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Certified Local Government Grant Application for Eagle Point Park Phase 1 Archeology Survey Copyrighted September 3, 2019 City of Dubuque Consent Items # 14. ITEM TITLE: Certified Local Government GrantApplication for Eagle Point Park Phase I Archeological Survey SUMMARY: City Manager recommending approval of an application for a Certified Local Government (CLG) Grantforcontinuation of the Phase 1 Archeology Survey at Eagle Point Park. RESOLUTION Approving CLG Grant application to State Historic Preservation Office for preservation planning at Eagle Point Park Historic District SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt Resolution(s) ATTACHMENTS: Description Type Eagle Point Park CLG GrantApplication for Phase 1 City Manager Memo Archeology Survey-MVM Memo Staff Memo Staff Memo City Parks Map Supporting Documentation Planning CIP 102-2431 Supporting Documentation CLG GrantApp Supporting Documentation Vicinity Map Supporting Documentation Section Map Supporting Documentation Scope of Work Map Supporting Documentation Engineering Cost Proposal Supporting Documentation Boundary Stakes Options Supporting Documentation CLG Status Letter Supporting Documentation Resolution Resolutions Dubuque THE CITY OF � uI�AaMca cih DuB E � � I � � I Maste iece on the Mississi i Zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: CLG Grant Application for a Phase 1 Archeology Survey at Eagle Point Park DATE: August 27, 2019 Planning Services Manager Laura Carstens recommends City Council approval of an application for a Certified Local Government (CLG) Grant for continuation of the Phase 1 Archeology Survey at Eagle Point Park. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Laura Carstens, Planning Services Manager Dubuque THE CITY OF� � �—� Ail�Anene7 Cih L.�UBt��`LJE ' I � � I�' 2007•2012•2013 Masterpiece on the Mississippi zoi�.zoi9 TO: Michael C. Van Milligen, City Manager FROM: Laura Carstens, Planning Services Manager `��% SUBJECT: CLG Grant Application for a Phase 1 Archeology Survey at Eagle Point Park DATE: August 26, 2019 INTRODUCTION This memo transmits for City Council approval, an application for a Certified Local Government (CLG) Grant for Continuation of the Phase 1 Archeology Survey at Eagle Point Park. The grant application, supporting documents, and a resolution are enclosed. Background The State Historic Preservation Office annually awards CLG grant funds for competitive projects that help to preserve, conserve, interpret, enhance, and educate the public about lowa's historical preservation projects in the community. Eagle Point Park, located at 2601 Shiras Avenue, is listed in the National Register of Historic Places. The City has a long collaboration with the State Historic Preservation Office in stewardship of the historic architecture, historic landscape, cultural heritage, and archeology of this City park. A vicinity map is enclosed. DISCUSSION A State grant matched by City funds enabled completion of a Phase 1 Archeological Survey in 2015 for the traditional portion of Eagle Point Park, Section A on the enclosed Section Map. The full extent of the parkland owned by the City, Section B, extends north from the north gate for a substantial distance along the river bluffs. In December 2018, the City Council accepted a private donation of 11 acres northwest of the park's tennis courts. This new land is Section C. City staff identified the need for a "retracement survey" to determine the boundaries of Sections B and C. The Park Division will work with the Engineering Department to install permanent boundary stakes and complete a retracement survey of the areas shown on the enclosed Scope of Work Map. This work will be funded by the Park Division and will constitute a cash match for the CLG grant request. 1 The retracement survey will delineate the work area for the continuation of the Phase 1 Archeological Survey. Grant funding will be used to help hire an archeologist to conduct the Phase 1 Archeology Survey in Sections B and C shown on the enclosed Scope of I Work Map. The Planning Services Department has matching funds budgeted to help leverage the CLG grant (see enclosed CIP). The Engineering Department will complete the retracement survey. The survey boundary is shown on the enclosed Scope of Work map. A cost proposal from the Engineering department is enclosed. This work will be paid for by the Park Division and will constitute a local match for the CLG grant. Illustrated options for the installation of the boundary stakes have been pre-approved by Lara Noldner of the Office of the State Archaeologist, and a diagram is attached. When completed, we will have accurate boundaries and a Phase 1 archeological survey for the entire parkland owned by the City of Dubuque. This information will enable the Park Division to be good land stewards by avoiding culturally-sensitive areas, continue environmental restoration work, and protect the historic, archeological, and environmental resources that make up this community park. As a Certified Local Government with the State Preservation Office, the City is required to help to preserve, conserve, interpret, enhance, and educate the public about Dubuque's historical assets. This project will help fulfill those requirements. In Spring 2019, the City submitted an Historic Resource Development Grant for this project that was rejected, and based on the State Historic Preservation