CLG Gr Ag Phase IV Arch/HistoriMEMORANDUM
April 28, 2003
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:CLG Grant Agreement for Phase IV of Architectural/Historic Survey
Planning Services Manager Laura Carstens is recommending City Council approval of
an agreement with the State Historic Preservation Office for a Certified Local
Government (CLG) grant to conduct Phase IV of an architectural/historic survey of the
community.
Phase IV include four residential Historic Districts: Jackson Park, Cathedral, West 11th
Street and Langworthy Historic Districts. The total cost for the Phase IV survey is
estimated at $30,000. The State has awarded the City an $18,000 grant, which will be
matched with CDBG funds and in-kind staff support from the Planning Services
Department.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
MEMORANDUM
April 25, 2003
TO:Michael Van Milligen, City Manager
FROM:Laura Carstens, Planning Services Manager
RE:CLG Grant Agreement for Phase IV of Architectural/Historic Survey
This memorandum presents for City Council review and approval an agreement with the
State Historic Preservation Office for a Certified Local Government (CLG) grant to
conduct Phase IV of an architectural/historic survey of the community.
The City has received three state grants for Phases I, II and III of the
architectural/historic survey. Phases I and II were completed in 2000 and 2001,
respectively. Phase Iit is to be completed in June, 2003.
Phase IV includes the four residential Historic Districts originally surveyed in 1977.
These are the Jackson Park, Cathedral, West 11th Street, and Langworthy Historic
Districts. Two of these districts, Jackson Park and Cathedral, are listed on the National
Register of Historic Places. The other two, West 11th Street and Langworthy, only are
designated locally. Phase IV include these components:
1. Update the 1977 architectural survey data for all four districts.
2. Prepare National Register nominations for the Langworthy and West 11th Street
Historic Districts. Listing on the National Register gives district property owners
the opportunity to apply for federal and state grants and rehabilitation tax credits
that are not available to locally designated districts.
The total cost for the Phase IV survey is estimated at $30,000. The State has awarded
the City an $18,000 grant for this project. The grant will be matched with CDBG funds
and in-kind staff support from the Planning Services Department.
I recommend that the City Council authorize the Mayor to sign the CLG grant
agreement for Phase IV of the Architectural/Historic Survey/Evaluation, on behalf of the
City of Dubuque.
Attachments
IcarsterdHpc/phase IV cig grant.doc
Prepared by: Laura Carstens, City Planner Address: City Hall, 50 W. 13th Street Telephone: 589-4210
RESOLUTION NO.
- 03
RESOLUTION APPROVING A CERTIFIED LOGAL GOVERNMENT (CLG) GRANT
AGREEMENT TO CONDUCT AN ARCHITECTURAL/HISTORIC SURVEY
Whereas, the State Historical Society of Iowa has awarded the City of Dubuque Certified
Local Government Program (CLG) grant funds to conduct Phase IV of the architectural/historic
survey of the community; and
Whereas, the State Historical Society has advised that an architectural/historic survey is
necessary for the renewal of a Memorandum of Agreement between the State and City for the
purposes of conducting local Section 106 reviews; and
Whereas, the City of Dubuque Historic Preservation Commission has reviewed and endorsed
Phase IV of the architectural/historic survey.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Mayor is hereby authorized to sign the CLG grant agreement with the
State Historical Society for Phase tV of the architectural/historic survey.
Section 2. That the Planning Services Manager is authorized to utilize budgeted funds and to
submit reimbursement requests for the project.
Section 3. That the City of Dubuque agrees to abide by all local, state and federal
requirements applicable to the project.
Passed, approved and adopted this
day of ,2003.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
[carsten/hpclclggrant agreement res.doc
Contract No. 20-03.11-011
STATE HISTORICAL SOCIETY OF IOWA
GRANT-IN-AID AGREEMENT FOR:
City of Dubuque, Iowa
Registration Project
This agreement is made and entered into by end between the City of Dubuque, Iowa, hereinafter
referred to as the RECIPIENT, and the STATE HISTORICAL SOCIETY OF IOWA, hereinafter
referred to as the STATE; WITNESSETH THAT:
WHEREAS, the STATE, is interested in broadening the role of local governments in historic
preservation through the Certified Local Government program; and
WHEREAS, the STATE, in accordance with the National Historic Preservation Amendments of 1980,
is providing 10% of its armual federal Historic Preservation Fund appropriation to Certified Local
Governments; end
WHEREAS, the RECIPIENT has demonstrated its interest in historic preservation by becoming a
Certified Local Government, and desires to complete a Registration Project; .
NOW THEREFORE, it is agreed by end between the parties hereto as follows:
1. That the RECIPIENT is qualified to complete the attached Scope of Work (Exhibit C);
2. That the RECIPIENT will be responsible for overseeing all aspects of fiscal management;
3. That the RECIPIENT provide a permanent copy of financial records suitable for State and
Federal audit as directed under the Single Audit Act of 1984, P.L. 98-502, if required;
4. That the STATE provide for only project costs eligible under provisions stipulated by the
National Park Service, U.S. Department of the Interior for grants -in-aid. Project work which
does not meet Secretary of Interior Standards will not be reimbursed for under this contract;
5. That the STATE monitor the project and provide input as called for in the attached Scope of
Work (Exhibit C);
6. That the Recipient and the STATE mutually agree that if, during the duration of the contract, it is
deemed necessary by either party to make alterations to or amendments to this Agreement, such
changes shall be incorporated into this contract upon mutual agreement end shall be in effect as
of the date of the amendment unless otherwise specified within the amendment;
That the STATE agrees to pay the project ehgible costs under the terms of this Agreement;
8. That the RECIPIENT and the STATE mutually agree to abide by the general and specific
conditions attached hereto as Exhibits A, B, C, and D;
9. That the RECIPIENT end the STATE mutually agree that all work performed under this contract.
will be completed by June 30, 2004:
10. That the RECIPIENT and the STATE mutually agree that the cost of this contract shall be
$18,000.00. All eligible costs necessary to carry out the project shall be initially advenced by the
RECIPIENT and then the STATE shall reimburse the RECIPIENT for $18,000.00, upon receipt
of all work products and as specified in the Scope of Worlc The agreement will end on June
30,w004. The final bill must be submitted with the final report by June 30,2004.
