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Signed Contract_Blackstone Environmental_Water Treatment Plant Vapor Study Services Copyrighted August 19, 2019 City of Dubuque Consent Items # 25. ITEM TITLE: Signed Contracts SUMMARY: Blackstone Environmental (2)forenvironmental support services and Chromium VI Data Review at the Water Treatment Plant; Dubuque County Lease Agreement for Federal Building space; Eastern IowaAsphalt Maintenance, I nc. for resurfacing/restriping 6 surface lots; Kone Elevator Maintenance Renewal Agreement; 563Design Amendment No. 3 for Multicultural Family Center; IIW Professional Services Inspection Contractfor Roosevelt Street Water Tower Project; James Orr Coating I nspection, LLC for Roosevelt St. Water Tower Technical Coating Inspection Services; Racom 800Mhz Radio Agreement. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type Blackstone Environmental - Vapor Study Consulting Supporting Documentation Engineering Services Blackstone Environmental - Chromium 6 Data Review Supporting Documentation and Consulting Engineering Services Dubuque County LeaseAgreementfor Federal Supporting Documentation Building Space Eastern IowaAsphalt Maintenance, Inc. for Surface Supporting Documentation Lots. Kone Elevator Maintenance Renewal Agreement Supporting Documentation 563Design Amendment No. 3 for MFC Supporting Documentation I I W , P.0 Amendment No. 1 for Roosevelt Street Water Supporting Documentation Tower Project Engineering Services James Orr Coating I nspection, LLC for Roosevelt St. Supporting Documentation Water Tower Coating Inspection Services Racom 800Mhz Radio Agreement Supporting Documentation Dubuque THE CITY OF � All•Ameriea Ciry U B E ,.�,. �:, '�`r II 2007�2012•2013 asterpiece on the Mississippi 2017*2019 TO: Michael C. Van Milligen, City Manager �� FROM: Denise Blakeley Ihrig, Water Department Manager DATE: July 30th, 2019 RE: Water Treatment Plant Vapor Study Consulting Engineering Services INTRODUCTION The purpose of this memorandum is to request your approval and the authorization to proceed with a vapor study at the Water Treatment Plant through execution of the attached Blackstone Environmental contract. BACKGROUND Water Treatment Plant staff during the recent high river levels have reported smelling fuel or diesel in the lower levels of the water treatment plant and the filter room. The odor has been noticed on several occasions in the past and is only noticeable during times when the Mississippi River water levels are at flood stage. DISCUSSION To better understand where the fuel odor is coming from and to determine if there are health concerns, Blackstone Environmental was contacted to provide the attached quote to perForm a vapor study at the water treatment plant. The intent of the study is to better understand the indoor air quality and determine if volatile organic compounds are present when the river is high. Blackstone Environmental are proposing to complete the following services, in accordance with the City's Master Services Agreement for Professional Environmental Consulting Services dated 9/21/2018: • PerForm a 24-hour indoor air sampling event at four locations in the plant during a high river elevation condition; and • Complete a report on all findings identifying any and all risks. It is understood the City of Dubuque is conducting this study of its own volition. BUDGETIMPACT The quote from Blackstone Environmental to perform the above services is $5,269. The current fiscal budget does not directly identify a capital improvement line item for this activity, however due to the nature and importance of the work, line item 7402030-62712 VACUUM FILTER STUDY-CONSULTING ENGINEERS has been identified as having available funds that can be redirected to support the Water Treatment Plant Vapor Study. The line item is currently funded at $30,000, of which $17,069 was identified for funding a Chromium 6 study. The remaining funds available for the vapor study would be $12,931. The vacuum filter project will be evaluated during a water treatment plant condition assessment project, which is scheduled for proposal during the FY21 budget process. REQUESTED ACTION The purpose of this memorandum is to request your approval and the authorization to proceed with a vapor study at the Water Treatment Plant through execution of the attached Blackstone Environmental contract, and authorization to use funds as described herein. cc: Jenny Larson, Budget and Finance Director Christopher Kiolbasa, Budget Manager Kerry Leppert, Water Distribution Engineering Asst. 2 ' �BLACKSTONE � ENVIRONMENTA� May 28, 2019 Ms. Denise Blakeley Ihrig Water Department Manager/Plant Manager 1902 Hawthorne St. Dubuque, IA 52001 RE: Blackstone City of Dubuque MSA Environmental Engineering On-Call Services (1934). Work Order 1934.11 Water Plant Indoor Air Sampling. Dear Denise: Blackstone Environmental, Inc. (Blackstone) is pleased to present this proposal to provide environmental support services to the City of Dubuque. This proposal includes indoor air sampling at the Dubuque water treatment plant. This investigation will be conducted in accordance with the Scope of Work described below and our City of Dubuque Master Services Agreement for Professional Environmental Consulting Services for Engineering On-Call Services fully executed on 9/21/2018 and the terms and fees in this Work Order. PROJECT UNDERSTANDING Blackstone understands that the City of Dubuque would like to sample indoor air inside of the City of Dubuque water treatment plant for volatile organic compounds (VOCs)when Mississippi River levels are relatively high and petroleum hydrocarbon odors are noticeable in the building. Four distinct areas will be sampled for VOCs using SUMMA cannisters. Sample results will be compared to indoor air standards and evaluated using the lowa DNR Risk Calculator. SCOPE OF WORK Task 1: Project Management