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Proof of Publication_City Council Proceedings 2 8 10CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS OFFICIAL The Dubuque City Council met in special session at 6:30 p.m. on February 8, 2010 in the Historic Federal Build- ing. Present: Mayor Buol, Council Members Braig, Connors, Jones. Lynch, Resnick, Voet- berg, City Manager Van Milligen Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of dis- cussing various City departmental budgets. Fiscal Year 2011 Departmental Budgets were presented by staff from the follow- ing City departments: Human Rights Depart- ment, Finance Depart- ment, City Attorney's Office, City Manager's Office, City Council, and the City Clerk's Office. City Council had discussion with staff following each presen- tation. Human Rights: Human Rights Director Kelly Larson reviewed the Fiscal Year 2011 budget for this depart- ment. Responding to questions from Council Members, Larson stated she will research the increase in miscellaneous ser- vices. Larson informed Council that the case load estimate is based on what is currently filed. City Manager Van Milligen stated that the 3.5 percent wage increase is based on collective bargaining multi -year contracts. Finance Department: Finance Director Ken TeKippe reviewed the Fiscal Year 2011 budget for this depart- ment. Responding to questions from Council Members, City Man- ager Van Milligen stated that he is being judicious with requests for additional staff until the impact of the IBM Smart City partnership on the Finance Department's work load is better understood. City Attorney's Office: City Attorney Barry Lindahl reviewed the Fiscal Year 2011 budget for this depart- ment. Responding to questions from Council Members, Lindahl and City Manager Van Milligen explained that administrative service fees charged to Enterprise Zone funds are charge backs for legal services provided for specific projects. The increase is a projection of service time spent on anticipated projects. City Manager's Office: The Fiscal Year 2011 budget for this department was reviewed by Assistant City Manager Cindy Steinhauser, Assistant City Manager Teri Goodmann, Budget Director Jenny Larson, Public Information Officer Randy Gehl, Sustainable Com- munity Coordinator Cori Burbach, Neigh- borhood Development Specialist Jerelyn O'Connor, GIS Coor- dinator Nikki Breit - sprecker, Management Intern Phyllis Russell, Personnel Manager Randy Peck and Training and Work- force Development Coordinator Andre Lessears. Responding to questions from Council Members, Staff stated that in addition to supervisors and new employees, the Inter- cultural Competency Training is being extended to the community at large and includes First Transit employees. The Geographic Informa- tion System (GIS) activity is very busy, since more depart- ments are relying on this technology. Van Milligen stated that the City Manager's Office is structured with several activity areas under one department creating the perception of additional staff. Other cities may create separate departments from the same activity areas with the same or more staff. Arts and Cultural Affairs Ad- visory Commissioner Geri Shafer, 1207 Adeline Street, spoke in support of additional funding for the arts. City Council: City Manager Van Milligep reviewed the Fiscal Year 2011 budget for this department. City Clerk: City Clerk Jeanne Schneider reviewed the Fiscal Year 2011 budget for this department. There being no further business, upon motion the City Council adjourned at 9:25 p.m. /s /Jeanne F. Schneider, CMC, City Clerk It 2/10 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: February 10, 2010, and for which the charge is $34.87. A PLi2e Subscribed to before me, a No , ry Public in and for Dubuque County, Iowa, this / - z day o w !���, -� ,' , 20 Notary Public in and for Dubuque County, Iowa. -r Numbor 15 "885 Fr) FEB. 1, 2'!11 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS OFFICIAL The Dubuque City Council met in special session at 6:30 p.m. on February 8, 2010 in the Historic Federal Build- ing. Present: Mayor Buol, Council Members Braig, Connors, Jones, Lynch, Resnick, Voet- berg, City Manager Van Milligen Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of dis- cussing various City departmental budgets. Fiscal Year 2011 Departmental Budgets were presented by staff from the follow- ing. City departments: Human Rights Depart- ment, Finance Depart- ment, City Attorney's Office, City Manager's Office, City Council, and the City Clerk's Office. City Council had discussion with staff following each presen- tation. Human Rights: Human Rights Director Kelly Larson reviewed the Fiscal Year 2011 budget for this depart- ment. Responding_ to questions from Council Members, Larson stated she will research the increase in miscellaneous ser- vices. Larson informed Council that the case load estimate is based on what is currently filed. City Manager Van Milligen stated that the 3.5 percent wage increase is based on collective bargaining multi -year contracts. Finance Department' Finance Director Ken TeKippe reviewed the Fiscal Year 2011 budget for this depart- ment. Responding to questions from Council Members, City Man- ager Van Milligen stated that he is being judicious with requests for additional staff until the impact of the IBM Smart City partnership on the Finance •Department's work load is better understood. City Attorney's Office: City Attorney Barry Lindahl reviewed the Fiscal Year 2011 budget fdr this depart- ment. Responding to questions from Council Members, Lindahl and 'City Manager Van Milligen explained that administrative service fees charged to Enterprise Zone funds are charge backs for legal services provided for specific projects. The increase is a projection of service time spent on anticipated projects. City Manager's Office: The Fiscal Year 2011 budget for this department was reviewed by Assistant City Manager Cindy Steinhauser, Assistant City Manager Teri Goodmann, Budget Director Jenny Larson, Public Information Officer Randy Gehl, Sustainable Com- munity Coordinator Cori Burbach, Neigh- borhood Development Specialist Jerelyn O'Connor, GIS Coor- dinator Nikki Breit- sprecker, Management Intern Phyllis . Russell, Personnel Manager Randy Peck and Training and Work- force Development Coordinator Andre Lessears. Responding to questions from Council Members, Staff stated that in addition to supervisors and new employees, the Inter- cultural Competency Training is being extended to the community at large and includes First Transit employees. The Geographic Informa- tion System (GIS) activity is very busy, since more depart- ments are relying on this technology. Van Milligen stated that the City Manager's Office is structured with several activity areas under one department creating the perception. of additional staff. Other cities may create separate departments from the same activity areas with the same or more staff. Arts and Cultural Affairs Ad- visory Commissioner Geri Shafer, 1207 Adeline Street, spoke in support of additional funding for the arts. City Council: City Manager Van Milligeq reviewed the Fiscal Year 2011 budget for this department. City Clerk: City Clerk Jeanne Schneider reviewed the 'Fiscal Year 2011 budget for this department. There being no further business, upon motion the City Council adjourned at 9:25 p.m. /s/Jeanne F. Schneider, CMC, City Clerk It 2/10 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: February 10, 2010, and for which the charge is $34.87. uvJtA/t4Ak Subscribed to before me, a No .ry Public in and for Dubuque County, Iowa, this / day o ��i�P ��r�� , 20. Notary Public in and for Dubuque County, Iowa. MARY K. WESTERMEYER Commission Number 154885 l„_� My Comm. Exp. FEB. 1, 2011