11. Expenditures are to be according to the Budget, attached as Exhibit D. Adjustments between
budget categories are permissible following whtten mutual consent between the RECIPIENT and
the STATE;
12. The RECIPIENT will faithfully comply with all apphcable Federal and State laws, regulations
and gaidelines, including the Secretary of the Interior's Standards and Guidelines for
Archaeology and Historic Preservation as published in the Federal Register on September 29,
1983;
13. The RECIPIENT shall hold the STATE and federal government harmless from damages in any
action arising from the performance of work described herein.
IN WITNESS WHEREOF, the parties hereto have executed this contract on the day and year last
specified below.
RECIPIENT
Terrance M. Duggan, Mayor, City of Dubuque, Iowa
Date
STATE
Lowell Soike, Deputy State Historic Preservation Officer, State of Iowa
Date
EXHIBlT A
GENERAL CONDITIONS
ARTICLE I - Amendment of Contract:
The RECIPIENT or the STATE may, during the duration of the Contract, deem it necessary to make alterations to
the provisions of this agreement. Any changes, which shall be mutually agreed upon by both parties, shall be
incorporated into this Cuntmct. The provisions of the amendment shall be in effect as of the date of the
amendment unless otherw/se specified within the amendment. A waiver of any conditions of this Contract must be
in writing fi:om a duly authorized official of the STATE.
ARTICLE II - Patent and Copyright:
a. No material or product in whole or in part under this Contract shall be subject to patent or copyright by either
part in the United States or in any other country.
b. The U.S. Department of the Interior reserves a royalty-free no-exclusive and irrevocable license to reproduce,
published or otherwise use, and to authorize others to use, any materials produced in whole or in part under this
Contract for government purposes. Any publication by the RECIPIENT must bear in an appropriate place an
acknowledgment of grant support under the National Historic Preservation Act of 1966, as amended, from the U.S.
Department of the Interior and the State Historical Society of Iowa.
ARTICLE III - Accounts and Records:
a. Accounts - the RECIPIENT shall maintain books, records, documents and other evidence pertaining to all costs
and expenses incurred and revenues acqinred under this Cuntmct tothe extent and in such detail as will properly
reflect ali costs, direct and indirect, of labor, materials, supplies, services, and other costs and expenses of
whatever nature, for which payment is claimed under this Contract.
b. Audit and Inspection - At all times during normal business hours and as frequently as is deemed necessary, the
RECIPIENT shall make available to the STATE all of its records, pertaining to all matters covered by this Contract
and shall permit the STATE to audit, examine and make excerpts from such records and all other matters covered
by this Contract.
c. Retention of Financial Records - All records in the possession of the RECIPIENT pertaining to this Contract
shall be retained by the RECIPIENT for a period of three (3) years beginning with the date upon which final
payment under this Contract is issued. Ail records shall be retained beyond the three (3) year period if audit
findings have not been resolved w/thin that period.
d. The STATE shall reimburse the RECIPIENT for actual, necessary and eligible costs incurred by the
RECIPIENT in the conduct of this project. All claims shall include copies of time utilization sheets, records,
documents and other evidence in support of all costs and expanses incurred for the performance of this Contract.
ARTICLE IV - Tenuhiation of Contract
a. Tennhiation for Cause - The STATE or the RECIPIENT may terminate this Contract in whole or in part, at any
time before the date of completion, whenever it is determined that the other party has failed to comply w/th the
conthtions of the Contract. The STATE or RECIPIENT shall promptly notify the other party in writing of the
determination and the reasons for the termination, together with the effective date. The RECIPIENT shall not
incur new obligations for the terramated portion after the effective date, and shall cancel as many outstanding
obhgations as possible. The STATE shall allow full credit to the RECI?IENT for no-cancetable obligations up to
the amount of $18,000.00,. if said obligations are properly incurred by the RECn~IENT pr/or to termination. The
3
STATE shall terminate the contract if it determines that the RECIPIENT is not following cost eligibility as
outlined in the Secretary of Interior Standards, 36 CFR; OMB Circular A-87; and OMB Circular A-102.
b. Termination for Convenience - The STATE and the RECIPIENT may terminate this Contract in whole or in
part, when both parties agree that the continuation of the project would not produce beneficial results
commensurate with the future expenditure of funds. The two parties shall agree upon the termination conditions,
including the effect date and, in the case of partial termination, the portion to be terminated. The.RECIPIENT
shall not incur new obligations for the terminated portion after the effective date, and shall cancel as many
outstanding obligations as possible. The STATE shall allow full credit to the RECIPIENT for non-cancelable
obligations up to the amount of award, if said obligations are properly incurred by the RECIPIENT prior to
termination.
c. Termination due to Non-Appropriation - Notwithstanding any other provisions of this Contract, if fands
anticipated for the continued fulfillment of the Contract are at any time not forthcoming or insufficient, either
through the failure of the Federal Government or of the State of Iowa to appropriate funds or discontinuance or
material alteration of the program under which funds were provided, then the STATE shall have the right to
terminate this Contract without penalty by giving not less than thirty (30) days written notice documenting the lack
of fanding, discontinuance or program alteration. Unless otherwise agreed to by the parties, the Contract shall
become null and void on the last day of the fiscal year for which appropriations were received, except that if an
appropriation to cover the costs of this Contract becomes available within sixty (60) days subsequent to
termination under this clause, the STATE agrees to re-anter a Contract with the terminated RECI1)IENT under the
same provisions, terms and conditions as the original award. In the event of termination of this Contract due to
non-appropriation, the exclusive, sole and complete remedy of the RECIPIENT shall be payment for service
completed prior to ternnnation.
d. Right in Incomplete Products - In the event the Contract is terminated, all finished or unfinished portions of the
work prepared by or for the RECIPIENT under this Contract shall, at the option of the STATE, become its
property, and the RECIPIENT shall be entitled to receive just and equitable compansation for any satisfactory
work completed on the project.
