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Signed Contract_Blackstone Envrionmental Chromium 6 Study Copyrighted August 19, 2019 City of Dubuque Consent Items # 25. ITEM TITLE: Signed Contracts SUMMARY: Blackstone Environmental (2)forenvironmental support services and Chromium VI Data Review at the Water Treatment Plant; Dubuque County Lease Agreement for Federal Building space; Eastern IowaAsphalt Maintenance, I nc. for resurfacing/restriping 6 surface lots; Kone Elevator Maintenance Renewal Agreement; 563Design Amendment No. 3 for Multicultural Family Center; IIW Professional Services Inspection Contractfor Roosevelt Street Water Tower Project; James Orr Coating I nspection, LLC for Roosevelt St. Water Tower Technical Coating Inspection Services; Racom 800Mhz Radio Agreement. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type Blackstone Environmental - Vapor Study Consulting Supporting Documentation Engineering Services Blackstone Environmental - Chromium 6 Data Review Supporting Documentation and Consulting Engineering Services Dubuque County LeaseAgreementfor Federal Supporting Documentation Building Space Eastern IowaAsphalt Maintenance, Inc. for Surface Supporting Documentation Lots. Kone Elevator Maintenance Renewal Agreement Supporting Documentation 563Design Amendment No. 3 for MFC Supporting Documentation I I W , P.0 Amendment No. 1 for Roosevelt Street Water Supporting Documentation Tower Project Engineering Services James Orr Coating I nspection, LLC for Roosevelt St. Supporting Documentation Water Tower Coating Inspection Services Racom 800Mhz Radio Agreement Supporting Documentation Dubuque THE CITY OF � Ail•Amerisa Citp DuB E ; � :�, � � � �a 2007•2012�2013 MasteYpiece on the Mississippi Zoi�*zoi9 TO: Michael C. Van Milligen, City Manager FROM: Denise Blakeley Ihrig, Water Department Manager DATE: July 30th , 2019 RE: Chromium 6 Data Review and Consulting Engineering Services INTRODUCTION The purpose of this memorandum is to request your approval and the authorization to proceed with an independent study of Chromium 6 through execution of the attached Blackstone Environmental contract. BACKGROUND As defined by the United States Environmental Protection Agency (USEPA) website, "Chromium is an odorless and tasteless metallic element. Chromium is found naturally in rocks, plants, soil and volcanic dust, and animals. Chromium-6 occurs naturally in the environment from the erosion of natural chromium deposits. It can also be produced by industrial processes. There are demonstrated instances of chromium being released to the environment by leakage, poor storage, or inadequate industrial waste disposal practices." The existing national primary drinking water regulations for Chromium, regulated as an Inorganic Chemical (IOC), is listed as Chromium (total) with a Maximum Contaminant Level (MCL) of 0.1 mg/L or 0.1 ppm and a Maximum Contaminant Level Goal (MCLG) of 0.1 mg/L or 0.1 ppm. There is not a separate listing for Chromium 6 as an individual regulated contaminant; this does not prevent more stringent standards that may be put in place by a State, in this case, California. The City of Dubuque Water Works tested Chromium 6 and Chromium, total, in 2014, under the requirements of the Unregulated Contaminant Monitoring Rule 3 (UCMR3), results are attached. The results show the presence of Chromium, hexavalent (6) and Chromium, total, are above the Minimum Reporting Levels. The Minimum Reporting Level is reflective of the testing method and the concentration over which the contaminant is to be reported, not a Goal or Limit as would be typically seen in a regulatory listing. The UCMR program was developed by the USEPA, required by the Safe Drinking Water Act, to establish criteria for monitoring unregulated contaminants. The program can identity no more than 30 contaminants to be monitored every five years. The data collected from monitoring of unregulated contaminants is used to develop regulatory decisions for contaminants in drinking water. Currently Chromium 6 is not a regulated contaminant and not monitored for reporting purposes under the Dubuque Water Works operating permit. The USEPA required a selected number of systems to perform chromium-6 monitoring under the third Unregulated Contaminant Monitoring Regulation (UCMR 3), of which Dubuque Water Works was selected in 2014. Prior to 2014, Chromium, total and Chromium, hexavalent (6) were tested in 2011. Results are attached. In each test, the