Acceptance of Dubuque Industrial Center West McFadden Farm Grading Phase I Project Copyrighted
November 18, 2019
City of Dubuque Consent Items # 10.
ITEM TITLE: Acceptance of Dubuque Industrial Center West-
McFadden Farm Grading Phase I Project
SUMMARY: City Manager recommending adoption of the resolution
providing acceptance of the construction contract for the
Dubuque Industrial Center West-McFadden Farm Grading
Phase I to Peterson Contractors, Inc. of Reinbeck, lowa.
RESOLUTION Accepting the DICW - McFadden Farm
Grading Phase I Project and authorizing the payment of the
contract amount to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Acceptance of DICW McFadden Farm-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineer's Certificate Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: DICW-McFadden Farm Grading Phase I
DATE: November 12, 2019
City Engineer Gus Psihoyos is recommending adoption of the resolution providing
acceptance of the construction contract for the Dubuque Industrial Center West-
McFadden Farm Grading Phase I to Peterson Contractors Inc of Reinbeck, lowa in the
amount of$452,714.60.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Mana �r-,-,--.__,.,,�
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FROM: Gus Psihoyos, City Engineer ��' 'a, �'
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SUBJECT: DICW — McFadden Farm Grading Phase I
DATE: November 12, 2019
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
DICW — McFadden Farm Grading Phase I.
BACKGROUND
In July of 2014, the City purchased 36.5 acres of property from McFadden properties,
LLC (McFadden Farm). The McFadden farm is within the City's current industrial park
along Chavenelle Road and is adjacent to existing developed industrial property that
has City utilities available at its perimeter.
Dubuque was one of multiple communities under consideration by a company reviewing
locations for a corporate expansion. The company would have been a significant user of
City water and sewer services. The company required approximately 40 acres for their
proposed development.
The City strengthened its bid for their selection by expediting the grading plan. Greater
Dubuque Development Corporation recommended that the City begin the grading work
as soon as possible to heighten its chance in the selection process. Greater Dubuque
also agreed to f�and $37,000 of thP estimatPd $103,000 desgin costs for the si#e.
DISCUSSION
With the adoption of the FY2019 Capital Improvement Program Budget amendment,
funding in the amount of$632,000 was made available for the development of the
McFadden farm property, from existing balances in the Urban Renewal District and the
Greater Dubuque Development Corporation contribution.
Bids were received on September 4, 2018 and the project was awarded to Peterson
Contractors Inc (PCI) on September 4, 2018. Grading began later that month and was
completed in July of 2019.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of$452,714.60 to Peterson Contractors Inc of Reinbeck, lowa
for the DICW — McFadden Farm Grading Phase I project.
BUDGETIMPACT
The summary of cost for the DICW — McFadden Farm Grading Phase I project is
summarized as follows:
Description Estimate Award Final
Construction Contract $ 485,120.00 $ 458,370.00 $452,714.60
Contingency 48,512.00 48,512.00 0.00
Contract Admin / Construction Engineering g0,044.80 80,044.80 138,158.73
Ins ection �
Total Project Costs 613 676.80 $ 586,926.80 873.33
The project engineering cost, for this project, were 30.52°/a of the project cost. This
reflects the multiple preliminary design iterations during the early stages of
development, along with planning and developing preliminary engineering plans for the
remainder of the property. The future planning and engineering will allow staff to
accurately define future site sizes, property acquisitions, infrastructure sizing for futur�
site development. This additional effort also included construction estimates for future
CIP site development budgets.
FUNDING SOURCE
The project funding summary is as follows:
CIP Fundinq Source Amount
3601056 Dubuque Industrial Center West land sales $ 717,000.00
Total Project Cost $ 590,873.33
Remaining CIP Balance 126 126.67
Remaining funds will be used for continuing the development of the McFadden Farm,
within the Dubuque Industrial Center West.
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution accepting the
construction contract for the DICW — McFadden Farm Grading Phase I project to
Peterson Contractors Inc of Reinbeck, lowa in the amount of$452,714.60.
Attachments
Prepared by Todd Irwin
2
cc: Jenny Larson, Budget Director
Jill Connors, Economic Development Director
Todd Irwin, Engineering Technician
3
RESOLUTION NO. 399-19
ACCEPTING THE DICW - MCFADDEN FARM GRADING PHASE I PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
WHEREAS, the Public Improvement Contract for the . DICW - McFadden Farm
Grading Phase l Project (the Project) has been completed by the Contractor, Peterson
Contractors, Inc. of Reinbeck, Iowa (Contractor), and the City Engineer has examined
the work and signed a certificate stating that the Project has been completed according
to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $452,714.60;
WHEREAS, the Contractor has previously been paid $430,078.87, leaving a balance
of $22,635.73; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
Dubuque Industrial Center West Land Sales CIP appropriations for the contract amount
of $452,714.60 Tess any retained percentage provided for therein as provided in Iowa
Code.
Section 3. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $22,635.73 as provided in Iowa Code chapter 573, and to
pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 18th day of November 2019
Attest:
KeviryS. Firnstahl, CMC, City Clerk
J4k'-A. Rios, Mayor Pro Tem
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE DICW -
MCFADDEN FARM GRADING PHASE I PROJECT
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that he
has inspected the DICW - McFadden Farm Grading Phase I Project, that the Project
has been performed in compliance with the terms of the Public Improvement Contract,
and that the total cost of the completed work is $590,873.33.
Dated this 8t" of November 2019. -_
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Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 8th day of November 2019.
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Ke� in S. Firnsta�il, C , City Clerk