Officer's recommendation, we plan to resubmit this project under the CLG Grant Program. BUDGETIMPACT The estimated Project Budget is summarized below. A full budget is enclosed. Project Expense Project Total CLG Grant In-kind & Source of Cash Match Cit Match Consultant- Planning Services Archaeolo ist $15,000 $10,000 $5,000 CIP# 102-2431 Materials — Park Division boundary stakes 600 0 0 operating line item #100300400 62685 Personnel — project Park Division staff stakin /coordination 500 0 500 time Personnel — Park Division CIP engineering 4,180 0 4,180 #1021453 retracement surve Personnel — project Planning Services management & 800 0 800 staff time rant admin TOTALS $21,080 $10,000 $11,080 2 RECOMMENDATION Staff recommends the City Council approve the application for a CLG Grant for Continuation of the Phase 1 Archeology Survey at Eagle Point Park. The Park Division's dedication to preserving and recording the park's history offers enriching and engaging experiences to visitors and residents, furthering the social and cultural vibrancy of our community. This project will further this effort. REQUESTED ACTION The requested action is to adopt the enclosed resolution in support of the application for the CLG Grant for Continuation of the Phase 1 Archeology Survey at Eagle Point Park. Enclosures cc: Marie Ware, Leisure Services Manager Stephen Fehsal, Park Division Manager Jenny Larson, Budget & Finance Director Christine Happ Olson, Assistant Planner Gus Psihoyos, City Engineer Nate Kieffer, Land Surveyor 3 Prepared by: Laura Carstens, City Planner Address: City Hall, 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4210 Return to: Kevin Firnstahl, City Clerk Address: City Hall, 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4121 RESOLUTION NO. 312-19 RESOLUTION APPROVING CLG GRANT APPLICATION TO STATE HISTORIC PRESERVATION OFFICE FOR PRESERVATION PLANNING AT EAGLE POINT PARK HISTORIC DISTRICT Whereas, the State Historic Preservation Office has allocated Certified Local Government (CLG Program grant funds for projects that help to preserve, conserve, interpret, enhance, and educate the public about Iowa's historical assets; and Whereas, the City of Dubuque has adopted the 2017 Comprehensive Plan that includes goals for educating the community about the benefits of historic preservation. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA THAT: Section 1. The City of Dubuque is hereby authorized to submit the FY 2020 CLG Grant application to the State Historic Preservation Office for Continuation of the Phase 1 Archeology Survey at Eagle Point Park. Section 2. The Planning Services Manager is hereby authorized as the project manager for the CLG application. Passed, approved and adopted this 3rd day of September 2019. Roy D. Jt uol, Mayor Attest: Kevin S. Firnstahl, City Clerk F:\Users\LCARSTEN\W P\GRANTS\GRANTS - Four Mounds\CLG FY19\4 Mounds FY19 CLG Grant App Resolution.doc DUB 1 ` E � �,.,,,,.�,.,,",:, ,,,�,,,�.<:;�; O O City of Dubuque, lowa ��o \� Location of Public Parks ��P \� — 0 NNEO� RO o � � H9� � T 4�� S` �� .�� 1PPt� S 'M1 O �'•.�� S^ > eO �' � � 3z os e e � �-i `Fs i e �' ��. � . 9>� ///��... � a= . � TL� S� � , �^. h C 11 pSBURY R . SS „�S C � �l � Eti�� Ib r� � -- � � � �_,.___....._ �^ ti� C � �\ g��`'tEq[N J�� MIp�L�P � � _,<.__._- � U�NER51T� P��: �O J i� � � 1Q:' OOpGE ST 1 . � l�� fd� ,�y�� S a^ u � _ _ v r� `�_� � �, P9� �b � �I � _ a r'� _ 'fw noe . ( i� �� W - _ � - L �1 _._�,�. � J � _- _ � - I _1 �.._ � � OEa9lePointPark �Z MedicalAssociacesGreenbelt �GrantPark �WeluPark OranqePark 2601 Shiras Ave. Associates Dr 1500 Bluff SL 4 Welu Drive �1801 Washingron St. OFloraPark �3 A.V.MCDonaldPark �HillcrestPark QTeddyBearPark 4 PinardPark j 2605 Pennrylvania Ave. Haw[home SL&Volun[eer Dr. 2825 Hillaes[Rd. Gabriel&High Cloud De �2819 Pinard S[. OMarshallPark ORooseveltPark �HiIlmpPark �HarvestViewPark 4 IceHarborPark 3800ArboretumDr. 14000N.CascadeRd. 600WiIsonAlley 2350MatthewJohnDc �portofDubuque OMCAleece Park and Recreation 15 Bergfeld Reaeation Area �Jackson Park �Riley Park Pour Mounds Park Complex-1801AdmiralSheehyDc ]600Chavenelle�r. 1500Main5t WnarDr �4900Pemftd. OMurphy Park 16 Nvon Park Q Jefferson Park �Wes[bmok Park �Oakwood Park 1]OOS.GrandviewAve. SOOAvonSG 665UniversityAve Wes[bmok5ubdivision 4 3800Cenhal OVeterans'MemorialPark QBurdenPark �MadisonPark �Allison-HendersonPark �BankerHillGOlfCourse 2]OONor[hviewDr. DO16urdenAve. 1824N.MainSL 1WOLorazBlvd. BunkerHillRd. OWashingmnPark �Cancer5urvivorPark QMamaRidgeChildren'sPorest �ComiskeyPark QSkatePark ]�0 Locust St. 3rd&College SC 1694 Geraldine Dc 255 E 24th SL � 1801 Admiral Sheehy Dr. O 8�61 rAdmir all Sheehy Dc �9 625 ClevelandkAve. �508 Loa sdBlvd Park �7 z833 Burlingmn SC �255tE 24[h St. OPyatigorsk Park �Elmwood Green Park �Ea9leValley Park Q Usha Park Pet Park ' 16th5t&KerperBivd, 830Kane5t EagleValley5ubdivision 393]PennsylvaniaAve. �NorthGrandviewAve. �� GrangerGeekNatuceTrail Z� FalkPark �WallervCooperPark �ValentinePark DubuqueTechnologyPark VOlEarl�c 600CooperPl. 