to this Program, (d) a
list of all unpaid bills for Iabor and materials zn connection with the Program, (e) budgets and
revisions showing estimated Program costs and funds required at any given time to complete and
pay for the Program, (�cul�rent and year-to-date operating statements and(g)any other such grant-
related documents as requested, in order to verify compliance with applicable state and federal
AmeriCorps requirements.
6.8 NOTICE OF PROCEEDTNGS. The Grantea sha11 promptly notify Volunteer Iowa of the
initiation of any claims, lawsuits or proceedings brought against the Grantee that, if unfavorably
determined, wouid have a material adverse effect on the Grantee's ability to perform this
Agreement.
6.9 NOTIFICATIONS. In the event the Giantee becomes aware of any material alteration in the
Program, initiation of any investigation involving the Program or any similar occui�rence, the
Progi•am shall promptly notify the Commission.
6.10 REPORTS. The Grantee shall prepare,review, certify and submit the requests and reports as
outlined beiow, or in Ch 1.7 of the AmeriCoips Program Director Manual (Exhibit F), in the form
and content specified by Volunteer Iowa. The Grantee shall review all Claims and verify that
claimed expenditures are allowable costs. The Grantee shall maintain documentation adequate to
support all claimed costs reported for federal reimbursement or Grantee Share.
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ITEM SYSTEM OR DUE DATE (as noted or �vorking
FORMAT day befoz�e if due date falls on a
weekend or holiday)
Financial Reporting
Claim and Signed GAX Claims component 25�}' of each month (or on quarterly
form in iowagrants.gov dates provided in AmeriCorps Program
Duector Manual, if approved}
Final Claim and Signed Claims component Within 30 days of Grant Agreement
GAX in iawagrants.gov Completion Date
Federal Financial Status Report in Apri125, 2020 and Qctober 15, 2020
Report (FFR) iowagrants.gov
Unexpended Funds Status Report in Apri125, 2020
Report iowagrants.gov
Budget Modification Status Report in For�rograms startin�August 15, 2019
Request iowagrants.gov or Se�tembe�• 1, 2019: Apz•il 30, 2020
Fot pz•o�rams startin�Januaz•v 1, 2020:
July 30, 2020
Final FFR Status Report in Within 60 days of Grant Agreement
iowagrants.gov Completion Date
Annual Audit Form & Status Repar-t in Annual Audit form: as part of Program
Second Audit Form iowagrants.gov Stai-t Forms (see below)
Second Audit Form: within 30 days of
audit completion or publication
Perfof�m�nce Meascrre & Progran�Progress Reporting
Program Start Forms Start Form As noted rn the Volzrnteer�Ioti-i�u Stcrr°t
components in Forms Scl�edarle & Checklrst
iowagrants.gov For progr•ams starting Au�ust 15, 2019
or September 1, 2019: August l, 2019;
September 1, 2019; October 1, 2019
For programs starting January 1, 2020:
December 15, 2020; Janua�y 1, 2020;
February 1, 2020; March 1, 2020
Program Progress Status Report in For programs stax-tin�zAug�ust 15, 2019
Reports (Initial, Mid, iowagrants gov or S�teinber 1, 2019: January 15,
End, & Final 2020; May 15, 2020; October 15,
Performance Measure 2020; and within 30 days of G��ant
Report) Agreement Completion Date, as
needed
For�rograYns startin Januar�l, 2020:
April 15, 2020; May 15, 2020; October
15, 2020; and within 30 days of Grant
Agreement Completion Date, as
needed
_ g _
19-AC-10
Closeout Report Status Report in Within 60 days of Grant Agreement
iowagrants.gov Completion Date
Other Reports various formats As contained in the AmeriCoips
Program Director Manual or as
notified by Volunteer Iowa
6.11 RE(�UIRED TRAININGS & COMMUNICATIONS. The Grantee will send at least one
staff inember to the following trainings (also noted in Ch. 1.7 of the AmeriCorps Program
Direoctor Manual (Exhibit F): Volunteer Iowa new Program Director training (for new
programs/new staff only, in Iowa in advance of the new program year), Volunteer Iowa Program
Staff Launch training (in Iowa in the first few months of the program year), the Iowa Nonprofit
Summit (held every other year in odd years, in Iowa), a National Servzce Regionai Conference
(in the spi•ing/si.�inmer in the North Central region). Othez trainings may be offered or required
throughout the program year,based on Volunteer Iowa or CNCS monitoring and feedbacic. The
Grantee wili have at least one staff inember participate in monthly Program Director VVebinars
led by Volunteer Iowa staff and in regular program/financial monitoring check-in calls with
Volunteer Iowa staff, to be scheduled based on the Grantee's assigned monitoring levels.
6.12 AUDTT.
a) SingIe Audit. Grantees expending$750,000 or more in federal awards in their fiscal year
shall ensure that an audit is performed in accordance with the Office of Management and
Budget (OMB) Uniform Guidance (2 CFR Chapter I, and Chapter II, Parts 200, 215, 220,
225, and 230)as applicable. The audit and accompanying management letter (or other
accompanying documents) shall be submitted to the Commission within 30 days after the
completion or publication of the audit, unless a longer period is agreed to by both partzes.
b) Other Audit of Financial Review. Grantees expending less than $750,000 in federal
awards in a year are exempt from any federal audit requirements for that year, but sha11
comp�y with audit 1•equirements prescribed by state or local law. Grantees that have an
audit or financial review performed that is inclusive of a grant period(s) covered by this
agreement must submit a copy of the audit or review to the Commission within 30 days
after completion.
c) Auditor of State. The Commission may engage the Auditor of State in conducting a
review or auait at any time. If such an engagement occurs, the Grantee must cooperate
with the process and provide records and files to enable the Auditor of State to conduct a
thorough review.
6.13 MAINTENANCE OF PROGRAM PROPERTY AND INSURANCE.
a) State agencies: If the Grantee is an Agency of the State of Iowa and is self-insured for
liability, in general, the Grantee does not purchase commercial liability insurance since
certain statutory protections are provided under Chapter 669 of the Code of Iowa.
Chapter 669 authorizes claims against the State of Iowa on account of wrongfiil death,
personal injury or property damage incurred by reason of the negligence of the Agency or
its employees. The Grantee participates with the other State Departments or Regents
Institutions in a self-insurance pool for puiposes of vehicular liability on owned and
rented vehicles. Claims up to $250,000 are paid from the self-insurance pool, Clazms
- 9 -
19-AC-10
exceeding $250,000 are processed through the To�•t Claims process, in accordance with
Chapter 669 of the Code of Iowa.
Indemni�cation for state agencies: As an agency of the State of Iowa, the Gz•antee is
prohibited by law f'rom indemnifying any person or entity, however, the Grantee agrees to
be responsible for its own negligent acts and omissions and those of its employees as
provided by the Iowa Tort Claims Act, Iowa Code, Chapter 669.
b) Private nonprofits, private institutions of higher education, city governments, school
districts, and other grantee types: If the Grantee is not an Agency of the State of Iowa,
the Grantee shall maintain, with financially sound and reputable insurers, insurance to
cover the project and protect its propei•ties and assets against losses or damages of the
lcind customarily insured against by corporations of established favorable reputation
engaged in the same or similarly situated. The requirement of insurance under this
provision may be met by establishing, to the satisfaction of Commission, either of the
following: (i) that a policy covering the project is in effect with any insurance company
of recognized responsibility; or (ii) that Gr�antee maintains an actuarially sound program
of self insurance sufficient to cover the project. Grarxtee shall submit copies of all
applicable agreements, certificates, policies or other documentation requested by the
Commission attesting to insurance covei�age and any renewals thereof.
Indemnification for non-state agencies: The Grantee shall indemnify and hold harmless
the Commission, its officers and employees fi�om and against any and all losses in
connection with the Pr•oject.
6.14 CERTIFICATIONS. The Grantee certifies and assures that the Program will be conducted
and administered in compliance with all applicable Fedei•al and State laws, regulations and orders.
Cez-tain statutes are expressly made applicable to activities assisted under the Act by the Act itself,
while other laws not referred to in the Act inay be applicable to such activities by their own teims.
The Recipient cez-tifies and assuz•es compliance with the applicable ordex•s, laws and implementing
regulations, including but not limited to, the following•
a) Financial Management guidelines issued by the U.S. Office of Management and Budget,
Uniform Guidance (2 CFR 200).
b) Cei-tifications and Assurances agreed upon at the time of application as detailed in the
AmeriCorps Application Instructions, (Exhibit E).
ARTICLE 7 - DOCUMENTS INCORPORATED BY REFERENCE; PRIORITY
7.1 DOCUMENTS INCOR.PORATED BY REFEI2ENCE. The following documents are
hereby incorporated by i•eference:
a) Attachments
i. Attachment A, "GRANT APPLICATION", dated ll14i2019 on the SF424,for�rn
(attached)
ii. Attachment B, "BUDGET" (attached)
iii. Attachment C, "IOWA AMERICORPS DISASTER CADRE."(attached if applicable)
iv. Attachment D, "ADDITIONAL FEES & REPORTING REQUIREMENTS FOR
GRANTEES NOT US1NG THE VOLUNTEER IOWA MEMBER MANAGEMENT
SYSTEM." (attached if applicable)
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19-AG 10
b) Exhibits
i. Exhibit A, "ACT", The National and Community Service Act of 1990 as amended by
the Serve America Act,
https://www.nationalservice.�ov/sites/default/files/page/Service Act 09 11 13.pdf
ii. Exhibit B, "FEDERAL REGULATIONS", 45 CFR §§ 2500-2599,
https:Uwww.ecfr.�ov/cgi-bin/text-
idx?ID=9e5466ae66bOb60241 f448502b41433b&mc=true&t�1=/ecfrbrowse/Tit1e45/4
SchapterXXV.tpl
iii. Exhibit C, "AMERICORPS TERMS AND CONDITIONS", 2019 AmeriCoi-ps Terms
and Conditions, including both the General Terms and Conditions and the Program
Specific Terms and Conditions for AmeriCorps State and National
a. "FY2019 General Grant and Cooperative Agreement Terms and Conditions"
https://e�rants.cns.�ov/termsandconditions/Fina12019GeneralTandC508 11-
02-18.�df
b. "2019 Terms and Conditions for AmeriCoips State and National Grants"
https://egrants.cns.�ov/tern�sandconditions/2019 ACSN PGM TCs508v2 20
190517.pdf
iv. Exhibit D, "REQUEST FOR GRANT APPLICATIONS", including both�he
Volunteer Iowa Request for Grant Applications (RFA) and the Coiporation for
National & Community Service Mandatory Supplemental Guidance for 2019
AmeriCorps State and National Grants posted at
htt�s://www.iowa�rants•�ov/znsideLinkOp�s.i sp?documentPlc-1536203 341269.
v. Exhibit E, "APPLICATION INSTRUCTIONS", including the New Project Pre-
Application Tnstructions, Retui�ning Project Pre-Application Instructions, and
Volunteer Iowa Final Application Instructions posted at
https://www.iowagrants.�ov/insideLinkO�ps.i sp?documentPk=153 6203 341269.
vi. Exhibit F, "AMERICORPS PROGRAM DIRECTOR MANUAL", 2019-2020
AmeriCoips Program Dir�ector Manual, which has been distr•ibuted by Volunteer Iowa
to the Grantee and is posted to the Volunteer Iowa Cur1•ent AmeriCorps Grantee
Resources page at https://www.volunteerzowa.or�/amez•icoips/current-americoz•ps-
grante�-resoLu ces.
7.2 ORDER OF PRIORITY. In the event of a conflict between documents of this agreement,the
following order of priority shall govetn:
a) Articles I tivough X herein
b) Exhibit A, "ACT"
c) Exhibit B, "FEDERAL REGULATIONS"
d) Exhibit C, "AMERICORPS TERMS & CONDITIONS"
e) Exhibit D, "REQUEST FOR GRANT APPLICATIONS"
f} Exhibit E, "APPLICATION INSTRUCTIONS"
g) Attachment A, "GRANT APPLICATION"including all assurances, certifications,
attachments, and pre-award negotiations
h) Attachment B, `BUDGET"
i) Exhibit F, "AMERICORPS PROGRAM DIRECTOR MANUAL"
j) Attachment C "IOWA AMERICORPS DISASTER CADRE"
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19-AG10
k) Attachment D "ADDITIONAL FEES & REPORTING REQUIREMENTS FOR
GRANTEES NOT USING THE VOLUNTEER IOWA MEMBER MANAGEMENT
SYSTEM"
ARTICLE 8 -DEFAULT AND REMEDIES
8.1 EVENTS OF DEFAULT. The following shall constitute Events of Default under this Grant
Agreement:
a) Material Misrepresentation. If at any time any repi�esentation, warranty or statement
made or furnished to the Commission by, or on behalf of, the Grantee in connection with
this Grant Agreement or to induce the Commission to make a grant to the Grantee shall be
deteimined by the Cominission to be incoi7•ect, false, inisleading oz• ez•roneous in any
material respect when made or fui•nished and shall not have been remedied to the
Commission's satisfaction within thirty (30) days after written notice by the Commission
is given to the Grantee.
b) Lack of Progress/Failure to Meet Program Requirements. If there is a failure of the
Grantee to malce substantial and timely progress towaid performance of the Program or
when the Grantee has failed to comply with the Agreement, award conditions or standards.
