Acceptance of the West Third Street Pumping Station Standby Generator 2018 Project Copyrighted
September 16, 2019
City of Dubuque Consent Items # 22.
ITEM TITLE: Acceptance of the West Third Street Pumping Station
Standby Generator 2018 Project
SUMMARY: City Manager recommending acceptance of the West Third
Street Pump Station Standby Generator 2018 project, as
completed byA&G Electric.
RESOLUTION Accepting the West Third Pumping Station
Standby Generator 2018 Project and authorizing final
payment to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
West Third Pumping Station Standby Generator-MVM City Manager Memo
Memo
ProjectAcceptance and Authorization of Final Payment Staff Memo
Acceptance Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: West Third Pumping Station Standby Generator 2018 Project Acceptance
and Authorization of Final Payment
DATE: September 10, 2019
Water Department Manager Denise Blakeley Ihrig recommends City Council
acceptance of the West Third Street Pump Station Standby Generator 2018 project, as
completed by A&G Electric, in the final contract amount of $77,152.28, which is a
$3,693.98 increase from the base bid project award of $73,458.30 due to approved
additional concrete sidewalk and concrete driveway work.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Denise Blakeley Ihrig, Water Department Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Denise Blakeley Ihrig, Water Department Manager
DATE: September 10, 2019
RE: West Third Pumping Station Standby Generator 2018 Project
Acceptance and Authorization of Final Payment
INTRODUCTION
The enclosed resolution provides for the acceptance and final payment of the West Third
Street Pumping Station Standby Generator 2018 project.
BACKGROUND
The improvements to the West Third Street Pumping Station required the installation of a
standby generator with an automatic transfer switch and other ancillary equipment to
provide power in the event of normal power failure. The standby power supply will
provide power for the pumps and other equipment located in the pumping facility, allowing
the continued pumping of domestic water during primary power outage
DISCUSSION
Through the competitive quotation process for public improvements, this project was
advertised on December 14, 2018 and sealed informal bids were received and publicly
opened on January 10th, 2019. The lowest apparent bidder was A&G Electric. The
project was awarded on February 18, 2019 to A&G Electric in the amount of $73,458.30.
During construction, the contractor worked with Water Department staff to resolve an
elevation issue. The elevation of the proposed generator concrete pad did not meet the
final elevation of the surrounding sidewalk and driveway. Therefore, additional sidewalk
was removed and replaced along with additional removal and replacement of driveway.
The increase in approved line item costs resulting from the additional work is $3,693.98 or
5% of the total project cost as awarded.
The project following inspection and receipt of operating manuals is complete and meets
the design standards as bid. It is recommended the project be accepted and paid in full.
BUDGETIMPACT
The project cost and final payment for the West Third Pumping Station Standby
Generator Project is summarized below:
Descri tion Award Final
Construction Contract: Base Bid $73,458.30 $73,458.3
Contingency: Additional Concrete Sidewalk $6,688.00 $3,693.9
and Concrete Drivewa
Contract Admin / Construction En ineerin $0 $
Total Pro�ect Cost 80 146.30 77 152.28
The construction administration and construction engineering (inspection) was completed
with Water Department staff, therefore, those costs were not incurred on the project.
The funding summary for the West Third Pumping Station Standby Generator 2018
Project is as follows:
IP Funding Source Amount
402527 Generator $ 80,146.30
Total Project Funding S 80.146.30
The final project construction costs are therefore $77,152.28 which 3.74°k less than the
total requested budget.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and authorize the final payment for the West Third Pumping Station
Standby Generator 2018 Project to A&G Electric in the amount of$77,152.28.
cc: Jenny Larson, Budget and Finance Director
Kerry Leppert, Water Distribution Engineering Asst.
2
Prepared by Denise Blakeley-Ihriq. Water Department Mqr. Address: 901 Hawthorn St. Telephone: 563-589-4290
Return to: Kevin Firnstahl, City Clerk Address: City Hall- 50 W. 13th St Telephone: (563) 589-4100
RESOLUTION NO. 336-19
ACCEPTING THE WEST THIRD PUMPING STATION STANDBY GENERATOR 2018
PROJECT AND AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the West Third Street Pump Station
Standby Generator 2018 Project (the Project) has been completed by the Contractor,
A&G Electric (Contractor), the Water Department Manager has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount of $77,152.28 is due in full;
WHEREAS, the City Council finds that the recommendation of the Water Department
Manager should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the Water Department Manager is approved, and
the Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the final payment $77,152.28 as provided in Iowa Code chapter 573.
Passed, approved and adopted this 16th day of September 2019.
fiv 4/7
oy D. Buol, Mayor
Attest:
Kev n S. Firnstahl., CMC City Clerk
WATER DEPARTMENT MANAGER'S CERTIFICATE OF FINAL COMPLETION OF,
THE WEST THIRD PUMPING STATION STANDBY GENERATOR 2018 PROJECT
The undersigned Water Department Manager of the City of Dubuque, Iowa, hereby
certifies that she has inspected the West Third Pumping Station Standby Generator
2018 Project:
The West Third Street Pump Station Standby Generator 2018 Project, and that said
Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work including all change orders and
adjustments is $77,152.28.
Dated this/Z."qday of September 2019.
Filed in the office of the City Clerk on the day of
se Blakeley Ihrig, P.E.
ater Department Manager
, 2019.
K in S. Firnstahl, MC, City Clerk