Minutes_Arts and Cultural Affairs Advisory Commission 8 27 19 Copyrighted
September 16, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission of 8/27; City
Council Proceedings of 9/3, 9/9; Cable TV Commission of
9/4; Housing Commission of 8/27; Library Board of
Trustees of 7/25; Zoning Advisory Commission of 4/19;
Zoning Board of Adjustment of 8/22; Proof of Publication
for City Council Proceedings of 8/12, 8/13, 8/14, 8/19.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 8/27/19
Cable N Commission Minutes of 9/4/19 Supporting Documentation
City Council Proceedings of 9/3/19 Supporting Documentation
City Council Proceedings of 9/9/19 Supporting Documentation
Housing Commission Minutes of 8/27/19 Supporting Documentation
Library Board of Trustees Minutes of 7/25/19 Supporting Documentation
Zoning Advisory Commission Minutes of9/4/19 Supporting Documentation
Zoning Board of Adjustrnent Minutes of 8/22/19 Supporting Documentation
Proof of Publication - City Council Proceedings of Supporting Documentation
8/12/19
Proof of Publication - City Council Proceedings of Supporting Documentation
8/13/19
Proof of Publication - City Council Proceedings of Supporting Documentation
8/14/19
Proof of Publication - City Council Proceedings of Supporting Documentation
8/19/19
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ARTS AND CULTURAL AFFAIRS COMMISSION
MINUTES
DATE: Tuesday, August 27, 2019
TIME: 3:30 p.m.
LOCATION: Five Flags Center, Orpheum Room — 405 Main St, Dubuque, IA
Regular Meeting
Commissioners Present: Ali Levasseur, Nicholas Halder, Susan Riedel, Ryan Decker,
Gina Siegert, Tyler Daugherty
Commissioners Excused: Paula Neuhaus
Staff Present: Jennifer Petersen-Brant
Public Present: Jean Tucker
The meeting was called to order by Ali Levasseur at 3:32 p.m. following staff assurance
of compliance with lowa Open Meeting Law.
Motion to accept minutes: Motioned to accept minutes of July 17 as corrected by Sue
Riedel, seconded by Ryan Decker.
New Business
Commissioner orientation: Jennifer Petersen-Brant passed out binders for the new
Commissioners (Ryan Decker and Nick Halder) of Master Plan information, commission
contact info, and current city council goals. Petersen-Brant noted that binders containing
general commission roles and responsibilities is sent out from the City Clerk's office to
all new commissioners. Commissioner Riedel, Siegert, and Daugherty requested
updated materials from the City Clerk's office, Petersen-Brant to submit request.
Petersen-Brant discussed putting all Arts and Culture Master Plan/Commission specific
resources on a folder Google Drive or something similar for electronic access. She will
also forward any updated materials she has; commissioner orientation date and
information will be sent.
Petersen-Brant noted that City Clerk's office will host a general Commission training
session in the Fall, date TBD. This is an opportunity for Commissioners to become
familiar with opportunities hosted by the City, and on responsibilities. Discussion on
responsibilities internally followed.
Art on the River update: Commissioners Decker, Siegert and Jennifer Petersen-Brant
reported on overview and possible improvements for next year. Group will meet Sept
10�h to begin planning of 2020-21 AOTR including budget development, event logistics,
marketing strategies, and investigating potential sales opportunities to build public and
private public art acquisition. 2020-21 AOTR Grand Opening is tentatively set for Friday,
August 7�h 2020. Ideas on expanding the event to be discussed. Petersen-Brant to
confirm dates of Taste of Dubuque and Lighted Boat Parade to continue success of
scheduling 2019-20 AOTR opening in conjunction with those 2 events.
