Minutes_Arts and Cultural Affairs Advisory Commission 10 22 19 Copyrighted
November 18, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Arts and Cultural Affairs Commission and Working Groups
of 10/22; City Council proceedings of 11/4, 11/12; Historic
Preservation Commission of 9/25; Housing Commission of
10/22, 11/14; Historic Preservation Commission of 9/25;
Human Rights Commission of 9/9, 9/26; Library Board of
Trustees of 9/6; Transit Advisory Board of 10/24; Zoning
Advisory Commission of 11/6; Zoning Board of Adjustment
of 10/24; Proof of Publication for City Council Proceedings
of 10/21.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts Commission & Working Groups Minutes of Supporting Documentation
10/22/19
City Council Proceedings of 11/4/19 Supporting Documentation
City Council Proceedings of 11/12/19 Supporting Documentation
Historic Preservation Minutes of 9/25/19 Supporting Documentation
Housing Commission Minutes of 10/22/19 Supporting Documentation
Housing Commission Minutes of 11/14/19 Supporting Documentation
Human Rights Commission Minutes of 9/9/19 Supporting Documentation
Human Rights Commission Minutes of 9/26/19 Supporting Documentation
Library Board of Trustees Minutes of 9/26/19 Supporting Documentation
TransitAdvisory Board of 10/24/19 Supporting Documentation
Zoning Advisory Commission Minutes of 11/6/19 Supporting Documentation
Zoning Board of Adjustrnent Minutes of 10/24/19 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
10/21/19
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ARTS AND CULTURAL AFFAIRS COMMISSION MINUTES
DATE: Tuesday, October 22, 2019
TIME: 3:30 p.m.
LOCATION: Carnegie-Stout Library Public Library, Lacey Room — 360 W 11st, Dubuque, IA
Regular Meeting
Commissioners Present: Nicholas Halder, Susan Riedel, Ryan Decker, Gina Siegert, Tyler Daugherty,
Paula Neuhaus
Commissioners Excused: Ali Levasseur
Staff Present: Jennifer Petersen-Brant, Arts & Cultural Affairs Coordinator for City of Dubuque
The meeting was called to order by Commissioner Neuhaus at 3:32 p.m. following staff assurance
of compliance with lowa Open Meeting Law.
Review of Minutes: Motion to accept minutes of September 24, 2019 regular meeting with
corrections by Commissioner Riedel, seconded by Commissioner Halder. Commissioners Halder,
Riedel, Decker, Siegert, Daugherty, Neuhaus voted to approve motion; Motion passes.
New Business
Working group and Task Force: Notes submitted by Petersen-Brant reviewed by
Commission with discussion and questions following regarding:
Communication between working groups and Task Force.
Survey being conducted by the Loras College Sports Marketing class for the Branding &
Communications Working Group.
Commissioner Decker asked about action items or tasks for Commission in relating to Task
Force and Working Groups. Discussion of responsibilities followed including role to help
identify priorities from Master Plan that the Commission may want to have more information
on, i.e. review of Public Art Policy to be drafted by Staff and Public Art Working Group by
March 2020.
Motion to accept meeting notes from Task Force and Working Groups by Commissioner
Reidel, seconded by Commissioner Decker. Commissioners Halder, Riedel, Decker, Siegert,
Daugherty, Neuhaus voted to approve motion; Motion passes.
Review of commission ordinance: Petersen-Brant shared a recently updated AP regarding
recording of minutes and highlighted that they should show each individual commissioner's
vote on a motion brought forth. Discussion followed on changing meeting date outlined in
ordinance from specific day of the month to meeting monthly to provide more flexibility; meeting
going forward would continue to typically be held the 4t" Tuesday of the month but adjustment in
ordinance language desired to provide improved flexibility.
Motion made to change section 2-8-10 section of the Arts and Cultural Affairs Advisory
Commission ordinance to read that 'The commission must meet monthly.' by Commissioner
Daugherty, seconded by Commissioner Siegert. Commissioners Halder, Riedel, Decker, Siegert,
Daugherty, Neuhaus voted to approve motion; Motion passes.
Additional discussion followed regarding adding a youth Commission seat. Consensus in favor of
adding youth, College or High-School age, seat with consideration to maintain odd number on
commissioners, or youth seat to be non-voting. Staff will follow up with City Clerk on process for
adding additional seat with intention of engaging youth perspective and will report back at
November commission meeting. Commissioner Halder noted concern for staggering Commission
terms differently so that all arts representatives are not up at the same time. Staff to follow up with
City Clerk for suggestions.
