Recording the Award of the 2019 Madison St. Retaining Wall Reconstruction Emergency Repair Project Copyrighted
November4, 2019
City of Dubuque Consent Items # 12.
ITEM TITLE: Recording the Award of the 2019 Madison St. Retaining
Wall Reconstruction Emergency Repair Project
SUMMARY: City Manager recommending that the award of the Madison
Street Retaining Wall Emergency Repairs Project to Drew
Cook& Sons Excavating Co., I nc. be officially recorded in
the minutes of the City Council.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Make Matterof
Record
ATTACHMENTS:
Description Type
Madison Street Retaining Wall Emergency Repairs City Manager Memo
Project-MVM Memo
Staff Memo Staff Memo
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Madison Street Retaining Wall Emergency Repairs Project
DATE: October 28, 2019
Through the competitive quotation process for public improvements, the Madison Street
Retaining Wall Emergency Repairs Project was awarded on October 18, 2019, to Drew
Cook & Sons Excavating Co., Inc., in the amount of $70,022.20, which is 28.4% below
the estimate of probable cost.
City Engineer Gus Psihoyos recommends that the award for the Madison Street
Retaining Wall Emergency Repairs Project be officially recorded in the minutes of the
City Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager,.�.._......._.,�
FROM: Gus Psihoyos, City Engineer ��� �-��
DATE: October 25, 2019
RE: Madison Street Retaining Wall Emergency Repairs Project
INTRODUCTION
The purpose of this memorandum is to award the construction contract for the Madison
Street Retaining Wall Emergency Repairs Project.
DISCUSSION
The existing stone retaining wall at 1849 Madison Street has failed. This wall supports the
sidewalk, street and gas utility on Madison Street. WHKS of East Dubuque, IL prepared
the structural design of the wall with the City engineering staff assisting with the plan
development.
The project includes the reconstruction of the 45' long by 8-foot-high wall with a modular
concrete wall (Redi-rock) similar to the wall that was replaced on another section of
Madison Street in 2010. This type of wall is aesthetically pleasing and is much lower in
cost to install than native limestone.
BID RESULTS
Sealed informal bids were received on October 18, 2019, for the Madison Street
Retaining Wall Emergency Repairs Project. Drew Cook & Sons Excavating Company,
Inc. of Dubuque, IA submitted the low bid in the amount of $70,022.20, which is 28.4%
below the estimate of probable cost. A summary of the bid proposals received are as
follows:
Contractor Base Bid
Drew Cook & Sons Excavating, Co. Inc. $70,022.20
McDermott Excavating $107,077.30
Tschiggfrie Excavating $121,506.00
RECOMMENDATION
Thraugh the cr�mpetifiive quatation �rocess for pubiic improvements, this �,roject was
awarded on October 18, 2019 to Drew Cook & Sons Excavating Company, Inc. of
Dubuque, IA, in the contract amount of$70,022.20.
BUDGET IMPACT
The estimate of probable cost for the Madison Street Retaining Wall Emergency Repairs
Project is summarized below:
Description Estimate Award
Construction $ 97,835.00 $ 70,022.20
Contingency 9,784.00 9,784.00
Engineering, Construction Administration & Inspection 16,143.00 16,143.00
Total Construction Cost $ 123,762.00 $96,149.20
The funding is as follows:
CIP No. Fund Description Fund
Amount
3001029 Stone Retainin Walls $ 96,149.20
ACTION TO BE TAKEN
In accordance with the competitive quotation requirements of lowa Code, Section 26.14, it
is necessary that the award for the Madison Street Retaining Wall Emergency Repairs
Project be officially recorded in the minutes of the City Council.
Prepared by: Kerry Bradley, Eng. Dept.
cc: Bob Schiesl, Asst. City Engineer
Adam Decker, Engineering Tech
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