Lower Bee Branch Creek Security Network Project_Initiate Copyrighted
November 18, 2019
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Lower Bee Branch Creek Security Network Project
SUMMARY: City Manager recommending preliminary approval of the
proposed plans, specifications, form of contract, and
construction estimate; establishing the date of the public
hearing; and authorizing the City Clerk to advertise for bids
for the Lower Bee Branch Security Network Project. It is
further recommended that a public hearing be set for
December 2, 2019.
RESOLUTION Preliminaryapproval of plans,
specifications, form of contract, and estimated cost; setting
date of the public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for December 2, 2019
ATTACHMENTS:
Description Type
Lower Bee Branch Security Network Project-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Lower Bee Branch Security Network Project CIP#3401654, Project#
4X0007
DATE: November 14, 2019
City Engineer Gus Psihoyos is recommending City Council adoption of the resolution
preliminary approving the proposed plans, specifications, form of contract, and
construction estimate; establishing the date of the public hearing; and authorizing the
City Clerk to advertise for bids for the Lower Bee Branch Security Network Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Lower Bee Branch Security Network Project
CIP# 3401654, PROJECT# 4X0007
DATE: November 12, 2019
INTRODUCTION
The attached resolutions authorize the initiation of the public bidding procedure for the
Lower Bee Branch Security Network Project.
BACKGROUND
In June of 2010, the City Council awarded the construction contract for the Lower Bee
Branch Creek Restoration Project in the amount of 10,836,588.85. Because the bid was
more than 25% over the engineer's estimate of probable cost, the construction of
ancillary improvements such as the floating islands and the security camera network for
the trail system were delayed.
In November of 2013 the City Council passed Resolution 335-13 adopting the 2013
Drainage Basin Master Plan Amendment. The 2013 Amendment did not replace the
2001 Drainage Basin Master Plan. Instead, it built upon its foundation. The amended
Drainage Basin Master Plan outlined several improvements throughout the Bee Branch
watershed to mitigate the effects of future flooding and disasters. Collectively, the
improvements form the basis of the Bee Branch Watershed Flood Mitigation Project
outlined in Table 1 below.
Table 1. Twelve phases of the Bee Branch Watershed Flood Mitigation Project
Phase Description Status
1 Carter Road Detention Basin Complete
2 West 32nd Street Detention Basin Complete
3 Historic Millwork District Complete
4 Lower Bee Branch Creek Restoration Complete*
5 Flood Mitigation Gate Replacement Under Design
6 Impervious Surface Reduction (Green Alleys) Under Construction
7 Upper Bee Branch Creek Restoration Complete
g 22nd Street Storm Sewer Improvements Under Construction
9 Flood Mitigation Maintenance Facility Site Cleanup
10 North End Storm Sewer Improvements
11 Water Plant Flood Protection
12 17t" Street Storm Sewer Improvements Under Construction
*The floating island and security camera network improvements for the Lower Bee Branch
Creek Restoration Project were delayed pending funding.
In December of 2013, the lowa Flood Mitigation Board voted to approve the City's use
of$98,494,178 in state sales tax increment funding for the Bee Branch Watershed
Flood Mitigation Project.
DISCUSSION
Plans and specifications for the Lower Bee Branch Security Network Project (Project)
have been developed and are ready for bidding. The Project improvements consist of
the construction of approximately 10,000 feet of fiber-optic conduit and micro-duct with
5,600 feet of fiber-optic cable and 5,300 feet of electric conduit along the Lower Bee
Branch Creek. Two new network cabinets will be installed and integrated into the City-
wide network. A total of 21 cameras will be installed for security. It also includes the
installation of a new irrigation controller, back flow preventer, and 130 linear feet of 2-
inch copper water service.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process November 18, 2019
Publish Notice to Bidders, Advertise for Bids November 19, 2019
Publish Public Hearing Notice on Plans & Specs November 22, 2019
Public Hearing on Plans & Specifications December 2, 2019
Receipt of Bids (Bid Letting) December 19, 2019
Award Construction Contract January 6, 2020
Final Project Completion Date June 12, 2020
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of
contract, and construction estimate for the Lower Bee Branch Security Network Project
(Project). I further recommend establishing the date of a public hearing and authorize
the City Clerk to advertise for bids for the Project.
