Signed Contract_IIW for Roosevelt Street Water Tower Construction Inspection Copyrighted
August 19, 2019
City of Dubuque Consent Items # 25.
ITEM TITLE: Signed Contracts
SUMMARY: Blackstone Environmental (2)forenvironmental support
services and Chromium VI Data Review at the Water
Treatment Plant; Dubuque County Lease Agreement for
Federal Building space; Eastern IowaAsphalt
Maintenance, I nc. for resurfacing/restriping 6 surface lots;
Kone Elevator Maintenance Renewal Agreement;
563Design Amendment No. 3 for Multicultural Family
Center; IIW Professional Services Inspection Contractfor
Roosevelt Street Water Tower Project; James Orr Coating
I nspection, LLC for Roosevelt St. Water Tower Technical
Coating Inspection Services; Racom 800Mhz Radio
Agreement.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Blackstone Environmental - Vapor Study Consulting Supporting Documentation
Engineering Services
Blackstone Environmental - Chromium 6 Data Review Supporting Documentation
and Consulting Engineering Services
Dubuque County LeaseAgreementfor Federal Supporting Documentation
Building Space
Eastern IowaAsphalt Maintenance, Inc. for Surface Supporting Documentation
Lots.
Kone Elevator Maintenance Renewal Agreement Supporting Documentation
563Design Amendment No. 3 for MFC Supporting Documentation
I I W , P.0 Amendment No. 1 for Roosevelt Street Water Supporting Documentation
Tower Project Engineering Services
James Orr Coating I nspection, LLC for Roosevelt St. Supporting Documentation
Water Tower Coating Inspection Services
Racom 800Mhz Radio Agreement Supporting Documentation
bupue
DUB E ' I ��� !'
Masteip(ece on Nie MississiVF'i zov.m�s
T0: Michael G Van Milligen, Ciry Manager
FROM�. DeniseBlakeleylhng, Wa[erDepartmen[Manager
SUBJECT: WffierDis[nbu[ionSys[emPrassureZone2lmpmvements�.
Roosevel[SYree[ 1 25 MG Elevffied WffierTower Pmjec[
Reques[forAppmvalofConstrucOonlnspec0on Con[racGs
DATE: July29, 2019
PURPOSE
The purpose of[his memorandum is ro reques[appmval and execufion of Amendmen[
No. 1 ro II W s Planning and Desigm m�[racL The amendmen[would add mns[mc0on
inspec[ion services, along wi[h supplemenLl engineenng services ro II W for NACE
mmplian[[echnicalcoa[ingsinspec0onfor[he Roosevel[SYree[Wa[erTowerProjec[,
and [he associa[ed wa[er distribu0on sys[em impmvements.
The Roosevel[SYree[Wa[er Tower pmjec[was iden[ified as a solu0on ro low opera0ng
wa[er pressures in Zone 2 of[he dis[nbu[ion sys[em. I I W, P C. assis[ed Ne Qry wi[h
mmple0on of Ne preliminary and final engineenng design documen6 for Ne Wffier
Dis[nbu[ion Sys[em Pressure Zone 2lmpmvemen6�. Roosevel[Stree[ 1 25 MG
Eleva[ed Wa[erTowerProjec[.
BACKGROUND
The Ciry of Dubuque is responsible for pmviding high qualiry, reliable wa[ersupply
mee[ing [he requiremen6 esGblished by sG[e and federal govemmen[agencies. The
Ciry of Dubuque [rea6 and dis[nbu[es an average of ]2 million gallons per day ro over
23,500 ms[omers Nmugh more [han 320 miles of wa[er main piping.
During an evalua[ion of Ne Qry's distribu0on sys[em in 1992 by Clapsaddle-Garber
Associa[es of Ames, lowa, several issues were iden[ified in pressure Zone 2 as needing
attenfion including low pressure and flows.
In addi[ion m working wiN Gapsaddle— Garber Associa[es, [he Clry was also assis[ed
by Strand Associa[es, Inc. of Madison, Wismnsin and IIW, P C. of Dubuque, lowa and
has progressed roward finding efficien[and emnomic solu0ons[o manage [he low-
pressure issues e;�erienced in Zone 2, along wi[h a need ro pmvide improved Aows
dunng fire flow mndifions.
Over a twenty-year period, the area has experienced residential development growth,
and during this time, IIW has performed several distribution system analyses to assist
the City with direction on how to better serve new development and existing property
owners.
In all reports, the solution presented to addressing low pressure, fire suppression,
preparation for growth, and enhancing storage in adjacent pressure zones, is the
installation of an elevated water tower.