results were below the Method Reporting Limit or the detection limitations of the test. To date, no further tests have been required or samples taken for additional testing, nor are there permit requirements for Chromium, total, or Chromium 6 in the Dubuque Water Works operating permit. DISCUSSION The City of Dubuque and its City Manager recognizes and acknowledges the vigilance required to ensure the City's drinking water remains the highest quality. Therefore, to assist the City, Blackstone Environmental was contacted to provide the attached quote to perform a study on Chromium 6 also known as hexavalent chromium. The intent of the study is to better understand the nature and extent of the hexavalent chromium detections found in the City's public drinking water supply during the UCMR 3 sampling. Blackstone Environmental are proposing to complete the following services, in accordance with the City's Master Services Agreement for Professional Environmental Consulting Services dated 9/21/2018: • Review previous sampling results, lab data, and GIS mapping data • Identify potential sources for hexavalent chromium near drinking water supplies • Review industrial facilities in the area of drinking water supplies • Provide a strategic evaluation plan for additional testing and perForm those additional tests • Complete a report on all findings, comparing results to lowa Department of Natural Resources and U.S. Environmental Protection Agency resources and standards; and report back to the City of Dubuque. It is understood the City of Dubuque is conducting this study of its own volition; and that there is no national drinking water standard for Chromium-6. BUDGETIMPACT The quote from Blackstone Environmental to perForm the above services is $17,069. The current fiscal budget does not directly identify a capital improvement line item for this activity, however due to the nature and importance of the work, line item 7402030-62712 VACUUM FILTER STUDY-CONSULTING ENGINEERS has been identified as having available funds that can be redirected to support the Chromium 6 Study. The line item is currently funded at $30,000. 2 The vacuum filter project will be evaluated during a water treatment plant condition assessment project, which is scheduled for proposal during the FY21 budget process. REQUESTED ACTION The purpose of this memorandum is to request your approval and the authorization to proceed with the study of Chromium 6 through execution of the attached Blackstone Environmental contract, and authorization to use funds as described herein. cc: Jenny Larson, Budget and Finance Director Christopher Kiolbasa, Budget Manager Kerry Leppert, Water Distribution Engineering Asst. 3 � �BLACKSTONE � ENVIRONN1ENTAL May 28, 2019 Ms. Denise Blakeley Ihrig Water Department Manager/Plant Manager 1902 Hawthorne St. Dubuque, lA 52001 RE: Blackstone City of Dubuque MSA Environmental Engineering On-Call Services (1934). Work Order 1934.09 CrVI Data Review and Consulting re-revised. Dear Denise: Blackstone Environmental, Inc. (Blackstone) is pleased to present this proposal to provide environmental support services to the City of Dubuque. This proposal includes reviewing previous public water system (PWS) sampling efforts for hexavalent chromium and providing consulting support to the City to isolate potential hexavalent chromium sources to the city's public drinking water supply. If hexavalent chromium is detected that the City would like Blackstone to investigate further than described in this proposal, additional effort would require an amendment to this agreement. This investigation will be conducted in accordance with the Scope of Work described below and our City of Dubuque Master Services Agreement for Professional Environmental Consulting Services for Engineering On-Call Services fully executed on 9/21/2018 and the terms and fees in this Work Order. The City of Dubuque is conducting this voluntary study is of its own volition. There is no national drinking water standard for Chromium 6. PROJECT UNDERSTANDING Blackstone understands that the City of Dubuque would like to understand the nature and extent of hexavalent chromium detections found in the city's public water supply during recent Unregulated Contaminant Monitoring Rule (UCMR) sampling in Dubuque, lowa 52001. This proposal includes reviewing previous pubic water system (PWS) sampling efforts, lab data and GIS maps that illustrate where the samples were collected, potential sources for hexavalent