BUDGETIMPACT
The estimate of probable costs for the Lower Bee Branch Security Network Project is as
follows:
Construction $303,265.00
Contingency (5°k) 15,163.25
Engineering 31 ,842.83
Total Project Cost $350,271.08
The funding summary is as follows:
CIP No. Fund Description Fund Amount
3401654 Bee Branch Creek Restoration Project $360,000.00
Sales Tax Increment Bond Proceeds $360,000.00
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolutions preliminarily approving the
proposed plans, specifications, form of contract, and construction estimate; establishing
the date of the public hearing; and authorizing the City Clerk to advertise for bids for the
Lower Bee Branch Security Network Project.
Prepared by Deron Muehring
cc: Crenna Brumwell, City Attorney
Jenny Larson, Budget Director
Dave Ness, Civil Engineer
Deron Muehring, Civil Engineer
RESOLUTION NO. 404-19
LOWER BEE BRANCH SECURITY NETWORK PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; : SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The proposed plans, specifications, form of contract and estimated cost for
the Lower Bee Branch Security Network Project in the estimated amount of $303,265.00
are hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
Section 2. A public hearing will be held on the 2nd day of December, 2019, at 6:00 p.m.
in the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not Tess than four days normore
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Section 3. The Lower Bee Branch Security Network Project is hereby ordered to be
advertised for bids for construction. The amount of the security to accompany each bid
shall be in an amount which shall conform to the provisions of the Notice to Bidders
hereby approved.
Section 4. The City Engineer is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to Bidders to be
published in on a contractor plan room service with statewide circulation and posted on
the City of Dubuque website at www.cityofdubuque.orq/bids and which notice shall be
published not less than thirteen but not more than forty-five days before the date for filing
bids before 2:00 p.m. on the 19th day of December, 2019. Bids shall be opened and read
by the City Clerk at said time and will be submitted to the City Council for final action at
6:00 p.m. on the 6th day of January 2020, in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 18th day of November 2019.
Kevin (S Firnstah'1, CMC, City Clerk
J/144 -'
Rios, Mayor Pro Tem
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE LOWER BEE BRANCH SECURITY
NETWORK PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract, and estimated cost
for the Lower Bee Branch Security Network Project, in accordance with the provisions of
Chapter 26, Code of Iowa at 6:00 p.m. on the 2nd day of December 2019, in the Historic
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Federal Building Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa.
Said proposed plans, specifications, form of contract, and estimated cost are now on file
in the office of the City Clerk.
The scope of the Project is as follows:
Lower Bee Branch Security Network Project
CIP# 3401654, PROJECT# 4X0007
This project consists of the construction of approximately 10,000 feet of fiber-optic
conduit and micro-duct with 5,600 feet of fiber-optic cable and 5,300 feet of electric
conduit along the Lower Bee Branch Creek. Two new network cabinets will be
installed and integrated into the City-wide network. A total of 21 cameras will be
installed for security. A new irrigation controller, back flow preventer, and 130 linear
feet of 2-inch copper water service will be constructed.
Copies of supporting documents for the public hearings are on file in the City Clerk’s
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Office, City Hall, 50 W. 13 St., Dubuque, Iowa, and may be viewed during normal
working hours.
Written comments regarding the above public hearings may be submitted to the City
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Clerk’s Office, 50 W. 13 St., Dubuque, IA 52001, on or before said time of public hearing.
At said time and place of public hearings all interested citizens and parties will be given
an opportunity to be heard for or against said proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments
requiring special assistance should contact the City Clerk’s Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard-
of-hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
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Published by order of the City Council given on the 18 day of November 2019.
Kevin S. Firnstahl, CMC, City Clerk
1t 11/22