Minutes_Park and Recreation Commisson 2 9 10PRESENT:
MINUTES
APPROVED;
VOTE:
APPROVE
MANAGEMENT
AGREEMENT
FOR BUNKER
HILL GOLF
COURSE
WITH GMS, INC.;
VOTE:
APPROVE MENU
PRICE
INCREASES AT
THE GOLF
COURSE;
VOTE:
PARK AND RECREATION COMMISSION MEETING
Tuesday, February 9, 2010
4:30 p.m., in the snack bar, Bunker Hill Golf Course
Robert Blocker, Tom Blocklinger, Gary Harjehausen, Paul Hoffmann, Karen
Lyness, Evelyn Nadeau and Mark Noble
Staff present: Pat Prevenas, Bob Fritsch and Eileen Trimble
It was moved by Harjehausen, seconded by Blocker, to approve the minutes of
the January 12, 2010, meeting. The motion passed unanimously.
Acting Leisure Services Manager Pat Prevenas reviewed the management
agreement for Bunker Hill Golf Course with GMS, Inc. It is pretty much the same
as last year with a 3.3% raise for a total of $65,500. As in last year's contract,
bonuses will be awarded based upon staff hours not exceeding the following for
each category during the 2010 season:
Assistant Golf Professional, 1,300 hours, $500 bonus
Pro Shop Attendant, 2,900 hours, $500 bonus
Concession Worker, 2,800 hours, $500 bonus
Total Seasonal Hours, 7,000 hours, $500 bonus
Bonuses will also be awarded based upon exceeding the following increased
revenue in golf operations: Snack Bar Revenue, exceed $190,000 goal, $900
bonus; Golf Cart Revenue, exceed $169,200 goal, $900 bonus
It was moved l Hariehausen, seconded l Hoffmann, to approve the
management agreement for Bunker Hill Golf Course with GMS Inc. The motion
passed unanimously.
Manager Prevenas said the golf pro is recommending increasing the price on
four items based on our cost: Bloody Mary Mix, mozzarella sticks, cheese curds
and breakfast sandwiches. The last overall increase was at the beginning of the
2008 season. Staff is recommending these four increases this year and may
have to come back next year with others.
It was moved l Noble, seconded l Nadeau, to approve the four price
increases recommended la staff for the snack bar. The motion passed
unanimously.
continued
APPROVE
MANAGEMENT
AGREEMENT
FOR MILLER
RIVERVIEW
PARK WITH KEN
CLAYTON;
VOTE:
UPDATE ON
SECOND PET
PARK:
PET PARK
USER FEES;
VOTE:
February 9, 2010, meeting
page two
Park Division Manager Bob Fritsch told commissioners the agreement is the
same as last year with the exception of revising #7 to require all funds received
for camping to be deposited in the city bank account on a daily basis. There
were some concerns last year regarding poor job of keeping rest rooms clean
and not enough policing of late night noise, but Mr. Clayton worked to correct
those issues as the season went on.
Commissioner Blocker asked about the campground manager calling for help if
some of the neighboring campers get into disagreements. Mr. Fritsch said he
will remind Mr. Clayton to call park patrol and /or police before situations get out
of hand. Commissioner Noble suggested maybe the park patrol can work with
Mr. Clayton and give him some pointers on how to deal with some of these
situations.
It was moved by Lvness, seconded by Nadeau, to approve the management
agreement for Miller Riverview Park with Ken Clayton. The motion passed
unanimously.
Park Division Manager Bob Fritsch has met with DOT regarding the Dodge and
Locust Street location that we were hoping to have for a second pet park site.
The DOT is going to use part of the area for a driving area so a large section will
be asphalt for that purpose. We can re -visit the site in the spring (May) after the
DOT project is completed, and see if there is enough space left over for a pet
park. There may be about two acres left in the north and west sides of the
property, adjacent to the road.