ARTICLE V - Interest of Officials and Othem:
a. STATE - No officer, employee or advisor of the STATE including a member of the State Historical Society of
Iowa Board of Trustees or the State Nominations Review Committee, shall participate in any decisions relating to
this Contract which affect his personal interest or the interest of any corporation, partnership or association in
which he is directly or indirectly interested or have any interest, direct or indirect, in this Contract or the proceeds
thereof. A person has a conflict of interest with respect to a subgrant, contract subcontract, or any agreement
supported with state or federal assistance if the person or any of the following has a financial interest in that
application.
1. The person, the person's spouse, minor child, or partner, or;
2. Any organization in which the person is serving as an officer, director, trustee, partner or employee or;
3. Any person or organization with whom the person is negotiating or has any arrangements concerning
prospective employment.
Benefit or remuneration other than a fee in accordance with applicable statewide procedures includes, without
exception, royalty, commission, contingent fee, professional services contract, brokerage fee, or other payment
accru/ng to the person or any member of his immediate family.
b. RECIPIENT - The RECIPIENT convenants that it presently has no interest and shall not acquire any interest,
direct or indirect, which would conflict in any manner or degree with the performance of services required to be
performed under this Contract.
4
ARTICLE VI - Assignment of Interest:
Neither this Agreement or any interest therein, no claim thereunder, shall be assigned or transferred by the
RECIPIENT to any other party or parties.
ARTICLE VII - Subcontract:
None of the work or services required under tiffs Agreement shall be subcontracted by the RECIPIENT without
prior written approval to subcontract by the STATE.
ARTICLE vm- Procurement of Professional Services and Equipment:
The RECIPIENT shall procure professional services by competitive negotiation, or small purchase procedures.
This requires solicitations from at least three sources to permit reasonable competition consistent with the nature
and requirements or the procurement. "Cost-plus-a-percentage-of-cost' contracting is strictly forbidden. Rather,
cost reimbursement or fixed price contracting is required.
Project principal investigators must meet the minimal professional standards as outlined in the Code of Federal
Regulations, Volume 36 Part 61.
The purchase of any equipment under tiffs agreement over $300 may not occur without prior written permission of
the STATE. The STATE will not approve such purchases until the same are approved in writing by the National
Park Service.
EXHIBIT B
SPECIAL CONDITIONS
ARTICLE I- Identification of Parties:
This Contract is entered into by and between the State Historical Society of Iowa, hereinafter called the STATE,
and the $18,000.00, hereinafier called the RECIPIENT.
ARTICLE II - Designation of Officials:
a. STATE - The State Historic Preservation Officer is the State Official authorized to execute any changes in the
terms, conditions, or amounts specified in this Contract. He (She) may designate a member of his (her) staff to
negotiate, on behalf of the State, any changes to the Contract.
b. RECIPIENT - Mayor Terrance M. Duggan, is authorized to execute any changes in the terms, conditions, or
amounts as specified in this contract.
ARTICLE III - Additional Special Conditions:
a. Audit Requirements - The RECIPIENT shall annually have performed, on a timely basis, indepcmdent financial
and compliance audits of the historic preservation funds received from the STATE. Ail such audits shall be
conducted in accordance with applicable auditing standards set forth in OMB Circular A-128, "Audits of State and
Local Governments", pursuant to the Single Audit Act of 1984. Costs associated with such audits are the
responsibility of the RECIPIENT. A copy of tiffs audit must be submitted to the STATE.
If the RECIPIENT is a non-profit organization, public college or university, audits shall be made in accordance
with statutory requirements and the provision of Circular A-110 a copy of this audit must be submitted to the
STATE.
b. General Obligations - All work performed under this Contract shall be carded out in a lawful, proper and
satisfactory manner in accordance with appropiiate Federal, State and Local regulations, including OMB Circular
A-102 and NPS 49; and any circular, policies, procedures and requirements as may from time to time be prescribed
by the U.S. Department of Interior.
ARTICLE IV - Conditions of Payment:
a. Max/mm Payment - It is expressly understood and agreed to that the maximum amounts to be paid to the
RECIPIENT by the STATE for any item of work or services shall be the amount specified herein. All payments
for work and services under this Contract shall be on a cost incurred, non-profit basis.
b. Requisition for Payment - All payments to the RECIPIENT shall be subject to the receipt by the STATE of a
Request for Reimbursement. This request shall be made according to the format specified by the STATE with
reimbursement to the RECIPIENT occurring at intervals no more than sixty (60) days after approval of request.
ARTICLE V - REQUIRED ACKNOWLEDGEMENTS:
Publication, films, exhibits, etc. developed as a part of this Contract shall acknowledge Federal aid by including
the following statement as part of the Title or Acknowledgment Section with each item produced.
"This project has been funded with the assistance of a matching grant-in-aid from the State Historical
Society of Iowa, Commnnity Programs Bureau, through the Department of the Interior, National Park
Service, under provisions of the National Historic Preservation Act of 1966; the opinions expressed herein
are not necessarily those of the Department of the Interior."
ARTICLE VI - Equal Opportunity Acknowledgment:
Pubhcations, films, exhibits, etc. developed as a part of the Contract shall acknowledge equal opportunity and
nondiscrimination practices by including the following statement as part of the Title or Acknowledgment Section
with each item produced.
"This program received Federal funds from the National Park Service. Regulations of the U.S. Department
of the Interior strictly prohibit unlawful discrimination in Federally Assisted Programs on the basis of race,
color, national origin, age or handicap. Any person who believes he or she has been discriminated against in
any program, activity, or facility operated by a recipient of Federal assistance shOuld write to: Director,
Equal Opportunity Program, U.S. Department of the Interior, National Park Service, P. O. Box 37127,
Washington, D.C. 20013-7127."