860ValentineDr. �� Heri[ageTrall �FlatlronPark �SouthernPark �ValleyHighPark 22nd&Elm 5[ 43 S Maln St 2W Southem Ave. 1290 Cerro Dr. DEPARTMENT: STATE PROGRAM: PROJECT TITLE: YEAR FIRST FY 2012 62- Planning Services 5C- Community& Economic Historic Preservation Technical Assistance SUBMITTED: TOTAL Development Program PROJECT ACTIVITY NO: 102-2431 COST $ 40,000 2018 2019 EXPENSE BUDGET PROJECT BUDGET 2020 2021 2022 2023 2024 2025 A. EXPENDITURE ITEMS $ 5,000 Consultant Services $ — $ — $ 15,000 $ 15,000 $ 5,000 $ 15,000 $ — $ 5,000 TOTAL $ — $ — $ 15,000 $ 15,000 $ 5,000 $ 15,000 B. PROJECT FINANCING State Grant $ — $ — $ 10,000 $ — $ — $ 10,000 $ 5,000 DRA Distribution $ — $ — $ 5,000 $ 15,000 $ 5,000 $ 5,000 $ — $ 5,000 TOTAL $ — $ — $ 15,000 $ 15,000 $ 5,000 $ 15,000 PROJECT DESCRIPTION/JUSTIFICATION This project provides for a phased program of historic and architectural surveys of Dubuque's older neighborhoods to identify cultural resources for planning and program implementation as well as neighborhood revitalization and sustainability. This project also supports registrations through nomination and listing of local historic districts, sites, and properties to the National Register of Historic Places, which facilitates access to historic tax credits and other preservation funding sources. This project can also assist with historic structure reports or surveys to facilitate rehab and adaptive reuse. City funds would be used to leverage state grants where feasible; state grants are highly competitive and can extend project timeline. This project helps to maintain status as a Certified Local Government (CLG)with the State of lowa. The CLG program requires that historic and architectural surveys and registrations be conducted on a periodic basis. Between 2000 and 2005, nearly 5,000 structures in Dubuque's historic districts, conservation districts, and conservation planning areas were surveyed.These surveys and registrations assist Planning Services staff with conducting mandated Section 106 reviews of potential impacts to cultural resources for federally-funded housing rehab and other City projects. CLG status allows the City to conduct these reviews in-house, which streamlines project review. These surveys and registrations also assist with federal and state tax credit applications and disaster assistance.This project implements the Historic Preservation Commission's annual work plan, a key component of the City's Historic Preservation Program. RELATIONSHIP TO OTHER PROJECTS This project is not related to other capital projects. OUTCOME Livable Neighborhoods and Housing: Increase the visual appeal and beauty of the city with attractive gateways, corridors, neighborhoods, homes and businesses. FUNDING RESTRICTIONS This project may only be funded by Sales Tax Fund (20%), DRA Distribution/Gaming, and State grants. 30S I NOT SUBMITTED Reviewers cannot see your material until you submit your application. Once you have finished the last step, you will receive a confirmation message and ID number. State Historical Society of lowa 2020 Certified Local Government Grant Christine Happ Olson 50 W 13th St Dubuque, IA52001, United States 563-589-4210 �olson@cityofdubuque.org Forms Edit CLG Applicant Information (� = required) 1. Name of project' This is the name of your project (e.g. Jones County Intensive Survey, Planning Project for the Smith Opera House, Historic Window Workshop, etc.) Continued Phase I Archaeology Survey for Eagle Point Park 2. Applicant Name` Enter the name of the eligible entity submitting the proposal (for example, Monona County Historic Preservation Commission, Cedar Rapids Historic Preservation Commission, etc.) Please note that only Certified Local Governments in good standing are eligible for this grant opportunity. C�itv nf Ili ihi ini ia 3. Applicant type* city government 4. Is your CLG in Good Standing?* E.g., is your CLG current with required annual reports and has last year's report been approved by the State Historic Preservation Office? Only CLGs in Good Standing are eligible for this grant program. If you have questions about your CLG's status, please contact paula.mohr@iowa.gov yes 5. Federal Empioyer ID # (##-#######)� 42-6004596 6. DUNS Number (#########) 93105302 7. Applicant Address* If your commission is a city C�G, this is the mailing address of your city hall. If your commission is a county CLG, this is the mailing address of your county courthouse. 50 W 13th St., Dubuque, IA 52001 8. Applicant City' If your commission is a city commission, this is the town where your city hall is Iocated. If your commission is a county commission, this is the town where your county courthouse is located. Dubuque 9. Applicant County' Dubuque 10. Applicant State (XX)* IA 11. Applicant Zip Code (#####)' 52001 12. First name of the person who prepared the grant application" Christine '13. Last name of the person who prepared the grant application* Happ Olson 14. Preparer's email* colson@cityofdubuque.org 15. Preparer's phone number* (563) 589-4210 I 16. Title of your chief elected official� I If your historic preservation commission is a city CLG, enter Mayor. If your historic �I preservation commission is a county CLG, enter Chair of the Board of Supervisors. Mayor 17. First name of your chief elected officiai* If your historic preservation commission is a city CLG, this is your mayor's name. If your historic preservation commission is a county CLG, this is the name of the chair of the Board i of Supervisors. Ray 18. Last name of your chief elected official* If your historic preservation commission is a city CLG, this is your mayor's name. If your historic preservation commission is a county CLG, this is the name of the chair of the Board of Supervisors. Buol 19. Chief elected officiai's emaii" rd buol�cityofdubuq ue.org 20. Chief elected official's phone number* (563) 589-4110 21. First