Iowa Governor's Traffic Study GrantsMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Two Iowa Governor's Traffic Safety Grants
• Three Year (10/01/10 to 09/30/13) 402 Traffic Safety Grant (Traffic
Services)
• One Year (10/01/10 to 09/30/11) 410 Traffic Safety Grant (Alcohol
Impaired Drivers)
DATE: February 23, 2010
Chief of Police Mark Dalsing recommends City Council approval of two Iowa Governor's
Traffic Safety Bureau grant proposals.
The 402 traffic services grant is a three -year grant beginning October 1, 2010 and
ending September 30, 2013. The 402 traffic services grant provides traffic safety
overtime for special projects, traffic safety training and related travel expenses,
promotional materials, bike helmets, child safety seats, and child booster seat. The
grant amount is $31,974.32 for the first year and $23,874.32 for the second and third
years.
The 410 alcohol related grant is a one -year grant scheduled to begin October 1, 2010
and end September 30, 2011. The 410 grant in the amount of $13,500 will provide
funding for three in -car video systems.
concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Mark M. Dalsing, Chief of Police
Michael C. Van Milligen
Dubuque
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2007
THE CITY OF
DUBUE MEMORANDUM
Masterpiece on the Mississippi
February 16, 2010
TO: Michael C. Van Milligen
City Manager
From: Mark M. Dalsing
Chief of Police
INTRODUCTION
RE: Two Iowa Governor's Traffic Safety Grants
• Three Year (10/01/10 to 09/30/13) 402 Traffic Safety Grant (Traffic
Services)
• One Year (10/01/10 to 09/30/11) 410 Traffic Safety Grant (Alcohol
Impaired Drivers)
The purpose of this memo is to seek approval for the above two traffic safety grants
administered by the Iowa Governor's Traffic Safety Bureau. Although similar, the two
grants differ in traffic safety focus and length.
The 402 traffic services grant is a three -year grant beginning October 1, 2010 and
ending September 30, 2013. The grant replaces a current traffic services grant that
began October 1, 2007 and will be ending September 30, 2010. As with the current
grant the new 402 traffic services grant provides 100% funding for our general traffic
safety program for the first two years, with shared funding for the third year — 75%
funding from the Governor's Traffic Safety Bureau and 25% from the City. The grant
provides traffic safety overtime for special projects, traffic safety training and related
travel expenses, promotional materials, bike helmets, child safety seats, and child
booster seats. The grant amount is $31,974.32 for the first year. The second and third
years are in the amount of $23,874.32, as some items (Lidar "laser radar" unit,
preliminary breath test devices, bicycle helmets, safety & booster seats) are only funded
the first year. In the second and third years, only overtime and promotional materials are
funded.
The 410 alcohol related grant is a one -year grant scheduled to begin October 1, 2010
and ending September 30, 2011. The 410 alcohol related grant is specifically focus on
impaired drivers and the relationship with decreasing alcohol related traffic injuries and
fatalities and increasing the use of occupant safety restraints. The 410 alcohol related
grant will provide funding for three in -car video systems. The grant amount is $13,500.
Dubuque Police
Department
Highway Traffic Safety Funds
402/410 Funding Proposal
February 9, 2010
SUMMARY:
The Dubuque Police Department is committed to providing the utmost in traffic safety
through effective and constructive means. To continue our work, the Dubuque Police
Department is requesting funding for overtime hours focused on traffic enforcement and
prevention. The overtime hours will be used for selective enforcement of moving
violations as they relate to motor vehicle accidents. Two highlighted areas will be
speed and stop sign violations. The funding includes 536 overtime hours for selective
enforcement projects. The total overtime cost is $22,174.32. Additionally, our request
includes travel - related expense for training ($1,000.00), promotional materials
($4,900.00) for various traffic safety awareness campaigns including child safety seat fit
stations, that our department conducts once a month, and equipment costs ($17,400)
for a total request of $45,474.32.
For the past years, the department has been provided funding through the Governor's
Traffic Safety Bureau for focus on the awareness and dangers of the impaired driver.