Full program i�equirements are outlined in the Agreelnent and supporting materials Some
key areas of pz�ogram requir•elnents are full member enrollment, meeting Performance
Measure targets, responsiveness to Volunteer Iowa communication on coinpliance issues,
timely coz-�ection of compliance issues, timely and accurate program and financial
reporting.
c) Noncompliance. If there is a failure by the Grantee to cornply with any of the covenants,
te�•ms or conditions contained in this Agreement.
d) P�•ogram Incompletion. If the Program, in the sole judgment of the Commission, is not
completed on oi before the Completion Date.
e) Misspending. If the Grantee expends Grant proceeds for purposes not described in the
AmeriCorps application, this Agreernent, or as authorized by the Coinmission.
� Insolvency or Bankruptcy. If the Grantee becomes insolvent or banla•upt, oi• admits in
writing its inability to pay its debts as they mattue, or malces an assigru�ient for the benefit
of creditors, or the Gz�antee applies for or consents to the appointment of a trustee or
receiver for the Grantee or for the inajor part of its p�•operty; or if a tiustee or receiver is
appointed for the Grantee or for all or a substantial part of the assets of the Grantee and the
order of such appointn�ent is not discharged, vacated or stayed within sixty (60) days after
such appointment; or if bai�l�uptcy, reorganization, arrangement, insolvency, or
liquidation proceedings or other proceedings for relief under any banlc�uptcy or similar law
or laws for the relief of debtors, are instituted by or against the Grantee and, if instituted
against the Grantee is consented to, or, if contested by the Grantee is not dismissed by the
adverse paities or by an order, decree or judgment within sixty (60) days after such
institution.
g) Lack of or Insuf�cient Insurance. If loss, theft, damage or desri•uction of any substantial
portion of the pi•operty of the Grantee occurs for which there is either no insurance coverage
or for which, in the opinion of the Commission, there is insufficient insurance coverage.
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19-AC-10
8.2 CORRECTIVE ACTION. Prior to issuing a formal notice of default for any of the events
identified under Article 8.1,Volunteer Iowa may, on reasonable notice to the Grantee,take action
to compel the Grantee to complete corrective action as required by Volunteer Iowa. The
Commission shall have the final authority to assess whether the Grantee is making adequate
progress on their performance measures and other program goals and requirements. The
Commission may z•equire underperforming Grantees to submit Coi7ective Action Plans designed
to increase the Program's performance. The Commission reserves the right to monitor and
measure the achievement of program performance at any time during or after the Completion
Date. Corrective action may involve the following:
a) Suspend Payments. Volunteer Iowa may suspend the Agreement and withhold future
payments under the Agreement until the progi•am is brought into compliance or develops
a conective action plan and timeline designed to bring the program into compliance that
is approved by the Commission. Volunteer Iowa may allow such necessary and proper
costs which the Grantee could not reasonably avoid during the period of suspension
provided that Voiunteer Iowa concludes that such costs meet the requirements of the
federal regulations.
b) Partial Repayment. Volunteer Iowa may require partial repayment of Grant proceeds
which allows paY-�ial credit for the performance targets or programmatic goals which have
been met.
c) Other Remedies. The Commission may require other remedies following the parties'
unsuccessful good faith attempt to resolve any event of default giving rise to the
Commission seeking to exercise the enforcement of this clause.
8.3 NOTICE OF DEFAULT. Volunteer Iowa shall issue a written notice of default providing
therein a fifteen (15) day period in which the Grantee shall have an opportunity to cure, provided
that cure is possible and feasible.
8.4 REMEDIES UPON DEFAULT. If, after oppoi-tunity to cure, the default remains, 'Volunteer
Iowa may do one or more of the following:
a) Exercise any remedy provided by law,
b) Terminate the Grant Agreernent and establish revised reporting deadlines for the purposes
of closing out the grant,
c) Require immediate repayment of the fu11 amount of funds disbursed to the Grantee under
the Grant Agreement,plus interest.
d) Other Remedies. The Commission may require other remedies following the parties'
unsuccessfui good faith attempt to resolve any default giving rise to the Commission
seeking to exercise the enforcement of this clause.
ARTICLE 9 -DISBURSEMENT PROCEDURES
9.1 REQUEST FOR DISBURSEMENT. All disbursements of proceeds shall be subject to
receipt by the Commission of claims for disbursement submitted by the Grantee. Claims for
disbursement ("claims") shall be in form and content acceptable to the Commission. Each
requisition shall be submitted to the Commission according to the schedule shown in Article 6.10.
a) Program Income. All program income as defined in 2 CFR 20Q.307 shall be added to the
Budget and used to meet the grantee share in furthering eligible Program activities as
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19-AC-10
defined in the Agreement and the approved Grant Application. Program income not used
to further Program activities will be deducted from the federal share for the puipose of
determining the amount of reimbursable costs under the Agreement. In cases of dispute,
final decisions regarding the definition or disposition shall be made by Volunteer Iowa.
Proceeds generated fi•om the Amer•iCorps program are considered Progr•am Income.
Programs are required to report all income generated in excess of that which is used to
meet the grantee share of the expendituz•es on the FFR to the Coinmission according to the
schedule shown in Article 610. All program income shall be expended prior to requesting
fede�•al CNCS funds. Pi•ogz�am income received after•the Agreement Completion Date shall
be returned to the Commission.
9.2 REQUEST FOR PAYMENT MODIFICATIONS.
a) Qaarterly paymentis. With prior approval, the Grantee may qualify for quat-terly claim
submission, pr•ovided the Grantee meets the financial management standards specified in
2 CFR Chapters I and II, as applicable, and pr•ovided Grantee submits any additional
information that may be required by Volunteer Iowa. The Commission may revoke the
approval for quartex•ly paylnent at any time, if the Grantee fails to meet financial
management requirements or demonstrates significant deficiencies.
b) Advance payments. With pr�ior app��oval, the Grantee may receive advance payments of
grant funds, provided the Grantee meets the financial management standards specified in
2 CFR Chapters I and II, as applicable, and provided Grantee submits any additional
information that inay be required by Volunteer Iowa
i. immediate cash flow needs. The amount of advance payments requested by the
Gi•antee must be based on actual and immediate cash needs in order to minimize
federal cash on hand in accordance with policies established by the U.S.
Commission of the Treasur•y in 3I CFR Part 205.
ii. Discontinuing advance payments. The Volunteer Iowa may, after providing due
notice to the Grantee, discontinue the advance payment method and either allow
payments in advance based upon individual request and approval, or by
reimbursement only, in cases where the grantee receiving advance payments
demonstrates unwillingness or inability to establish procedures to ensuz•e accurate
reporting, minimize the time elapsing between the receipt of the cash advance and
its disbursement, displays other p�•actices that indicate a potential financial
managen�ent problem oi in cases where federal funds are not fortl�colning or•
izlsufficient due to non-appropriation, tielillination of the Progranl, or reduction in
funding level.
iii. Interest earned. In most circumstances, the Grantee inust deposit advance fi�nds
received fi•om the Volunteer Iowa in a federally insured, interest-bearing account.
For exceptions to this requirement,r•efer to 2 CFR Chapters I and II. To the extent
that interest is earned on advances of CNCS funds, this interest shall be returned
to Volunteer Iowa.
93 MATCHING REQUIREMENTS.
a) The Grantee agrees to provide Iocal matching contribution to the Program as defined in the
"Grantee Share" colurrm of the budget shown in Attachment B, "Budget". The Grantee is
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19-AC-10
expected to meet the budgeted match percent of the Grantee share for each reporting period,
unless otherwise agreed upon by the Commission.
b) The Grantee shall comply with OMB Cost Principles 2 CFR Part 200, Subpart E
requirements related to allowable kinds and sources of match and match documentation
requirements. Grantees utilizing match funds from other Federal sources must have
consent from the other Federal source allowing the use of the funds as match under this
Grant. Grantees shall report the amount and sources of federal funds, other than those
provided by CNCS, used to cai�ry out its Program. This includes other federal funds
expended by Program Subrecipients and operating sites. This infoi�rnation shall be reported
on the Federai Financial Report(FFR).
c) If a Program fails to meet the matching requirements, the Commission will notify the
Grantee in writing of the situation and request that the costs be brought into alignment with
the budgeted federal and match percentages within one reporting period. If there is an on-
going issue related to match, the Commission may notify the Financial Representative,
Pi•ogram Representative and/or the Authorized Representative of the Grantee agency. The
Commission may suspend payment of reimbursement request(s) until the situation is
corrected.
ARTICLE 10 - GENERAL TERMS AND PROVISIONS
10.1 BINDING EFFECT. This Grant Agreement shall be binding upon the Grantee and the
Commisszon, and their respective successors, legal representatives and assigns. The obligations,
covenants, warranties, acknowledgments, waivers, agreements, terms, provisions and conditions
of this Grant Agreement shall be jointly and severally enforceable against the parties to this Grant
Agreement.
10.2 SUSPENSION. Volunteer Iowa may suspend a grant for not more than thirty (30) calendar
days. Examples of situations necessitating a suspension may include, but are not limited to:
a) Serious risk to persons or property.
b) Violations of Federal, state or local criminal statutes.
c) Material violation(s) of the grant agreement. Violations that are sufficiently serious that
they outweigh the general policy in favor of advance notice and opportunity to show cause.
d) Corrective action. As part of a coz7ective action plan undertalcen according to Article 8.2.
10.3 TERMINATION.
a) Circumstances for Termination. This agreement may be terminated in the following
circumstances. (The Administrative Rules of Volunteer Iowa in regards to the appeals
process apply in all situations.)
i. For Convenience. With thirty (30) days notice, Volunteer Iowa or the Grantee may
terminate the Agreement in whole, or in part, when all parties agree that the
continuation of the Program would not produce beneficial results commensurate with
the future disbursement of funds.
ii. For Cause. As a result of Grantee's default under this Agreement, as stated in Article
8.
iii. Due to Non-appropriation or Reduction of CNCS Funding. If funds anticipated for
the continuing fulfillment of this Agreement are at any time not forthcoming or
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19-AG10
insufficient due to non-appropriation, tei7nination of the Program, or reduction in
funding level, then Volunteer Iowa shall have the r•ight to terminate this Agreement
without penalty by giving the Grantee not less than thirty (30) days written notice. In
the event of termination of this agreement under this Article, the exclusive, sole and
complete remedy of the Grantee shall be payment of services rendered prior to
termination.
b) Procedures Upon Termination.
i. Termination Notice. Volunteer Iowa shall provide written notice to the Grantee of the
decision to tei�rninate, the reason(s) for the termination, the effective date of the
termination,and final reporting obligations and deadlines. If there is partial termination
due to a reduction in funding, the notice will set forth the change in funding and the
changes in the approved budget. The Gz•antee shall not incur new obligations after the
effective date of the termination and shall cancel as many outstanding obligations as
possible.
ii. Rights in Products. All finished and unfinished documents, data, reports and other
material prepared by the Gi•antee under the Agreement, except for any intellectual
property, shall, at Volunteer Iowa discretion, become the property of the Commission.
iii. Return of Funds. Volunteei• Iowa's share of noncancelable obligations which
Volunteer Iowa detezmines were properly incut7�ed prior to notice of cancellation will
be allowable under the Grant Agreement, The Grantee shall return to the Coininission
any costs previously paid by the Comrnission which are subsequently determined to be
unallowable tl�u•ough audit, monitoring or closeout pi•ocedures within thii�ty (30) days
of the disallowance. In case of termination, all unencumbered Grant proceeds shall be
returned to Volunteer Iowa within thii•ty (30) days of the of receipt of Notice of
Termination.
10.4 SURVIVAL OF AGREEMENT.If any portion of this Grant Agreement is held to be invalid
or unenforceable, the remainder shall be valid and enforceable. The provisions of this Grant
Agreernent shall survive the execution of all instruments herein mentioned and shall continue in
fiill force and effect until the Grant Agreernent is terminated or the proceeds ai�e paid in full.
10.5 GOVERNING LAW. This Grant Agt•eeinent shall be interpreted in accordance with the law
of the State of Iowa, and any action relating to the Grant Agreement shall only be commenced in
the Iowa District Court for Pollc County or the United States District Court for the SoutheY•n District
of Iowa.
