Acceptance of the Dubuque Skate Park Project Copyrighted
August 19, 2019
City of Dubuque Consent Items # 20.
ITEM TITLE: Acceptance of the Dubuque Skate Park Project
SUMMARY: City Manager recommending acceptance of the Dubuque
Skate Park Project, as completed by Drew Cook and Sons
Excavating, Inc.
RESOLUTION Accepting the Dubuque Skate Park
Project and authorizing the payment of the contract amount
to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Dubuque Skate Park Project-MVM Memo City Manager Memo
Staff memo Staff Memo
Resolution Resolutions
ProjectAcceptance Letterfrom Pillar Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Skate Park Project Acceptance CIP 3502461
DATE: August 12, 2019
Leisure Services Manager Marie Ware is recommending acceptance of the Dubuque
Skate Park Project, as completed by Drew Cook and Sons Excavating, Inc., in the final
contract amount of $731,899.95, which is a $19,064.00 increase over the original
contract in the amount of $712,835.95 due to four change orders.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Dubuque Skate Park Project Acceptance CIP 3502461
DATE: August 9, 2019
INTRODUCTION
The purpose of this memorandum is to recommend that the City Council accept the
Dubuque Skate Park Project and approve the attached resolution.
BACKGROUND
The Dubuque Skate Park Project involved the construction of a concrete skate park
including security lighting, drinking fountain, ADA parking space, and storm water
management project. Fiber and security cameras were included in the project under a
separate contract.
DISCUSSION
The Dubuque Skate Park Project has been completed by Drew Cook and Sons
Excavating, Inc. of Dubuque, lowa in the final contract amount of$731,899.95. The
original contract amount was $712,835.95. The increase in cost of $19,064.00 is due to
four change orders:
Chanqe Order Cost
#1- additional drainage rock needed during wet fall
and spring months $ 2875.00
#2- hydro mulching graded areas around skate park,
erosion matting placed in waterway and erosion areas
and an additional ADA sidewalk installation $11,038.00
#3- excavation, installation of concrete sign base $ 2,875.00
#4- trenching, conduit, lighting for park/donor sign $ 2,276.00
TOTAL $19,064.00
1
The project remains in budget. Pillar Design Studios is recommending acceptance of
the project.
The Flora Skate Park officially opened to the public on July 15�h, 2019. A ribbon cutting
ceremony is scheduled for August 29�h at 530 PM.
RECOMMENDATION
I recommend that the City Council accept the Dubuque Skate Park Project and
authorize the payment of the contract amount of$731 ,899.95 to Drew Cook and Sons
Excavating Inc. based on the facts above.
BUDGETIMPACT
The summary of project costs for the Dubuque Skate Park Project is as follows:
Award Final
Construction Contract $712,835.95 $731 ,899.95
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
3502461 Skate Park $600,000.00
ACTION STEP
The City Council is requested to adopt the attached resolution to accept the Dubuque
Skate Park Project and authorize the payment of the contract amount of$731 ,899.95 to
Drew Cook and Sons Excavating Inc.
Prepared by Steve Fehsal, Park Division Manager
Cc: Jenny Larson, Director of Finance and Budget
Chris Kiolbasa, Budget Manager
attachments: Resolution
2
RESOLUTION NO. 294-19
ACCEPTING THE DUBUQUE SKATE PARK PROJECT AND AUTHORIZING THE
PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Dubuque Skate Park Project (the
Project) has been completed by the contractor and Pillar Design Studios has examined
the work and filed a certificate stating that the Project has been completed according to
the terms of the Public Improvement Contract and that the Pillar Design Studios
recommends that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the Pillar Design Studios is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
Dubuque Skate Park Project capital improvement appropriation for the contract amount
of $731,899.95 Tess any retained percentage provided for therein as provided in Iowa
Code chapter 573, and to pay such retainage onlyy in accordance with the provisions of
Iowa Code Chapter 573.
Passed, adopted and approved this 19th day of August 2019.
Attest:
K- in S. irnstahl, CMC City Clerk.
. LI
yy D. Buol, Mayor
Landscape Architecture ' Skate/BMX Park Planning&Design ' Construction Services
II
.�
.
.
Project: Dubuque Skatepark
Contractor: Drew Cook Excavating
Date: J u ly 24, 2019
Mr. Steve Fehsal
Parks Division Manager
City of Dubuque Leisure Services
2200 Bunker Hill Road
Dubuque, IA 52001
Re: Lette r Reco m m e n d i n g Acce pta n ce
Dear Steve:
Construction was substantially completed on July 10t", 2019. Work was done in
compliance with the terms of the contract, Plans, Specifications, and Contract Change
Orders.
After direct observation and review of the project, I note that the construction of the
project has been completed by the Contractor and it is recommended that the Owner
accept it. Once the project is accepted, final payment can be made to Drew Cook
Excavating (the Contractor).
As the Designer for the project, I hereby certify that we have reviewed the completed
work and that the above information is correct to the best of my knowledge and
recommend that the City formally accept the project.
Respectfully submitted,
Brad Siedlecki
President
Pillar Design Studios