DISCUSSION
Planning, Design, Approvals, and Awards
In July 2017, with support from the City Manager and Council, the City advanced the
option to obtain a planning and design loan from the State of lowa Revolving Fund
(SRF) program in the amount of$475,000.
In November 2017, the City solicited for engineering proposals to complete engineering
planning and design of the Roosevelt Street Tower Project along with completion of all
necessary documents including the preliminary engineering report, intended use plan
application, archeological and environmental assessment, and the self-assessment
lowa Water System Viability documents. The level of engineering effort was in support
of obtaining the necessary funding for construction of the Roosevelt Street Water Tower
project. The request for proposal was separated into two phases. Phase one included
the development of the lowa SRF Preliminary Engineering Report (PER), Intended Use
Plan (IUP), Archeological/ Environmental Assessment (Arch/EA) and Self-Assessment
lowa Water System Viability, and Phase two, included Final Design, Specifications, Bid
and Award meeting lowa SRF Requirements. Unlike previous studies, the request
included the development of a hydraulic model of the focus area, Zone 2 to finalize,
support, or recommend possible cost-saving alternatives to solving the pressure and
flow issues.
The City received nine engineering proposals on November 20, 2017. Each proposal
was reviewed and scored by an approved committee. Proposals were submitted by:
Bolton & Menk of Cedar Rapids, lowa; Fehr— Graham of Manchester, lowa; the team of
HDRM/HKS of Des Moines lowa and East Dubuque, Illinois; HR Green of Cedar
Rapids, lowa; IIW , P.C. of Dubuque, lowa; Snyder & Associates of Cedar Rapids, lowa;
the team of Stanley Consultants/MSA of Muscatine, lowa and Dubuque, lowa; Strand
Associates of Madison, Wisconsin, and Veenstra & Kimm of Dubuque, lowa.
Following the interview process, the team from IIW, P.C. demonstrated their
understanding of the project. The firm clearly reflected on the need to bring together a
team of both seasoned and fresh staff inember perspectives and embrace new
possibilities that were not feasible in the earlier studies without a hydraulic system wide
model. IIW, P.C. has worked extensively with the City of Dubuque's Water Department
on several projects including the 2017 Westside Water System Improvements project
2
which was completed on schedule with minimal change orders, ensuring the City's
compliance with the lowa Department of Natural Resources completion schedule. They
also assisted the City with the following:
The planning and design was completed by IIW and in June 2018, a preliminary
engineering report (PER) was submitted to the lowa DNR for review and received
approval of a 1 .25MG elevated storage tower, pressure reducing stations, water main
improvements, and water treatment plant pump improvements.
On January 17�h, 2019 the lowa DNR issued approval of the PER submitted in June
2018. The notice approved lowa SRF funding in support of a 1 .OMG elevated storage
tower and not the recommended 1 .25MG elevated storage tower. However, the City's
engineer IIW recommended per the original PER there are clear benefits to the tower
being sized at 1 .25MG. On March 18, 2019 the City Council concurred through
resolution to bid both a 1 .0 MG and a 1 .25MG elevated water tower on Roosevelt
Street.
Following the public bidding procedure and evaluation of the cost difference between a
1 .0 and 1 .25-million-gallon tower, the Council received and awarded two contracts on
March 25, 2019, a description of the contracts is as follows:
The City sought financial assistance from the lowa Department of Natural Resources'
State Revolving Fund (lowa SRF) program. As part of the loan process, the project was
subject to a federally required environmental review.
The City received and approved on January 7th, 2019, following a public hearing, the
Environmental Information Document (EID) summarizing the IDNR SRF environmental
review. The lowa DNR issued a Finding of No Significant Impact (FNSI) on May 3,
2019, and following the thirty (30) day public comment period the lowa DNR concluded
the environmental review complete on June 3, 2019.
Proiect Costs
The Revised 7/2019 cost estimate which includes actual bid values and proposed work
is $5,216,892 and is detailed as follows.
Design and Engineering - $475,000
Using the State of lowa Revolving Fund (SRF) program, the Roosevelt Street Water
Tower project qualified for a Planning and Design Loan, which was secured in the
amount of$475,000.
Per the SRF program, Planning & Design Loans cover costs incurred in the planning
and design phase of a water infrastructure project. The loan is zero (0) percent interest
for up to three years and requires no initiation or servicing fees. Eligible costs include
engineering fees, archaeological surveys, environmental or geological studies, and
costs related to project plan preparation.
3
The loan will be rolled into the State Revolving Fund (SRF) construction loan.
Construction - $3,915,220 (Bid Values)
The project includes the installation of a 1 .25-million-gallon composite style water tower,
associated water main improvements, pressure reducing stations, pump replacements,
abandonment of Stafford Street pump station and the demolition of Eagle Point Park
water tower.
Description Contractor Estimated Cost
1 .25 MG Elevated Storage Tower CB&I (dba $2,928,600
(Composite) including Tower Site McDermott) of
Improvements Plainfield, Illinois
Distribution System Improvements Portzen $986,620
including Residential PRV installation and Construction of
Water Supply (Water Treatment Plant) Dubuque, lowa
Improvements (Pumps 6 and 7)
Total Award $3,915,220
Legal Expenses, Land and Easements, Construction Inspection, Contingencies,
and Loan Initiation Fee - $826,672
The legal expenses are estimated to be $25,000.
Land and easements values were not determined at the time of the PER; however, a
value was included in the SRF Intended Use Plan Application of$4,000. This value was
based on the preliminary design. In 2019, the revised easement expense is estimated to
be $17,000, plus the cost of onsite improvements estimated to be $25,432. These
easements are currently in the process of being secured and at this time are not part of
the critical path for bidding. Work will be necessary in these easement areas no later
than April 2020, allowing sufficient time to finalize the easements.
Construction Inspection
A 2017 cost estimate included $180,000 for construction inspection, this was increased
to $281 ,500 to reflect the level of inspection needed and startup operational assistance.
Water tower coatings if not correctly inspected at the factory and onsite can result in
premature failure requiring increased frequency of replacement. To ensure the coatings
are applied correctly are to be inspected by a National Association of Corrosion
Engineers (NACE) certified inspector. The proposed construction inspection expenses
include funding for two inspection contracts, one for work associated directly with the
tower and its coating, the second with all other site work. In addition, the pressure
4
reducing stations will require onsite start-up and coordination with assistance from the
design engineer.
Due to the thorough public proposal selection procedure used for preliminary and final
design, along with the success of IIW, P.C. on assisting the City with the Roosevelt
Street Tower project, the attached quotes were obtained from IIW and their contracted
NACE inspector to complete the construction engineering inspection for the Roosevelt
Street Tower project. The two proposals were requested following lowa Code 26.4
Exemptions from competitive bids and quotations, which states engineering design
services procured for a public improvement are not subject to lowa Code Sections 26.3
Competitive bids for public improvements contracts, and 26.14 Competitive quotations
for pubic improvement contracts. Having consulted with both the City Attorney Crenna
Brumwell and Senior legal counsel Barry Lindahl they concur with the procurement
method.
The proposal from IIW, P.C. is presented as an amendment to the planning and design
loan with the same average cost per hour of$127.14, which is commensurate with other
engineering firms. The review of hours to complete the 18-month construction period is
approximately 1 ,771 , which is appropriate for the level of inspection required on the
project. The amendment is in the amount of$225,200.
IIW, P.C. is proposing professional service assistance from James Orr Coating
Inspection LLC of Madison, Wisconsin. James Orr carries the required NACE
certification to perform the tank coatings inspection to ensure the coatings are applied
correctly. Senior Counsel Barry Lindahl has reviewed the contract.
James Orr presents technical coatings inspection not to exceed $55,800. Mr. Orr's
services will include: shop prime inspection where Mr. Orr will travel to the steel
fabricator location to inspect the steel and primer application, be present on site when
the steel is delivered, observe and ensure conformance of applied coatings with design
standards, inspect and correct coating equipment and application techniques, and
report all findings to the prime inspector, IIW, P.C. and the City. Finally, Mr. Orr will
complete a final inspection prior to the end of the 2-Year Warranty period and report any
findings and necessary tank coating corrections. Mr. Orr most recently completed the
inspection of the Asbury Water Tower where he worked with MSA.
The total cost for engineering construction inspection services is $281 ,000, and funding
levels are sufficient to cover both contracts.
Total project Contingency is estimated to be $454,370.
The Loan Initiation Fee based on the total project costs as described above is
$23,370.
Other Project Costs Not Included
Aesthetic lighting for the tower site would be an add-on expense to the project. The cost
estimate is $115,000, and does not include engineering. These costs are not included in
5
the construction costs listed in the above table, and are not included in projects costs
listed in this report. The lighting package for the tower can be designed and bid at a
later date.
Advanced geotechnical inspection of the deep foundation for the elevated tower will be
necessary. At the time of estimating the onsite construction engineering costs it was
unclear as to what foundation testing method would be required. The estimated cost of
inspecting the foundation including testing and observation is between $15,000 to
$20,000. A final determination will be forthcoming.
6
Funding Sources
A summary of the expenses and the eligible funding sources are:
. - � . � - � . � � - � .
Legal Legal expenses associated with the SRF $25,000
SRF Loan
Land and Land and Easements SRF $4,000
Easements
Construction Contract A: 1 .25 MG Elevated SRF $2,628,600
Storage Tower (Composite) (1 .OMG
SRF Eligible Portion.) per Bid
amount
Construction Contract B: Distribution System SRF $919,620
Improvements, and Water Supply
(Water Treatment Plant)
Improvements (Pumps 6 and 7) per
Bid amount
Engineering Onsite inspection: IIW, P.0 per SRF $180,000
Construction Amendment NO. 1
Design & Engineering Planning and Design SRF $475,000
Engineering
Total Estimate SRF Eligible $4,243,000
Construction 1 .25 MG Elevated Storage Tower Local Funds $300,000
(Composite) (0.25MG additional
capacity) per8id amount
Construction Distribution System Improvements — Local Funds $67,000
Residential PRV installation per8id
amount
Engineering Onsite Inspection: IIW, P.C. per Local Funds $101 ,500
Construction Amendment NO. 1 and James Orr
Coating Inspection LLC.
Land and Land and Easements Local Funds $38,432
Easements
Total Estimate Requiring Local Funds $506,932
Contingency Project contingency SRF Eligible $454,370
Loan Fee Loan Initiation Fee SRF Eligible $23,370
Rev. 7/2019 Est. Project Cost $5,216,892
7
The projects shown as using local funds are those not eligible for SRF funding as part of
this project but have been identified as necessary for completion of the full scope of the
project.
The total construction inspection fees presented by IIW, P.C. and James Orr Coating
Inspection LLC are $281 ,000. The available funds for construction inspection are
$281 ,500.
In summary, the Roosevelt Water Tower Project available funding is as follows:
� - � . . � � � � � . � - �
Water Fund Cash from project Local Funds $1 ,412,260
savin s
IFA State Revolving Fund Loan SRF $4,400.000
Total Fundin Available $5,812,260
Working with Jennifer Larson, Finance and Budget Director, funding for the project has
been reviewed and modified to reflect the changes noted above which includes the July
8, 2019 City Council authorized issuance of$4,400,000 Water Revenue Capital Loan
Note (State Revolving Fund Loan, Series 2019 at 1 .75°k annual interest rate for 20
years, with an annual service fee of 0.25°k).
The following projects were identified in 2017 to have bond proceeds from previously
issued debt that will be used to fund a portion of the Roosevelt Street Water Tower
project:
Pro�ect Amount
Main Extension Annexation $421 ,700
Roosevelt Road Main Extension $546,600
Generator Savin s $100,000
Manson Road Water Main $154,900
Online Process Anal zer savin s $7,760
SRF Green Alle savin s $33,600
Timber Rid e Water Main savin s $147,700
Total $1,412,260
Ms. Larson worked with the City's financial advisor on cash flows during the Fiscal Year
2020 budget process and again to update the cash flows for the expenses determined
ineligible to be reimbursed by the State Revolving Loan Fund and the increased costs.
The projected rate increases included in the FY 2020 budget recommendation are as
follows:
8
FY19: No change (3°k rate increase)
FY20: 5.00°k
FY21 : 4.25°k
FY22: 3.00°k
FY23: 3.00°k
FY24: 3.00°k
The State Revolving Loan program along with Water Department cost savings are
available to fund the Roosevelt Street tower project.
REQUESTED ACTION
I respectfully request execution of the attached construction inspection professional
service contracts for the Water Distribution System Pressure Zone 2 Improvements:
Roosevelt Street 1 .25 MG Elevated Water Tower Project to IIW, P.0 of Dubuque, lowa
in the amount of$225,200 and to James Orr Coating Inspection LLC of Madison,
Wisconsin in the amount of$55,800, totaling $281 ,000 which is 0.2°k less than
budgeted.
The signed contracts will be recorded at the next City Council Meeting
cc: Jenny Larson, Finance and Budget Director
Kerry Leppert, Water Engineering Assistant
9
IIW, P. C.
www.iiwengr.com
AMENDMENT N0. 1
TO THE ARCHITECTURE
CIVIL ENGINEERING
AGREEMENT FOR ENGINEERING SERVICES CONSTRUCTION SERVICES
BETWEEN THE ENVIRONMENTAL ENGINEERING
LAND SURVEYING
CITY OF DUBUQUE� IOWA MUNICIPAL ENGINEERING
AND STRUCTURAL ENGINEERING
IIW� P,C. TRANSPORTATION ENGINEERING
FOR
WATER SYSTEM IMPROVEMENTS Dennis F.Waugh, PE/SE'"
Charles A.Cate, PE*"
ROOSEVELT STREET WATER TOWER PROJECT 2018 Gary D.Sejkora, PE •*
CIP 740-7672 Michael A.Jansen, PE/SE
Timothy J.Tranel,PE*
(IIW PROJECT N0. 17127) dulie P.Neebel, PE
James P.Kaune, PE
Thomas J.Oster, PLS'*
THIS AMENDMENT N0. 1 to th,�Agreement for Engineering Services dated May 21, 2018 is Wray A.Childers, P�s•;
made this��day of_ ftV GtC�S� , 2019, by and behveen the City Geoffry T. Blandin, PE
Mark C.Jobgen, PE"*
of Dubuque, lowa, hereinafter referred to as the"Owner", and IIW, P.C., a professional Lauren N.Ray, Pe�se
corporation in Dubuque, lowa, hereinafter referred to as the°Engineer", cody T.nustin, PE=
Marc D. Ruden, PE
WHEREAS, the Owner intends to complete a City-wide hytlraulic water analysis to analyze n�tark R.Fassbinder,AiA•
the existing water distribution system and analyze and make recommendations to resolve low Michael A. Ruden, NCARB/AIA*
water pressure and flows in Pressure Zone 2 through a proposed new water tower. The Owner Eric J.Helminiak, PE/SE�
tlesires to utilize lowa State Revolving Loan Funds(SRF)for the construction of the proposed �effrey J. Brandt, PLS
Craig L.Geiser, PLS
new water tower, demolition of the existing Eagle Point Water Tower and Stafford Pumping David A. Leapaldt,AIA,CID°
Station, and pump modifications to the existing Pressure Zone 2 pumps located at the Eagle Nathan W. Miller, PE
Point Water Treatment Plant. Included in the construction of the new water tower is the Damian D. Baumhover, NCARB/AIA
installation of approximately 10 pressure control stations to be instailed between Pressure Zone Nicholas A. Schneider, PE
1 and Pressure Zone 2.The project also includes the installation of approximately 800 LF of 12- cnristian�. Hendrie,AIA
inch water main. Eidon M.s�nne�der, PE
Whitney A. Lougheed,AIA`
WHEREAS, the Owner desires to en a e the En ineer to rovide en ineerin and surve in Patrick R.Ready, PE
9 g 9 P 9 9 Y 9 Nicholas M. Rettenberger,AIA
services required for project design inclutling preparation of tlrawings, specifications and Christopher A. Becklin,PE
bidding and contract documents, and assist the City through award of the projects. courtney E.wand, PE
Jonathan H. Lutz, PE
WHEREAS, under this Amendment No. 1 the Owner desires to engage the Engineer to John M.Tranmer, PLS
provide professional services required for project Construction Administration and Construction Andrew C.Busch,NCARBIAIA
Observation through project completion. eryson E.winsky, Pe
Jeri M.Vondera, PE
Noah J. Hofrichter, PE
WHEREAS, the accomplishment of the hereinafter described work and services is authorizetl Andrew J.Goedken, PE
by execution of this Amendment No. 1 to the Agreement for Construction Administration and Emiiy M.Crowe, PE
Construction Observation Services between the Owner and the Engineer.
'LEED AP
NOW THEREFORE IT IS AGREED AS FOLLOWS: *'Retired
� � >
4155 Pennsylvania Avenue, Dubuque, IA 52002-2628 � [P] 563.5562464/800.556.4491 ♦ [F� 563.5567811 " �
� /
PART I—SCOPE OF SERVICES
SECTION A: HYDRAULIC MODELING
Hydraulic Modeling Services set forth in the May 21, 2018 agreement shall be unchanged by this amendment.
SECTION B: DWSRF APPLICATION INCLUDING: ENVIRONMENTAL REVIEW INFORMATION SUBMISSION,
PRELIMINARY ENGINEERING REPORT, AND IUP APPLICATION
DWSRF Application Including: Environmental Review Information Submission, Preliminary Engineering Report, and IUP
Application set forth in the May 21, 2018 agreement shall be unchanged by this amendment.
SECTION C: PRELIMINARY DESIGN SERVICES
Preliminary Design Services set forth in the May 21, 2018 agreement shall be unchanged by this amendment.
SECTION D: FINAL DESIGN SERVICES
Final Design Services set forth in the May 21, 2018 agreement shall be unchangetl by this amendment.
SECTION E: BIDDING AND CONTRACT AWARD SERVICES:
Bidding and Contract Award Services set forth in the May 21, 2018 agreement shall be unchangetl by this amentlment.
SECTION F: EXTRA SERVICES:
Extra Services set forth in the May 21, 2018 agreement shall be unchanged by this amendment with the exception of Item 12
which revises the Construction Basic Seroices antl Construction Observation services to be performed as follows:.