City Arts Grants discussion:
2019 grants awards used came in just under budget. As there is no set precedent for
spending the unused funds. Petersen-Brant to investigate and report on prior
occurances. Discussion followed on how the Commission might proceed repurposing
unspent Special Project grant funds including: 1) Use for overall marketing of activities
of Office of Arts & Cultural Affairs, 2) Marketing of grant opportunities/hosting grant
information sessions, 2) funding DEI training opportunities for City Arts and Culture
grantees and applicants, 3) supporting Arts and Business Luncheon, 4) funding for a
special inclusive arts and culture event. Additional discussion followed on opening a
special call for applications to support cultural event. Grants committee to further
discuss and bring recommendation to Commission at September Commission Meeting;
Daugherty to schedule meeting of Grants committee.
Additional discussion related to eligibility of colleges to apply for Operating Support but
that Special Projects may apply depending on the event. Discussion on continuing to
improve grant process through evaluating application language, funding objectives, and
eligibility requirements. Grants committee to determine strategy for proceeding.
Petersen-Brant reporting that all FY20 Operating Support and Special Project grant
agreements have gone out and majority are inline for fund disbursement.
Arts and Business Luncheon:
Arts and Business Luncheon planning committee to meet Thursday, August 29. Input
from Commissioners requested; suggestion to return to holding event in November as
opposed to December in order to encourage student engagement. General
Commissioner support for continued hosting of Arts and Business Luncheon with
encouragement to maintain quality, grow audience, and consider possibilities for
additional opportunities that could be made available throughout the year.
Task Force update:
Task Force meeting originally scheduled for late July to be rescheduled for September.
Public Arts group concluded their current objectives and is no longer meeting; Petersen-
Brant to review and forward their work product to Commissioners. Branding and
Communications group continues to meet month; focus on implementing central
repository for all Working Groups to share and collaborate through, working with Lora
College to gather community feedback as it relates current arts and culture efforts,
along with continued push for increasing promotion and awareness of all arts and
culture activities happening in Dubuque. Creative Economy continues to meeting
monthly and is making substantial process on a directory of for-profit arts venues,
artists, musicians, performers, etc and non-profit arts organizations. Accessibility,
Engagement, and Inclusion continues to meet and is exploring DEI training and actions
plans for implementing their groups' goals. Petersen-Brant reported she is currently
attending all Working Group meetings to support their work and act as a connective
thread between all of them.
October National Arts & Humanities Month
Petersen-Brant will be working with the City Clerk on a proclamation by the Mayor and
City Council in recognition of Arts & Humanities month along with short performance by
a grantee for the October 7 City Council meeting. Petersen-Brant to request being
placed on the October 21 City Council meeting to present on the state of the arts in
Dubuque as related to the work of the Office of Arts & Cultural Affairs, the Arts
Commission, and the Master Plan. A marketing campaign highlighting City Arts
grantees to be implemented in October in tandem with media partners.
Other New Business:
Discussion on working with City cable channel to capture and promote arts and cultural
events, which will also create an archive of footage for future use by Office of Arts &
Cultural Affairs. Suggestion of interviewing Special Project grantees on their funded
project to promote their work and the Special Project grant program.
Program review of budgeting, development of public art policy:
Discussion on improvement package request for additional funding for Operating
Grants, as number of applicants and total amount being requested has grown.
Petersen-Brant to compile information for Commissioners to evaluate in making their
recommendation. Brief discussion on establishing new grant programs that better meet
the needs of arts and cultural organizations in the community.
Petersen-Brant has been asked to have a draft public art policy by February. She will
work with the Public Art Working Group to draft and submit to Task Force for input by
then.
Current Events from Commissioners:
Loras Theatre projects
Travel Dubuque: New program "Four Pillars" for tourists to experience places in
Dubuque, Sister Cities photo program (a two-year commitment)
Art on the River brochures are available for Commissioners to distribute.
Motion to adjourn at 437pm made by Commissioner Tyler Daugherty, and seconded
Gina Siegert.
Next meeting: Tuesday, September 24, 2019 at 330pm at Five Flags Center.
Respectfully submitted:
Jenni Petersen-Brant
Arts and Cultural Affairs Coordinator
These minutes were passed and approved on , 2019.
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