Recording the Award for the Van Buren Street Energy Dissipator Project Copyrighted
August 19, 2019
City of Dubuque Consent Items # 23.
ITEM TITLE: Recording the Award for the Van Buren Street Energy
Dissipator Project
SUM MARY: City Manager recommending that the award for the Van
Buren Street Energy Dissipator Project to Drew Cook&
Sons Excavating Co., I nc., be officially recorded in the
minutes of the City Council.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Make Matterof
Record
ATTACHMENTS:
Description Type
Van Buren Street Energy Dissipator Project-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Van Buren Street Energy Dissipator Project
DATE: August 13, 2019
Through the competitive quotation process for public improvements, the Van Buren
Street Energy Dissipator Project was awarded on February 28, 2019, to Drew Cook &
Sons Excavating Co. Inc., in the amount of $85,681.50, which is 4.77% over the
estimate of probable cost.
City Engineer Gus Psihoyos recommends that the award for the Van Buren Street
Energy Dissipator Project be officially recorded in the minutes of the City Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
DUbuque Engineering Department
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Fax(563)589-4205
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2007*2012•2013 engineer@cityofdubuque.org
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TO: Michael C. Van Milligen, City Manage
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FROM: Gus F'sihoyos, City Engineer _ �-��� - �
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DATE: August 6, 2019
RE: Van Buren Street Energy Dissipator Project
INTRODUCTION
The purpose of this memorandum is to award the construction contract for the Van Buren
Street Energy Dissipator Project.
DISCUSSION
This Van Buren Street Energy Dissipator Project involves improvements to the outlet of
the 72" diameter storm sewer south of Van Buren Street near Hickson Avenue. The
existing storm outlets into a natural drainage ditch which has become unstable. Without
the improvements, the ditch will continue to deteriorate and undermine both the storm
sewer and adjacent private property
BID RESULTS
Sealed informal bids were received on February 23, 2019, for the Van Buren Street
Energy Dissipator Project. Drew Cook & Sons Excavating Co. Inc. of Dubuque, IA
submitted the low bid in the amount of $85,681.50, which is 4.77% over the estimate of
probable cost. A summary of the bid proposals received is as follows:
Contractor Bid Amount
Drew Cook & Sons Excavatin Co. Inc. $85,681.50
McDermott Excavating $99,181.00
Tschi frie Excavatin Co. $126,605.00
Miller Trucking & Excavating $226,150.00
RECOMMENDATION
Through the competitive quotation process for public improvements, this project was
awarded on February 28, 2019 to Drew Cook & Sons Excavating Co. Inc. of Dubuque, IA,
in the bid contract amount of$85,681.50.
BUDGET IMPACT
The estimate of probable cost for the Van Buren Street Energy Dissipator Project
is summarized b�low:
Description Cost Award
Estimate
Construction $81,780.00 $85,681.50
Contingency 8,178.00 8,178.00
Engineering, Construction Administration & Inspection 13,493.70 13,493.70
Total Construction Cost $103,451.70 $107,353.20
The funding is as follows:
CIP No. Fund Description Fund
Amount
7202723 Van Buren Storm Outlet $107,353.20
ACTION TO BE TAKEN
In accordance with the competitive quotation requirements of lowa Code, Section 26.14, it
is necessary that the award for the Van Buren Street Energy Dissipator Project be
officially recorded in the minutes of the City Council.
cc: John Klostermann, Public Works Director
Deron Muehring, Civil Engineer II
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