SECTION F2: EXTRA SERVICES:
The Engineer agrees to perform the following Extra Services associatetl with the Construction Basic and Construction Observation
services for the proposed Water System Improvements 2019 Contract A Roosevelt Street Water Tower and Water Distribution
Improvements& Contract B Eagle Point Plant and Water Distribution Improvements projects. The City plans to contract with a
consultant for observation of the construction, welding and painting of the steel proposed water tower tank. IIW will provide
coordination with the City's observation consultant along with providing construction submittal review of the proposed steel tank for
structural design considerations. The City of Dubuque will also contract with the geotechnical consultant for the inspection of the
deep foundation for the water tower construction; IIW recommends that Braun Intertec, the geotechnical consultant that performed
the on-site geotechnical exploration antl analysis for design, provide these services.
F2.A CONSTRUCTION BASIC SERVICES: CONSTRUCTION MEETING MINUTES, SUBMITTALS, CONTRACT
DOCUMENTATION, PAYMENT REQUESTS, PROJECT CERTIFICATION,AND CONSTRUCTION DRAWINGS
When the project is ready for construction the Engineer shall:
F2.A.1 Conduct preconstruction meeting with Owner and Contractors. Compose and distribute minutes to attendees.
One meeting for each contract.
Page 2
F2.A.2 Consult with and advise the Owner and act as its representative as provitled for in the construction contract
general,supplemental and special conditions, as required. The extent and limitations of the duties,
responsibilities and authority of the Engineer as assigned in the construction contract conditions shall not be
modifed without the Engineers written consent; all of the Owner s instructions to the Contractor(s)shall be
issued through the Engineer who shall have authority to act on behalf of the Owner to the extent providetl in the
construction contract conditions except as othenvise provided in writing.
F2.A.3 Review submittals, certifcations, brochures, catalog data, antl samples,the results of tests and inspections and
other data which the Contractor is requiretl to submit, but only for conformance with the design concept of the
Project antl compliance with the information given in the Contract Documents.
F2.A.4 Issue all instructions of the Owner to the Contractor(s) and prepare routine change orders as required. The
Engineer may, as the Owner's representative, require special inspection or testing of the work and shall act as
initial interpreter of the terms and conditions of the Contract Documents and judge of the performance
thereunder by the parties thereto and shall render opinions on all claims of the Owner and the Contractor(s)
relating to the execution antl progress of the work and all other matters and questions relatetl thereto.
F2.A.5 Based on on-site observations by the inspector,the Engineer will review of the Contractor's applications for
payment and supporting documentation. The Engineer shall determine the amount owetl to the Contractor and
approve, in writing, payment to the Contractor in such amounts; such approvals of payments shall constitute a
representation to the Owner based on such observations and review, that the work has progressed to the point
indicated and that the quality of work is in accordance with the Contract Documents; subject to an evaluation of
the work as a functioning project upon substantial completion,to the results of any subsequent tests called for in
the Contract Documents,to minor deviations from the contract documents correctable prior to completion and to
any qualifications stated in his approval. By approving an application for payment, the Engineer shall not be
deemed to have represented that he has made any examination to determine how or for what purposes any
contractor has used the moneys paid on account of the Contract Price.
F2.A.6 Conduct an inspection to determine if the project is substantially complete and a final inspection to determine if
the project has been completed in accordance with the Contract Documents antl if each Contractor has fulfilled
all of his obligations thereunder so that the Engineer may approve, in writing, final payment to each Contractor.
F2.A.7 The Engineer will not be responsible for the acts or omissions of any contractor, any subcontractor, or any of the
Contractor's or subcontractor's agents or employees or any other person performing any of the work under the
construction contract.
F2.A.8 Attend meetings or conferences with the Owner at the Engineer's office, the project site or the office of the
Owner as requiretl by the project or as desired by the Owner or Engineer.
F2.A.9 Prepare for the Owner one set of reproducible construction record drawings for the buried pipe portion of the
project, showing those signifcant changes made tluring the construction process based on observations,
construction notes, inspection reports and other date furnished to the Engineer by the Contractor or the Resident
Project Representative.
F2.A.10 Provide interpretation of the drawings and specifcations.
F2.B CONSTRUCTION OBSERVATION SERVICES: CONSTRUCTION OBSERVATION REPORTS AND MATERIAL
TESTING REPORTS
In accordance with construction progress, the Engineer shall provide a qualifietl Resident Project Representative(RPR),
with assistants antl other feltl staff, to observe performance of the work of the Contractor.