Through this combined education and enforcement effort, the Dubuque Police
Department was successful in fulfilling its awareness pledge while incorporating many
new and innovative promotional campaigns all highlighting traffic safety. This current
proposal extends this strategy into police services for all traffic safety concerns.
Through careful analysis of our motor vehicle accidents, our intent is to focus specific
attention to the reduction and elimination of traffic accidents at high -risk intersections.
Using our past success of selective enforcement and education awareness, we are
confident we will be successful.
OVERVIEW:
The Dubuque Police Department consists of 100 sworn officers and nine civilian staff.
The City of Dubuque is located in the northeast portion of the state along the
Mississippi River and has a population of 57,031. Dubuque serves as the county seat
for Dubuque County with a total county population of 89,387. Highways intersecting in
Dubuque include Highway 20, Highway 61, Highway 151, and Highway 52.
PROBLEM STATEMENT /NEEDS ASSESSMENT:
As we review the Iowa Problem Identification Report by the Governor's Traffic Safety
Bureau (FY07 newer numbers were not available), the report shows Dubuque County
ranking 8th of the 99 Iowa counties for the overall importance of the highway safety
problem. With the City of Dubuque containing a significant amount of the population,
we play a major role in improving the ranked position through effective and prudent
traffic safety measures. Additionally, Dubuque County ranks significantly in other key
areas. They include:
■ 6 Fatalities
• 8th
• 8th
• 5th
• 8th
• 7th
• 6th
• 8th
Dubuque Police Traffic Safety Grant Proposal:
October 1, 2010 through September 30, 2013
Page 2 of 5
Alcohol Related Fatalities
Motor Vehicle Injuries
Alcohol Related Injuries
Major Injuries
OWI Revocations
Motorcycle /Bike /Pedestrian Injuries and Fatalities
Vehicle Miles Traveled
The Federal Funds requested serve to strengthen both our enforcement and education
effort. The overtime request funds 536 hours of overtime to supplement speed, stop
sign, and seat belt selective enforcement specifically for the high incidence
intersections. Enhancement of speed enforcement through the purchase of a new radar
unit helps to increase our speed enforcement efforts by allowing us to more accurately
and precisely measure speeds on our major highways (to be utilized by our new traffic
division). The roadways are heavily traveled and the new radar unit will enhance our
fleet strength to do multiple speed stops.
Finally, our request focuses on traffic safety education. With our seat belt usage
current rate of 94.25 %, as of September 29, 2009, we realized the importance of such
a visible and proactive approach to promoting a safe and comprehensive program.
Through the use of these grant funds, our hope is to achieve a seat belt compliance
rate of 95 %. The added funds for child safety seats will help our department and its
partners to continue with our child safety seat fit station program that is conducted once
a month.
OBJECTIVES:
1. Develop a monthly report and monitor the traffic accident to citation -
issued ratio, to decide if this ratio is consistent given improved accident
investigation technique.
2. Reduce the total number of injury crashes by 5 %.
3. Increase occupant restraint use to a consistent rate of 95% during the
next three years.
4. Increase child restraint usage through specific traffic safety saturation
patrol.
5. Conduct specific traffic saturation patrols regarding speed, stop light/sign,
seat belt, alcohol and child restraint violations.
6. Initiate a minimum of twelve public information releases.
METHODS:
1. Through the specialized accident investigation training, each patrol shift will
have improved investigative talents to utilize. In addition, the Accident
Investigation Report will include a specialized section outlining those
Dubuque Police Traffic Safety Grant Proposal:
October 1, 2010 through September 30, 2013
Page 3 of 5
accidents not receiving citations and the reason(s). The report is to be
submitted by the Traffic Safety Patrol Lieutenant and forwarded to the office
of the Police Chief with any recommendations related to:
• Preventive Patrol
• Traffic Safety Violation Enforcement
■ Observations regarding traffic engineering /ordinance improvements
2. Reduce overall accidents by using enforcement methods of directed
patrols for motor vehicle moving violations primarily related to speed and
stop sign violations during peak traffic hours. Peak hours include:
a) 7:00 A.M. to 9:00 A.M.
b) 11:00 A.M. to 1:00 P.M.
c) 3:00 P.M. to 7:00 P.M.