and Contingency — Blackstone will coordinate with water department, analytical laboratories, subcontractors, the City of Dubuque, the City of Dubuque's consultants and contractors, and the lowa Department of Natural Resources. Task 2: Indoor Air Sampling— Blackstone will coordinate with the city in order to plan a 24-hour indoor air sampling event during high river elevation conditions (as defined by city) at the water plant. Indoor air will be sampled for volatile organic compounds via SUMMA cannister at four locations as directed by the city. Blackstone will summarize results and provide risk calculation results to the city. Task 3: Out of Scope Activities — Blackstone will track out of scope activities requested by the City of Dubuque under this task for incorporation into change orders. FEES The Blackstone Team will complete the Scope of Services on a time-and-materials basis as estimated in the attached Fee Detail Work Order 1934.11 and using the attached Blackstone Environmental Fee Schedule. O 2019 Blackstone Environmental,Inc. Page 1 of 3 Project Number 1934.11 May 28,2019 � � � Ms. Denise Blakeley Ihrig ' �BLACKSTONE City of Dubuque � ENVIRONMENTAL Work Order 1934.11 Water Plant Indoor Air Sampling AUTHORIZATION We are prepared to initiate services immediately upon receiving Notice-to-Proceed. Respectfully, BLACKSTONE ENVIRONMENTAL, INC. ,f � ' � � �- � Emily Smart Scott Mattes Project Manager Senior Project Manager Enclosures Fee Detail Work Order 1934.11 Blackstone 2019 Fee Schedule Blackstone Certificate of Insurance O 2019 Blackstone Environmental,Inc. Page 2 of 3 Project Number 1934.11 May 28,2019 Ms. Denise Blakeley Ihrig ' �BLACKSTONE City of Dubuque � ENVIRONMENTAL Work Order 1934.11 Water Plant Indoor Air Sampling NOTICE TO PROCEED - ACCEPTANCE OF AGREEMENT Work Order 1934.11 Water Plant indoor Air Sampling Charges will be billed to the undersigned. By signing this agreement, you accept the terms and conditions of this proposal with the attached Blackstone Terms and Conditions. By signing, you are confirming that you are authorized to enter into this agreement on behalf of the Company. BY:��C.�ArCI, C• �JAt� A�1lL�lLl� FOR: _ City of Dubuque (Print Name of Individual) � SIGNATURE: DATE: � CC Please return a signed Notice-to-Proceed for our records to: Emily Smart at esmart(a�.blackstone-env.com O 2019 Blackstone Environmental,Inc. Page 3 of 3 Project Number 1934.11 May 28,2019 Work Order 1934.11 Water Plant Vapor Study Dubuque, lowa Task 1:Project Management and Contingency RATE x QUANTITY UNIT = COST 10% of Project Cost x 10% of Project Cost Task 1 Total: 479 Task 3:lndoorAir Consulting RATE x QUANTITY UNIT = COST Senior Technical Consultant 195 x 2 hours = 390 Pro'ect Mana er IV 120 x 20 hours = 2,400 Personnel Subtotal: 2,790 Expenses RATE x QUANTITY UNIT = COST Test America ( 4 indoor air) 1150 x 1 each = 1,150 Technolo Fee x 5%labor = 140 Ex endable Field Sup lies 200 x 1 cost = 200 Rental Car 1 da field work 250 x 1 each = 250 x each = 0 Expenses Subtotal: 1,740 Expenses Markup: 261 Drillin RATE x QUANTITY UNIT = COST N/A 200 x 0 per mile = 0 10 x 0 per foot = 0 4 x 0 each = 0 150 x 0 per person per day = 0 Drilling Subtotal: 0 Drilling Markup: 0 Task 2 Total 4,790 Project Total: 5,269 BLACKSTONE � ENVIRONMENTAL Blackstone Environmental, Inc. FEE SCHEDULE Effective: May 2019 Personnel AdministrativeI .............................................................................................. $65.00 per hour AdministrativeII ...............................................................................................$70.00 per hour Drafter I/CADD Operator................................................................................ $70.00 per hour TechnicianI .................................................................................................... $60.00 per hour TechnicianII ................................................................................................... $65.00 per hour Technician III .................................................................................................. $70.00 per hour ProfessionalI.................................................................................................. $75.00 per hour ProfessionalII ................................................................................................ $80.00 per hour ProfessionalIII ............................................................................................... $85.00 per hour ProfessionalIV.................................................................................................$90.00 per hour Project Manager I.............................................................................................$95.00 per hour Project Manager II......................................................................................... $100.00 per hour Project Manager III........................................................................................ $110.00 per hour Project Manager IV....................................................................................... $120.00 per hour Senior Project Manager I................................................................................$130.00 per hour Senior Project Manager II............................................................................... $140.00 per hour Senior Project Manager III..............................................................................$150.00 per hour Senior Project Manager IV.............................................................................$160.00 per hour Senior Project Manager V..............................................................................$170.00 per hour Senior Technical Professional ........................................................................$180.00 per hour Senior Technical Consultant...........................................................................