chromium near the public water system wells, and a review of other industrial facilities in the area. Blackstone will develop a system evaluation plan to isolate hexavalent chromium sources prior to treatment, during treatment, and within the distribution system. Blackstone will use two-step process for sampling. First, field-screening kits (e.g., HACH test kits or similar) will be used to isolate hexavalent chromium sources. Second, after isolating sources Blackstone will use certified state laboratory samples specific for hexavalent chromium to assist with documenting hexavalent chromium concentrations for risk calculations. Sample collection and investigative field work will be conducted over the course of one day. After collecting and analyzing data, Blackstone will prepare a report that summarizes sample results and associated health risks using IDNR and EPA resources. If state-certified laboratory results detect hexavalent chromium above applicable standards, Blackstone can explore treatment options through an amendment to this agreement. Data required: • TestAmerica or other state-certified lab results showing detections of Chromium-6 in the O 2019 Blackstone Environmental,Inc. Page 1 of 3 Project Number 1934.09 April 21,2019 Ms. Denise Blakeley Ihrig ' �BLACKSTONE City of Dubuque � ENVIRONMENTAL Work Order 1934.09 CrVI Data Review and Consulting PWS • GIS maps of water distribution system, sample taps, and PWS wells • Schematic of current PWS treatment processes • 2017 Tier 2 Notifications of local industry near the areas previously sampled Areas of planned water system evaluation is indicated on the drawing below. (Map to be included later) SCOPE OF WORK Task 1: Project Management and Contingency — Blackstone will coordinate with water department, analytical laboratories, subcontractors, the City of Dubuque, the City of Dubuque's consultants and contractors, and the lowa Department of Natural Resources. Task 2: Data Review and Consulting — Blackstone will review previous public water system (PWS) sampling efforts for hexavalent chromium and provide consulting support to the City to isolate potential hexavalent chromium sources to the city's public drinking water supply. Blackstone will summarize results and provide recommendations to the city. Task 3: Out of Scope Activities — Blackstone will track out of scope activities requested by the City of Dubuque under this task for incorporation into change orders. FEES The Blackstone Team will complete the Scope of Services on a time-and-materials basis as estimated in the attached Fee Detail Work Order 1934.09 and using the attached Blackstone Environmental Fee Schedule. AUTHORIZATION We are prepared to initiate services immediately upon receiving Notice-to-Proceed. Respectfully, BLACKSTONE ENVIRONMENTAL, INC. ��. ' . � . , ; (_;t_,�`�,� � - Emily Smart I Scott Mattes Project Manager Senior Project Manager Enclosures Fee Detail Work Order 1934.09 Blackstone 2019 Fee Schedule Blackstone Certificate of Insurance O 2019 Blackstone Environmental,Inc. Page 2 of 3 Project Number 1934.09 April 21,2019 Ms. Denise Blakeley Ihrig ' �BLACKSTONE City of Dubuque � ENVIRONMENTAL Work Order 1934.09 CrVI Data Review and Consulting NOTICE TO PROCEED - ACCEPTANCE OF AGREEMENT Work Order 1934.09 CrVI Data Review and Consulting Charges will be billed to the undersigned. By signing this agreement, you accept the terms and conditions of this proposal with the attached Blackstone Terms and Conditions. By signing, you are confirming that you are authorized to enter into this agreement on behalf of the Company. BY: �l l CH��L. G. V A� Il�i�-1-1l.� 1J FOR: _ City of Dubuque (Print Name of Individual) SIGNATURE: � (� DATE: Please return a signed Notice-to-Proceed for our records to: Emily Smart at esmart(a�blackstone-env.com OO 2019 Blackstone Environmental,Inc. Page 3 of 3 Project Number 1934.09 April 21,2019 � � �BLACICSTONE E�IVIR�f�h•.