name of the CLG staff person* If your historic preservation commission is a city CLG, this is the city staff person for the commission (typically the city administrator or clerk). If your historic preservation commission is a county CLG, this is the county staff person for the commission (typically the county auditor). Christine 22. Last name of the CLG staff person* If your historic preservation commission is a city CLG, this is the city staff person for the commission. If your historic preservation commission is a county CLG, this is the county staff person for the commisison. Happ Olson 23. CLG staff person's email* colson@cityofdubuque.org 24. CLG staff person's phone number' (563) 589-4210 25. First name of local project manager* This is the local person who will manage your project if it is funded. Stephen 26. Last name of local project manager* This is the local person who will manage your project if it is funded. Fehsal 27. Local project manager's email address* sfehsal@cityofdubuque.org 28. Local project manager's daytime phone number* (563) 589-4260 29. lowa Congressional District* Select the numeric lowa Congressional District of the applicant. To find the lowa Congressional District, visit the United States House of Representatives. Use the Find Your Representative form on the right side of the page to input your zip code information for an exact match. 1 30. lowa Senate District* Select the numeric lowa Senate District of the applicant. To find the lowa Senate District, visit Find Your Legislator. Use the full address form on the right side of the page to input your address information for an exact match. 50 31. lowa House District" Select the numeric lowa House District of the applicant. To find the lowa House District, visit i Find Your Legislator. Use the full address form on the right side of the page to input your , address information for an exact match. j 100 I � CLG Project Information and Scope of Work (� =required) � i 1. Brief description of project� Please provide a brief description of your project. This will be used for press releases and for reporting to the National Park Service Continuation of Phase I Archaeology Survey for Eagle Point Park 2. Type of Project* Intensive Survey 2.1. Provide the amount of acreage to be surveyed. 175 acre park 2.2. Provide the number of contributing and noncontributing resources to be surveyed.* Eagle Point Park: 30 contributing, 4 noncontributing. New Section: unknown. 3. Scope of Work* Describe your project in detail: • specifically identify the historical resource and state its significance • provide an overview of the activities you will complete • explain how the proposed actions will assist the historical resource(s) • describe how the project will have an impact on the local community (neighborhood, town, region) or however you define "community." Eagle Point Park (from here know as EPP) is 175 acres overlooking the Mississippi River and Lock & Dam #11 at Dubuque, providing a spectacular tri-state view of lowa, Illinois and Wisconsin. In 1908, 100 acres were deeded to the City of Dubuque (City) to create the park on Shiras Avenue. Additional land, buildings and features were added and developed overtime, with the most recent being an 11.7-acre parcel donated in December 2018. In 2017, the EPP Historic District was listed on the NRHP, cited for Local Significance, under Criteria A& C. In 2019 the City named it a Dubuque Landmark Site. In 2015, the City retained Wapsi Valley Archaeology for a Phase I Intensive Archaeological Survey and Mound Remnant Survey in order to identify potential areas of concern and protect sensitive resources prior to taking on an environmental restoration project. (See Maps attachment for a full description on the Traditional, New, and North Sections of the park.) Grant funding will be used to hire an archaeologist to conduct a Phase I Archaeology Survey at the EPP New and North Sections (minus steep bluff lands and the 2.1 acres already completed in the EPP North Section.) Match will be provided to help pay for the Phase I Survey and the entire retracement survey, necessary to identify the area for undertaking the Phase I Survey. Together, the projects will allow the City to continue environmental restoration work and protect park's historic, archaeological, and environmental resources. The new donation of 11.7 acres of undeveloped land (EPP New Section) serves as a buffer to EPP in addition to expanding park land. This helps preserve the serenity of place and help to counteract and thwart the impact of the community development in the park vicinity. Protection of the EPP New Section by staff and the community is difficult without the retracement survey to delineate ownership, which is also necessary to undertake the Phase I Archaeology Survey. The City identified a need to better understand the actual boundaries of the EPP New and North Sections. With new land, the park gets new neighbors, and it is unclear where the neighboring land ends and EPP begins. In 2017, tha Citv annrnvari an Fnvirnnmantal Restnrati�n Mananamant Plan /FRMPI nrenarari hv conditions in the park and the City's commitment to sustainable best practices for resource management, environmental integrity, and native plants and animals. Dubuque does not view natural and cultural resources in silos; they are in a symbiotic relationship where the expanding natural areas buffer the Traditional Park. Management actions will restore