10.6 AMENDMENT.
a) Joint Modification. The Agi•eement inay only be amended through written pi�ior approval
of the Commission. The Commission or the Grantee may, during the duration of this
Agreement, deem it necessary to modify provisions of this Agreement, which rnake a
substantial change in the scope of services, extend the period of operation, modify the
performance ineasures or malce other changes to p��ograminatic elements of the Agreement.
The provisions of the amendment shall be in effect as of the date the rnodification is signed
by both the Commission and the Grantee, unless otherwise specified within the
amendment.
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19-AC-10
b) Unilateral Modification. Notwithstanding paragraph (a) above, Volunteer Iowa may
unilaterally modify this Agreement at wi11 in order to accommodate any change in Yhe Act
or any change in the interpretation of the Act or any applicable federal, state or local laws,
regulations, rules or policies. A copy of such unilateral modification will be given to the
Grantee as an amendment to this Agreement. Volunteer Iowa will give the Grantee
reasonable prior notice of any pr•oposed unilateral modifzcation of this agreement.
c) Volunteer Iowa Review. Volunteer Iowa will consider whether an amendment request is
so substantial as to require CNCS written approval or as to necessitate reevaluating the
Commission's funding decision on the Program. An amendment will be denied if it
substantially alters the circumstances under which the Program funding was originally
approved or if it does not meet federal or state requirements.
10.7 NOTICES. Whenever this Grant Agreement requires or permits any notice or written request
by one party to another, it shall be in writing, and dalivered at Volunteer Iowa's discretion via
electronic means (such as email), with a read receipt requested, ta the Authorized Representative,
Financial Representative, or Program Representative as noted on this Grant Agreement (or to
another Authorized Representative who may have been designated by written notice) or enclosed
in an envelope, addressed to the party to be notified at the address heretofore stated (or at such
other address as may have been designated by written notice), properly stamped, sealed and
deposited in the United States Mail, as Certified Maii, return receipt z�equested. Any such notice
given hereunder shail be deemed deiivered upon the earlier of actual receipt or two (2) business
days after posting. The Commission may rely on the address of the Grantee and Authorized
Representative set forth heretofore, as modified from time to time, as being the address and
Authorized Representative of the Grantee.
10.8 WAIVERS.No waivez•by the Commission of any default hei•eunder shall opez•ate as a waiver
of any other default or of the same default on any future occasion. No delay on the part of the
Commission in exercising any right or remedy hereunder shall operate as a waiver thereof. No
single or par�tial exercise of any right or remedy by the Commission shall preclude future exercise
thereof or the exercise of any other right or remedy.
10.9 LIMITATION.The Commission shall not,under any circumstances,be obligated financially
under this Grant Agreement except to disburse funds according to the terms of the Agreement. It
is expressly understood and agreed that the maYimum amounts to be paid to the Grantee by the
Commission for any item of work or service shall confoi�rn to the Budget as presented in
Attachment B. It is further undez•stood and agreed that all payments to the Grantee by the
commission for all worlc and services reqnir�d unde�� this Agreemant shall not excead the Total
Maximum Grant Amount uniess modified by written amendment of this Agreement as provided
for in Article 10.6.
10.10 ENFORCEMENT EXPENSES.
a) State agencies: If the Grantee is an Agency of the State of Iowa, if any dispute arises
between the parties in connection with this Agreement and it cannot be resolved by
mutual agreement of the parties, the remaining dispute shall be submitted to a board of
arbitration in accordance with the procedure set forth in Iowa Code §679A.19.
b) Private nonprofits, private institutions of higher education, city governments, school
districts, and other grantee types: If the Grantee is not an Agency of the State of Iowa,
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19-AC-10
the Grantee shall pay upon demand any and all reasonable fees and expenses of the
Commission, including the fees and expenses of their attorneys, experts and agents, in
connection with the exercise or enforcement of any of the rights of the Commission under
this Grant Agreement, following the pat�ties' unsuccessful good faith attempt to resolve
any default giving rise to the Commission seeking to exercise the enforcement of its
rights.
10.11 HEADINGS. The headings in this Grant Agreement ai�e intended solely for convenience of
reference and shall be given no effect in the construction and inteipretation of this Grant
Agreement.
10.12 PROGRAM NONDISCRIMINATION. Grantee shall comply with the provisions of
federal, state and local laws and regulations to ensure that no employee, membez� or applicant for
employment is discriminated against because of race, creed, religion, colol•, age, sex, gender
identity, sexual orientation, national origin, disability, or otbez• protected class. Grantee shall
pi�ovide state or federal agencies with appropriate reports as required, ensuring eompliance with
equal employment laws and regulations. Grantee shall ensure that all authorized subconti•actors
comply with provisions of this clause.A breach of this At�ticle shall be considered a material breach
of this Ag��eement.
10.13 NON-ASSIGNMENT. This Agreement inay not be assigned without prior Commission
written consent. The Grantee may not discontinue administration af activities under this
Agi•eement without the prior written disclosure to and prior written consent of the Commission.
10.14 INTEGRA.TION. This Grant Agreement contains the entire undei�standing between the
Grantee and the Commission and any representations that may have been made before or after the
signing of this Grant Agreement, which are not contained herein, ar•e nonbinding, void and of no
effect. Neither of the pat-ties has relied on any such prior representation in entering into this Grant
Agreement.
10.15 COUNTERPARTS. This Agreement may be executed in any nurnber of counterparts,each
of which shall be deemed to be an original, but all of which together shall constitute but one and
the same instrument.
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19 -AC -10
IN WITNESS WHEREOF, the parties have executed this Grant Agreement as of the Award Date
first stated.
Iowa Commission on Volunteer Service City of Dubuque
BY: BY:
Adam Lounsbury Michael Van Milligen
Executive Director City Manager
For the purposes of this Agreement, please add the following designees:
Program Representative Name and Title
(To be added by Authorized Representative)
cul -4-( e ejk_ev' (o 7A -
Financial Officer Name and Title
(To be added by Authorized Representative)
- 19 -
Attachment A
Grant Application
PART i - FACE SHEET
APPLICATlON FOR FEDERAL ASSISTANCE 1 TYPEOFSUBMISSION
Modified Standard Form 424(Rev 02/07 to confirm to the Corporat�on's eGrants System) Apphcation X� Non-Construction
a DA7E SUBMITTED TO CORPORATION 3 DATE RECEIVED BY STATE STATE APPLICATION IDENTlFIER
FOR NATIONAL AND COMMUNITY
ERVICE(CNCS) 14-JAN-18 283720
b APPLICATION!D 4 DATE RECEIVED 8Y FEDERAL AGENCY FEDERAL IDEN7tFIER
19AC209080 15ACNIA0020012
5 APPLICATION INFORMATION
LEGAL NAME City of Dubuque NAME AND CONTAC7 INFORMATION FOR PROJECT DIRECTOR OR OTHER
PERSON TO 8E CONTACTED ON MATTERS INVOLVING THIS APPLICATlON(give
DUNS NUMBER 093905302 area codes)
NAME Heather M Satteriy
ADDRESS{g�ve street address,aty,state,zip code and county)
2200 Bunker HdI Rd TELEPHONE NUMBER (563)584-8644
Dubuque fA 52001-3010 FAX NUMBER
County Dubuque INTERNET E-MA1L ADDRESS hsattert@c�tyofdubuque org
6 EMPLOYEft 1DENTIFICATION NUMBER(EIN) 7 TYPE OF APPL(CANT
426004536 7a Locai Government-Murnctpal
7b Loca!Government,Murncipa�
S TYPE OF APPLICATiOM(Check appropnate box)
� NEW ❑ NEW/PREVIOUS GRAMTEE
a CONTWUATlON � AMENDMENT
If Amendment,enter appropnate letter(s)m box(es) ��
A AUGMENTATION B BUDGET REVISlON
C NO COST EXTENSION D OTNER(spec�fy below)
9 NAME OF FEDERAL AGENGY
Corporation for National and Community Service
10a CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 94 006 11 a DESCRIPTIVE TiTLE oF APPLiCANT'S PROJECT
40b TITLE AmenCorps State Partners in Learrnng AmenCorps Program
12 AREAS AFFECTED BY PROJECT{List Cities,Countres,States,etc) 91 b CNCS PROGRAM INITIATNE{(F ANY)
bubuque,lA
13 PROPOSED PROJECT START DATE 09/01/19 END DATE 0$/31/20 14 CONGRESSIONAL DISTRICT OF a Applicant IA 01 b Program lA 01
15 ESTIMATED FUNDWG Year#❑3 16 IS APPL(CATION SUBJECT TO REVIEW BY STATE EXECUTIVE
OR�ER 12372 PROCESS�
a FEDERAL $ 237,461 00
� YES THIS PREAPPLiCATIONlAPPLICATION WAS MADE AVAILABLE
b APPLICANT $ 237,992 00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
REVIEW ON
c STATE $ 0 00 DATE
d LOCAL $ 0 00 0 NO PROGRAM IS NOT COVEREb BY E O 12372
e OTHER $ 0 00
f PROGRAM INCOME $ 0 00 1� IS THE APPLiCANT DELINQUENT ON ANY FEDERAL DEBT?
� YES if"Yes,"attach an expianation � NO
g TOTAL $ 475,453 00
18 TO THE BEST OF MY KNOWIEDGE AND BELIEF,ALL DATA IN TH(S APPIIGATIONIPREAPPLICATION RRE?RUE AND CORRECT,7HE DOCUMENT HAS BEEN
DULY AUTHQRIZEQ BY THE GOVERNING 80DY OF THE APPL(CANT AND THE APPLICANT WILL COMPLY WITH TNE ATTACHED ASSURANCES IF THE ASSISTANCE
IS AWARDED
a TYPED NAME OF AUTHORIZED REPRESENTATIVE b T�TLE c TELEPHONE NUMBER
Heather M Satter(y {563}584-8644
d SIGNATURE OF AUTHORIZED REPRESENTATIVE e DA7E SIGNED
Q4/04/19
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Executive Summary
The AmeriCorps Partners in Learning program proposes to have 68 AmeriCorps members who will
tutor struggling readers one on one or in small groups in the Dubuque Community School District's
elementary schools and summer programs.At the end of the first program year, the AmeriCorps
members will be respansible for increasing the reading scores of 810 economically disadvantaged
students. In addition, the AmeriCorps members will leverage an additianal3oo volunteers who will be
engaged in Dubuque community days of service.
The program will focus on the CNCS focus area of Education. The CNCS investment of$2g8,56g will
be matched with $2��,585, $221,939 in public funding and $55,646 in private funding.
Rationate and Approach/Program Design
Need
Dubuque Community School District's (DCSD) students are not reading at grade level by 3rd grade.
Data from DCSD's Dynamic Indicators of Basic Early Literacy Skills and Certified Annual Enrollment
provide us with current literacy rates. In the spring of 2oi5, 25% of DCSD 3rd grade students were not
reading at grade level. When poverty is taken into consideration, the data is more severe. In the spring
Of 2015> 53� of DCSD's 3rd grade students that were eligible for Free and Reduced Lunch, did not read
at grade level. In looking at all grade levels leading up to grade 3, the data is similar. In the spring of
2015, 37% of DCSD K-3rd grade students, ot• approximately i,18� students, were not reading at grade
level.
5 of 13 Dubuque elementary schools (Audubon, Fulton, Lincoln, Marshall, Prescott) are Title 1 which
means they are designated as schools with high percentages of children froin low-income families. In
the remaii�ing 8 elementary schools, there exists a percentage of students in poverty that will be the
focus of our AmeriCoips prograin: Biyant (33%); Carver (22%); Eisenhower (29%); Hoaver (35���
Irving (38%); Kennedy (21%); Sageville (26%}; TaUle Mound (29%).
Living in poverty can create a reality for students that contributes�o reading at grade level. First,
children in poverty are more lilcely to be unprepared for landergai�ten. A series of longitudinal studies
by Hai-t and Risley (19g5-2oo3} demonstrated low-income children heard 3o million fewer words
total by age three than did more affluent children. These early gaps result in persistent academic
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challenges in beginning elementary school years. Second, students in poverty often experience
learning loss during the summer. According to the Campaign for Grade Level Reading, research has
proven the summer slide exists. Simply, students Iose ground academically when during the summer.
The problem is particularly acute among low-income students who lase an average of more than two
months in the summer.
The long term academic ramifications for students who do not read at grade level by 3rd grade are
great.According to the Campaign for Grade Level Reading, reading by 3rd grade is a critical milestone
in a child's academie success. Before 3rd grade, students learn how to read. After 3rd grade, students
transition from learning how to read, to reading to learn. According to a study by researchers,
students who couldn't read at grade level by 3rd grade continued to fall further behind their peers after
3rd grade (McNamara, J.K., Scissons, M, and Gutknecth, N; 2011�. In addition, a study by Hernandez
states children who do not read proficiently by the end of third grade are four times more likely to
leave school without a high school diploma than proficient readers (Hernandez, 2o�x). These
ramifications are serious for both the individual student who doesn't graduate high school and the
community as a whole.