3. Occupant restraint use will continue to be highlighted through effective
enforcement and the use of several media promotional features.
4. Working closely with area medical offices, help promote the use of child
restraint devices. Enforcement of child restraint violations will become a
separate selective enforcement project.
5. Traffic safety will be highlighted during the Fourth of July, Labor Day,
Thanksgiving, Christmas, New Year's, Memorial Day and at the beginning
and end of each school year in media news releases and other promo-
tions.
EVALUATIONS:
Evaluation of the project will be accomplished in a variety of ways. Those include:
1. For the first year of the project, traffic fatalities and serious injuries
statistics will be compiled and compared with traffic fatalities and serious
injuries from the three -year baseline average. In the second and third
year, annual fatalities and serious injuries will be compared with the total
for the previous year and also with the three -year baseline average.
2. All traffic violations will be compiled, both moving and nonmoving.
Additionally, all citations issued because of a motor vehicle accident are
recorded and documented as to type and compared to the overall Al
(Accident Investigation) ratio and reported on the Traffic Investigation
Report. The report will also include any observations regarding traffic
engineering /ordinance improvements.
3. Occupant restraint compliance will be surveyed at six different locations
throughout Dubuque. A minimum of three occupant restraint surveys will
be conducted starting at the beginning of the contract year with one at the
end. A minimum of 300 vehicles per intersection will be observed for
compliance.
2. COMMODITIES /EQUIPMENT (402 Grant)
Item
Quantity
Description
Unit Cost
Total
A
- --
Promotional materials: brochures, pamphlets, printing costs
$38.37
$ 700
B
30
Bike Helmets
$20
$ 600
C
50
Child Safety Seats
$45
$2,250
D
30
Child Booster Seats
$45
$1,350
E
1
Lidar radar unit
$3000
$3,000
F
2
Preliminary breath Test (PBT's)
$450
$900
SUBTOTAL -- Commodities /Equipment
$8,800
1. PERSONNEL SERVICES (402 Grant)
Item
Quantity
Description
Unit Cost
Total
A
400 Hrs.
Overtime Enforcement (Speed, Stop Sign, Seat belt)
$38.37
$15,348
B
100 Hours
Overtime Hours (Lead Officer / Supervisor)
$54.45
$5,445
C
36 Hours
Overtime Hours (Four Selective Saturation Patrols)
$38.37
$1,381.32
D
--
Traffic Safety Training - related Travel
N/A
$1,000.00
SUBTOTAL -- Personnel Services
$23,174.32
3. EQUIPMENT (410 Grant)
Item
I Quantity
I Description
Unit Cost
Total
A I 3 1 In car video system (410 Grant)
$4,500
$13,500
SUBTOTAL -- Equipment
$13,500
BUDGET:
Dubuque Police Traffic Safety Grant Proposal:
October 1, 2010 through September 30, 2013
Page 4 of 5
FUTURE FUNDING STATEMENT /SIGNATURE:
The Dubuque Police Department will provide all officer employment benefits,
administrative staff support, record keeping, reporting, analysis, etc. for the duration of
the contract including the third year's 25% match. The Dubuque Police Department
understands that a long -term cost assumption plan will be required during the third year
of GTSB funding. The plan will provide information concerning project funding and /or
continuation of project activity after GTSB funding has been completed.
