Minutes_Community Development Advisory Commission 7 17 19 Copyrighted
August 19, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 8/5; Building Code Board of
7/16; Community DevelopmentAdvisory Commission of
7/17; Historic Preservation Fair Committee of 7/18; Human
Rights Commission of 7/8; Investment OversightAdvisory
Commission of 7/24; Library Board of Trustees of 6/27;
Resilient Community Advisory Commission of 8/1; Zoning
Advisory Commission of 8/7; Zoning Board of Adjustment
of 7/25.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceeding of 8/5/19 Supporting Documentation
Building Code Board Minutes of 7/16/19 Supporting Documentation
Community De�lopmentAdvisory Commission Minutes Supporting Documentation
of 7/17/19
Historic Preservation Fair Committee Minutes of Supporting Documentation
7/18/19
Human Rights Commission Minutes of 7/8/19 Supporting Documentation
InvestmentOversightAdvisory Commission Minutes of Supporting Documentation
7/24/19
Library Board of Trustees Minutes of 6/27/19 Supporting Documentation
Resilient Community Advisory Commission Minutes of Supporting Documentation
8/1/19
Zoning Advisory Commission Minutes of 8/7/19 Supporting Documentation
Zoning Board of Adjustrnent Minutes of 7/25/19 Supporting Documentation
inutes
COM U I1"Y D VELOP ENT A VISO Y CO ISSION
(UNAPPROVED)
DATE: Wednesday, July 17, 2019
TIME: 5:30 p.m.
PLACE: Ann Michalski Conference Room, Third Floor of the Historic Federal Building,
350 W. 6t" Street, Suite 312
Chair, Hammel, called the meeting to order at 5:30 p.m., following staff assurance of compliance
with lowa Open Meeting Law.
Gorr�missioners Present: Dean Boles, Sara Burley, Jerry Hammel, Jeff Lenhart (by phone),
Ellen Pinnola, Tom Wainwright, Julie Woodyard
Commissioners Absent: Michelle Hinke, Janice Craddieth
Staff Present: Alexis Steger, Chris Lester, Jerelyn O'Connor, Kris Neyen, Lisa Barton, Dan Kroger
Public Present: Tami Gilimore, Amy Kallaher, Kaitlin Schmidt, Brooke Welp, Laura Carstens
Certification of Minutes
Motion by Woodyard to approve the June 19, 2019 Commission meeting minutes as submitted.
Seconded by Wainwright. Motion carried 7-0.
Correspondence/Public Input
None
Old Business :
a) Review Citizen Participation Plan for Updates follow�up
Alexis Steger, Housing and Community Development Director, stated the commission received a
copy of the Citizen Participation Plan at June's meeting. Steger asked if anyone had any changes
they wanted to implement. Boles suggested the dialect be changed on page 5, section V, under
outreach efforts, to be broader. Steger suggested changing the language to read "Community
engagement being conducted around the City through other initiatives such as: Equitable Poverty
Prevention Plan, Community Engagement, and Climate Action Plan". Boles also suggested
adding a sentence in the outreach efforts section that the City would report annually on past years
outreach efforts.
b) Review of Large Neighborhood Grant Applications follow-up
Jerelyn O'Connor, Neighborhood Development Specialist, reported that at our last meeting the
Commission requested additional information from the Multi-Cultural Family Center prior to grant
application approval. O'Connor reported that Jacqueline Hunter, Director of the Multi-Cultural
Family Center, asked if this topic could be tabled to the next CDAC meeting.
Motion by Burley to table the Multicultural Family Center grant application in the amount of$3,000
to the August 21, 2019 meeting. Seconded by Pinolla. Motion carried 7-0.
1
c) Commission role to oversee Community Development Block Grant (CDBG) program
deadlines
Steger informed the commission that she would like to table this item until the next meeting. ;
Steger reported she will be providing results from a recent audit of the homeowner rehabilitation
program later under the information sharing section of the agenda. She would like the commission
to review this report prior to further discussion of commission roles to oversee CDBG deadiines.