Lastly, the ramifications for students who do not read at grade level by 3rd grade are even more severe
in the State of Iowa. Recent Iegislation titled, Chapter 6z State Standards for Progression in Reading,
states children who do not read at grade Ievel by 3rd grade must enroll in an intensive summer
reading program offered in accordance with Chapter b2. Tf the student doesn't attend an intensive
summer reading program and is ineligible for the good-cause exemption, the student will be retained
in 3rd grade.
Intervention
AmeriCorps Partners in Learning proposes a two pronged approach to combat our community's
problem of students who do not read at grade Ievel by 3rd grade. The first approach consists of a
school year program where members provide 1-i or small group literacy interventions to struggling
readers. The second approach consists of a summer program where members provide 1-1 or small
group literacy suppoi�t and enrichment activities.
For our school year program, 38 (lo HT and 28 QT) AmeriCorps members will tutor K-3rd grade
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students in DCSD's �3 elementar�y schools. At all 13 schools we will specifically target, economically
disadvantaged, Tier 2 students who are defined as not proficient in reading or at risk of becoming not
proficient in reading. Members will tutor Tier 2, K-3rd grade students in data-based, literacy
interventions that are aligned with the Iowa's Common Core standards and curriculurn. These are
Literacy, Equity, Acceleration and Differentiation in the 21st Century Classroom (LEAD 2i) and Lexia
Reading Core5 (Lexia}. LEAD 21 is designed to foster essential literacy slcills and strategies, such as
phonemic awareness, phonics, fluency and comprehension. LEAD 21 draws upon the most current
research findings and best practices in early literacy instruction. Lexia provides all students a
systematic and structured approach in the following areas of reading: phonological awareness,
phonics, structural analysis, fluency, vocabulary and comprehension.
For our summer program, 3o Minimum Time AmeriCorps members will serve five community
pai�tner's summer programs. Members will combat the summer slide for Dubuque children by
providing 1-1 or small group literacy suppoi-t using the same LF.AD 21 and Lexia interventions.
Members will also provide enrichment activities to youth who may not otherwise receive these
experietices. Enrichment activities include hands on activities, technology, organized recreation, field
trips, art, music and spoz-ts.
Theory of Change and Logic Model
Our integrated, comprehensive, two pronged approach will ensure economically disadvantaged, Tier 2
students read at grade level by the end of 3rd gx�ade. Accoiding to the Campaign for Grade Level
Reading, communities must use a collaborative approach to ensure students read at grade level by 3rd
grade. AmeriCorps Pai-tners in Learning worizs with both the school district and community paz-tners
to target literacy effoi-ts in Dubuque's elementary schools and summez•prograzns. This year round
approach ensures students continue to build on their grade level reading efforts from the school year
through the summer mon�hs.
Summer programs are critical for students to maintain the gains they've made during the school year.
The Campaign for Grade Level Reading states pragrams combat the summer slide when they meet
certain criteria. Programs must be at least six-weelc, full-day models open to all youth living in
poverty that blend academic learning with hands on activities such as arts, technolagy, music, sports
and other incentives like free breakfast and lunch. All af the surnmer programs Amez•iCorps members
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suppoi�t meet these criteria. Our members provide small group and 1-1literacy interventions and
enrichment which serve as an important function in helping students learn to read. The combined
program criteria and small group and 1-1 interventions ensure students maintain or gain in their
reading assessment from summer to fall.
School year suppoi-t is also critical for students`literacy success. Tier 2 students often don't receive the
increased and targeted interventions they require because school resources are more focused on the
most struggling students, Tier 3 students. DCSD prioritizes their own resources to support Tier 3
students. Therefore, without the suppoi�t of AmeriCoi�ps, Tier 2 students don't receive interventions, are
now at risk for not reading at grade level by 3rd grade and may be retained due to recent Ghapter 62
legislation in the S�ate of Iowa.
This work is impoi�tant because research shows when students read at grade Ievel by 3rd grade they
are more likely to graduate on time with a high school diploma which has a long term impact on bath
individual students and community success.
During the schooi year, the program will place g8 (10 HT and 28 QT) members as trained Academic
Reading Tutors in r3 DSCD elementary schools. Members will tutor K-3rd grade, Tier 2 students
identified through the Multi-Tiered System of Support (MTSS). MTSS is an evidence-based model to
integz•ate academic interventions. Tier 2 students are students who are nat proficient in reading or
who are at risk of becoming not proficient in reading and require interventions. Tier 2 students do not
aften receive needed interventions from classroom teachers or staff because their time must be spent
with Tier 3 students who need intense, individual intetventions from a certified teacher. Therefore,
AmeriCorps members are critical to Tier 2 students'literacy success because these interventions woulc
not otherwise occur. Tutoring sessians will occur 1-1 oi in small groups. Each session will occur at
Ieast three tirnes per weelc for 15-3o minutes for a minimum of 10 weeks or 3o sessions and until thf
student has been reassessed and results show the child performing at grade level.
AmeriCorps members will use two specific interventions, LEAD 2i and Lexia, both of which are
critical to the success of the tutoring session. Bath of these interventions are curriculum used by th
classroom teacher and align with Iowa's Comman Core standards. LEAD 2i is designed to foster
essential literacy skills and strategies, such as phonemic awareness, phonics, fluency and
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�_prehensian. LEAD 2i provides systernatic and explicit instruction as well as built-in differentiated
C'�
��..�,entions specifically for Tier a students. Lexia pravides all students a personalized, systematic,
�t
1 ctured approach in the following reading areas: phonological awareness, phanics, fluency, and
5���
��prehension. It also provides differentiated interventions for Tier 2 students. Lexia's research-
c� ro ram tar ets skill a s as the emer e and rovides student-s ecific interventions throu h
�,.en P g � g P Y g P P g
p�-o
ia Lessons. Lexia Lessons are scripted materials which allow AmeriCorps to provide explicit, multi-
�ex
s�nso�-y interventions in a specific slcill area.
o1—based AmeriCorps members will target 80o DCSD Tier 2, economically disadvantaged students
s�h�
ED 1� who start our tutoring program. The pY•ogram defines start as a student who has at least 10
��tor�rig sessions with an AmeriCorps member. 80o is a strong hypothesis based off our current
ra
� data. Of the 80o students that our members start wrth, 600 (ED 2) will complete the
�'r�o irig program. The program defines completion as a student who has 3o tutoring sessions which
t� -�o lo weelcs of the program with at least three sessions per week. Of those 60o students, 540
eq'��"�Ces
tED 5� v,rill show steady progress toward grade level reading proficiency based upon fall and spring
�orma�1ve Assessment System for Teachers (FAST) literacy assessment scores. The program defines
S�ea�y p�.ogress as 10 points or greater from the student's fall to spring FAST assessrnent. Students
�ho m a�re steady pragress from fall to spring are more likely to read at grade level by 3rd grade.
The s��ool year program is successful because of our incredible partnership with the DCSD. Members
tU�o� S��dents using the same curriculum they receive from their classroom teachers. LEAD 21 and
Lexxa �n,�e�vention materials are already created for our AmeriCorps members which means all
�e�be�5 are �rovided with a specific script to follow. Additionally, DCSD staff trains our mei�ibers
th�'°u�h�ut�he school year in LEAD 2i and Lexia interventions.
During�h
� S�mrne1�, the progz�am will combat summer learning loss by placing 3o Minimum Time
M�} m�mUers in five su�nmer prograins. AmeriCorps members will provide K-grd grade students
� oI 1-1literacy support for at least three times per weelc for i5-3o minutes each session for
sn`�all gloup
l�ln of 6 weelcs or 18 sessions. At each summer site, these literacy interventions are the
a minin
min���ln ��p�ctation. Each site will also provide additional literacy and enr�ichment interventions.
Twe��'e MT I�em�ers will serve at DCSD s Summer Academy for the 8 weelc program. Eight MT
xne�nbeis vaill serve at Leisure Service Playgraund Explorations for the 6 week program. Two MT
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members will serve at Carnegie-Stout Public Library for the 6 week program. Six MT members will
serve at St. Mark Youth Enrichment for the � week program. Lastly, two MT members will serve at
the DREAM Center for the 6 week prograzn.
The summer-based AmeriCorps members will target 40o economicaIly disadvantaged students who
will start a summer program (ED 1). The program defines stai~t as a student who has ro Iiteracy
sessions with an AmeriCorps member. Of the 40o students our members start with, 30o will complete
the program (ED 2). The prograrn defines compietion for the summer program as a student who has
18 literacy sessians with an AmeriCoips meznber. 4f those 30o students who complete the program,
2�o will improve reading scores from the summer to fall (ED 5). The pragram defines improve for
the surnmer program as � points or greater from the student's spring to fall FAST assessment. The
school year tutoring program, coupled with the summer literacy support and enrichment program,
will ensure students read at grade level by 3rd grade.
Evidence Base
AmeriCorps Partners in Learning's program design is evidence informed and meets the pre-
preliminary tier level. The program model continues to operate based on past performance
measurement data and a Process Evaluat'ron where an outside evalnator collected systematic and
accurate data an the program's logic model activities and services delivered (outputs), participation in
the intervention by the targefi population (outputs) and participant outcomes, including performance
measurement data.
Tn the program's last full year of operation, the program had 34 AmeriCorps members (12 HT and 22
QT) serve as Academic Reading Tutors. The members fiutored 1,437 K-3rd grade Tier 2 students (ED1,
target was 600). The program greatiy exceeded the estirnation because the program previously
considered even one tutoring session with a Tier 2 student as stai-ting the program. The program now
defines start as at least ro tutoring sessions. Out of the 1,431 K-3rd grade students, 468 K-3rd grade
Tier 2 students completed the tutoring program with the required dosage of three tiines per week for
1�-3o minutes each session, for a minimum of io weeks or go sessions over the course of the school
year (ED2, target was 400). A small number of students completed the program compared to how
many started the program because of the way start was defined. The program now has a much
stronger definition of stai�t and has warked with sites to improve upon completion rates that we will
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discuss in this section. Of these 468 students, Sg% or 416 met our improvement benchmaz�lc of
impro�'ement taward grade level proficiency for Performance Measure ED5 (ED 5, target was 150).
DCSD is excited about the data yielded from students who completed the AmeriCorps tutoring
program.
The ploglam implements strong data collection systems and processes. First, member training on data
collection is very thorough. Members are trained on data collection processes during orientation and
by DCSD at their on-site trainings. Data collection is revisited at rnonthly rneetings to ensure questions
are being answered and accuracy is reinforced. The program's dosage and duration are revisited to
xeinfarce tutoring sessions are occurring at least three times per weelc for 15-3o minutes each session
for a mini�num of 10 weeks or 3o session. Second, the program uses strong data collection tools to
collect infarmation for our 2 outputs (ED1 and ED2). Each member is given a student log which is
organized to collect students' name, teacher, grade and number of session for each specific
intervention used. Each AmeriCor�s member sends their data to the Program Director every othez•
week. From there, the Prograrn Director analyzes the data, ensures accurac�, and organizes the data
by school and member. The Program Directoz�sends the collected data bacic to the Amer•iCorps
member and site supervisor monthly for him/her to analyze for accuracy and progress to targeted
outputs and outcomes. Third, we have an agreement with DCSD to get literacy data on the students
we serve in a timely manner. In the spring, the Prograin Director sends DCSD a list of students who
completed the program. The list includes each students' name, grade, teacher, school, the number of
and�he name of the specific intervention used. DCSD compares the completed students' fall and
Spring reading assessments and analyzes how znany students improved from fall to spring. Next,
DCSD provides the prograzn with each school's number of students who irnproved. Data is stored on
botll the Pragram Director's and the Program Assistant's secured computer and backed up monthly,
The Program Director z�ecently completed her Business Analytics Certificate to better analyze and
share the program's stoiy.
The p1'ogi'a� conducted a process evaluation from March 2016 to Navember'2016. The two main
research questions were: i) Is the AmeriCoips Pai�tners in Learning program being implement
consistent with the program's logic model and theoiy of change and 2)Are program beneficiaries
generally satisfied with the program?The program utilized an outside evaluator to conduct and
analyze focus groups, surveys and data files. Site supervisors and members were encouraged to
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participate in one focus gronp and one survey. 28 (i5 QT and r3 HT) members and Z2 sifie supervisors
completed the survey with each elementary school represented.
Based on the surveys, the responses indicated a positive impact on students. Surveys completed by the
site supervisors showed r00% of the respondents agreed the interventions implemented by AmeriCorps
members have helped children make progress in grade level reading; 700% agreed AmeriCorps is
positively contributing to K-3rd grade reading proficiency; Y00% agreed they were satis�ed with the
program overall; and 92% agreed the students tutored by AmeriCorps meznbers have more positive
connections to school because of AmeriCozps members. There were also very high responses to
members' training, attztude and professionalism.