ARTICLE VII - Certification Regarding Lobbying:
This certification is required by Section 1352, Title 31, U.S. Code. The sub-grantee certifies, to the best of his or
her knowledge and behef that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, any officer
or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
6
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or
cooperative agreement, the undersigned shall complete and submit Standard Form 1963 "Disclosure Form to
Report Lobbying," in accordance with instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify accordingly.
This certification is a material representation of fact upon which rehance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
ARTICLE VlII -Equal Opportunity: Code of Fair Practices
1. The RECIPIENT will not dismSminate against any employee or applicant for employment because ofrace,
creed, color, religion, national origin, sex, age or physical or mental disability. The RECIPIENT will take
affirmative action to insure that applicants are employed and that employees are treated during employment
without regard to their race, creed, color, religion, national origin, sex, age or physical or mental disability except
where it related to a bona fide occupational qualification. Such action shall include but be not limited to the
following; employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or
termination; rate of pay or other forms of compensation; and selection for tmimng, including apprenticeship. The
RECIPIENT agrees to post in conspicuous places, available to employees and applicants for employment, notices
setting forth provisions of this nondiscrimination clause.
2. The RECIPIENT wiIl, in all solicitations or advertisements for employees placed by or on behalf of the
RECIPIENT, state that all qualified applicants will receive consideration for employment without regard to race,
creed, color, religion, national origin, sex, age or physical or mental disability except where it relates to a bona fide
occupational quahfication.
3. The RECIPIENT will send to each labor umon or representative of workers with which he has a collective
bargaining agreement or other contract or understanding, a notice advising the labor union or worker's
representative of the RECIPIENT commitments under this nondiscrimination clause and shall post copies of the
notice in a conspicuous place available to employees and applicants for employment.
4. The RECIPIENT will comply with all relevant provisions of the Iowa Civil Pdghts Act of 1965 as amended,
Iowa Executive Order #15 of 1973, Federal Executive Order 11246 of 1965 as amended by Federal Executive
Order 11275 of 1967, the Equal Employment Opportunity Act of 1972, and all provision relevant to fair
employment of the rules and regulations of the STATE. The RECIPIENT will furnish all information and reports
requested by the STATE or required by or pursuant to the rules and regulations thereof and will perm/t access to
payroll and employment records by the STATE for purposes of investigation to ascertain compliance with such
rules, regulations or requests, or with this nondiscrimination clause.
5. In the event of the RECIPIENTS noncompliance clauses of this contract or with any of the aforesaid rules,
regulations or requests, this contract may be canceled, terminated, or suspended in whole or in part and the
RECIPIENT may be declared ineligible for further contracts with the STATE. In addition, the STATE may take
such further action, and such other sanctions may be imposed and remedies invoked, as provided by the Iowa Civil
Rights Act of 1965 as amended, Chapter 60lA, Code of Iowa 1973, as heretofore and hereinafter amended, or by
the rules and regulations of the State or as otherwise provided by law.
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Public reporting burden for thla cofiec~on of information is estimated to average 15 minutes per response, including time for reviewng
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348q3040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to'additional assurances. If such
is the case, you will be notified. '
As the duly authorized representative of the applicant, I certify that the applicant:.
Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non-Federal share
of project cost) to ensure proper planning, management
and complat/on of l~e project described in this
application.
Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any at.~hodzed representative, access to and
the dght to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency direct~es.
Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents th~ appearance of personal or organizational
conflict of interest, or personal gain.
Will initiate and complete the work within the applicable
time frame after receipt of approval of the ~wsrding
agency,
Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpar~ F).
Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) TAle VI of the Civil Rights Act of 1964 (P.L 88-352)
which prohibits discrimination on the basis of race. color
or national odgin: (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §{}1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
Ida Age Discrimination Act of 1975, as amended (42
U.S.C. §§6101-6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.I_ 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (0 the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §{}523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 es
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
CMl Rights Act of 1968 .(42 U.S.C. §§3601 et s~q.); as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
Will comply, or has already complied, with the
requirements of Titles II and Ill of the Uniform
Relocation Assistance and Real Prope~y AcQuisition
Policies Act of 1970 (P.L 91-646,) which provide for
fair and equitable treatment of persons d~splaced or
whose property is acquired as a result of Federal or
federally-assisted programs. These requ~r;~ments apply
to all interests in real property acquired for project
purposes regardless of Federal participation in
purchases,
Will comply, as applicable, with provisions ot the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which liruif the political activities of employees whose
principal employment activities are tunded ~n whole or
in part with Federal funds.
Pcevious Edition USable
Authorized for Local Reproduction
Standard Form 424S (Rev. 7-97}
Prescribed by OMB Circular A-lO~
8
Will comp¥, as applicable, with the provisions of the Davis-
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
(40 U.S.C. §276c and 18 U,S,C. ~874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §{327-
333), regarding labor standards for federally-assisted
construction subagreemants.
10. Will comply, if applicable, with ifood insurance purcttase
requirements of Section 102(a) of the Flood Disaster
Protection ACt of 1973 (P.L 93-234) whic6 requires
recipients in a special flood hazard area to participate in the
program and to pemhese flood insumnse if the total cost of
i~surable construction and acquisition is $10,000 or more.
11.
Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality controt measures under the Nationat
Environmental Policy Act of 1969 (P.L 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pumuant to EO 11738; (c) protection of ~tiande
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988,; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
ACt of 1972 (16 U.S.C. {§1451 et seq.); (f)' conformity of
Federal actions to State (Clean Air) Implemantstion Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. {{7401 et seq.); (g) protection of
underground sources of ddnking water under the Safe
Ddnking Water Act of 1974, as amended (P.L 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.I_ 93-
205).
13.
14.
15.
16.