Motion by Woodyard to table further discussion on commission roles until the next CDAC
meeting. Seconded by Pinolla. Motion carried 7-0.
New Bu�iness
a) Community Development Block Granf Application Review
Steger reported no applications were received
b) �urchases of Services Grant Recommendations
Christopher Lester, Community Development Specialist, explained to the commission the City
received eleven (11) purchase of services grant applications; however, one application did not
meet Purchase of Services grant requirements. Of the remaining ten (10) applications, Lester
reported the Dubuque Community YMCA/YVVCA submitted their application after the deadline
and asked the commission if late applications should be accepted.
After lengthy discussion, motion by Woodyard to not accept late applications. Seconded by
Pinolla. Motion carried 7-0.
Lester reported the total grant funds requested from nine (9) applications is $191,947. The
applications were scored and after lengthy discussion, commissioners voted to split the funds
between the ten applicants at approximately 63% of their requests.
Motion by Boles to approve nine (9) of the remaining ten (10) purchases of services grant
applications to receive approximately 63% of their requests. Seconded by Burley. Motion carried
6-0. Woodyard abstained due to being a board member for Opening Doors.
c) Review Draft of FV2019 Consolidated Annual Performance and Evaluation Report
(CAPER)
Steger provided a draft of the FY2019 CAPER to the commission and asked them to set a public
hearing for the next CDAC meeting. Steger explained that the CAPER is a review of how CDBG
grant funds were spenfi in FY2019, which ended on June 30t". Steger reported the highlighted
areas ofi the report are good numbers; however, they will be updated slightly once HUD approves
a previous amendment.
d) Set a Public Hearing for FY2019 CAPER for Wednesday, August 21, 2019
Steger asked the commission to set a public hearing for Wednesday, August 21, to review the
FY2019 CAPER. A public hearing is a requirement prior to approvaL
Motion by Woodyard to set a public hearing for FY2019 CAPER for Wednesday, August 21, 2019.
Seconded by Boles. Motion carried 7-0.
2
e) Set a Public Hearing for Amended Citizen Participation Plan
Steger stated a public hearing is required prior to approving the amended Citizen Participation
Pian as discussed earlier in this meeting.
Motion by Boles to set a Public Hearing for the amended Citizen Participation Plan for
Wednesday, August 21, 2019. Seconded by Pinolla. Motion carried 7-0.
Jeff Lenhart left the meeting by phone at 6:28 p.m.
f) Leisure Services Programs — Dan Kroger
Dan Kroger, Recreation Division Manager, gave a summary of the programs the Leisure Services
Department offers. Kroger provided a brochure listing the Summer 2019 Activities.
Reports
Housing Commission
Steger gave a brief report with the following highlights: approval of continuum of care(COC)grant;
HUD findings; and open waiting list results.
Resilient Community Advisory Commission
Boles reported there was no meeting in July.
Hurr�an Rights Cornmission
Hammel reported two Housing staff spoke about Family-Self Sufficiency and Gaining
Opportunities; update on race conference was provided; and T.H. press release regarding the
conference date was discussed.
Information Sharinq
Steger reported the City of Dubuque initiated a contract with Eide Bailly to conduct an audit of
CDBG entitlement in relation to the homeowner rehabilitation program to ensure procedures were
in compliance with CDBG guidelines. Steger provided the commission with a report from Eide
Bailly and a copy of a letter submitted to Tim Severin, Director of Community Planning and
Development in the Housing and Urban Development (HUD) Omaha Field Office.
Q►diournment
There being no further business, motion by Burley to adjourn at 6:55 p.m. Seconded by Pinolla.
Motion carried 6-0 :
Minutes transcribed by:
`�.,� ..,/ `' ,-'`�� ��°.~"'
r ����w ��
�
Lisa Barton
Housing Financial Specialist r�''
Respectfully submitted by:
�'
( �-._._
j7 .
i�" ""� � � �.,,,, '._.
� � �.
Alexis Steger'���.�'
Housing and Community Development Director
3