and enhance portions of core habitats resulting in increased diversity of wildlife and improved aesthetics and activities for the visitor experience. Plan implementation includes a monitoring program to evaluate restoration; periodic evaluation and modification of tasks; and communication and education of the public about the restoration process and the cultural significance of the park's resources. EPP is accessible 365 days a year, with a staffed information booth from May through October, and an information webpage for education and rental capability. Recent partnership with local non-profits resulted in tours and lectures on the park's history, renewing interest. The park is a flyway and nesting spot for neo-tropical migratory birds along the Upper Mississippi River National Wildlife and Fish Refuge. Continued restoration of the historic and environmental resources within this park is a priority for our community, while the NRHP nomination provides important information on the historic contexts, cultural themes, and architectural significance of the park's buildings and landscape. 4. Coordination* Describe the division of labor, project responsibilities of consultant, local project director, staff, and volunteers. The Retracement Survey will be completed by the City's Engineering and Leisure Services Departments staff, using a handheld GPS coordinate unit to identify property lines and markers from previous surveys at the EPP New and North Sections. The Phase I Archaeology Survey will be completed by a contracted qualified consulting firm through an RFP process by the City. Planning Services staff will manage the RFP and grant, while Leisure Services staff will guide and assist the consultant as appropriate. Prior to the grant being awarded, we will update the Indian Advisory Council about the project intentions at their September 2019 meeting. Following the grant award, planning Services staff will outreach to all tribal representatives on the current list held at the Office of the State Archaeologist. This allows for an update and an additional 30 to 60 days of input prior to starting the RFP process. Previous contact through the City's management of the Four Mounds Summit allows for existing relationships with currently five tribes. The survey will be accomplished by geomorphic assessment and pedestrian reconnaissance along those areas but stopping at the steeply sloped bluff lands, where access is limited. We have discussed the project with OSA and the consultation, who previously conducted and archeological survey at EPP, to ensure that our scope of work, timeline, and budget was reasonable for the project. Our City cannot undertake an RFP until we have funding secured for the project. We therefore looked toward similar projects we had undertaken and then consulted with OSA and Wapsi. We also worked with our retracement survey budget and timeline. 5. Work Products* List the tangible products required for your type of project. Identify additional intangible products or benefits. Grant funding will be used to help hire an archaeologist to conduct a Phase I Archaeology Survey at the EPP New and North Sections (minus steep bluff lands and the 2.1 acres already completed in the EPP North Section.) Match will be provided to help pay for the Phase I Survey, while the City pays for a retracement survey, necessary to identify the area for undertaking the Phase I Survey. Together, the projects will allow the City to continue environmenta� restoration work and protect the historic, archaeological, and environmental resources that make up this community park. As a Certified Local Government, the City is required to help to preserve, conserve, interpret, enhance, and educate the public about Dubuque's historical assets. This project will help fulfill that requirement. The Retracement and Phase I Archaeological surveys accomplish these goals: 1) The retracement survey establishes boundaries for the EPP New and North Sections, identifying private and public lands for City maintenance and planning, and for the archaeologists to continue the Phase I Survey at EPP. 2) The Phase I Archaeological Survey identifies archaeological and historic resources that need protection, for the use of the City and park staff, as they maintain the park. 3) Both surveys establish the basis for the City's continued planning and protection for further environmental restoration and the potential of the EPP New Section to be included in the EPP National Register Historic District nomination amendment and listing and/or local listing as a �andmark Site which affords additional protection. Wood lath staking with flags is planned during the retracement and consists of 1" lath staked no more than 6" in the ground and protruding 48" from the ground. It will be only installed immediately adjacent to previous markers and is a practice which is outlined in the portfolio section (see "Staking Options".) This practice is in addition to geo-locating boundaries. We unsuccessfully applied for an HRDP project and this grant application is in response to the feedback we received. The archaeologist will provide a Phase I Intensive Archaeology Survey report in electronic and paper forms. Subsequent boundary staking following the Phase I Survey is only planned in those areas were no resources were found. In areas where resources may be present, GPS identification will be the only work product. Permanent staking provides boundary identifiers