Mark Dalsing, Police Chief
City of Dubuque, Iowa
Date: / /
Iowa Governor's Traffic Safety Bureau iowagtsb.org
Section 410 - Alcohol - Impaired Driving Incentive Grant Application
Contract Period: October 1, 2010 through September 30, 2011
Agency Dubuque Iowa Police Department
Address P.O. Box 875
Please provide the PO Box if you have one
Phone /Fax 563- 589 -4410 / 563- 589 -4497 E - mail scrabill @cityofdubuque.or
Reimbursement checks made out to (county /city /agency): City of Dubuque
Address (if different from agency): 50 W. 13th, Dubuque, IA 52001
Agency's Current Resources:
Personnel: Number of sworn officers 100 Average OT pay rate $ 38.37
If equipment is being requested, an Equipment Information Form (back page) MUST be completed
Requested Program Elements (select one or more your agency can utilize) may be reduced ,f requests exceed existing funds
OT for traffic enforcement $
Program training - related travel $
Impaired driving education items $
Total Funding Amount Requested
Commitment Statements:
If approved, our agency commits to: (items 2 -5 apply only to law enforcement agencies)
Conduct program activities within the time frame of the contract and submit a timely monthly report and a final
accumulative report on program activities, successes and /or failures;
2) Conduct traffic enforcement directed at alcohol /drug - related and other traffic violations;
Conduct at least two multi- agency enforcement events with at least one event focusing on seat belt use conducted
during nighttime hours;
4) Conduct at least twelve public information /education activities;
5) Conduct and publicize results of 2 observational occupant protection surveys in March and August;
If funding is received for educational materials , an impaired driving prevention message will be pre - approved and
printed on the materials to be distributed in support of the program.
If funding is received for program- related travel , a travel request will be submitted 4 weeks prior to travel and a
post - travel report will be submitted within 2 weeks of return from any out -of -state travel.
8) If funding is received for equipment, it will be purchased to support the program and an HSP -3 form and a digital
photograph o e • •rtion of th equipment showing the serial number will be submitted.
1)
3)
6)
7)
Please provide both Name & Title
PBT(s) $450 each $
3 In -car video camera(s) $4,500 each $ 13,500
ignature of Agency Head
Mark M. Dalsing
Please Type Above Name
$ 13,500
City /State /Zip Dubuque, IA 52004 -0875
Contact Captain Scott Crabill
Estimate # of hours officers will be
able to conduct OT directed at high -
risk times & locations & multiply by
the average hourly OT rate
An additional sheet may be attached to include program
elements and /or details beyond what is listed or there is room
for on this form.
Signature of Mayor (Police Depts Only)
Please Type Above Name
Applications MUST be received in the GTSB office by February 26, 2010
Faxes will be accepted, but original signature applications must also be sent
FAX # 515 - 725 -6133
GTSB Form 29 Section 410 Application
GTSB Equipment Information Form
Must Complete and Submit with Funding Application if Equipment is being Requested
Agency: Dubu•ue Iowa Police Department
Please enter your agency's name in case this sheet gets separated from Page 1 of your application
Number of Marked Vehicles in Department's Fleet: 23 (19 Patrol)
Number of Unmarked Vehicles in Department's Fleet: 11
Number of Working PBTs* Owned by Department: 22
Number of Working In -car Cameras Owned by Dept.: 17
*PBTs must be on the DPS- Approved List (on GTSB website www.iowagtsb.org). Not required for cameras.
Is requested equipment to replace GTSB-funded equipment? Yes No
If yes, please list the equipment and the date of it's purchase:
Equipment: Date Purchased:
Is the equipment requested an upgrade of existing equipment? Yes No
If yes, give reason(s) why upgrade is needed: Example: Upgrading from analog to digital.
NHTSA Program Management R11/07 §18.32 Equipment...(c) Use. (1) Equipment shall be used by the grantee in the program for
which it was acquired as long as needed, whether or not the project continues to be supported by Federal funds. When no longer
needed for the original program, the equipment may be used in other activities currently or previously supported by a Federal agency.