Will comply v~th the Wild and Scenic Rivers Act of
1968 (16 U.S.C, {§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
Will assist the awarding agency in assudng compliance
wi~ Section 106 of the National Histodc Praservation
Act of 1966, as amended (16 U.S.C. ~470), EO 11593
(identification and protection of histodc properties), and
the Archaeciogical and Histodc Preservation Act of
1974 (16 U.S.C. {,~-,469a-1 et seq.).
Will comply ~ P.L 93-348 regarding We protection of
human subjects involved in research, development, and
related activities supported by this award ef assistance.
Will comply ~ the Laboratory Animal Welfare Act of
1966 (P.L 89-544, as amended, 7 U.S.C. §{2131 et
seq,) pertaining to the care, h~ndting, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
Will compty with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. §~!801 et seq.) which
prohibits the use of lead-based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
ACt Amendments of 1996 and OMB Circular No. A-133,
'Audits of States, Locat Governments, and Non-Profit
Organiz~zflons.'
18. Will comply with all applicable requirements of ail other
Federal laws, executive orders, regulations, and policies
governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
Mayor
APPLICANT ORGANIZATION -- DATE SUBMI~I-ED
City of Dubuque, Iowa
Standard Form 424B (Rev. 7-97) Bacl(
9
Certifications Regarding Debarment, Suspension and
Other Responsibility Matters, Drug-Free Workplace
Requirements and Lobbying
Persons signing this form should refer to the regulations
referenced below for complete instructions:
Cerafication Regarding Debarment, Suspension, and Other
Responsibility Matters - Pdmary Covered Transactions - The
prospective primary participant f~rther agrees by
submitting this proposal that It will include the clause
titled, "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion - Lower Tier
,Covered Transaction," provided by the department or
agency entering into this covered transaction, without
modification, in all lower tier covered transactions and in
all solicitations for lower tier covered transactions. See
below for language to be used or use this form for
cerifiication and sign. (See Appendix A of Subpari D of 43
CFR Par/12.)
Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier covered Transactions -
(See Appendix B of Subpart D of 43 CFR Part 12.)
Ceriifica~on Regarding Drug-Free Workplace Requirements -
Alternate t, (Grantees Other Than Individuals) and Alternate
II. (Grantees VVho ara Individuals) - (See Appendix C of
Subpart D of 43 CFR Part 12)
Signature on this form provides for compliance with
cerf. ification requirements under 43 CFR Parts 12 and 18.
The sarfifications shall be t]'eated as a matedal
represer',ta~on of fact upon which reliance will be placed
when the Department of the Interior determines to award the
covered transaction, grant, cooperative agreement or loan.
PART A: Certification Regarding Debarment, Suspension, and Other Responsibility Matters -
Primary Covered Transactions
CHECK IF THIS CERTIFICATION IS FOR A PR/MARY COVERED TRANSACTION AND iS APPUCABLE.
(1) The prospective primary padicipant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily exctuded by any
Federal depar~nent or agency;
(b) Have not within a threa-year period preceding this proposal been convicted of or had a c/vii judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) b'ansaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making fa{se
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental enffb/(Federal, State or local)
with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year pedod preceding this applicatlon/propeaai had one or more public transactions (Federal,
State or local) terminated for cause or default.
(2} Where the prospective pdmary parc/pant is unable to certify to any of the statements in this certification, such prospective
participant snail attach an explanation to this proposal.
PART B: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -
Lower Tier Covered Transactions
CHECK, IF THIS CERTIFICATION IS FOR A LOWER TIER COVERED 7-P~NSACTION AND IS APPLICABLE.
(1} The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently
debarred, suspended~ i3roposed for debarment, declared ineligible, or voluntaifiy excluded from participation in this transaction
by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an ~xplanation to this proposal.
10
CHEC~IF THIS CERTIFICATION IS FOR ~N APPUCANT F/HO IS NOT AN INDIVIDUAL.
Alternate 1. (Grantees Other Than Individuals)
A. The grantee certes that it will or continue to provide a drag-free Workplace by:
ia) Pubr~shing a statement notifying employees that the unlawful manufacture, disbibution, dispensing, possession, or use
of a contzolled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about-
(1) The dangers of drug abuse in the workplace;
(2) The grantee's pdlicy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penaFaes that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the per[ormance of the grant be given a copy.of the
statement required by paragraph ia);
id) Notifying the employee in the statement required by paragraph ia) that, as a condition of employment under the grant,
the employee will -
-- (1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
(e) Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph id)(2) from an
employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide
notice, including position t/tie, to every grant officer on whose grant activity the convicted employee was working, unless
the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification
numbers(s) of each affected grant;
if) Taking one of the following actions, within 30 calendar days of receiving nofice under subparagraph id)(2), with respect
to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with
the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved
for such purposes by a Federal, State, or local health, law enforcement, or other appraptiate agency;
(g) Making a good faith eifod to continue to maintain a drug-free workplace through implementation of paragraphs ia) (b),
(c), id), (e) and (0-
B. The grantee may insert in the space provided below the site(s for the performance of work done in connection with the specific
grant:
Place of Performance (Street address, city. county, state, zip code)
City of Dubuque, 50 W. 13th Street, Dubuque, IA 52001-4864
Ch~ck if there are workplaces on file that are not identified here.
PART D: Certification Reg, ardin~ Drup-Free Workplace Requirements
CHECK__IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS AN INDIVIDUAL.
Alternate II. (Grantees Who Are Individuals)
ia) The grantee certifies that. as a condition of the grant, he or she will not engage in the unlawful manufacture, distribution,
dispensing., possession, or use of a controlled substance in conducting any activity with the grant;
(b) If convicted of a criminal drug offense resulting from a violation occurring dudng the conduct of any grant activity, he or
she will report the conviction, in wr~ng, within 10 calendar days of the conviction, to the grant officer or other designee,
unless the Federal agency designates a central point for the receipt of such notices. When notice is made to such a
central point, it shall include the identification number(s) of each affected grant.