$195.00 per hour Air Services Professional I..............................................................................$130.00 per hour Air Services Professional II............................................................................. $160.00 per hour Air Services Professional III............................................................................$195.00 per hour Air Services Professional IV........................................................................... $210.00 per hour Principal......................................................................................................... $195.00 per hour Principal Consultant....................................................................................... $210.00 per hour Expert Witness (Depositions) ......................................................................... $300.00 per hour Note: Increase hourly rate by 1.3 for Saturday, Sunday and holiday work or off-shift work when required by client. Overtime is defined as all hours over 8 hours per day, all weekend and holiday work. Subcontracted Services, Equipment, Supplies, and Expenses Subcontracted Services.................................................................................... Cost plus 15% CADD Equipment.............................................................................................$10.00 per hour Expenses/Shipping/ Miscellaneous Charges ..................................................... Cost plus 15% Company Vehicle................................................................$40.00 per day plus$0.75 per mile RentalVehicle................................................................................................... Cost plus 15% Airfare............................................................................................................... Cost plus 15% Meal Allowance (Full Day/ Half Day) .....................................................$40.00/$20.00 per day Per Diem (Overnight stay)................................................................................$125.00 per day Nuclear Density Gauge......................................................................................$50.00 per day DJI Phantom 4 Pro v2.0 UAS ..........................................................................$600.00 per day GNSS Survey Unit w/ Data Collector................................................................$150.00 per day Photoionization Detector(PID).........................................................................$125.00 per day Expendable Equipment, Supplies & Rentals............................................................Cost + 15% TechnologyFee.................:...........................................................................1% of Labor Cost ,.--""'1 BLACENV-01 S1JSTPIERRE A��R�� CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYWY) �� 05/23/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 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PRODUCER CONTACT NAME: AssuredPartners PHONE Fax 4435 Main St.,4th Floor (a�c,No,eXt>:(913)831-1777 �n�c,No�:(913)831-4730 Kansas City,MO 64111 n"DOR�Ess:Joelle_s@srains.com INSURER S AFFORDING COVERAGE NAIC# iNsuReR a:Continental Casualt 20443 INSURED INSURER B:SBlltlil@I II1SUYaIIC@ CO LtCI 11000 Blackstone Environmental,Inc. iNsuReR c:Valle For e Insurance Co. 20508 16200 Foster Street iNsuReR o:Landmark American Insurance Co 33138 Overland Park,KS 66085 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR pOLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR N D WVD M DD MM DD A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,QOO�OOO CLAIMS-MADE X OCCUR 6020892496 Os/01/2018 06/01I2019 DAMAGETORENTED 300,��0 X X PREMISES Ea occurrence $ - MED EXP An one erson $ ��,��� PERSONAL&ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 4,000,000 POLICY�JECT � LOC PRODUCTS-COMPlOPAGG $ 4,000,000 OTHER: $ B AUTOMOBILE LIABILITY E�aBcideD SINGLE LIMIT $ �,OOO,OOO X ANYAUTO 37UECZT2639 06/01/2018 06/01/2019 gODILYINJURY Per erson $ OWNED SCHEDULED � AUTOS ONLY AUTOS BODILY INJURY Per accident $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5eOOO,OOO EXCESSLIAB CLAIMS-MADE 6023835646 �6��'��2�'�$ 06I0112019 AGGREGATE $ 5�����004 DED X RETENTION$ �O,OOO C WORKERS COMPENSATION PER OTH- � AN�EMPLOYERS'LIABILITY Y!N X STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE X WC6019960213 05/06/2018 05l0612019 ��QQQ�QQQ �Mandato�ryEn NH)EXCLUDED? �N N�A E.L.EACHACCIDENT $ ��OOO,OOO E.L.DISEASE-EA EMPLOYE If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ p Prof/Pollution LHC769879 06/01/2018 06/01/2019 each limit 1,00O,OOU D ProflPollution LHC769879 06/01/2018 06/01I2019 Aggregate 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) The City of Dubuque including all its elected and appointed officials,all its employees and volunteers,all its boards,commission and/or authorities and their board members,employees and volunteers are named as Primary&Non-Contributory Additional Insureds as respects General Liability as required in written contract. Waiver of Subrogation applies where allowed by law. We will waive,both in the adjustment of claims and in the defense of"suits"against the insured,any governmental immunity of the insured,unless the insured requests in writing that we not do so. Waiver of immunity as a defense will not subject us to liability for any portion of a claim or judgment in excess of the applicable limit of insurance. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OP THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cit of Dubu ue THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN y p ACCORDANCE WITH THE POLICY PROVISIONS. 50 W.13th Street Dubuque,IA 52001 AUTHORIZED REPRESENTATIVE �'.�,'�.1�G��.���C�IC' ACORD 25(2016/03) O 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD