Iowa Partners for Conservation Grant Copyrighted
November4, 2019
City of Dubuque Consent Items # 9.
ITEM TITLE: lowa Partners for Conservation Grant
SUMMARY: City Manager recommending authorization to partnerwith
Dubuque County by expanding the scope of work to be
performed by the City's engineering consultant, Houston
Engineering, in order to provide for additional, shared
watershed/flooding planning efforts.
RESOLUTION Authorizing Dubuque County the
opportunity and right to contract with Houston Engineering
to continue and extend existing watershed planning efforts
to include a multi-hazard water quality and quantity
approach.
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
lowa Partners for Conservation Grant-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: lowa Partners for Conservation Grant
DATE: October 30, 2019
City Engineer Gus Psihoyos recommends City Council authorization to partner with
Dubuque County by expanding the scope of work to be performed by the City's
engineering consultant, Houston Engineering, in order to provide for additional, shared
watershed/flooding planning efforts. The additional scope of work to be performed by
Houston Engineering will be paid for by Dubuque County and the lowa Homeland
Security and Emergency Management Department. There will not be any cost for the
City of Dubuque.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer ���
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DATE: October 29, 2019
SUBJECT: lowa Partners for Conservation Grant
INTRODUCTION
The purpose of this memo is to seek authorization to partner with Dubuque County by
expanding the scope of work to be perFormed by the City's engineering consultant
Houston Engineering in order to provide for additional, shared watershed/flooding
planning efforts. The additional scope of work to be perFormed by Houston Engineering
will be paid for by Dubuque County.
BACKGROUND
In February of 2018, the City Council passed Resolution 24-18, authorizing an
application for an lowa Partners for Conservation grant and authorizing the City
Manager to execute documents required in order for the City to receive the grant
funding. In late 2018, the City was notified that its application was successful. As a
result, it would receive $326,712.00 to perform extensive modeling of the Catfish Creek
Watershed, create a farmer led watershed effort, and establish a cover crop program
within Dubuque County.
In October of 2018, the City released a request for proposals (RFP) for the purposes of
hiring a consultant to perform the watershed modeling associated with the lowa
Partners for Conservation (IPC) grant. And in February of 2019, the City entered into a
contract with the selected firm, Houston Engineering. Again, their scope involves the
development of water quality models to target conservation areas in agricultural land.
DISCUSSION
As the work progressed under the IPC grant, the work by Houston Engineering, being
done under the contract with the City, was being shared with the Catfish Creek
Watershed Management Authority, Dubuque County, and the lowa Homeland Security
and Emergency Management Department (HSEMD), it spurred an interest in expanding
Houston's scope of work. Dubuque County, with funding assistance from HSEMD, is
interested in hiring Houston Engineering to develop additional hydrology analysis and
create implementation profiles that include flood risk reduction benefits of conservation
practices that provide both water quality and quantity impacts. As stated HSEMD is
interested in funding the additional work as a pilot project, which will
showcase flood reduction projects through a watershed approach. The City of Dubuque
wili beriefit fram iiiis �roject as it r�iates ta tf ie ir��piementation �f nutrient management
reduction planning throughout the County.
In order for Dubuque County to proceed, HSEMD has requested that the City of
Dubuque pass a resolution allowing Dubuque County to utilize the services of Houston
Engineering as selected through the City's RFP issued October 31, 2018. Dubuque
County will enter into a separate contract with Houston Engineering to perform the
expanded scope of services. And per the resolution, both the City of Dubuque and
Dubuque County will share data and modeling results produced by Houston
Engineering under their individual contracts.
BUDGETIMPACT
The cost estimate for Dubuque County to extend and add on to the existing contract
with Houston is approximately $108,000. This cost will be paid by Dubuque County.
HSEMD will also be contributing $30,000 to this cost. There will not be any cost for the
City of Dubuque.
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolution allowing Dubuque County to
utilize the services of Houston Engineering as selected through the City's RFP issued
October 31, 2018, allowing the County to enter into its own contract with Houston
Engineering to perform additional modeling services, and committing to share with
Dubuque County and others the data and modeling information produced by Houston
Engineering.
Prepared by Deron Muehring
attach
cc: Deron Muehring, Civil Engineer II
Dean Mattoon, Engineering Technician
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Prepared by: Deron Muehring, City Hall, 50 W 13th Street, Dubuque IA 52001 563-589-4270
RESOLUTION NO. 384-19
AUTHORIZING DUBUQUE COUNTY THE OPPORTUNITY AND RIGHT TO
CONTRACT WITH HOUSTON ENGINEERING TO CONTINUE AND EXTEND
EXISTING WATERSHED PLANNING EFFORTS TO INCLUDE A MULTI -HAZARD
WATER QUALITY AND QUANTITY APPROACH
WHEREAS, Dubuque County seeks to procure services in accordance with the
Request for Proposal (RFP) issued by the City of Dubuque on October 31, 2018 for
certain hydrology -related data products (RFP deliverable 2) and for "technical support to
City of Dubuque partners ... to conduct an analysis utilizing PTMApp that identifies
where different types of BMPs and conservation practices could be placed ... in the
identified priority areas;" and
WHEREAS, Dubuque County seeks to utilize federal funding available through the
Iowa Homeland Security and Emergency Management Department (HSEMD) for some
of those services; and
WHEREAS, in order for Dubuque County, or the City, to use such federal funding for
those services, the method to procure the contractor for such services must be in
accordance with 2 CFR Part 200 Sections 318 through 326 and the City of Dubuque
followed such methods as well as followed its own procedures, which adhere to the
County's procurement procedures, in procuring Houston Engineering Inc. who was the
contractor selected as a result of the aforementioned RFP process; and
WHEREAS, 2 CFR Part 200 Section 318 encourages local governmental entities, in
order to "foster greater economy and efficiency, and ... to promote cost-effective use
of shared services", to enter into local intergovernmental agreements "for procurement
or use of common or shared goods or services;" and
WHEREAS, the Dubuque County, being a partner with the City of Dubuque in efforts
relating to the aforementioned RFP, wishes to document that appropriate procurement
methods were followed and the County, through intergovernmental agreement with the
City of Dubuque, is simply continuing or assuming the efforts of that RFP and the
proposal chosen through the RFP process;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA AS FOLLOWS:
Section 1. That the City allows Dubuque County to utilize the services of the contractor,
Houston Engineering, Inc., retained under the City's Request for Proposal (RFP) issued
October 31, 2018 for creation of a hydrologically modified Digital Elevation Conservation
Planning model, such as Agricultural Conservation Planning Framework and/or the
Prioritize, Target, and Measure Application for all of Dubuque County;
Section 2. That the City delegates to the County the right, as a partner referenced in
said RFP, to extend its own contract with said contractor Houston Engineering Inc. to
perform services, as long as such services fall within the scope of the RFP and as long
as such services and deliverables are described in the original contract with the City
(including those listed as options or "extras" in such original contract that the City or its
local partners may request of the Houston Engineering upon additionalpayment); and
Section 3. That the City will share with the County and other local and regional
partners the digital information that has thus far been delivered to the City by Houston
Engineering in its execution of the contract entered into as a result of the RFP process.
Passed, approved, and adopted this 4th day of November 2019
Attest:
s 4
Roy D. Buol, Mayor