Surveys completed by the AmeriCorps members showed 100% of the respondents agreed AmeriCoips
is positively contributing to K-3rd grade-level reading proficiency; Y00% agreed they were satisfied
with the program overall; and �00% stated the Program Director supported them. There were also
very high responses to feeling connected and respected by their host site.
Based on the evaluator's analysis of the data files, there is one area of the program that needs
improvement -the program's completion rate. The average completion rate of alI 12 schools was 4i%.
The highest school completion rate was 74% and the lowest school completion rate was 25%. The
program is currently following up with site supervisors fz•om schools with the lowest completion rates
to learn what might have led to these low rates. In addition,the program explored other variables
contributing to a low completion rate. Some variables may be: ziot defining start; transiency; site
management; and scheduling conflicts. The program is implementing different strategies to ensure a
high completion rate. Some strategies are educating about the importance of completing the program,
setting a completion goal and being transparent with data so members and site supervisors ensure
student completion. In addition, the program will no Ionger suppoi-t schools who do not meet, at the
minimum, a completion rate of 50%.
Notice Priority
The AmeriCorps Partners in Learning prograrrz doesn't fit with any 2oi�-2oi8 CNCS priority areas.
However, the program does fit with several of our State of Iowa priorities based on the Volunteer
Iowa State Service Plan: 1) comprehensive community strategy for Dubuque's Campaign for Grade
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Level Reading 2} engage underr•epresented populations and those that provide a high return on
investment 3) develop community capital by ensuring academic success in grade level reading; and 4)
actively pai-ticipate in the Iowa Disaster Cadre. The program fits with one of Iowa's priorities based on
Iowa Code. The program is an Iowa Reading Corps program providing data-based, models of literacy
instruction to tutor students fiom pre-k to 3rd grade who are not proficient in reading or who are at
risk of becoming not proficient in reading.
Member Training
The AmeriCorps Partners in Learning program has a strong meinber training plan. First, school year
and summer members are provided 12 hours of AmeriCorps orientation. Orientation training consists
of general information on the Corporation for National and Community Service (CNCS),AmeriCorps
and the Iowa Commission on Volunteer Service (ICVS). The program reviews member's rights and
responsibilities, code of conduct, prohibited activities, Drug Free Wox•lcplace Act, grievance procedures,
suspension and termination procedures, sexual harassment and discrimination policies. Meml�ers sign
the Member Service Agreement which includes the review of the Natianal Criminal History
Bacicground Checic, prohibited activities and grievance procedure. During orientation, members are
trained on data collection, time sheets, and other program specific information.Additionally, members
participate in 3 hours of communication training through a lowJhigh ropes course to provide
individual and team challenges.
The school year training is intensified because of the strong partnership with DCSD. As part of the i2
hour orientation training, the mexnbers are provided with 4 hours of position specific training by
DCSD staff. Members are trained on Tier 2 students, professionalisin, confidentiality, and Lexia.
Training occurs again with DCSD to cover LEAD 2i curriculum, interventions, and Lexia
interventions. Members are provided intensive on-site training and supervisor orientation at their
assigned schools. On-site training includes LEAD 21 and Lexia interventions and materials. Site
supervisor observations occur to discern and critique membez�s as they complete interventions. The
observations ensure members are providing accurate interventions to students.
The summer training is enhanced by the summer pai~tners. In addition to the 12 hour orientation
training, our members are provided with at least 4 hours of position specific training by theiz•
respective summer site. During the training, members are trained on the site's discipline,behavior,
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con�dentiality, safety policies, interventions and materials. Members are also pravided intensive on-
site training and supervisor orientation at their assigned site.
To support ongoing training and development, members meet monthly. During these monthly
meetings, members receive a specific training as well as have the opportunity to discuss successes,
challenges and receive suggestions and feedbacic from fellow members. The specific training topics we
cover include: Citizenship; Diversity, Equity and Inclusion; Volunteer Management; Disaster
Preparedness; Life After AmeriCorps; Poi-tfolio; Behavior Management; and End of Service
Celebration. These trainings are conducted by an expert on the topic.
The progz•am understands the importance of ensuring members engage in aIlowable activities.
Throughout the member's term, the Program Director meets with meznbers and site supervisors to
ensure member activities continue to fall within allowable activities outlined in their position
descrzption and no prohibited activities occur. These discussions take place at monthly meetings,
midterm reviews, site visits, ana in dzscussions via eznail/phorze as needed. In addition, the Program
Director provides a scenario regarding prohibited or unallowable activities at monthly meetings for
members to diseuss if the activity presented is acceptable or prohibited and why.
Member Supervision
Our AmeriCorps program places a great emphasis on member supervision. All of our AmeriCoips
members receive two layers of supervision: 1)Site Supervisor; and 2)Program Director. First, every site
(school and sum mer) designates a specific site supervisor. Each site supervisor provzdes daily
supervision to their membez•s and conducts biweelcly, r-i meetings with each of their members for
elear guidance. Site supervisors also provide on-site training as described previously and observations
by the site supervisor to ensure accurate interventions.
Each school year and summez•, site supervisors are trained by the Program Director. This training
occurs before members arrive on site and are completed in person, z-1. The site supervisor training
consists of an overview of the CNCS and ICVS, education award and living allowance, host site
responsibilities, in-Icind match documentation, time sheets, data collection, site agreements, Drug Free
Worlcplace act, grievance, suspension and termination processes, sexual harassment, discrimination,
prohibited acfiivities and unallowable activities including nonduplicaiton and nondisplacement. The
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Progz•am Director and the site supervisors have a strong, professional relationship where they contact
the Program Director if problems arise.
Second, the Program Director serves as a second level of supervision for all members. Members
receive feedback and guidance at monthly teann meetings.Additionally,the Program Director meets
regularly with each member to discuss progress and ensure member activities fall within allowable
activities. These discussion mostly take place through general discussions. The Program Director has
an open door policy and members may contact via in-per•son meeting, email,phone, or text at any
time for any reason. The Program Director conducts site visits at least two times a year for all
members to ensure activities fall within allowable activities. Additionally, midterm reviews are
conducted on each member that include an evaluation of the program required AmeriCorps guidelines
and expectations, on-site member duties. This review is conducted with the member, Program
Director and site supervisor. Members also receive an end of service evaluation by the Program
Director and site supervisoz•.
Member Experience
Members with Amez�iCorps Partners in Learning have an incredible member experience for which the
Program Director, as an AmeriCorps alum, talces seriously. The development of inembers begins with
the recruitment process where the Program Director strategically recruits, interviews and places
members fr•om our community to the site which is the best fit for each member. During the
recruitinent process, the Program Director learns each memhers' goals for their term. This is crucial to
retaizl members. During their year of service, members are challenged to develop personally and
professionally. This begins with their day to day service where members are supported and developed
at their host site in partnership with their site supervisors. Members also develop through the
leadership of the Program Director. The Program Director takes a personal, 1-1 approach with every
member�o challenge them in different ways. This can include leading sections of monthly traillings,
presenting in the community with the Pragranl Director, mentoring other AmeriCorps members at
their host site, building a resume for future einployment, applying for graduate school or leading Days
of Service projects. Finally, all mexnbeis develop and present a professional portfolio during our End of
Service Celebration.
AmeriCorps members also gain important experiences through our Days of Service which are
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conducted in partnership with Dubuque's National Service Partnership (DNSP). This partnership is a
collaboration of area national service members and programs. All members are required to participate
in Days of Service that are approved by the Program Director to ensure no prohibited activities take
place. Through National Days of Service and DSNP, our members learn about their community,
network with other national service members, and participate in additional service oppoi-tunities. The
DNSP also expands to recognition events. For example, national service members are invited fo the
City Council meeting for a City's Proclamation of national service. The Mayor also attends the
Mayor's Day of Recognition event where all members are recognized.
Lastly, AmeriCorps members are recognized in several ways during their service. The Program
Director sends out bi-weekly updates via email and gives a written "Shout Out" to members. During
monthly trainings, members receive verbal "Shout Out". Members are also recognized and thanked by
the Program Director and sife supervisor during AmeriCorps Week through a video the Program
Director creates, highlighting members' service.
Commitment to AmeriCorps Identification
AmeriCorps Partners in Learning places a great emphasis on the AmeriCorps brand, ensuring
members and sites both know how to identify themselves and the program. As a part of orientation,
members prepare and get feedbaelc on an elevator speech so each member feels comfortable
identifying as an AmeriCorps member and explaining their service.At the end of orientation,
members take the AmeriCorps pledge before stai�ting their service at their site. All members receive an
AmeriCorps logo apparel, as well as, a photo id which includes the AmeriGorps logo. Members are
required to wear their photo id at all times during service and are required to wear their AmeriCorps
logo apparel at least once per week or more frequently if cleaned. During our National Days of Service
and outreach activities, members also wear their AmeriCorps gear so the community members
identify the AmeriCorps member and brand.
Lastly, all service sites are provided an "AmeriCorps Members Serve Here" sign and display it in a
prominent location. The program has enhanced our media presence through an updated website and
several videos including AmeriCorps Weelz, City of Dubuque's budget presentation, and our cable TV
station. The Prograzn Director presents to community groups often.
Organizational Capability
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Organizational Background and Staffing
AmeriCorps Partners in Learning has been sponsored by the City of Dubuque since 200�. The City of
Dubuque is a Municipal Corporation governed by an elected m ayor and six-mernber council. The City
relies on its expert personnel to plan and implement the grant and provides in-kind administration,
personnel and fiscal support. The City Council reviews the grant and budget documents each yeaz•.
The Program Director, Mary Bridget Corken-Deutsch, an ArneriCorps alum, has been the Program
Director for 3 years and has additional experience managing federal grants. Kim Stickney, also an
AmeriCoz�ps alum, has been the Program Assistant for 6 years. She organizes the member's and staff's
paperwork including but not limited to National Service Criminal History Bacicground Checks and
student logs. Marie Ware, Leisure 5ervices Manager, oversees the activities of the AmeriCorps
Program Director and members. She manages a department with 33 full-time, i59 pai�t-time/seasonal
employees and a variety of volunteers. Marie has been directly oi�indirectly involved with grant award
management for over twenty-five years for three cities and a non-profit agency. Taini Lansing,
Assistant Finance Director, has overseen the fiscal responsibilities of the program from its inception in
200�.
Lastly, the program plays a significant role in Dubuque's comprehensive community strategy,
Dubuque's Campaign for Grade Level Reading.
Co�ilpliance and Accoui�tability
AmeriCorps Partners in Learning places extreme impoi-tance on coznpliance and accountability. The
program prides itself in having a reputation as a high functioning, low rislc program. The Program
Director has a complete plan for compliance and accountability. The Pz�ogx•am Director ensures site
supervisors fully understand the prohibited activities, non-duplication and non-displacement
guidelines, and all other important rules and regulations through service agreements and the site
supervisor training, which is face to face and 1-1 at each site, every year. The Program Director also
does at least two site visits a year, as well as a mid-term review to ensure rules and regulations are
being followed. The Progi•am Director keeps lines of communications open between members and site
supervisors to ensure compliance and accountability. Through ongoing cominunication with
members and site supervisors, the Program Director monitors the activities being performed. The
Program Director can visit any site, at any time without prior appointment. Should a compliance issue
be suspected or arise, the Program Director holds a meeting with all parties involved to review
For Off�cial Use Only
Narratives
guidelines and design a corrective action plan If compliance issues continue to be a concern the
AmeriCorps members are removed from their assigned placement until the site is able to ensure all
activities fall within the AmeriCorps guidelines.
Lastly, the program manages and implements its program with limited compliance issues. Our staff
talces CNCS' Criminal History Record Check very seriously as well as the following program
management policies: time sheets, in kind documentation, position descriptions, Member Service
Agreements, Site Service Agreements, mandatory training requirements, corrective action forms,
midterm and end of year evaluations, grievance, termination of service, drug free workplace, sexual
harassment, prohibited activities and unallowable activities. Our systems follow this cyclical pattern:
follow, monitor, review and updates to detect instances of rislc or noncompliance. To ensure
compliance, the Pi•ogram Director does member and staff file audits twice a year and works closely
with its expert fiscal staff to ensure compliance.
Cost Effectiveness and Budget Adequacy
Cost Effectiveness
The cost per MSY is $i2,�19.x9 which is lower than our previous three years. The overall program
budget is $516,154 with $2��,585 provided in match. The match percenfiage is above our minimum
required match of�o%. A $238,569 CNCS investment, used to serve a minimum of 1,200
economically disadvantaged youth, equals $i9g in CNCS funds for each student served.
Budget Adequacy
The program receives significant financial suppoi-t from our partners. The DCSD provides $45,�0o in
cash match for our members'living allowance. DCSD also provides over $�o,000 in in-kind support
from site supervisors and $9,00o in in-lcind training. Our summer partners provide a significant
contribution as weIl. Leisure Services provides $i8,480. St. Marlc Youfih Enrichment provides $�,200.