(2) The grantee shall also make equipment available for use on other projects currently or previously supported by the Federal
Government, provided such use does not interfere with the project for which it was originally acquired. (3) The grantee must not use
equipment to provide services for a fee unless specifically permitted by Federal statute. (4) When acquiring replacement equipment,
the grantee may use the equipment to be replaced as a trade -in or sell the property and use the proceeds to offset the cost of the
replacement property, subject to the approval of the awarding agency. (d) Management requirements. (1) Property records must be
maintained that include a description of the property, a serial number or other ID number, the source of property, who holds title, the
acquisition date, and the cost, percentage of Federal participation in the cost, the location, use and condition of the property and any
ultimate disposition data including date of disposal and sale price of property. (2) A physical inventory of the property must be taken
and the result reconciled with the property records at least once every two years. (3) A control system must be developed to ensure
adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage or theft shall be investigated. (4) Adequate
maintenance procedures must be developed to keep the property in good condition. (e) Disposition. Items of less than $5,000 may be
retained, sold or otherwise disposed of with no further obligation to the awarding agency. Equipment must be tagged with a GTSB-
provided equipment tag and made available for periodic inspection by the GTSB.
Allowable 410 Equipment Includes: In -Car Video Camera ($4,500); PBT ($450) & Fatal Vision Google Kit ($850)
Examples of Equipment NOT Allowed under Section 410: Radar units; lidar units; speed trailers; office
furniture; bicycle helmets; child safety seats; signs or roadway hardware and vehicles.
GTSB Equipment Information Form
MUST Complete and Submit with Funding Application if Equipment is being Requested
Agency: T)uhuque Iowa Police Department
Please enter your agency's name in case this sheet gets separated from rest of your application
Number of Marked Vehicles in Department's Fleet: 23 (19 Patrol)
Number of Unmarked Vehicles in Department's Fleet: 11
Number of Working Radars* Owned by Department: 22 moving & hand held
Number of Working PBTs* Owned by Department: 24
Number of Working Lidars* Owned by Department: 3
Number of Working In -car Cameras Owned by Dept.: 17
*NHTSA /DPS Approved Equipment Lists on GTSB website www.iowagtsb.org. Not required for cameras.
Is requested equipment to replace GTSB- funded equipment? Yes No
If yes, please list the equipment and the date of it's purchase:
Equipment: Date Purchased:
Is the equipment requested an upgrade of existing equipment? Yes No
If yes, give reason(s) why upgrade is needed: Example: Upgrading from analog to digital.
NHTSA Program Management R11/07 §18.32 Equipment...(c) Use. (1) Equipment shall be used by the grantee in the program for
which it was acquired as long as needed, whether or not the project continues to be supported by Federal funds. When no longer
needed for the original program, the equipment may be used in other activities currently or previously supported by a Federal agency.
(2) The grantee shall also make equipment available for use on other projects currently or previously supported by the Federal
Government, provided such use does not interfere with the project for which it was originally acquired. (3) The grantee must not use
equipment to provide services for a fee unless specifically permitted by Federal statute. (4) When acquiring replacement equipment,
the grantee may use the equipment to be replaced as a trade -in or sell the property and use the proceeds to offset the cost of the
replacement property, subject to the approval of the awarding agency. (d) Management requirements. (1) Property records must be
maintained that include a description of the property, a serial number or other ID number, the source of property, who holds title, the
acquisition date, and the cost, percentage of Federal participation in the cost, the location, use and condition of the property and any
ultimate disposition data including date of disposal and sale price of property. (2) A physical inventory of the property must be taken
and the result reconciled with the property records at least once every two years. (3) A control system must be developed to ensure
adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage or theft shall be investigated. (4) Adequate
maintenance procedures must be developed to keep the property in good condition. (e) Disposition. Items of less than $5,000 may be
retained, sold or otherwise disposed of with no further obligation to the awarding agency. Equipment must be tagged with a GTSB-
provided equipment tag and made available for periodic inspection by the GTSB.
Allowable 402 Equipment Includes: Hand -held radars ($1,000); Moving radars ($1,500); Lidars ($3,000);
PBT ($450); speed trailer ($4,000); Speed Spy ($1,500.00); E -Z Stat software ($700); Road Alert LED ($700);
electronic flares ($450); tint meter ($525); Fatal Vision Google Kits ($850); child safety seats; bicycle helmets;
computers; digital storage devices; printers; program - related software and for the State Crime Lab only DataMasters.
Equipment NOT Allowed: In -car videos; office furniture; signs or roadway hardware and vehicles.
