Westside Water System Fire Hydrant Installation Project_Hearing Copyrighted
August 19, 2019
City of Dubuque Public Hearings # 3.
ITEM TITLE: Westside WaterSystem Fire Hydrant Installation Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of the plans, specifications, form of contract and
estimated cost for the Westside Water System Fire
Hydrant Installation Project, and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Westside Water
System Fire Hydrant Installation Project
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Westside Water System Fire Hydrant Installation City Manager Memo
Project-MVM Memo
Westside Water System Improvements Fire Hydrant Staff Memo
Installation Project Public Hearing Memo
Westside Water System Improvements Fire Hydrant Resolutions
Installation Project Public Hearing Resolution
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Hearing for the Westside Water System Fire Hydrant Installation
Project (CIP 7402703)
DATE: August 13, 2019
Water Department Manager Denise Blakeley Ihrig recommends City Council approval of
the plans, specifications, form of contract and estimated cost of $235,565 for the
Westside Water System Fire Hydrant Installation Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Denise Blakeley Ihrig, Water Department Manager
Dubuque
THE CITY OF �
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TO: Michael C. Van Milligen, City Manager
FROM: Denise Blakeley Ihrig, Water Department Manager
DATE: August 13, 2019
RE: Public Hearing for the Westside Water System Fire Hydrant Installation
Project (CIP 7402703)
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Westside Water
System Fire Hydrant Installation Project.
BACKGROUND
Through the acquisition of the Westside Water System and in agreement with the Cedar
Crest Subdivision, Wildwood Estates Subdivision, Key City Subdivision and Barrington
Lakes Subdivision property owners, the Water Department will install approximately 23
fire hydrants. Currently, Wildwood Estates Subdivision has no fire hydrants.
DISCUSSION
In December 2016, the City of Dubuque purchased the Vernon Water Tower, Vernon
water system and the Barrington Lakes water system from Central lowa Water
Association (CIWA). The intent of the City's purchase was to assist these communities
in becoming compliant with lowa Department of Natural Resources (IDNR) standards
and provide the necessary back-up water supply and fire suppression by connecting
them directly to the City's water supply.
The project construction documents follow the Statewide Urban Design and
Specifications 2017 (SUDAS) and City of Dubuque supplemental specifications 2017.
The lowa Department of Natural Resources (IDNR) will be issuing a construction permit
number for this project.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process August 5, 2019
Publish Notice to Bidders, Advertise for Bids August 9, 2019
Publish Public Hearing Notice on Plans & Specs August 9, 2019
Public Hearing on Plans & Specs August 19, 2019
Receipt of Bid Proposals (Bid-Letting) August 22, 2019
Award Construction Contract September 3, 2019
Project Completion Date November 1, 2019
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Westside Water System Fire Hydrant Installation Project
through the adoption of the enclosed resolution.
BUDGETIMPACT
The estimate of probable cost for the Westside Water System Fire Hydrant Installation
Project is as follows:
Description Estimate
Construction Contract $196,305
Contingency (10°k) $19,630
Construction Engineering & Inspection (10°k) $19,630
Estimated Total Project Cost $235,565
FUNDING SOURCE
Capital Improvement Project 7402703 is available to fund the Westside Water System
Improvements project, including the installation of fire hydrants in the former Vernon
Water System and additional hydrants in Barrington Lakes. The total water construction
funds available is $543,275.
The summary of available funds is:
CIP NO. Fund Description Amount
7402703 Westside Water System Fire Hydrant Installation $235,565
The available resource balance after the project is estimated to be $308,308.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Westside Water System Fire Hydrant Installation Project through
the adoption of the attached resolution.
Prepared by Kerry Leppert, Engineering Assistant
cc: Jenny Larson, Director of Finance & Budget
2
RESOLUTION NO. 303-19
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE WESTSIDE WATER SYSTEM FIRE HYDRANT
INSTALLATION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
Westside Water System Fire Hydrant Installation Project in the amount of $234,967, are
hereby are hereby approved.
Passed, approved, and adopted this 19th day of August 2019.
Attest:
Ke, in S. Firnstahl, CM City Clerk
DLO
Roy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
August 09, 2019,
and for which the charge is $21.70
5
Subscribed to before me, a Notary Public in and for
Dubuque Cnty, Iowa,
/iT this �, day of /j l�i-
P
Notary 'u•1ic in and for Dub que C.unty,
DANA M. HUETTMAN
Commission Nuu'er
My Commission Exp.
49
CITY OF DUBUQUE;'
IOWA
OFFICIAL NOTICE
NOTICE is hereby
en that the Dubuque
City Council will con-
duct public hearings at
a meeting to com-
mence at 6:00 p.m. on
Monday, August 19.,
2019 in the Historic
Federal Building,seo-
ond-floor Council
Chambers, 350 W.'`6th :1.
Street, Dubuque, ' on
the following:
Westside Water
System Fire Hydrant
Installation Project
Scope of Project
The general scope of
the project is the in-
stallation of twenty-
three ` fire hydrants
throughout the subdivi-
sions
--;
of Wild Wood Es-
tates, Key City, Cedar I
Crest collectively
known 'as, the former
the Vernon Water Sys-
tem and ' Barrington
Lakes.
Copies of supporting
documents for tree pub- +
lic hearings are on file
in the ,City Clerk's Of-
fice, City Hall, 50 W.
13th St., Dubuque,
Iowa,' and may be I
viewed during normal
working hours.
Written comments re-
garding the above pub- '.
lic hearings, may be
submitted to the City
Clerk's Office, 50 W.
13th St., Dubuque, IA
52001,', on or before
said'°time of public
hearing. At said time
and place of '%public
hearings all interested
citizens and parties
will be given an oppor-
tunity to be heard for
or against said propos-
al.
Individuals with limit-
ed English proficiency,
vision, hearing or
speech impairments'
requiring special assis-
tance should contact
the City Clerk's' Office
at (563) 589-4100 or
TDD (563) 690-6678 as
soon as feasible.
Kevin S. Firnstahl,
CMC, City Clerk
1t 8/9'