Page 3
F2.8.1 Provide construction staking for use by the Contractor. The staking shall consist of the placement of stakes, as
determined necessary by the Engineer, to indicate the horizontal and vertical locations of water distribution
improvements including structures, storm sewer improvements, proposed earthwork, proposetl tower location,
sanitary sewer service locations and pavement locations antl gratles on the proposed water tower site. Specifc
detailetl construction layout staking for the water tower tleep foundation method to be utilized by the contractor is
excluded from this scope of services.
F2.B.2 The RPR shall be an employee of the Engineer and may be the project engineer. The RPR would make periotlic
visits to the site as deemed necessary, as part of resident services during construction.
F2.B.3 The RPR shall make on-site observations of the progress and quality of the various aspects of the work of the
Contractor and field checks of materials antl equipment. The purpose of the on-site observations shall be to
endeavor to determine, in general, if such work is proceeding in accordance with the contract tlocuments, to
endeavor to provide further protection for the Owner against tlefects and defciencies and to determine if the
integrity of the design concept as reflected in the contract documents has been implemented and preserved by
the Contractor(s). However, the Engineer/RPR shall not, during such visits or as a result of such observations of
the work of the Contractor(s), supervise,direct or have control over such work nor shall the Engineer/RPR have
authority over or responsibility for the means, methods, techniques, sequences or procedures of construction
selected by the Contractor(s), for safety precautions and programs incident to the work of the Contractor(s)or for
failure of the Contractor(s)to comply with laws, rules, regulations, ordinances, codes, or orders applicable to
Contractor(s)furnishing and performing work. Accordingly, Engineer can neither guarantee the performance of
the construction contracts by Contractor(s) nor assume responsibility for the Contractor's failure to furnish and
perform the work in accordance with the contract documents.
F2.B.4 Based on the on-site observations, the RPR shall endeavor to periodically inform the Owner's representative of
the progress of the work.
F2.8.5 During on-site observations and as part thereof, the RPR shall disapprove of or reject Contractor's work while it
is in progress if RPR believes that such work will not produce a completetl project that conforms generally to the
contract documents or that will prejudice the integrity of the design concept of the project as reflected in the
contract documents.
F2.B.6 The RPR is Engineer's agent at the site and will act as directetl by and under the supervision of the Engineer,
and will confer with Engineer regarding RPR's actions. RPR's dealings in matters pertaining to the on-site work
shall,in general, be with the Engineer and Contractor keeping the Owner ativised as necessary. RPR's dealings
with subcontractors shall only be through or with the full knowletlge and approval of the Contractor. RPR shall
generally communicate with the Owner with the knowledge of antl under the direction of the Engineer.
F2.B.7 The duties and responsibilities of the Resident Project Representative as applicable to this project shall be as
follows:
a. Determine Contractor's progress relative to his schedule and the required completion date. Keep the
Engineer advised of the project status.
b. Determine quantities of work completed, and inventory amount of materials stored on site for the purposes
of periotlic payments.
c. Attentl meetings with Contractor, such as preconstruction conference, and job site conferences. Maintain a
recortl of job-site meetings attended.
d. Serve as Engineer's liaison with the Contractor,working principally through contractor's superintentlent and
assist in understanding the intent of the contract documents. Assist the Engineer in serving as the Owner's
liaison with the Contractor when the Contractor's operation affects the Owner's on-site operations.
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e. Assist in obtaining atlditional details and information from the Owner at the job site for proper execution of
the work, when required.
f. Examine submittals reviewetl by Engineer. Receive samples that are furnished at the site by Contractor
and notify Engineer of availability of samples for examination. Advise Engineer and Contractor of
commencement of any work requiring a submittal or sample if the submittal has not been reviewetl by the
Engineer.
g. Conduct periodic on-site observations of the work in progress to assist Engineer in determining if the work is
in general proceetling in accordance with the contract tlocuments. Report to the Engineer whenever the
Resident Project Representative believes that any work is unsatisfactory,faulty, defective or does not
conform to the Contract Documents, or does not meet the requirements of any inspections,test or approval
required to be made; and advise the Engineer when he believes the work should be correctetl or rejected or
should be uncoveretl for observation or requires special testing inspection or approval. Verify that tests are
conducted as required by the contract documents and in the presence of the required personnel and the
Contractor maintains adequate records thereof; and observe, recortl and report to the Engineer appropriate
tletails relative to the test procedures.
h. Report to Engineer when clarifcations and interpretations of the contract documents are needed antl
transmit to Contractor clarifications and interpretations as issued by Engineer.
i. Consider and evaluate Contractor's suggestions for modifications in drawings or specifications antl report
with RPR's recommendations to Engineer. Transmit to Contractor decisions as issued by Engineer.
j. Review correspondence, reports of job conferences, submittals and samples, reproductions of original
contract tlocuments including all work directive changes, addenda, change ortlers, field orders, additional
drawings issued subsequent to the execution of the contract, Engineer's clarifications and interpretations of
the contract documents, progress reports and other project relatetl tlocuments.
k. Maintain a diary or log book of periodic visits, recortling RPR hours related to job, weather conditions, data
relative to questions or work directive changes, change orders or changetl conditions, tlaily activities,
decisions, observations in general, and specific procedures. Record names, adtlresses and telephone
numbers of all Contractors, subcontractors and major suppliers of material. Furnish copies of diary/log book
to Engineer and Owner if requested.