Carnegie Sfiout Public Libraiy provides $4,620. DREAM Center provides $2,400. The Community
Foundation of Gz•eater Dubuque provides $2�,�20. All monies totaling, $60,42o go toward summer
members' living allowance. The City of Dubuque also provides $20,00o in cash match to support
program costs and member's living allowance. The City also contributes greatly with its indirect cost
of$45,g39� Lastly, Clarlee University is a strong partner who provides in-lcind office, internet, phone,
and training space of over $$,12�. The program has also written local grants to fund our evaluation
efforts.
For Offic�al Use Only
Narratives
Evaluation Summary or Plan
Introduction: AmeriCorps Partners in Learning has an outside evaluator that will worlc closely with
the Program Director to develop and execute our outcome study. Based on the Corporation for
National and Community 5ervice (CNCS) regulations,because AmeriCorps Partners in Learning is
applying for less than 500,00o annually in CNCS funds, the program will complete an outcome study.
In 2015-2016,AmeriCorps Partners in Learning conducted a Process Evaluation with an outside
evaluator.
Background: To guide ongoing evaluation efforts,AmeriCorps Partners in Learning uses a logic
model which outlines the resources, activities, outputs and outcomes necessary for the success of the
program. Our logic model states, members will tutor K-3rd grade, Tier 2 students in reading.
Tutoring sessions will occur 1-1 or in small groups. Each session will occur at least three times per
weelc for 15-3o minutes each session for a minimum of time or sessions depending on the program --
school year or summer - and until the students has been reassessed and results show the child
performing at grade level.
School-based AmeriCorps members will target 80o DCSD Tier 2, economically disadvantaged students
(ED 1) who star-t our tutoring program. The program defines start as a student who had at least 10
tutoring sessions witli an AmeriCorps. Soo is a strong hypothesis based off our current program data.
Of the 80o students that our members start with, 600 (ED 2) will complete the tutoring program.
The prograin defines completed as a student who had 3o tutoring sessions. 3o sessions is 10 weelcs of
the prograin with at least three sessions per weelc. Of those boo students, 540 (ED 5) will show steady
progress toward grade level reading proficiency based upon fall and spring Formative Assessment
System for Teachers (FAST) literacy assessment scores. The program defines steady progress as lo
points oz• greater from the student's fall to spring FAST literacy assessment. Students who malce
steady progress from fall to spring are �nare liltely to read at grade level by 3rd grade.
Summer-based AmeriCorps members will target 40o econoznically disadvantaged students who will
stai�t a summer program (ED 1). The program de�ines stai�t as a student who had ro literacy sessions
with an AmeriCorps. Of the 40o students our members start with, 30o will coinplete the pragram
(ED 2). The program defines completed for the suminer program as a student who had 181iteracy
sessions with an AmeriCoi-ps member. Of those 30o students who complete the program, 2�o will
For Official Use Only
Narratives
improve their reading scores from the summer to fall (ED �).
The program defines improve for the summer program as 5 points or greater from the student's spring
to fall FAST literacy assessment. The school year tutoring program, coupled with our summer literacy
support and enrichnnent program, wili ensure students read at grade level by 3rd grade.
The program's outputs are primarily monitored by the Program Director. The Program Director
collects outputs from the 64 AmeriCorps members on a bi-weekly basis and organizes the data in a
spreadsheet by school, program, member name and intervention used. The data allows the Program
Director to analyze the number of students tutored who start the program, complete the program and
what interventions each AmeriCorps member is using in their tutoring session. Therefore,
AmeriCorps Partners in Learning is able to run accurate and detailed reports on the number of
students who start and complete the program and the specific interventions used.
AmeriCorps Partners in Learning also measures short term outcomes, which correspond to changes in
students' slulls in regards to reading at grade level by 3rd grade. When students complete our tutoring
program, the program sends these students' names and schools to the school district to assess whether
students increased their reading assessment from the fall to the spring.
Purpose: Our outcome study will focus on the outcomes of our logic model which looks to ensure
students read at grade level by 3rd grade, specifically for economically disadvantaged students. The
evaluation will also serve as a tool to drive continued program improvement. The purpose of the
evaluation plan is to ensure AmeriCorps Partners in Learning accomplishes its proposed output and
outcome measurements and community impact.
Questions: The evaluation will address the following lcey questions: i) Do students who complete the
program have improved academic performance in literacy? (ED 5); 2) Do students who do not
cornplete the program have improved academic performance in literacy?; 3) Do students who do not
receive any AmeriCorps tutoring have improved academic performance?; 4)Are improvements in
literacy maintained the following school year for students who complete our tutoring program?
Methods: AmeriCorps Partners in Learning will use two comparison groups to see the impact the
For Official Use Only
Narratives
program has on its students who complete the program. One comparison group will be students who
start the program but don't complete it. Another comparison group will be students who never started
the program. Both comparison groups will receive the pretest during the fall and the posttest during
the spring.
The program will use year to year assessments to see the impact the program has on its students who
complete the program over the course of a full school year.
The evaluation components will be led hy an outside evaluator.
Design: A quasi-experimental evaluation.
Data Collection: FAST fall assessment scores 2017, FAST spring assessment scores 2018
Limitations: The quasi-experimental design has limitations because the com�arison groups are
formed through a non-randozn way.
Timeline:
Data Collection; Ongoing; Conducted by local program staff and database
Data Collection (comparison groups); Fall 2o1�-Spring 2018; External evaluator
Long Term Follow Up Study: Fall 2o18-Spring 2019; External evaluator with support from program
staff
Budget:
Consultant ($5o/hr): Planning and Prep, 5o hours, $2,500; Data Collection, 5o hours, $2,5oa;
Analysis, 2o hours, $1,000; Reporting, 10 hours, $500; Total Hours i3o, Tota� Cost $6,5ao
Other Direct Costs: Printing and copying, $150; Transcription Service, $250;
Incentives/Food/Refreshments, $250; Training of AmeriCorps Director, $350; Total Cost $1,000
Total Budget: $7,500
Amendment Justification
For Official Use Only
Narratives
N/A
Clarification Summary
201�-2018 Resolution Items
B. Programmatic Resolution
B,1. Please provide information regarding the students who will attend the summer program. Will
these be students that also received assistance during the school year? If yes, how will the program
tracic these students?
Yes, some students served in the summer will also be students served in the school year. The program
will cross reference school year students with summer students to ensure these students are only
counted once.
B.2. The applicant reported that they were able to gz•eatly exceed the performance measure output
because the threshold for being counted under ED1 was i session attended equaled program start.
However,these figure did not carry over to the program's completion rates. Under the clarification
section of the application, the applicant must describe a plan for how they will aim to increase student
retention past the 1st tutoring session.
The program will take a holistic approach to increase student retention past the ist tutoring session.
This includes the following: communicating our completion rate policy (50%) with our site
supervisors; ensuring all students who start our program are identified from FAST as Tier 2 students
who are eligible for our program; more in-depth orientation training with site supervisors; ongoing
training with site supervisors and AmeriCorps member; training with AmeriCorps members to
empower them to ensure students served our staying in our program; more exact schedules for the
AmeriCorps members to ensure they meet with students consistently.
8.3. The applicant states that continued non-compliance at a service site could result in the member
being removed from their service location until the site takes the necessary corrective action. Please
provide information as to how the applicant will ensure that those members removed from a non-
compliant service location will be able to continue to engage in service.
For Officiaf Use Onty
Narratives
All sites will lcnow our program's completion rate policy (50%), therefore, the program is hoping all
sites will be in compliance. However, if a inember is removed from their service location,there are
several sites who are anxious to utilize more AmeriCoips members than what the program can
provide. Therefore, in partnership with Dubuque Community School District, we would identify sites
that are anxious for znore AmeriCorps members, have the capacity to host more Amei�iCorps
members and have students who need t�e AmeriCorps program. Any inember who is removed from
a non-compliant service location would continue to serve at one of these compliant sites within the
Dubuque Community School District.
C. Performance Measure Resolution
All Performance Measuz•e Resolution items have been addressed in the Performance Measure screens
in eGrants. Performance Measures were upda�ed with new targets due to clarifications.
D. Budget
All Budget Clarification items have been address in the Budget Section screens in eGrants.
2018-2019 Resolution Items
Budget:
All Budget Clarification items have been addressed in the Budget Section sci�eens in eGi•ants.
Perforinance Measure Clarification:
Perfornnance Measure update to target population addressed in performance measure screens in
eGrants.
2o1g-2o2o Resolution Items
Budget:
All Budget Clarification items have been addressed in the Budget Section screens in eGrants.
Performance Measure Clarification:
For Offic�al Use only
Narratives
Performance Measure update to targets addressed in performance measure screens in eGrants.
Continuation Changes
2019-202o CONTINUATION CHANGES
CHANGES IN OPERATING SITES
No Changes to operating sites.
SIGNIFICANT CHANGES IN PROGRAM SCOPE OR DESIGN
Changes have been made to member slots to appropriately address program and site needs. Total MSY
has been adapted from 18.76 to 18.6o through the conversion process.
CHANGES TO PERFORMANCE MEASURES
Performances measures were adjusted meet the new CNCS Performance measures of EDiA and
EDSA.
SIGNIFICANT CHANGES TO MONITORING STRUCTURES OR STAFFING
No significant changes to monitoring structures or staffing.
BUDGET REVISIONS
Changes to match amount: The CNCS investment of$244�o44 �'ill be matched with $256,241,
$2o3,�oY in public funding and $52,52o in private funding.
2018-2oig CONTINUATION CHANGES
Significant Changes to Monitoring Structures or Staf�ng: The Program Director, Mary Brzdget
Corken-Deutsch,has transitioned to a new role within the Dubuque Commnnity School District in
September 2oi�. Mary Bridget had been holding the interim Program Director position in lieu of a
new Program Director being hired. The new Program Director, Heather Satterly, was hired in
December 2017. Heather Satterly is a 3-term AmeriCorps Alum with 2 years of AmeriCorps grant
management experience with another competitive grant in Iowa.
Grant Characteristics
For Official Use Only
Performance Measures
h�ISYs by F�cas ��e�i 14iSYs b� Cll�j�ct.iv�
100°r6 l OQ°b
Edtication I��83 !{•12 Success'Ir�33
Table1 MSYs by Focus Areas Table2 MSYs by Objectives
� " �� ° ��
ae
Education 100°/o K-12 Success 100%
°�'o of I��ISY NPI�I VS +�licaa.l��4%5 Nut ui AN�c'
r'
t 0�J°fi
A{�{alic�r�t Q I•i�tion�l 1��3 Nc�t in �,t5!'r"0
Table3 %MSYs by NPM vs Applicant vs Not in ANY
NPM pplicanl Not in ANY
m
100% 0% 0%
Table4� No of MSY and Members by Objective
�� � � � � � ��
K-12 Success 16 83 68
ti. ..
� � � . ��
Primary Focus Area Education
Primary Intervention, Tutoring
Secondary Focus Area:
Secondary Intervention
For Officiai Use Only
Performance Measure: Tutoring K-3 grade students in Reading
Focus Education Objective, K-12 Success No of 16 83 No of 68
Area MSY's Members�
Problem Statement:
Dubuque Community School Disfrict's students are not reading at grade leve! by 3rd grade There are a few
challenges that create this problem First, is poverty Students living in poverty are more likely to be
unprepared for kindergarten Research shows children from low income homes have limited exposure to
reading and vocabulary in the early years which can result in persistent academic challenges in
elementary school. Second, is summer learning loss Research spanning 100 years has proven students
lose ground academically when they are out of school for the summer Therefore, the purpose of
AmeriCorps Partners in Learning is a two pronged program.