Iowa Governor's Traffic Safety Bureau iowagtsb.org
Section 402 - State and Community Highway Safety Grant Application
Contract Period: October 1, 2010 through September 30, 2011
Agency Dubuque Iowa Police Department Contact Captain Scott Crabill
Please provide both Name & Title
Address P.0. Box 875 City /State /Zip Dubuque, IA 52001
Please provide the PO Box if you have one
Phone /Fax 563 - 589 -4410 / 563- 589 -4497
Reimbursement checks made out to (county /city /agency): City of Dubuque
Address (if different from agency): 50 W. 13th, Dubuque, IA 52001
Problem Statement/Objective(s): State the traffic safety problem to be addressed & what will be accomplished.
Activities: Proposed activity (overtime enforcement, educational presentation, training, public outreach, other)
Agency's Current Resources:
Personnel: Number of sworn officers 100 Average OT pay rate $ 38.37
If equipment requested, an Equipment Information Form (back page) must be completed
Requested Program Elements (select one or more your agency can utilize) may be reduced if requests exceed existing funds
Personnel: $ Amt Requested
x OT for traffic enforcement $ 22 ,174.32
OT for educational presentations $
x Program training - related travel $ 1,000
Commodities:
X Traffic safety education materials $ 700
Phone, postage, printing, supplies $
X Child restraint systems $ 3,600
X Bicycle helmets $ 600
Computer, printer, software $
Equipment:
Radar handheld $1000 /moving $1500 $
x Lidar $3000 each $ 3,000
x PBT(s) $450 each $ 900
Speed trailer $4000 partial pay $
Other $
Contractual Services:
consultant, software development,
other program - related services $
Other $
Total Funding Amount Requested
$ 31.974.32
GTSB Form 30 Section 402 Application
E -mail scrabill(acityofdubuque. org
Estimate # of hours officers
will be able to conduct OT
directed at high -risk times &
locations & multiply by the
average hourly OT rate
If program elements requested are not listed,
please use this space to provide details. Attach
additional sheet if needed.
GTSB Section 402 - State and Community Highway Safety Grant Application - Page 2
Commitment Statements:
If approved, our agency commits to: (items 3 -6 apply only to law enforcement agencies)
A three -year program continued each year with a new written contract and, in the third year, provide a
1) 25% funding match (GTSB will reimburse third year expenses at 75 %);
Conduct program activities within the time frame of the contract and submit a timely monthly or quarterly
2) report and a final accumulative report on program activities, successes and /or failures;
Conduct traffic enforcement directed at alcohol /drug - related, occupant protection, speed, stop sign /stop
3) light and other moving violations;
Conduct at least two multi- agency enforcement events with at least one event focusing on seat belt use
4) conducted during nighttime hours;
5) Conduct at least twelve public information /education activities;
6) Conduct and publicize results of 2 observational occupant protection surveys in March and August;
If funding is received for educational materials , a traffic safety message will be pre- approved and printed
7) on the materials to be distributed in support of the program.
If funding is received for program- related travel , a travel request will be submitted 4 weeks prior to out-
$) of -state travel and a post - travel report submitted within 2 weeks of return.
9 If funding is received for equipment ,- it will be purchased to support the program and an HSP -3 form and
a digital photograph of e eq •ment serial number will be submitted.
Sig ature of Agency Head Signature of Mayor (Police Depts only)
Mark M. Dalsing
Please Type Above Name Please Type Above Name
PLEASE NOTE: Section 402 Highway Safety Programs are awarded with a three -year commitment and in
the third year of funding, the GTSB will reimburse agencies at a rate of 75 %. During the third and last year of
funding, the agency will be required to submit a Long -term cost assumption plan detailing how the agency will
continue the program once the GTSB funding has expired.
If you have any questions regarding the Section 402 Highway Safety Program
Application Process, please contact the Bureau at 515 - 625 -6123
Applications MUST be received in the GTSB office by February 26, 2010
Faxes will be accepted, but original signature applications must also be sent
FAX # 515 - 725 -6133