I. Consult with Engineer in advance of scheduled major tests, inspections or start of important phases of the
work. Report immediately to Engineer and Owner upon the occurrence of any accident and record details of
any accident in tliary/log book if observetl.
m. During the course of the work, verify that certifcates, maintenance and operation manuals and other data
required to be assembled and furnishetl by the Contractor are applicable to the items actually installed antl
in accordance with the contract documents and have this material delivered to the Engineer for review antl
forwarding to the Owner.
n. Before the Engineer issues a Certificate of Substantial Completion, submit to Contractor a list of observed
items requiring completion or correction. Conduct fnal inspection in the company of Engineer, Owner and
Contractor and prepare a f nal list of items to be completed or corrected. Observe that all items on final
checklist have been completed or corrected and make recommendations to Engineer concerning
acceptance.
F2.8.8 The limitations of authority shall be such that the Resident Project Representative:
a. Shall not authorize any tleviation from the contract documents or substitution of materials unless authorizetl
by the Engineer(project engineer).
b. Shall not exceetl limitations of Engineer's authority as set forth in the contract documents.
c. Shall not undertake any of the responsibilities of Contractor, subcontractors or Contractor's superintendent.
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d. Shall not advise on, issue directions relative to or assume control over any aspect of the means, methods,
techniques, sequences or procedures of construction unless such advice or directions are specifically
required by the contract documents.
e. Shall not ativise on, issue directions regarding or assume control over safety precautions and programs in
connection with the work.
f. Shall not authorize Owner to occupy the project in whole or in part.
F2.B.9 Provide on-site density testing and/or material testing as required for the project as determined necessary by the
Engineer.
PART II—OWNER'S RESPONSIBILITIES
The Owner's Responsibilities set forth in the May 21, 2018 agreement shall be unchanged by this amendment.
PART III—COMPENSATION
Compensation for Part I Sections A—F as intlicated in the original Agreement for Engineering Services dated May 21, 2018 shall
be unchangetl by this amendment
Compensation for Part I Section F2.A Construction Basic Services shall be a lump sum of Ninety-Two Thousand Two Hundred
Dollars antl Zero Cents($92,200.00). Periodic invoicing shall coincitle with actual work completed.
Compensation for Part I Section F2.B Construction Observation Services shall be based on the time required at our current hourly
rates. The estimated fee for construction observation services is One Hundred Thirty-Three Thousand Dollars and Zero Cents
($133,000.00) basetl on full-time underground and part-time water tower and site construction inspection. Periodic invoicing shall
coincide with actual work completed.
PART IV—TERMS AND CONDITIONS
The General Terms antl Conditions for Professional Services between IIW, P.C., herein referred to as the Consultant, and the
Client identified as the City of Dubuque, lowa, as set forth in the May 21, 2018 agreement shall be unchanged by this amendment.
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PART V—APPROVAL
IN WITNESS WHEREOF, the parties hereto have made and executetl this Amendment No. 1 for Engineering Services in duplicate
counterparts, each of which shall be considered as an original by their duly authorized officers as of the tlate below indicatetl:
EXECUTED BY THE OWNER THIS �( DAY Of � C°L r 2019
CITY OF DUBUQUE, IOWA
��_
MICHAEL C. V N MILLIGEN
CITY MANAGER
EXECUTED BY THE ENGINEER THIS 6TH DAY OF JUNE, 2019.
IIW, P.C.
IM��� i ��Y.e`LfOJ'�
OTHY J RA9 2 , P.E.
VICE PRESIDENT& STRUCTURAL TEAM LEADER
WITNESS:
�� �'�__�—�
MARC D. RUDEN, P.E.
PROJECT MANAGER
AMENDMENT N0. 1
TO THE AGREEMENT FOR ENGINEERING SERVICES FOR
CITY OF DUBUQUE, IOWA
WATER SYSTEM IMPROVEMENTS
ROOSEVELT STREET WATER TOWER PROJECT 2018
P:11711271Project AdminlContract-AgreementslConstrudion Admin amendment#11Amendment No.1 to the Engineering AgreemeN-Dubuque Water System Imp.docx
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