�ENTA.L Work Order 1934.09 CrVI Data Review and Consulting Dubuque, lowa Task 1:Project Management and Contingency RATE x QUANTITY UNIT = COST 10%of Pro ect Cost x 10%of Pro ect Cost Task 1 Total: 1,552 Task 2:Cr VI Data Review and Consulting RATE x QUANTITY UNIT = COST Senior Technical Consultant assumes 1 field da for sampiin /investi ation 195 x 40 hours = 7,800 Principal Consultant 210 x 2 hours = 420 Pro ect Mana er IV assumes 1 field da for sam lin /investi ation 120 x 16 hours = 1,920 Personnel Subtotal: 10,140 Expenses RATE x QUANTITY UNIT = COST Test America(Hexavalent Cr and Total Cr samples of PWS,WW, GW,4 indoor air) 1919 x 1 each = 1,919 Technolo Fee x 5%labor = 507 Ex endable Field Supplies 200 x 1 cost = 200 Rental Car 1 da field work 250 x 1 each = 250 HACH Test Kit and Supplies DR-900+HexCr Method 8023 Rea ent 1800 x 1 each = 1,800 x each = 0 Expenses Subtotal: 4,676 Expenses Markup: 701 Drillin RATE x QUANTITY UNIT = COST N/A 200 x 0 per mile = 0 10 x 0 per foot = 0 4 x 0 each = 0 150 x 0 per person per day = 0 Drilling Subtotal: 0 Drilling Markup: 0 Task 2 Total 15,517 Project Total: 17,069 ,��""1 BLACENV-01 SIJSTPIERRE '`�'��R�� CERTIFICATE OF LIABILITY INSURANCE DATE(MMlDDM'YY) �-�^'� 05/23/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUiNG INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: AssuredPartners PHONE Fnx 4435 Main St.,4th Floor �a�c,No,eXc�:(913)831-1777 �a,ic,No�:(913j 831-4730 Kansas City,MO 64111 Aooa�Ess:Joelle_s@srains.com INSURER S AFFORDING COVERAGE NAIC# iNsuReR n:Continental Casualt 20443 INSURED INSURERB:S811tl11@I It7SUfa17Ce CO LtCI 11000 Blackstone Environmental,Inc. iNsuReR c:Valle For e Insurance Co. 20508 16200 Foster Street iNsuReR o:Landmark American Insurance Co 33138 Overland Park,KS 66085 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR 7ypE OF INSURANCE ADDL SUBR pOLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR I D WVD MM DD DD Y A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ Z,OOO,OOO CLAIMS-MADE X OCCUR 6020892496 06/01l2018 06101/2019 DAMAGE TO RENTED 300�QQ X X PREMISES Ea occurrence $ MED EXP An one erson $ ��,�Q� PERSONAL R ADV INJURY $ 2,QQO�OOO GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY�JECT � LOC PRODUCTS-COMP/OPAGG $ 4,000,000 OTHER: g . B AUTOMOBILE LIABILITY E�aocideD SINGLE LIMIT $ �,OOO,OOO X ANYAUTO 37UECZT2639 O6/01/2018 06/01/2019 gpDILYINJURY Per erson $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE 6023835646 O6/01/2018 06/01/2019 AGGREGATE $ 5,000,�� DED X RETENTION$ �O�OOO C WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE Y�N X WC6019960213 0510612018 05/06/2019 ��QQQ,DOQ �MandaYory in NH)EXCLUDED? � N/A E.L.EACH ACCIDENT $ �,OOO OOO E.L.DISEASE-EA EMPLOYE � Ifyes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ p Prof/Pollution LHC769879 06/01/2018 06l01/2019 each limit 1,000,000 D Prof/Pollution LHC769879 06/01/2018 06/01/2019 Aggregate 2,000,000 DESCRIPTION OF OPERATIONS!LOCA710N5/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The City of Dubuque including all its elected and appointed officials,all its employees and volunteers,all its boards,commission and/or authorities and their board members,employees and volunteers are named as Primary&Non-Contributory Additional Insureds as respects General Liability as required in written contract. Waiver of Subrogation applies where allowed by law. We will waive,both in the adjustment of claims and in the defense of"suits"against the insured,any governmental immunity of the insured,unless the insured requests in writing that we not do so. Waiver of immunity as a defense will not subject us to liability for any portion of a claim or judgment in excess of the applicable limit of insurance. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Clty of DubUque THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 50 W.13th Street ACCORDANCE WITH THE POLICY PROVISIONS. Dubuque,lA 52001 AUTHORIZED REPRESENTATIVE �.�� C.��'�Z�� C'IC" ACORD 25(2016103) O 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD � BLACKSTONE ENVIRONMENTAL Blackstone Environmental, Inc. FEE SCHEDULE Effective: May 2019 Personnel AdministrativeI .............................................................................................. $65.00 per hour AdministrativeII ...............................................................................................$70.00 per hour Drafter I/ CADD Operator................................................................................ $70.00 per hour TechnicianI .................................................................................................... $60.00 per hour TechnicianII ................................................................................................... $65.00 per hour TechnicianIII .................................................................................................. $70.00 per hour ProfessionalI.................................................................................................. $75.00 per hour ProfessionalII ................................................................................................ $80.00 per hour Professional III ............................................................................................... $85.00 per hour ProfessionalIV.................................................................................................