Manager Prevenas told commissioners that the City Manager wanted us to
include an improvement level request in the budget to have user fees at the pet
park. Annual passes would be sold, $25 per dog for resident and $35 per dog
for nonresident or patron could pay $1.00 on a daily basis. There would have to
be some type of self- registration device at the park for the daily fees. The
annual passes would be sold at Leisure Services office, and possibly at City Hall
and /or from the website. The city manager is estimating approximately $6,000 in
revenue, Tess approximately $800 for self- registration device, signage, passes or
tags, et cetera.
General discussion included: revenue estimate is really high; enforcement; how
do we get the word out; negative impact of charging fee; cost of current
operation; low income, et cetera. Mr. Prevenas said enforcement would be done
by park patrol and animal control officer stopping at the park periodically.
continued
PARK
DIVISION
REPORT:
February 9, 2010, meeting
page three
The consensus of the commission was that tax payers have already paid for the
park and for pet licenses and it would be another negative impact to start
charging fees right now, especially with just the one small park available to the
public.
It was moved y Blocker, seconded l Nadeau to not initiate any park user
fees for Fiscal Year 2011 budget year. The motion passed unanimously.
Park Division Manager Bob Fritsch informed commissioners:
• A copy of the C.I.P. budget recommended by the City Manager was
distributed to commissioners and a copy may be found as part of the original
minutes; changes are marked in red. Mr. Fritsch explained that due to budget
restraints many projects were dropped or moved to a later year, and funds for
several park development projects were lowered to include only the design fees
in FY 2015 and then the development costs would need to be re- submitted in a
future year. • The bridge complex project at Eagle Point Park is going well.
The old north and south annex will have a partially enclosed area and partially
open cafe type setting. The students should be able to paint in April and be
open for rentals the second week in May. • Snow removal is going well;
brooms that were purchased are working very well and we are using less ice
melt because the brooms get down to the bare pavement. • Comments from the
public hearing on the Roosevelt Park master plan were distributed to
commissioners and may be found as part of the original minutes. There were
approximately 40 attendees with 34 written comments submitted. Most of the
comments were from mountain bikers that don't want to lose the current area
they use for mountain biking and they want more area added for mountain
biking. Comments supporting the multipurpose field were school soccer
coaches.
RECREATION Acting Leisure Services Manager Pat Prevenas informed commissioners:
DIVISION
REPORT: • Recreation C.I.P. changes included dropping the family rest room at the pools
in FY 2015. We are getting $180,000 in FY 2011 ($100,000 from golf
improvement fund and $80,000 in property tax) to replace the master controller,
pump and pump house for the golf irrigation system, which is very badly needed.
• Molly Weis retired effective January 29, 2010. We hired two part-time people
for now, one to take care of after school sports until the end of that program the
first week of May. The second person will take care of the recreation classes
part of Molly's job, working with instructors and scheduling classes that will be in
the summer brochure. That person will work for a few months and get us
through those programs. After the Leisure Services Manager is hired, we will
advertise and interview for the full time position. • We are using Hempstead for
public swimming on Sunday afternoons; swim lessons scheduled on Saturday
continued
February 9, 2010, meeting
page four
mornings and Wednesday evenings. • We started an indoor soccer program at
Audubon School gym on Wednesday evenings and we had about twenty
participants show up, half adults and half children. Due to the good turnout we
split the time to children at 6:30 and adults at 7:30 p.m. • Live Healthy Iowa
classes are held every Monday evening at Prescott School; getting around 40
participants each week.
• Commissioner Hoffmann commented about Usha Park not being developed
and continually getting cut from the five -year C.I.P. budget. He feels we should
do some things to let the Mullapudi family know that we care and haven't
forgotten about the park. Can we go back to the City Manager in the next year
and see about putting smaller amounts of money over several years for Usha
and dropping other less urgent projects.
It was moved by Hoffmann, seconded by Harjehausen, that the meeting be
adjourned at 5:40 p.m. The motion passed unanimously.
Attest
Chairperson