11
=: {.;eraacat~on Kegarc~lng Loez3ylng ·
Certification for Contracts, Grants, Loans, and Cooperative Agreements
CHECK._IF CERTIFICATION IS FOR THE AWARD OF ANY OF THE FOLLOWING AND
THE AMOUNT EXCEEDS $100.000: A FEDERAL GRANT OR COOPERATIVE AGREEMENT;..
SUBCONTRACT. OR SUBGRANT UNDER THE GRANT OR COOPERATIVE AGREEMEN'~
CHECK__IF CERTIFICATION IS FOR THE AWARD OF A FEDERAL
LOAN EXCEEDING THE AMOUNT OF $150,000. OR A SUBGRANT OR
SUBCONTF~CT EXCEED/NG $1~0J~0, UNDER THE LOAN.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal apprepdafad funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of an agency, a Member of Congress, and officer or employee of Congress. or
an employee ora Member of congress in connection with the awarding of any Federal contz'act, the.making of any,Federal grant,
the making of any Federal loan. the entedng into of any cooperative agreement, and the extension, continuation, renewal.
amendment, or mod~cation of any Federal contract, grant, loan, or cooperative agreement.
(2) If ~ny funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency, a Member of congress, an officer or employee of congress, or an employee of
a Member of Congress in connection ~ this Federal contract, grant, loan. ot cooperative' agreement, the undersigned shell
complete and submit Standard Form-ILL. 'Dis~osure Form to Report Lobbyfag,~ in~accordance,with~its instructions.
(3) The undersig~ned shall,require,that the language of this ceddfication be included in the-award'documents for all subewards et
att tiers (incJuding subcontracts, subgranta; and contracts under grants, loans, and cooperstive~agreements) and that ail
subrecipients shall cert~/accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered
into. Submission of this cat.cation is a prerequisite for making or entedng into this transaction imposed by Section 1352, tffie 31,
U.S. Code. Any pemon who fails to file the required cor~fJcation shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
As the authorized certifying official, I hereby certify that the above specified certifications are true.
SIGNATURE OF AUTHORIZED CERTIFY'lNG OFFICIAL
Terrance M. Duggan, Mayor
TYPED NAME AND TITLE
DATE
12
13
A. SCOPE OF WORK
EXHIBIT C
The consultant will prepare and amend National Register (NR) nominations for Dubuque's four primarily
residential historic districts and finalize the draft Multiple Property Documentation (MI>D).
Dubuque is a community well known for its historic beauty and, in particular, the Victorian architecture
that makes up much of the existing five liistoric districts. Tiffs architectural theme was documented in
Bruce Kriviskey's 1977 architectural survey of the commtmity. However, there are a great many other
influences in Dubuque that are recorded in Craftsman, Colonial Revival and Classical building styles,
among others. A map of the five historic districts is attached.
Dubuque's many architectural themes and historic contexts are recorded in the 2000 community
assessment described in a draft MPD entitled "Dubuque - The Key City; The Architectural and Historical
Resources of Dubuque, Iowa, 1837 - 1955" (located on enclosed CD-rom).
The multiple property document describing the 1999 comprehensive survey and the 2000 community
assessment of historical contexts and supporting architectural themes is being used as a foundation to help
shape required neighborhood surveys phased in over time. These phased neighborhood surveys apply the
historic contexts and architectural themes defined in the multiple property document. The attached map
depicts the comprehensive survey area, and the anticipated phasing of the architectural/historic survey for
Dubuque's older residential and commercial neighborhoods.
The City began a phased architectural/historic survey/evaluation ofareas of the community. Completed
in 2000, Phase I encompassed the neighborhood of Washington/Jackson/Elm Streets. Completed in 2001,
Phase II involved the Lincoln/Rhomberg/Garfield Avenues neighborhood. Begun in 2002, and currently
underway, Phase lII involves Dubuque's oldest commercial, residential and industrial neighborhoods in
and around the central business district. The City's commercial historic district, Old Main, is included in
the Phase III survey.
Phase IV of the City of Dubuque's Historic/Architectural Survey/Evaluation builds on the City's 2000
community assessment and draft MPD. The Phase IV survey area encompasses the City's four primarily
residential historic districts. These are the Jackson Park, Cathedral, West 11th Street, and Langworthy
Historic Districts. Two of these districts, Jackson Park and Cathedral, are listed on the National Register
of Historic Places. The other two, West 11th Street and Langworthy, only are designated locally.
Enclosed are copies of the NR nominations for Jackson Park and Cathedral Historic Districts, 1979
Kriviskey Survey Summary Memorandum, and examples of the 1978-79 Architectural Survey forms for
the historic districts. The City of Dubuque has copies of 1978-79 Architectural Surveys for every
property in the historic districts.
The Phase IV survey includes retaining a qualified historic preservation consultant, assisted by a historic
preservation intern (231 hours), to undertake these broad work tasks:
1. Amend the 1979 National Register nominations for the Jackson Park and Cathedral Historic Districts to
incorporate the MPD. This work task will involve re-determination of National Register eligibility of
properties in these districts within the contexts and themes of the MPD. Updating these district
nominations does not mean preparing virmally new district nominations. The intent is to complete the
additional research necessary to incorporate the MPD, and to submit the amended nomination for review
and approval by the State Historical Society of Iowa and the National Park Senfce. All work will adhere
to the Secretary of the Interior's Standards and Guidelines for Evaluation, as well as the National Register
Bulletins that provide guidance for National Register nominations.
14
2. Prepare National Register nominations for the West 11th Street and Langworthy Historic Districts to
incorporate the MPD. This work task will involve determination of National Register eligibility of
properties in these districts within the contexts and themes of the MPD. This task involves the preparation
of National Register nominations for these two locally designated districts. The intent is to complete the
additional research necessary to submit the nominations for review and approval by the State and the
National Park Service. All work will adhere to the Secretary of the Interior's Standards and Guidelines for
Evaluation, as well as the National Register Bulletins that provide guidance for National Register
nominations.