along those perimeters as needed for City staff and neighbors. The stakes will be lightweight, easy to install, Iow maintenance, environmentally sound, safe, highly durable, and difficult for the public to remove without breaking them. Staff, however, use a simple tool to remove them with minimal disruption if need be. The project fieldwork and staking would be done in spring when leaves are off trees and GPS survey equipment �� ti� „��a 6. Schedule" List proposed deadlines for completing different parts of the project, such hiring the consultant, organizing and training volunteers, conducting meetings, research design (if required), preparing materials, submitting draft and final products. Project Element Timeline Update and request input from the Indian Advisory Council (IAC) on project intentions. This is a pre-award activity. September 2019 Grant Award est. November 2019 Notification of lowa associated IAC members Dec 2019 thru Feb 2020 RFP Process January thru March 2020 Bid Selection &Award March 2020 Schedule Project April 2020 Project Notice & Review to Parks & HPC Commissions April 2020 Retracement Survey May 2020 Archaeological Survey May & June 2020 Report Production & Review July 2020 Draft Report for SHPO and HPC review July 2020 Final Report August 2020 Review &Approval by City Councii September 2020 Grant Report Cioseout October 2020 7. Coordination with local and state preservation plans* Explain how the proposed project will help fulfill the goals and objectives of your local preservation plan and the state preservation plan, Broadening Preservation's Reach If this is part of a multi-phase project, describe the completed project segments and/or future ones that are linked to this project application. Each year's project must be able to stand alone. Funding of one year does not guarantee funding of future phases. This project supports the HPC's 2019 approved Work Plan, with a Survey & Registration I Projects being a high priority. The City's Historic Preservation Ordinance directs the HPC to promote the protection, enhancement, and perpetuation of districts, properties, and sites of archaeological significance. In the 2017 Imagine Dubuque Comprehensive Plan, EPP plays a prominent role in 4 categories: Environmental Integrity, Social/Cultural Vibrancy, Community Facilities, and Land Use. Relevant subcategories that relate to plans at EPP are sustainable storm water management practices; healthy urban forest and native planting; eco-education programming; green buildings and historic preservation; and healthy lifestyles. This project and previous work relate to our State Preservation Plan Broadening Preservation's Reach. Regarding Goal 1: Affirm preservation as a fundamental value of environmental stewardship. Promote prosperity and preservation as closely associated attributes of vibrant communities and the natural environment. Connections to Plan a. Unite the mutual interests of historical, natural and cultural resource protection to more easily reach common goals: This project plans for preservation of an exceptional resource rich with prehistoric, historic, cultural and environmental resources. There are few places in our state where the mix of these resources play together so well and are accessible to the public. It has been a place of importance to residents of our region for thousands of years. b. Foster communication and cooperation among the many organizations working in historic preservation: The City has been leading a dialogue, broadening our community's stakeholders, by inviting Tribal Nations to provide input at historic Four Mounds, a site with many similarities to EPP.At the May 2019 Mound Summit, we engaged input and participation from five tribes and are planning a second summit this year. An outcome was to expand the process to similar sites, at EPP and the Mines of Spain. The Summit also engaged consultants, City, State and Federal governments, the OSA, and the steward of the site, Four Mounds Foundation using in the Collect Impact Model to redefine stakeholders, strengthening the voices protecting a sacred space. c. Enliven historic places and buildings through use: We continue to work to layer protections for this important resource and it more accessible to the local, regional and national visitors. h. Unite the mutual interests of historical, natural and cultural resource protection to more easily reach common goals: We understand we cannot silo resources and treat them independently. We need to look at the entire park as an organism, including the public that interacts with and uses the park. This is demonstrated in the strategic approach we use in our ecological restoration project, which includes broad community input in planning and ensures surveying and protection of archaeological resources before implementation. i. Foster communication and cooperation among the many organizations working in historic preservation: Dubuque prides itself on people, planning and partnership. We work to educate the community about the value of preservation and broaden our stakeholders by partnering outside of our boundaries because we understand that we're stronger as result. j. Enliven historic places and buildings through use: EPP is available to the public 365 days/year and for special occasion rental, allowing them to intimately experiences the small spaces and wide-open vistas that makes this historic place so unique. Furthermore, the project builds on the State Plan's priorities of increasing the percentage of land intensively surveyed and plans to consider inclusion in the park's NRHP and local listings (building the resource base). IYs the next step for strengthening the protection of prehistoric resources (previous goal #4). v�v uua.