During the school year, members tutor K-3rd grade students with literacy needs in the elementary schools
in reading to ensure students read at grade level by 3rd grade Studenfs will be identified as hav�ng a
literacy need based upon their scores with the lowa FAST testing. 5 of the 13 elementary schools have a
majority of students who are eligible for free or reduced lunch Students tutored at these 5 schools are
considered economically disadvantaged, The remaining 8 schools have free or reduced lunch rates of
33%, 22%, 29%, 35%, 28%, 21%, 2b% and 29%
During the summer, members spend 50% of their time tutoring K-3rd grade students with literacy needs who
are enrolled in a summer program in reading to combat the summer slide Students tutored in the summer
will be identified as having a literacy need based upon their scores with the lowa FAST testing 5 of the 13
elementary schools have a majorify of students who are eligible for free or reduced lunch Students who
attend one of these 5 schools are considered economically disadvantaged The remaining 8 schools have
free or reduced lunch rates of 33%, 22%, 29%, 35%, 28%, 21%, 26% and 29%
Selected Interventions
Tutoring
Describe Interventions•
During the school year, 13 RHT, 14 QT and 17 MT tutor K-3rd grade, Tier 2 students identified through the
Multi-Tier System of Supports in reading in small groups or one on one at least three times per week for 15-
30 minutes each session for a minimum of 10 weeks or 30 sessions and until the child has been
reassessed and results show the child performing at grade level Research shows tutoring sessions for
Tier 2 students must be at least three times a week for 15-30 minutes to be effective 30 sessions equates
to 10 weeks of our program if sessions are at least three limes per week for 10 weeks. Research shows 10
weeks is sufficient to see academic gains in the school year Materials used complement classroom
curriculum
During the summer, 30 MT will spend 50% of their time tutoring K-3rd grade students enrolled in a summer
program. Tutoring sessions will be in reading, in small groups or one on one, and at least three times per
week for 15-30 minutes each session for a minimum of 6 weeks or 18 sessions 18 sessions equates to 6
weeks of our program if sessions are at least three times per week for 6 weeks Research shows tutoring
sessions for struggling readers must be at least three times a week for 15-30 minutes to be effective
Research shows 6 weeks is sufficient to see academic gains in the summer Materials used complement
program curriculum
ED1 A Output
ED1A� Number of individuals served
Target 600 Individuals
Measured By Tracking System
Described Instrument Members will record the name and school of each student who starts the
; school year and summer tutoring program on the Student Attendance Log The
list of summer and school year student names will be cross referenced to
ensure no student is counted twice Members will track each student's
For Officiai Use Oniy
Performance Measure: Tutoring K-3 grade students in Reading
Prob{em Statement
S�1t��#�d�nterventions
I Described Instrument individual tutoring session on the Student Attendance Log Sessions must be
one on one or small group and 15-30 minutes at least 3 times per week
IStudenls who start our program and have a literacy need will be counted in this
meas�re Students will be identified as having a literacy need based upon their
I scores with the lowa FAST testing
� Members will record the number of tutoring sessions completed for each
I student Each session must meet the requiremen( of one on one or small group
for al least 15-30 minutes For our school year program, students who have
received at leasl 30 tutoring sessions and have a literacy need will be counted
as having completed lhe school year program Students will be identified as
having a literacy need based upon their scores with the fowa FAST testing. For
our summer program, students who have received at leasl 18 tutoring sessions
and have a literacy need wil! be counted as having completed the summer
program Students will be identified as having a literacy need based upon their
scores with the lowa FAST testing Some students served in summer will be
s(udents served in the school year The program will cross reference school
year students and summer students to ensure these students are only counted
once
EDSA Outcome �
ED5A Number of studenfs with improved academic performance
,--- -
Target: 540 Students
Measured By Standardized Test
Described instrument During our school year program, in 1he fall students take a s(andardized,
dislrict-approved pre-tesi in reading titled Formative Assessment System for
I Teachers (FAST) FAST aligns with the materiais being
used in our tutoring program and is appropriate for K-3rd grade FAST has
demonstrated reliability and validily for K-3rd grade students FAST will be
administered to students in the spring at the end of the school year S(udents
who complete our school year program (30 sessions or more), who have a
� literacy need and who increased their scores by 20 points from the fall to
spring FAST assessment will be counted under this measure Students will be
identified as having a fiteracy need based upon their scores with the lowa FAST
tesling, A 20 point gain is significanl because the FAST expects students to
grow by 30 points Therefore, if struggling students make a 20 point gain, they
are showing greal growth from fall (o spring
� During our summer program, students who complete our summer program (18
sessions or more), who have a literacy needs and who increased their scores
by 5 points from the spring to the fall FAST assessment will be counted under
lhis measure Students will be identified as having a literacy need based upon
lheir scores with lhe lowa FAST tes(ing A 5 poinl gain is significanl because it
means students are making growth over the summer months According to
Campaign for Grade Level Reading, successful summer programs allow
students to maintain their reading level over the summer months, Therefore, a 5
� poinl gain would be very significant
For Official Use Only
Program Information
General Information
*My organization has previously received an AmeriCorps State and National Yes
Grant. Organizations that have been a host site for AmeriCorps members but
never had a direct grant relationship with either a State Commission or CNCS
should answer No
*The organization has sufficiently engaged community members and partner Yes
organizations in planning and implementing its intervention
*My organization certifies that it will comply with definitions and requirements Yes
outlined in the Performance Measures Instructions
AmeriCorps Funding Priorities
*Check any pr�ority area(s) that apply to the proposed program In order to Education
receive priority consideration, applicants must demonstrate that the priority
area is a significant part of the program focus, high quality program design,
and outcomes
Grant Characteristics
*Check any grant characteristic(s) that apply to the proposed program SIG/Priority Schools
AmeriCorps Identity/Co-branding
*AmeriCorps members will wear the AmeriCorps logo every day. Yes
*AmeriCorps members will create and deliver elevator speeches Yes
*The AmeriCorps logo will be prominently displayed on the front page of the No
organization's website
For Official Use Only
Demographics
Other Revenue Funds 0
Number of volunteers generated by AmeriCorps members 50
Percentage of MSY who are opportunity youth, if any 0
If Education NOFO Priority, which Education Priority number intervention is your program model 6
For Official Use Only
Required Documents
Document Name Status
Evaluahon Sent
Federally Appt•oved Indnect Cost Agreement Not Applicable
Labor Union Concurrence Not Applicable
Other pocurnents Not Applicable
For Official Use�nty
Logic Model
Problem Inputs Activities Outputs Short-Term Mid-Term Long-Term
Outcomes Outcomes Outcomes
The community Resources that The core activities Direct products Changes in Changes in Changes in
problem that the are necessary to that define the from program knowiedge, skills, behavior or action condition or status
program activities deliver the intervention or activities attitudes and Depending on in life Depending
(interventions) are program activities program modei opinions These program design, on program
designed to (interventions), that members will outcomes, if these outcomes design, these
address inciuding the implement or applicable to the may or may not be outcomes may or
number of deliver, inciuding program design, measurable during may not be
locations/sites duration, dosage will almost always the grant year measurable during
and number/type and target be measurable the grant year
of AmeriCorps population during the grant Some programs,
members year such as
environmental or
capacity-building
programs, may
measure changes
in condition over a
period as short as
one year
Dubuque Schooi Year 1-1 and smail 900 students with 540 of the 600 Children read at Children stay on
Community School Program group reading literacy needs start students with grade level by the grade level for
District students do (September tutoring to K-3rd our tutoring literacy needs who end of third grade middle and high
not read at grade through May) grade, tier 2 program (Nationai complete our school years
level by 3rd grade 10 HT and 28 QT students identified Performance program wili
AmeriCorps through the Multi- Measure ED1A) improve by 10 Chiidren graduate
Members Tier System 600 students with points as high school
13 Elementary Supports (MTSS) literacy needs will measured by the
Schools within Administered at complete our FAST Assessment
Dubuque least three times tutoring program when comparing
Community School per week for 15-30 (National fall to spring
District minutes each Performance scores (Nationai
session for a Measure ED1A) Performance
minimum of 10 Measure ED5A)
weeks or 30
sessions and until
the child has been
reassessed and
resufts show the
chiid performing at
grade level
Dubuque Summer Program 1-1 and small 400 students with 270 of the 300 Gh�ldren read at Chddren stay on
Community Schooi (June through group literacy literacy needs start students with grade level by the grade levei for
District students do August) support at least our tutonng literacy needs who end of third grade m�ddle and h�gh
Logic Model
Problem Inputs Activities Outputs Short-Term Mid-Term Long-Term
Outcomes Outc�mes Outcomes
not read at grade 30 MT AmeriCorps three times per program (National complete our school years
level by 3rd grade Members in total week for 15-30 Performance program will
8 MT at Leisure minutes each Measure ED1A) improve by 5 Children graduate
Services session for a 300 students with points as high school
Playground minimum of 6 literacy needs measured by the
Program weeks or 18 complete our FAST Assessment
2 MT at Carnegie sessions tutoring program when comparing
Stout Public (National spring to fall
Library Performance scores (Nat�onal
6 MT at St Mark Measure ED1A) Performance
Youth Enrichment Measure ED5A)
2 MT at Dream
Center
12 MT at DCSD
Summer Academy
For Official Use 4nly
Attachment B
Budget
July 23,2019 10 33 AM
Partners in Learning AmeriCorps Program
City of Dubuque
Application ID 19AC209080 Budget Dates
Totai Amt CNCS Share Grantee Share
Section I.Program Operating Costs
A Personrtel Expenses 922,836 53,900 68,936
B Personnel Fringe Benefits 27,019 25,470 1,549
C Travel
Staff Travel 1,580 0 1,580
Travel to CNCS-Sponsored Meetings 779 0 779 0
Member Travel
Total $2,359 $0 $2,359
D Equipment
E Supplies 5,604 2,110 3,494
F Contractuai and Consultant Services 3,480 0 3,480
G Train�ng
Staff Training 1,000 0 1,000
Member Training 6,140 2,720 3,420
Totai $7,140 $2,720 $4,420
H Evaluation 1,000 0 1,000
I Other Program Operatmg Costs 12,592 4,862 7,730
Section I.Subtotal $182,030 $89,062 $92,968
Section I Percentage 49% 51°/a
Section II.Member Costs
A Living Allowance
Fufl Time(1700 hrs) 0 0 0
1-Year Half Time(900 hours) 0 0 0
Reduced Half Time(675 hrs) 55,500 12,250 43,250
Quarter Time(450 hrs) 51,800 43,800 8,000
Minimum Time(300 hrs) 108,680 57,050 51,630
2-Year Half Time(2nd Year) 0 0 0
2-Year Half Time(1 st Year) 0 0 0
Three Quarter Time(1200 hours) 0 0 0
Total $215,980 $113,100 $102,880
B Member Support Costs
FICA for Members 16,522 16,522 0
Worker's Compensation 6,914 6,919 0
Health Care 0 0 0
Total $23,433 $23,433 $0
Section II.Subtotal $239,413 $136,533 $102,880
Section II Percentages 57% 43%
SecUon III Administrativellndirect Costs
A Corporation Fixed Percentage
Corporation Fixed Amount 49,264 7,120 42,144
Commission Fixed Amount 4,746 4,746 0
Totai $54,010 $11,866 $42,144
B Federally Approved Indirect Cost Rate
Section III.Subtotal $54,010 $11,866 $42,144
Section III Percentage 22% 78%
Section I+III.Funding Percentages 43% 57°/a
Budget Totals $475,453 $237,461 $237,992
Budget Total Percentage 50% 50%
Required Match 50%
#of years Receiving CNCS Funds 13
Form 424A Modified SF-424A(4/88 and 12/97)
Page 1
i\I _ VIJ LY
July 23,2019 10 33 AM
Partners in Learning AmeriCorps Program
City of Dubuque
Total MSYs 16.83
CostIMSY $14,109
Total Amt CNCS Share Grantee Share
Budget Totals $0 $0 $0
Budget Total Percentage 0% 0%
Required Match 54%
#of years Receiving CNCS Funds 13
Total MSYs 16.83
Form 424A Modified SF-424A(4/88 and 12/97)
Page 2