3. Finalize the existing MPD This work task will involve finalizing the existing MPD. The intent is to
submit the MPD along with the National Register District amendments and nominations to the State
Nominations Review Committee and National Park Service for listing on the National Register of
Historic Places.
The following is a breakdown on the number of slmctures that are located in the historic districts:
Location Frequency
District Name Strnctnres Acreage
Jackson Park 163 32.35
Cathedral 137 24.28
Langworthy 72 19.49
West 11tu Street 172 36.55
Totals 544 112.62
As a participant in the CLG program, the City of Dubuque is asked to provide review and comment on the
final nomination. The review and comment will be performed by the Historic Preservation Commission,
the Mayor, and the State project manager. The review should occur within a 60 day period preceding the
SNRC meeting. The review is a public process and should include the public, particularly the residents of
the historic districts. The historic preservation Commission, Mayor and State Project manager will
complete the appropriate sections of the review form and submit it to the National Register Coordinator.
The completed review form is considered part of the nomination and forwarded to SNRC
All work on the project will meet the "Secretary of the Interior's Standards for Identification, Evaluation,
and Registration", Federal Register, dated 9/29/83; to the guidelines outlined in National Register
Bulletins # 15, 16, 16b, 24 and 39; to the Fiscal Year 2003 Grants Manual for Certified Local
Governments; and to the grant application submitted by the CLG in November, 2002.
The City of Dubuque will send a Request for Proposals to a minimum of three Historic Preservation
Professionals who meet the Secretary of the Interior's Professional Qualifications Standards for historian
and/or architectural historian. Using locally developed selection criteria, the Historic Preservation
commission will review the Proposals and select a consultant who will be hired for the project.
The consultant will conduct the research and recordation activities, and prepare draft and final drafts of
the National Register nominations and Multiple Property Documentation Form. The consultant will
present the National Register nominations and Multiple Property Documentation Form to the State
Nominations Review Committee.
The City's project director and historic preservation intern will be involved in the project by assisting the
consultant with project management, data collection, research, photography, data entry and map making.
15
B. PRODUCTS
The State will furnish the following:
1. National Register of Historic Places Nom/nation forms.
2. Photograph/Catalog field sheets.
3. Print File preservers for 35 mm black and white negatives and prints.
4. Print File preservers for 35 mm color slides.
5. Historic Preservation Commission review form and instructions on conducting the review.
6. A grant project director's manual.
7. Monthly progress reporting forms.
8. Forms for documentation of match
The CLG will produce the followins grant products:
1. Two (2) draft copies of the Request for Proposals (RFP) that w/Il be sent to consultants.
Three (3) draft copies of the subcontract agreement with a qualified consultant for work on _project.
2. Three (3) copies of the fully executed subcontract agreement with the consultant.
One (1) finished original and three photocopies of all drafts of National Register nomination forms
for the property to be nominated. The original and photocopies shall include appropriate maps on
continuation sheets and the following acknowledgments will be included at the end of Section 8 of
the completed National Register Nomination form:
"This project has been funded with the assistance of a matching grant-in-aid fi:om the State Historical
Society of Iowa, Community Programs Bureau, through the Department of the Interior, National Park
Service, under provisions of the National Historic Preservation Act of 1966; the opinions expressed
herein are not necessarily those of the Department of the Interior."
"This program received Federal funds from the National Park Service. Regulations of the U.S.
Department of the Interior strictly prohibit unlawful discrimhiation in Federally Assisted Programs on
the basis of race, color, national origin, age or handicap. Any person who believes he or she has been
discriminated against in any program, activity, or facility operated by a recipient of federal assistance
should write to: Director, Equal Opportuinty Program, U.S. Department of the Interior, National Park
Service, 1849 C Street NW, D.C. 20240."
3. Two (2) archival copies of the final National Register nomination and Multiple Property
Documentation forms on acid free, 25% cotton bond paper.
4. One (1) original USGS 7.5' (minute) topographical map.
5. Three (3) finished sets of appropriately labeled black and white photographs.
Photos will be 5"x7" processed on black and white photographic paper and will meet National Parks
Service specifications found in "How to Complete the National Register Registration Form."
6. Two (2) contact sheets and negatives for each roi1 of black and white film filed in a "Print-File"
preserver.
7. Two (2) sets, with a maximum of ten (10) color slides showing at least four sides of the building
and representative interior spaces.
8. Two (2) copies of a typed and completed "Photograph/Catalog Field Sheet" for each roll of film
and each "Print-File" Sleeve of color slides.
9. Completed Historic Preservation Commission _review form for the nomination indicating that the
Historic Preservation ComnUssion and the Chief Elected Official have reviewed and commented on
the nomination.
10. One page project summary report.
16
The CLG will distribute the pant products as follows:
1. One (1) draft copy of the Request for Proposal will be sent to the State for review and comment,
the CLG will retain one (1) copy for its files.
2. One (1) draft copy of the subcontract agreement for State approval, prior to execution with the
consultant; one (1) draft copy to consultant for review; the CLG will retain one (1) copy for its files.
3. One (1) fully executed copy of the subcontract agreement with the consultant to the State, one (1)
fully executed copy to the consultant; the CLG will retain one (1) copy of the fully executed
subcontract for its file.
4. Three (3) photocopies of all draft National Register Nomination and Multiple Property
Documentation forms for the properties to be nominated will be sent to the State, including
hppropriate maps on continuation sheets. The consultant will retain the finished original with
continuation sheets and photographs until the completion of the nomination process at which I/me it
is submitted to the CLG.
5. Two (2) archival copies of the final National Register nomination and Multiple Property
Nomination forms on acid bee, 25% cotton bond paper.
6. Three (3) finished sets of appropriately processed and labeled black and white photographs to the
State.