�aJ. c� � �-� --. CLG grants require at least that the applicant match equal a minimum of 40% of total project costs. In the Budget Form below, please provide sufficient detai/ to demonstrate that your project can be completed for the amount requested. Be sure to provide estimated number of hours and unit costs where appropriate. More rnformation can be found in the Grant Guide/ines. 1. Grant Request* Enter total numeric dollar amount. Round to the nearest dollar. Do not include dollar signs, commas or decimals. 10000 2. Total Cash Match* Enter total numeric dollar amount. Round to the nearest dollar. Do not include dollar signs, commas or decimals. 5600 3. Total In-Kind Match* Enter total numeric dollar amount. Round to the nearest dollar. Do not include dollar signs, commas or decimals. 5480 4. Total Project Budget" Enter total numeric dollar amount. Round to the nearest dollar. Do not include dollar signs, commas or decimals. 21080 5. Budget Form* Detail the grant request, cash and in-kind match expenses by eligible category, including a brief description and the numeric dollar amount associated with each expense in the budget form below. Please refer to the CLG Grant Guidelines for allowable amounts for hourly rates, mileage, hotel, per diem, etc. Expense Detail Grant Cash In-Kind Total O.�n��..�F pAnfnh �A..4..h /Q\ Consultant: Phase 1 Survey Contract 10000 5000 0 15000 Personnel: Planning Services Staff- grant management, consultation, RFP 0 0 800 800 process Personnel: Leisure Services Staff- 0 0 500 500 project management Personnel: Engineering staff- retracement survey 0 0 4180 4180 Materials/Supply - ID of boundary 0 600 0 600 following Phase I - where allowed TOTALS 10000 5600 5480 21080 � CLG Past Grant Contract Performance (� = required) j This section gives the applicant an opportunity to dispel any concerns on the part of the review panel fhat past problems will hinder this new effort. I I 1. iSpecificaliy address the success or challenges faced in carrying out the requirements of past Certified Local Government grant projects. � � cancellation. • If all previous Certified Local Government grants have been successfully completed, please state this and discuss the factors that have contributed to your success including your success in managing the grant, timely completion of monthly reports and communication with the state project manager. • If you encountered problems or did not meet deadlines, explain how this will be addressed with this project if awarded a grant. • If you have never received a Certified Local Government grant, assess your commission's performance since being certified, using specific instances and accomplishments to make your points. Describe how undertaking this project will strengthen and enhance commission performance. The City of Dubuque has received $63,587 in CLG grants since 2007, including: $8,200 for the Phase 1 Archaeological Survey of the Four Mounds Estate $16,177 to create Downtown Design Guidelines $4,500 for a National Register nomination for the Old Town Neighborhood $15,000 for the Eagle Point Park Phase 1 Archaeological Survey $7,710 for the Four Mounds Protection Plan $12,000 for the Preserve lowa Summit 2020, to be hosted in Dubuque All previous Certified Local Government grants awarded to the City of Dubuque have been successfully completed, due to: 1) the professionai skills of the consultants retained for CLG-funded projects; 2) the professional skills of the Planning Services staff charged with managing the grants; 3) timely completion of projects through coordination of consultants and Planning Services staff as well as support from the Historic Preservation Commission and City Council; 4) timely completion of monthly reports through coordination of consultants and Planning Services staff, and 5) communication with the state project manager. This project builds on the experience and products of other CLG grants, including undertaking Phase I Archaeology surveys at Four Mounds and EPP, as well as developing current practice and future plans to include Native American voices in decision-making at City-owned culturally significant parks. CLG Minority Impact Statement (� = required) Pursuant to 20081owa Acts, HF 2393, lowa Code Section 8.11, grant app/ications submitted to the State of lowa shall include a Minority Impact Statement. This is the state's mechanism to require grant appiicants to consider the potential impact of the grant projecYs proposed programs or policies on minorify groups. Please choose the statement that pertains to this grant application. Complete all the information requested for the chosen statement. . The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. 