$90.00 per hour ProjectManager I.............................................................................................$95.00 per hour Project Manager II........................................................................:................ $100.00 per hour Project Manager III........................................................................................ $110.00 per hour Project Manager IV....................................................................................... $120.00 per hour Senior Project Manager I................................................................................ $130.00 per hour Senior Project Manager II............................................................................... $140.00 per hour Senior Project Manager III.............................................................................. $150.00 per hour Senior Project Manager IV............................................................................. $160.00 per hour Senior Project Manager V.............................................................................. $170.00 per hour Senior Technical Professional........................................................................ $180.00 per hour Senior Technical Consultant...........................................................................$195.00 per hour Air Services Professional I.............................................................................. $130.00 per hour Air Services Professional II............................................................................. $160.00 per hour Air Services Professional III............................................................................$195.00 per hour Air Services Professional IV........................................................................... $210.00 per hour Principal......................................................................................................... $195.00 per hour Principal Consultant....................................................................................... $210.00 per hour Expert Witness (Depositions)......................................................................... $300.00 per hour Note: Increase hourly rate by 1.3 for Saturday, Sunday and holiday work or off-shift work when required by client. Overtime is defined as all hours over 8 hours per day, all weekend and holiday work. Subcontracted Services, Equipment, Supplies, and Expenses Subcontracted Services.................................................................................... Cost plus 15% CADD Equipment.............................................................................................$10.00 per hour Expenses/ Shipping/ Miscellaneous Charges..................................................... Cost plus 15% Company Vehicle................................................................$40.00 per day plus$0.75 per mile RentalVehicle................................................................................................... Cost plus 15% Airfare............................................................................................................... Cost plus 15% Meal Allowance (Full Day/ Half Day) .....................................................$40.00/$20.00 per day Per Diem (Overnight stay)................................................................................$125.00 per day Nuclear Density Gauge......................................................................................$50.00 per day DJI Phantom 4 Pro v2.0 UAS ..........................................................................$600.00 per day GNSS Survey Unit w/ Data Collector................................................................$150.00 per day Photoionization Detector(PID).........................................................................$125.00 per day Expendable Equipment, Supplies & Rentals............................................................Cost + 15% TechnologyFee.............................................................................................1°/o of Labor Cost