7. One (1) original USGS topograptficat map, for each nominated property submitted to State
8. One (1) set of contact sheets and negatives, filed in a "Print File Preserver Sleeve" will be
submitted to the State. The CLG will keep the second set of contact sheets and negatives in their
inventory.
9. A set of color-slides, filed in shde holders, shall be submitted to the State; another set will be kept
by the CLG for its inventory.
10. One (1) copy of a completed "Photograph/Catalog Field Sheet" for each roll of film used shall be
submitted to the State. The CLG will keep a copy in its inventory.
11. Historic Preservation Commission review form completed by the historic preservation commission
and the Chief Elected Official shall be submitted to the State; the CLG retains a copy for its file.
12. One (1) copy of the one-page project report summarizing grant ac, tivifies will be submitted to the
State; the CLG retains a copy for its file.
C. SC2[IEDULE: ACTIVITES AND PRODUCT SUBMISSION
Work under this contract will begin in the May of 2003, upon signing of the d0nttact by the CLG and the
State. The CLG is expected to begin work on the project within 20 days of receiving a copy of the fully
executed contract, signed by the CLG and the State. The contract will end on or before June 30, 2004.
Early completion of contract activities and submission of contract products is encouraged. Deadlines for
contract activities are as follows:
May 1, 2003
CLG will submit Request for Proposal (RFP) and a consultant subcontract to state for reyiew and
comment.
May 15, 2003
State will return RFP and consultant subcontract with recommended revisions, if needed.
CLG will Request bids from a minimum of three consultants,
May 30, 2003
CLG will select consultant. If consultant is not on the State's Consultant list, CLG will submit the
Consultant's vita to the State for review.
June 15, 2003
CLG and consultant will sign subcontract and submit signed contract to State.
July 1, 2003
Project Director, Consulant, and volunteers begin work on project.
July-October, 2003
Compile information and do photographic work.
November 1, 2003
The consultant submits three (3) copies of the first draft of the National Register nomination form,
Multiple Property Documentation Form, three (3) sets ofbtack and white photographs and one ( 1 )
topographical map to the state for preliminary review.
Debember 1, 2003
The State sends review comments for revisions on the first draft of the nomination to the consultant.
January 1, 2004
The consultant returns three (3) copies of the revised 2nd draft to the State, if necessary.
February 1, 2004
State mmms group review comments on revised 2nd draft to the consultant, if necessary.
April 2, 2004
Consultant submits three (3) copies of the final draft of National Register nomination and one (1)
original 7.5 minute topographical map to state. The consultant may either submit one (1) set of slides at
this time or the slides can Be submitted after the consultant presents at the State Nominations Review
ComnUttee (SNRC) meeting.
April 12, 2O04
State sends Historic Preservation Commission review form, one (1) copy of the nomination and one (1)
set of photographs to the Historic Preservation Commission for public hearing and review by Itistor/c
Preservation Commission and elected official.
May 28, 2004
Historic Preservation Commission completes review of Natiunal Register nomination and sends the
completed review form to the State by May 28, 2004.
June 11, 2004
CLG and consultant present the nomination to the State Nomination Review Committee (SNRC).
June 20, 2004
State sends consultant the comments and revisions requested from the State Nomination Review
Committee (SNRC)
June 30, 2004
CLG submits the following final products: two (2) archival copies of f'mal National Register
Nomination with revisions recommended by the State Nominations Review Committee (SNRC);
contact streets and negatives in Print File preserver, color slides, photograph/catalog field sheet, one
page project report sunnuahzing grant activities and a Request for Reimbursement to the State.
D. REIMBURSEMENT SCHEDULE
Payments by the State shall be made upon receipt of billing invoices from the CLG that relate
expenses being billed to budgeted expenses identified in Exhibit D. Each payment request will be
audited by the State to insure that sufficient progress has been made in support of the invoice.
Timely submission of products is essential for reimbursement.
18
Claims for reimbursement must be accompanied by a progress report. Clmms must be submitted Kerry
C. McGrath, CLG Coordhnator, State Historic Preservation Office, State Historical Society of Iowa, New
Historical Building, 600 East Locust Street, Des Moines, Iowa 503194)290.
The following payment schedule will be used:
Approval of draft report up to 70% of grant
Approval of all products100% of the grant
E. COORDINATION
This project will be managed by the CLG in cooperation with the State. The CLG will be
represented by the Project Director, Wally Wemimont, Planning Services Department, 50 W. 138
St, Dubuque IA 52001-4805, (563) 5894210, wwemmio@eityofdubuque.org and the State will
be represented by Ralph Christian, State Historical Society of Iowa, New Historical Building, 600
East Locust, Des Moines, Iowa 50319-0290 at (515) 281-8697, mtph.christian@dca.state.ia.us.
Routine information and technical guidance will be provided by Ralph Christian. All accounting
matters and payments shall be handled by Kerry McGrath, 515-281-6826.
The CLG's Project Director, Wally Wemimont, will makntain continuous coordination with the
State's Project Manager, Ralph Christian, during the course of the contract. This wilt consist of
written monthly progress report due on the 5th of each month. These reports will keep the State
abreast of contract progress and serve as a vehicle for assessing performance of the contract.
Progress reports stroll be directed to the State's Proiect Manager, Ralph Christian
19
EXHIBIT D
BUDGET
Projected Costs CLG Grant Applicant Match Project Subtotals
(Federal)
Cash In-Kind
Consultant 460 $16,000 $3[ 6.000
hours at $35/hr
Consultant $580 $580
Mileage 1000 m ~
$.29/mile
Per Diem 50 days at $1,900 $3,100 $5,000
$38/day
Film/developing $2,500 $2,500
Photocopying/ $2,500 $2,500
printing/binding
Telephone, fax $200 $200
Supplies. $750 $750
Postage $200 $200
Historic $1,670 $1,670
Preservation Intern
City Staff $500 $500
Totals CLG Grant $11,500 $500 Total Project Cost
$18,000 Total Applicant Match $30,000
$12,000