1.1. The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. The Phase I Archaeology Survey allows us to understand if resources, likely from Native American pre-history, exist. From there we can develop a planning and use plan. 1.2. Indicate which group is impacted. American Indians 2. Certification I hereby certify that the information on this form is complete and accurate, to the best of my knowledge. ATTACHMENTS Edit Signed letter from chief elected official For city CLGs, the letter must be signed by the mayor. For county CLGs, the letter must be signed by the chair of the Board of Supervisors. PLACEHOLDER FOR RESOLUTION.docx National Register nomination support If you propose to nominate an individual property to the National Register, please provide a letter from the owner stating that they give permission for the nomination. If you propose to nominate a historic district, please provide documentation (e.g., public notice and meeting minutes) that you have held a public meeting and that there is local support and support among the property owners for the nomination. f n� filP 1 MEDIA Edit Retracement Survey Estimate Engineering DepartmenYs estimate for the retracement survey Dubuque CLG in Good Standing 2019 2019 Letter of Good Standing from CLG Coordinator, Paula Mohr. �:: Maps BINDER 3; p�` i==_:, � � Vicinity, Section and Scope of Work Maps. City Parks of �`� 1' Dubuque Map. � . ��e':_k;_��s`., _-, � Staking options- lath & flag approved �_-;- Outlines process for selection of stakes for both visibility and � -- lack of intrusion, as well as approval by the Office of the State � - Archaeologist. 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' �� . ,. � 3 i , � �r► o� �Y asr `7, � .4 _ .�<. ,? =� . a, "� `�t �` � ds�, - �.`l`1� iw /'., i i Reference definitions for the Section Map Eagle Point Park, City of Dubuque CLG Grant Application Portfolio Suppiement The following are descriptions for understanding Eagle Point Park, the parcels and sections that comprise the entire park of 175 acres, and project vicinity and scope of work location. A) EPP Traditional Park—the 113 acres of traditional parkland bound by Shiras I Avenue to the west, Lincoln Avenue to the South, the Canadian Pacific Railroad to the east, and the north gate entrance at the north. i B) EPP North Section- the 51 acres of land that runs north of the north gate entrance, bound by bluffland and the Canadian Pacific Railroad at the north east, Eagle Point Drive to the west, and EPP Traditional Park to the south. In 2019, Bear Creek Archaeology completed a Phase I Archaeology Survey for a 2.1 acre area in this section. C) EPP New Section- the 11.7 acres of undeveloped land donated and added to the park by Dubuque City Council in Dec. 2018; located north of the park tennis courts and between the private property owners on the west side of Eagle Point Drive at the east, and the private property owners on the east side of Shiras Avenue at the west. D) Eagle Point Park—the entire 175 acres of parkland owned by the City I _ a_ } � - - _ � .5,:�„ � _ � t '� '� •- - _ �,.. ,` �" 1': ��.. � � ' .'.c � :; s�';;,+i r� :y , � � , .. t , D � ~ .� .#, +s �, � �`� � � � � � r� r � `_. >� � . . . , - �5 �. i 3 _ '�!� �/).� ' ' � ,;�i',.. ;F ; ^- ; i', :� t \� K l f J �' � ly ,.I � � f :Y �� 1 .t, � ♦ ' •� ' � \ � � ' • }.� ♦ t a -��°N,_:: •,�� p .L. . �� n� r ,. . � t _ . y . ",3 � , a $ �a, J � .. . . . . '`` v ..t ._ � � , �:-'�.�::.-v:�-.-�- � �^ - , ... � i�� . ' � , 1 Y - V . . � �i� � �. . ' T .�111 1i'i�r l �' l T�,��I 1 i 111 �.�:t �',1 .. 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Dubuque F.ngineering Deparhnent THECITYOF �ty�j �� DUB Ei � 504V.13"'Street AO-GmeticaCttY Dubuquc,Iowa 52001 Maste!'�itti'u1l thrlvlinsissiF�pi , I I I � I 563.589.4270 563.589.420.5 ((ax) �+z�nv.cityofduUuque.ocg 211f19.ZI111.2013 Engineering Services Proposal Requested By: Date: 1-Aug-19 Planning and Zoining Christine Happ Olson Assistant Planner Project Title: Scope: Provide handheld GPS quality mordinates for property lines along liJ acre parcel and city owned land nor[h of north gate to the Compensation: Position Task Hours Rate Total SURVEYOR Survey-0ffice 8 5 55.00 $ 440.00 SURVEVOR Survey-Field 64 $ 55.00 $ 3,520.00 SURVEYOR Proje<tManagement 4 5 55.00 $ 220.00 Total $ 4,180.00 Approval: Executed by: Assistant Planner Executed by: Clry Engineer Christine Happ Olson Gus Psihoyos,PE Please Provide: Assigned Engineering Project Code: CIP q: ACCT.Code: This diagram outlines both options that were provided to Lara Noldner, Office of the State Archaeologist, and approved for � use on 7/24/19. Additionally, Carbonite stakes were approved � for use at project conclusion, but I , ;"'�y` only in areas where existing 1959 �� `�-:-: pins remain. With areas without � ai ` pins, we will use the GPS option � � instead. Plan is to use wood j I � stakes for visibility in woods. � � i � I; ye.o poSf.D O�T1DtJS'. , � � � Ic�� ' �''I • 1��" yrE.P�s�- wo � �,��,�,U�° , Q� � TI� I 3�� su.�l� ��,� �� -� � -�— . ,�� o� �v�. 5� � 1' .�(us��i��t �n�cv�.l�w�,�-�- w�,u.f - �j N�i� .� ,�.� .e��3�i� 5u r�e� I � , ; � !, � - ; ; � ' v', ; � � � { ' 1 � � � I ., „ � �s�ts�le' 19'�1 � " LM i��ksiS IOWA DEPARTMENT OF :i�., REYtio�os. �ovERuoR ^�.[�',i��1 GP,EGG, LT, GOVER�OR CULTURAL AFFAIRS cri�=i� F:F:;ari�r;, ui�;,_cra� April 18, 2019 Ms. Kristen Vander Molen Grants Manager State Historical Society of lowa 600 East Locust Des Moines, lowa 50319 Dear Kristen: STATE HI$ I have been asked by the Dubuque Historic Preservation Commission to provide MUSEUM U� , documentation on their Certified Local Government (CLG) status.This letter certifies that Dubuque is a CLG in good standing. SI.ATEHlSTOAi' sincerely, LIBftARY&ARC' �— STATE HIS�`_ "�� ,;^,;,.,��_ i.�{ . � G�1�. 'y�-, �i.�,T�,,,,, Paula A. Mohr CLG Coordinator � � i STATE HISTORICAL BUILD�NG • 6C0 E. LOCUST ST • DES VCIDIES, IN 50319 • 515281.5111 • 10'vVACULTURE,GOV