Recording the Award of the City Hall Sidewalk Heating Boilers and Sensor System Project Copyrighted
November 18, 2019
City of Dubuque Consent Items # 8.
ITEM TITLE: Recording the Award of the City Hall Sidewalk Heating
Boilers and Sensor System Project
SUMMARY: City Manager recommending that the award for the City Hall
Sidewalk Heating Boilers and Sensor System Project be
officially recorded in the minutes of the City Council.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Make Matterof
Record
ATTACHMENTS:
Description Type
City Hall Sidewalk Heating Boilers and Sensor Systerrr City Manager Memo
MVM Memo
Award Memorandum Staff Memo
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: City Hall Sidewalk Heating Boilers and Sensor System
DATE: November 5, 2019
Through the competitive quotation process for public improvements, the City Hall
Sidewalk Heating Boilers and Sensor System Project was awarded on October 29,
2019, to Portzen Construction, Inc. in the base amount of $77,106.
Building Services Manager Dave Johnson recommends that the award for the City Hall
Sidewalk Heating Boilers and Sensor System Project be officially recorded in the
minutes of the City Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
David Johnson, Building Services Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: David Johnson, Building Services Manager-�G
SUBJECT: City Hall Sidewalk Heating Boilers and Sensor System
DATE: November 5, 2019
The project will replace three (3) 200,000 BTU hot water heaters. The current heaters
are nearing the end their lifespan and do not comply with State code. The State of lowa
required the hot water heaters be disconnected. The hot water heaters will be replaced
with steel heat exchanger boilers in series. The boilers are high efficiency. The new
boilers will connect to three (3) existing manifolds which connect to polymer closed loop
tubing systems already embedded in the concrete.
The following is a summary of bids received for the City Hall Sidewalk Heating System
Boilers and Sensor System project.
Portzen Construction $ 77,106.27
Crawford Company $ 77,894.00
MMC Mechanical Contractors $ 97,600.00
Modern Piping $153,800.00
In accordance with the competitive quotation process for public improvements, the City
Hall Sidewalk Heating System Boilers and Sensor System project was awarded on
October 29, 2019 to Portzen Construction, Inc. in Dubuque, IA in the base amount of
$77,106.
This project will be funded by the following CI P's:
CIP Number Fund Description Fund Amount
3502803 73210 City Hall Boiler $67,260
3501045 73210 City Hall Remodeling $56,806
In accordance with the competitive quotation requirements of lowa Code, Section 26.14,
it is necessary that the award for the City Hall Sidewalk Heating Boilers and Sensor
System project be officially recorded in the minutes of the City Council.
cc Jenny Larson, Director of Finance & Budget
f:\users\bldg\shared\dave\facilities management\city hall\city hall sidewalk heating\city council award memo.docx