7/23/2019 Budget Narrative for 19AC209080
Budget Narrative: Partners in Learning AmeriCorps Program for City of Dubuque
Section I. Program Operating Costs
A. Personnel Expenses
Position/Title-Qty-Annual Salary°/a Time CNCS Share Grantee Share Total Amount
AmeriCorps Director -1 person(s)at 56122 each x 98°/o usage 53,900 1,100 55,000
AmeriCorps Assistant -1 person(s)at 20363 each x 37 5%usage 0 7,636 7,636
Site Supervisors -17 person(s)at 205881 each x 1 72%usage 0 60,200 60,200
CATEGORY Totals 53,900 68,936 122,836
B. Personnel Fringe Benefits
Purpose-Calculation CNCS Share Grantee Share Total Amount
Program Director Health$14,310+Workers Comp @ 032=$1,760+FICA @ 25,470 0 25,470
0765=$4208+IPERS @ 0944=$5192
Program Assistant Workers Comp @ 032=$244+FICA @ 0765=$584+ 0 1,549 1,549
IPERS @ 0944=$721
CATEGORY Totals 25,470 1,549 27,019
C. Travel
Staff Travel
Purpose-Calculation CNCS Share Grantee Share Total Amount
Travel to CNCS-Sponsored Meet�ngs Director travei to 1 CNCS Sponsored 0 779 779
meetmg $229 airfare,$400 in hotel,meal=$50 per day diem x 3 days=$150
Travel to ICVS sponsored meetmg Director travel to ICVS sponsored meeting
3 Trips to Des Momes @ 450 miles each=1350 mdes x 54 per mde(City of 0 9,000 1,000
Dubuque poiicy approved mdeage reimbursement rafe)=$729,$50 per day
diem x 3 days$150,$121 for 1 night in hotel
Director's Travel Mdeage for site supervision for 18 site visits,60 midterm
rewews,and service pro�ects,x 1000 mdes per year x 58 per mde(City of 0 580 580
Dubuque policy approved mileage reimbursement rate)=$580
CATEGORY Totals L-��,359 2,359
I�
Member Travel
Purpose-Calculation CNCS Share Grantee Share 7otal Amount
CATEGORY Totals � 0 I 0 L��
I�� �J
D. Equipment
Item/Purpose-Qty-Unit Cost CNCS Share Grantee Share Total Amount
CATEGORY Totais I -�L-�L-�
L �1 �l �I
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E. Suppfies
Item-Calculation I CNCS Share Grantee Share I Total Amount
I� _J
Member Gear with AmeriCorps Logo Member gear w/AmeriCorps logo
(Urnforms-polo shirts&sweatshirts for school based members,38x$40= 2,110 1,550 3,660
$1520,t-shirts for summer members 4 shirts/30 members 120 x$20=$1800,
name tags$5 x 68=$340,ail with AmeriCorps logo
Copy machine mamtenance and supplies Ccopy machine$456 quarterly,
office supplies(paper,ink,toner,pens,penals,post-it notes)$10 per month x 0 1,944 1,944
12=$120
CATEGORY Totals 2,110 �3,494 �5,604
I� ��
F. Contractual and Consuttant Services
Purpose-Calculation-Daily Rate CNCS Share Grantee Share Total Amount
Member Development 1 DCSD employees hourly wage and benefits for 60
hours of training=$58 X 60 Trammgs include Reading Strategies,LEAD 21 0 3,480 3,480
curriculum,assessing students,data processing Approx 20 days prowded
over the year-Dady Rate of 58
GATEGORY Totals L' 0 (�480 3�480
L —.I
G. Training
Staff Training
Purpose-Calculation-Datly Rate CNCS Share Grantee Share Total Amount
Program Director training Program director attendance at conferences
reqwred by the program sponsor 8 trainings x$75 registration,$50 per day 0 1,000 1,040
diem x 8=1000-Dady Rate of 125
GATEGORY Totals ( -�� 1,000 � 1,000
L L� L�
Member Training
Purpose-Calculation-Dady Rate I CNCS Share Grantee Share Total Amount
�
Member Development/Communication 4 Mounds Team
Budding/communication training,2 tramings per year at$600 each=$1200- 0 1,200 1,200
Dady Rate of 600
Member Orientation and ongoing training Portfolios,handbooks,printed
mater�a{s and other training supp4ties as needed $30 x 74 members 3 day 0 2,220 2,220
orientation traming for fall and summer members Ongoing monthly trairnng for
both fall and summer members-Daily Rate of 30
Member First Aid&CPR Certification First Aid&CPR training and 2 720 p 2,720
certification($40 x 68=$2,720)-Daily Rate of 40
CATEGORY Totals 2,720 3,420 6,140
H. Evaluation
Purpose-Calculation-Dady Rate CNCS Share Grantee Share Total Amount
Program Evaluation to support AmeriCorps program Evaluation Plan Program 0 1,000 1,000
Evaluation($50/hr for 20 hours=$1,�00)-Dady Rate of 50
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� CATEGORY Totals 0 1,000 1,000 I
I. Other Program Operating Costs
Purpose-Calculation CNCS Share Grantee Share Total Amount
Crimmal History Background Checks 68 x$54 each=3672 Includes FBI,
state of residence and state of service checks for 68 members No funds 3,672 0 3,672
budgeted for 17 site supervisors and 2 staff There is no expected turn-over for
staff and site supervisors
Site Liabditiy Insurance $500 flat rate L_0 I 500 500
_1
Member Timekeepmg System $15 x 68 members=$1020 510 510 1,020
AmeriCorps Director Cell Phone Program Director cell phone/Ipad combo$60
x 12=$720(negotiated rate per sponsor), For AmeriCorps Program/Staff use 0 720 720
only
AmenCorps O�ce Space $500/month x 12,For AmeriCorps Program/Staff 0 6,000 6,000
use only
Member Assistance Program(MAP) Member Assistance Program from ASC- 680 0 680
$10 x 68=$680
CATEGORY Totals 4,862 7,730 12,592
SECTION Totals 89,062 92,968 182,030
PERCENTAGE 49% 51%
Section II. Member Costs
A. Living Allowance
Item-#Mbrs w/Allow-Allowance Rate-#Mbrs w/o Allow CNCS Share Grantee Share Total Amount
Full Time(1700 hrs) Member(s)at a rate of each 0 0 0
Members W/O aliowance
1-Year Half Time(900 hours) 0 Member(s)at a rate of 0 each 0 0 0
Members W/O allowance 0
2-Year Half Time(1 st Year) Member(s)at a rate of each 0 0 0
Members W/O allowance
2-Year Half Time(2nd Year) Member(s)at a rate of each 0 0 0
Members W/O allowance
Reduced Half Time(675 hrs) 10 Member(s)at a rate of 5550 each 12,250 43,250 55,500
Members W/O allowance 0
Quarter Time(450 hrs) 14 Member(s)at a rate of 3700 each 43,800 8,000 51,800
Members W/O allowance 0
Mirnmum Time(300 hrs) 44 Member(s)at a rate of 2470 each 57,050 51,630 108,680
Members W/O allowance 0
Three Quarter Time(1200 hours) Member(s)at a rate of each 0 0 0
Members W/O allowance
CATEGORY Totals 113,100 IL_ 102,880 215,980
_1
B. Member Support Costs
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7/23/2019 Budget Narrative for 19AC209080
Purpose-Calculation CNCS Share Grantee Share Total Amount
FICA for Members 0765 X 215,980=$16,522 16,522 0 16,522
Worker's Compensation 032 x 215,980=6,911 6,911 0 6,911
Heaith Care 0 0 0
CATEGORY Totals 23,433 0 23,433
SECTION Totals 136,533 102,880 239,413
PERCENTAGE 57% 43%
Section III. Administrative/Indirect Costs
A. Corporation Fixed Percentage
Item-Calculation CNCS Share Grantee Share Total Amount
Corporation Fixed Amount Corporation Fixed Amount @ 5 26%x CNCS
share section I($89062)+CNCS share section II($136533)x 60%=$7120 7,120 42,144 49,264
Grantee share=10%total section I($89062+total section II($239413)=
$42144
Commission Fixed Amount ICVS Fixed Amount @ 5 26%X CNCS section I 4,746 0 4,746
($89062+CNCS section II($136534)x 40%=$4,746
CATEGORY Totals 11,866 42,144 54,010
B. Federally Approved Indirect Cost Rate
Calculation-Cost Type-Rate-Rate Claimed-Cost Basis CNCS Share Grantee Share Total Amount
CATEGORY Totals 0 0 0
SECTION Totals 11,866 42,144 54,010
PERCENTAGE 22% 78%
BUDGET Totals 237,461 237,992 475,453
PERCENTAGE 50% L— 50%
_...._......_....._..._._
Total MSYs 16 83
CostIMSY 14,109 L����
Source of Funds
� Section Match Descnption Amount Type Source
Source of Funds In-Kind from Dubuque Community School District 60,180 In Kmd StatelLocal
(Secured)
Host Site Superwsor City of Dubuque(Secured) 1,500 Cash StatelLocal
Host Site Fees from Dubuque Community Schooi District, 37,320 Cash Private
Dream Center,St Mark Youth Enrichment(Secured)
�—��—���
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Nost Srte Fees from Dubuque Community School Distnct, 68,140 Cash State/Local
City of Dubuque Leisure Sernces,Carnegie-Stout Pubhc
Library(Secured)
In-Kind Support from St Mark Youth Enrichment,Dream 1,000 fn Kmd Pnvate
Center(Secured)
Community Foundat�on(Secured) 1,000 Cash Private
City of Dubuque Administrative Cost(Secured) 42,144 Cash State/Local
City of Dubuque(Secured) 6,000 In K+nd State/Local
City of�ubuque(Secured} 20,708 Cash Statel�ocal
� Tota{Source of Funds 237,992 L�L�
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Attachment C
Iowa AmeriCorps Disaster Cadre
Attachment C
IOWA AMERICORPS DISASTER CADRE
DISASTER DEPLOYMENT AGREEMENT
In this agreement the ICVS and GRANTEE agree as follows:
1. PURPOSE. The purpose of this agreement is to outline the expectations and
limitations of, for eligible reimbursements and requirements for disaster
deployment under the ICVS' Disaster Response Cooperative Agreement(DRCA)
with the Corporation for National and Community Service (CNCS), Iowa
AmeriCorps Disaster Cadre or direct deployments initiated from Iowa Homeland
Security and Emergency Management (HSEMD).
2. MEMBERS. The GRANTEE, as a member of the Iowa AmeriCorps Disaster
Cadre is willzng to respond to disasters or assist in recovery efforts within their
capability. ICVS and GRANTEE seek to make efficient use of theiz•authority,
powers, resources, and privileges by entering into this agreement to carry out its
purposes.
3. COST REIMBURSEMENT. GRANTEE is eligzble for cost reimbursements
associated with a specific mission assigrunent for allowable expenses that fali
within the approved budget for deployment. Allowable expenses include travel,
lodging, meals, supplies, and equipment incun•ed for deployment and any
negotiated expenses specific to the deployment or mission assignment.
Unless specifically negotiated and approved under a specific mission assignment
and deployment(s), the ICVS will not reimburse costs already included in the
program's budget under its existing ICVS or CNCS grant(s). This preclusion
includes both the Coipor�ation and non-Coipora�ion shares of staff salaries paid,
pai-ticipant costs, staff overtimes, administrative ovez•head and fees and/or any
other costs.
The GRANTEE is responsible for following all reimbursement procedtu•es and
aliowable cost policies outlined oz•referenced in the Disas�er Depioyment
Agreement between the ICVS and CNCS that will be provided to the GRANTEE
in the case of mission assignment and deployinent.
4. LIABILITY. GRANTEE ensures adeqti�ate liability coverage for any mission
assignment or deployment.
5. RECORD KEEPING. Records will be maintained by the GRANTEE and ICVS
in a manner consistent with the repoi�ting requirements of the Iowa Depar-tment of
Revenue and Pinance, the State of Iowa Auditor's Office, the Corpozation for
National and Community Service and the Federal Emergency Management
Agency. Source documentation sufficient to support expenditures will be
provided by the GRANTEE. GRANTEE shall keep a copy of receipts requested
for reimbursement for a period of 6.25 years from the end of the mission
assignment.
6. TRAINING. GRANTEE and/or ICVS shall insure AmeriCorps Members have
received appropriate training for the specific mission assignment prior to
acceptance of that mission assignment.
7. TERMINATION. This agreement may be terminated in part or completely with
or without cause by either ICVS or GRANTEE upon thirty(30) days written
notice.
8. AMENDMENTS. Any amendment to this agreement shall be by the mutual
consent of the parties,be in writing, and be appended to this agreement.
9. DEPLOYMENT. Any deployment not ordered by the Governor will be
voluntary and can be rejected by the ICVS or the GRANTEE. Programs will not
be reimbursed for any disaster response unless a specific deployment for that
activity is issued. Multiple deployments may be issued under any specific
mission assignment received by ICVS andlor CNCS.
10. ADMINISTRATORS. GRANTEE and the ICVS each will designate one
representative to serve as administrators of this agreement.
For GRANTEE: (Name)
(Phone number)
(Email address}
For ICVS: Adam Lounsbury
515-348-6230
Adam.Lounsbury cr iowaeda.com
Attachment D
Additional Fees 8� Reporting Requirements for Grantees Not Using the
Volunteer Iowa Member Management System
Effective member managelnent and timekeeping is critical for the success of any
AmeriCorps State program. Appiicants were required to budget $15/member for
costs of participation in the state's member management and timekeeping systems.
This was a required budget item. Grantees who wish to use another member
management and timekeeping systein may be allowed to do so, with Volunteer
Iowa approval, prior to the start of inember service and at additional cost to
account for increased Volunteer Iowa staff time required to conduct required
inonitoring in a separate system.
Any grantee wishing to use an al�ernate member management and ti�nek�eping
system can seek formal approval by completing this form to provide additional
detail about the alternate systeln and to acicnowledge the additional fees and
reporting requirements to be incurred.
System name/platform:
Have you previously used this syste7n for AmeriCorps meinber titnekeeping:
Y/N
Please initiczl ancl date the following sections to acl�nowledge these r�equire�r2ents:
Grantee agrees to pay a cost of$30/member as a fee to Volunteer Iowa for use of
an alternate inember management/tiinel�eeping system.
Initiais:
Grantee agrees to submit a monthly timekeeping report for the duration of the
project period to be monitored by Volunteer Iowa staf£ Such a repoi-t must come
directly from the systein and should indicate submitted and approved hours par
member.
Initials:
This fonn coinpleted by: {Naine)
(Title)