Accepting the Water Main Extension to Tamarack Park (Phase I) Copyrighted
November 18, 2019
City of Dubuque Consent Items # 9.
ITEM TITLE: Accepting the Water Main Extension to Tamarack Park
(Phase 1)
SUMMARY: City Manager recommending adoption of the resolution to
accept the improvements and authorize the final payment
for the Water Main Extension to Tamarack Park(Phase 1)
project to Top Grade Excavating.
RESOLUTION Accepting the Tamarack Park Water Main
Extension (Phase 1) Project and authorizing final payment
to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Water Main Extto Tamarack Park-MVM Memo City Manager Memo
Staff Acceptance Memo Staff Memo
Water Main Extension to Tamarack Park (Phase 1) Resolutions
Resolution
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Water Main Extension to Tamarack Park (Phase 1) Acceptance and
Authorization of Final Payment
DATE: November 14, 2019
Water Department Manager Denise Blakeley Ihrig is recommending City Council
adoption of the resolution to accept the improvements and authorize the final payment
for the Water Main Extension to Tamarack Park (Phase 1) project to Top Grade
Excavating in the amount of$25,163.57.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Denise Blakeley Ihrig, Water Department Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Denise Blakeley Ihrig, Water Department Manager
DATE: November 13, 2019
RE: Water Main Extension to Tamarack Park (Phase 1)
Acceptance and Authorization of Final Payment
INTRODUCTION
The enclosed resolution provides for the acceptance and final payment of the Water Main
Extension to Tamarack Park (Phase 1) project.
BACKGROUND
In 2016, the City installed water and sanitary sewer lines to the Dubuque Regional
Airport. The 2016 project plans included the installation of water main to Tamarack Park
Development. However, solid rock was encountered at the proposed crossing and the
water line was not constructed. The Tamarack Park Development (Jon Luckstead) signed
an agreement for City Water Service, of which the first phase was fulfilled under this
project.
DISCUSSION
The City advertised, through the competitive bid process, for sealed bids for the
installation of water main to provide water service to Tamarack Park. On September 25,
2018, sealed bids were received and publicly opened. Top Grade Excavating, Inc. of
Farley, lowa submitted the low total bid in the amount of$443,292.41.
During construction, the contractor worked with Water Department staff and its engineer,
WHKS, to accommodate the project delays and to conduct field adjustments due to rock.
The increase in approved line item costs resulting from the additional work was $5,710.24
or 1.3% of the total project cost as awarded.
The project is complete and meets the design standards as bid, and Tamarack Park has
since connected to the City of Dubuque water supply. It is recommended the project be
accepted and paid in full.
BUDGETIMPACT
The project cost and final payment for the Water Main Extension to Tamarack Park
(Phase1) project is summarized below:
Descri tion Award Final
Construction Contract: Base Bid $443,292.41 $443,292.41
roved chan e orders 0 $5,710.2
Total Pro�ect Cost 443 292.41 449 002.65
The construction administration and engineering (inspection) were completed under
separate contract with WHKS of East Dubuque.
The funding summary forthe Water Main Extension to Tamarack Park (Phase1) project is
as follows:
IP Funding Source Amount
402745 Tamarack Park DriveM/ood Gate Drive $ 463,125.00
Fronta e Road Water Main Extension
Total Project Funding: Construction 5463.125.00
The final project construction costs, are therefore $14,122.35, which is 3°k less than the
requested budget.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and authorize the final payment for the Water Main Extension to Tamarack
Park (Phase1) project to Top Grade Excavating in the amount of$25,163.57.
cc: Jenny Larson, Budget and Finance Director
2
RESOLUTION NO. 398-19
ACCEPTING THE ` TAMARACK PARK WATER MAIN EXTENSION (PHASE 1)
PROJECT AND AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement , contract for the Water Main Extension to
Tamarack Park (Phase 1) Project (the Project) has been completed by the Contractor,
Top Grade Excavating, Inc. (Contractor), the Water Department Manager has examined
the work and recommends that the Project be accepted; and
WHEREAS, the City has made partial payment in the amount of $423,839.08;
WHEREAS, the final contract payment amount including retainage of $25,163.57 is
due in full;
WHEREAS, the City Council finds that the recommendation of the Water Department
Manager should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The recommendation of the Water Department Manager is approved, and
the Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the final payment $25,163.57 as provided in Iowa Code chapter 573.
Passed, approved and adopted this 18th day of November 2019.
.make A. Rios, Mayor Pro Tem
Attest:
Kevin S. Firnstahl, CM , City Clerk
WATER DEPARTMENT MANAGER'S CERTIFICATE OF FINAL COMPLETION OF,
THE TAMARACK PARK WATER MAIN EXTENSION (PHASE 1) PROJECT
The undersigned Water Department Manager of the City of Dubuque, Iowa,
hereby certifies that she has inspected the Water Main Extension to Tamarack Park
(Phase 1) Project:
And that said Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work including all
change orders and adjustments is $449,002.65.
Dated this 18th day of November 2019.
y Ihrig, P.E.
Wate department Manager
Filed in the office of the City Clerk on the 18th day of November 2019.
in S. Firns ahl, CMC, City Clerk