Recording the Award for the Hillcrest Rd.-Rosemont St. Detention Basin Project Copyrighted
September 16, 2019
City of Dubuque Consent Items # 8.
ITEM TITLE: Recording the Award for the Hillcrest Rd.-Rosemont St.
Detention Basin Project
SUM MARY: City Manager recommending that the award for the
Hillcrest-Rosemont Detention Basin Project by Eastern
lowa Excavating & Concrete, LLC be officially recorded in
the minutes of the City Council.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Make Matterof
Record
ATTACHMENTS:
Description Type
Hillcrest-Rosemont Detention Basin Project-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Hillcrest-Rosemont Detention Basin Project
DATE: September 9, 2019
Through the competitive quotation process for public improvements, the Hillcrest-
Rosemont Detention Basin Project was awarded on August 29, 2019, to Eastern lowa
Excavating & Concrete, LLC, in the contract amount of $106,181.61, which was 13.47%
under the estimate of probable cost.
City Engineer Gus Psihoyos recommends that the award for the Hillcrest-Rosemont
Detention Basin Project be officially recorded in the minutes of the City Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manager _
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FROM: Gus Psihoyos, City Engineer �-j�� f ,,
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DATE: September 3, 2019
RE: Hillcrest-Rosemont Detention Basin Project
INTRODUCTION
The purpose of this memorandum is to award the construction contract for the Hillcrest-
Rosemont Detention gasin Project.
DISCUSSION
The Hillcrest-Rosemont Detention Basin Project involves the excavation and hauling of
approximately 3,800 cubic yards of fill material from a designated site to a farm field just
north of the Hillcrest-Rosemont intersection where it will be used to construct an
approximately twelve-foot-high embankment. The detention outlet works includes a 48-
inch diameter manhole and 62 feet of a combination of 12-inch diameter and 24-inch
diameter storm sewer pipe. The overflow spillway and outlet include a combination of
2,093 square feet of tied concrete block matting. The completion date for the project is
October 18, 2019.
BID RESULTS
Sealed informal bids were received on August 29, 2019, for the Hillcrest-Rosemont
Detention Basin Project. Eastern lowa Excavating and Concrete, LLC of Cascade, IA
submitted the low bid in the amount of $106,181.61, which is 13.47% under the estimate
of probable cost. A summary of the bid proposals received are as follows:
Contractor Ba�e Bid
Eastern lowa Excavating & Concrete, LLC $106,181.61
Drew Cook & Sons Excavating, Co. Inc. $111,320.80
McDermott Excavating $114,922.98
Top Grade Excavating, Inc. $118,862.45
Horsfield Construction, Inc. $119,376.55
Mainline Excavating Company, Inc. $135,854.78
Tschiggfrie Excavating $136,608.55
Legacy Corporation $139,880.00
Kueter Equipment Company $143,450.35
RECOMMENDATION
Through the competitive quotation process for public improvements, this project was
awarded on August 29, 2019 to Eastern lowa Excavating & Concrete, LLC of Cascade,
IA, in the contract amount of$106,181.61.
BUDGET IMPACT
The estimate of probable cost for the Hillcrest-Rosemont Detention Basin Project is
summarized below:
Description Estimate Award
Construction $ 122,710.20 $ 106,181.61
Contingency 12,271.02 12,271.02
Engineering, Construction Administration & Inspection 20,247.18 20,247.18
Total Construction Cost $ 155,228.40 $ 138,699.81
The funding is as follows:
CIP No. � Fund Description �und
Amount
7202758 Hillcrest-Rosemont Detention $ 138,699.81
ACTION TO BE TAKEN
In accordance with the competitive quotation requirements of lowa Code, Section 26.14, it
is necessary that the award for the Hillcrest-Rosemont Detention Basin Project be
officially recorded in the minutes of the City Council.
cc: Deron Muehring, Civil Engineer II
2