Bunker Hill Irrigation Replacement Project Phase 3 - Initiation of Bids Copyrighted
September 16, 2019
City of Dubuque Consent Items # 23.
ITEM TITLE: Bunker Hill Irrigation Replacement Project Phase 3
Initiation of Bids
SUMMARY: City Manager recommending initiation of the bidding
procedure for the Bunker Hill Irrigation Replacement
Project Phase 3 (of 3).
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Approve
ATTACHMENTS:
Description Type
Bunker Hill I rrigation Replacement Project Phase 3- City Manager Memo
MVM Memo
Staff memo Staff Memo
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bunker Hill Irrigation Replacement Project Phase 3 Initiate Bids
(CIP 102-1530)
DATE: September 9, 2019
Leisure Services Manager Marie Ware recommends initiation of the bidding procedure
for the Bunker Hill Irrigation Replacement Project Phase 3.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Bunker Hill Irrigation Replacement Project Phase 3 Initiate Bids (CIP 102-
1530)
DATE: September 10, 2019
INTRODUCTION
The purpose of this memorandum is to request approval to initiate the bid process for
the Bunker Hill Irrigation Replacement Project Phase 3.
BACKGROUND
The irrigation system for the tees and greens was installed around 1980 and the fairway
system was added in 1992. In Fiscal Year 2011 the satellite controllers, master control
panel, variable speed pump, backflow preventer, pump shelter and electrical controls
were replaced. This project was Phase 1.
In Fiscal Year 2016, $205,000 in CIP funding was approved to hire a consultant to
design, develop bid specs and monitor construction for the 18-hole golf course irrigation
system. This replacement project was designed into 2 phases. These we called
Phases 2 and 3. Each phase was made up of 9 holes (half) of the course. This project
included full replacement of both greens and fairway lines and heads. Phase 2 was
completed in the Spring of 2016.
The PVC pipe has a life expectancy of 25 years in the ground. This means that the tees
and greens were ready to be replaced in 2005 while the fairway lines have reached their
expected lifespan. The PVC pipe is now brittle and cracks easily. We continue to see
additional staff time fixing leaks as they occur more often as the system has aged.
DISCUSSION
As designed, this project will result in efficiencies in overall water usage/monitoring,
better irrigation coverage of the course and the reduction in staff time due to lengthy
repairs. These improvements will ultimately result in a better experience for the patron.
At the September 21, 2015 City Council Public Hearing, the Bunker Hill Irrigation Plans
and Specs were approved for both Phase 2 and Phase 3 of the project. During the
construction of Phase 2, there were minor adjustments to the plans due to the rocky
terrain as well as adjusted head locations for improved irrigation results. These
adjustments will have little effect to the plans and scope of project for Phase 3. Per City
Attorney Crenna Brumwell, Phase 3 may go out to bid as soon as the documents are
prepared without a Public Hearing of the City Council. The award of the construction
contract would be presented to Council at their October 7, 2019 meeting. The project
schedule is below.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process September 17, 2019
Receipt of Bid Proposals September 30, 2019
Award Construction Contract October 7, 2019
Project Completion Date March 30, 2020
BUDGETIMPACT
In FY20, an additional $200,000 in CIP's 1021530-62712 ($20,000) and 1021530-73211
($180,000) was approved to complete Phase 3 and finalize the irrigation replacement
for the golf course. The estimate of probable cost for the Bunker Hill Irrigation Project
Phase 3 is as follows: Estimate
Construction Contract $ 192,000
Consultant Fee to Create Bid Specs & Oversee Project $ 8,000
Total Project Cost $ 200,000
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
1021530-62712 Consultant Fees $ 8,000
1021530-73211 Construction $ 192,000
Total Project Funding $ 200,000
RECOMMENDATION
I recommend the approval to initiate the bid process for the Bunker Hill Irrigation Project
Phase 3.
Prepared by: Dan Kroger, Recreation Division Manager
cc: Gerry Lange, Golf Course Superintendent
Jenny Larson, Director of Finance and Budget
Crenna Brumwell, City Attorney
Kevin Firnstahl, City Clerk