Creative Adventure Lab sponsorship inquiry: Petersen-Brant shared sponsorship request from
Creative Adventure Lab for an upcoming Arts & Culture Community Innovation Challenge event.
Discussion followed as to nature of how funds are given to organizations through the Arts and
Cultural Affairs Office via grants application and review process. Motion to reject sponsorship
request and to advise Creative Adventure Lab to apply for funding through Special Projects Grant
Program by Commissioner Neuhaus, seconded by Commissioner Siegert. Commissioners Halder,
Riedel, Decker, Siegert, Daugherty, Neuhaus voted to approve motion; Motion passes.
Discussion of FY21 Budget for Office of Arts and Cultural Affairs: Petersen-Brant shared
final Improvement Packages submitted for FY21 Budget including 1) $7,500 increase to Art on the
River budget in support of increase to artist stipends, more robust marketing, and implementation
of youth exhibition, 2) $40,000 increase to Operating Support Grants, and 3) $5,000 dedicated
operating support for Arts Mean Business activities. Motion to recommend the FY21 Improvement
Package drafted and submitted by Petersen-Brant made by Commissioner Siegert, seconded by
Commissioner Decker. Commissioners Halder, Riedel, Decker, Siegert, Daugherty, Neuhaus
voted to approve motion; Motion passes.
Review of State of the Arts presentation outline: Petersen-Brant shared an outline of
items to be included in presentation on Nov. 12 at City Council work session. Discussion
followed with feedback from individual commissioners. All commissioners invited to attend
work session.
Update on Arts and Business Luncheon: Commissioner Halder reported on confirmation
of keynote speaker from Springboard for the Arts, location of the event, and from 3 of the 4
panelists for Nov. 19 activities. 4th panel member from a business or pertorming artist to be
secured. Evening academy workshop will be at Smokestack. Fee set for both with discussion
by commission for need-based scholarships.
Current events from Commission:
Commission Decker noted Loras Players productions, Silent Sky running Oct. 31-Nov. 2 and
Oedipus Rex running Nov. 21-23. Commissioner Neuhaus noted River Museum's Captain's
Ball on Nov. 1 and Dubuque Museum of Art's fundraiser Paint the Town on Nov. 8.
Commissioner Reidel noted Bell Tower's Play continues this weekend, Sandy Toes and
Salty Kisses. Staff noted Fall into Art is Nov. 1 .
Motion to adjourn by Commissioner Siegert, seconded by Commissioner Decker at 4:48 PM.
Next meeting: Tuesday, November 26 at 3:30 PM at Five Flags
RespectFully submitted:
Jenni Petersen-Brant
Arts and Cultural Affairs Coordinator
These minutes were passed and approved on , 2019.
Witnessed By: (signature)
(printed)
Its: (officer position)
Arts & Cultural Affairs
Master Plan Task Force
Working Group Updates
As of 10/22/19 to share with Arts and Cultural Affairs Commission
Task Force
MEf 9/26/19, GDDC
• Present: Gina Seigert, Geri Shafer, Kristin Dietzel, David Schmitz, Laura Carstens, Stormy Mochal, Ali Lavasseur,
Taylor Cummings, Pat McCullough, Dr. Randal Lengeling, Eric Lucy, Jenni Petersen-Brant
• Meeting called to order at 8: OS AM
• Introductions were made with Jennifer Petersen-Brant introducing herself, giving personal background, and goals
related to her work with the City including 1) Fostering collaboration, 2) Open communications, 3) Belief that the
arts is a great connector between business and community
• Working Group updates shared by representatives from various groups
o Branding& Communications Update from Gina Seigert and Taylor Cummings
• Communications Platform
• Arts & Culture Survey with support from Loras College class, asked other working groups to
forward any events that Loras students should go to for survey.
• Power Point Presentation for Annual Task Force to City Council.
o Accessibility, Equity, and Inclusion Update from Ali Levasseur
• Questions what does art and culture mean to you forum at Fountain of Youth. Goal was to
develop awareness and concept solutions.
o Capacity& Investment Update from Geri Shafer
• Group on hold but have had workshops/conversation with anonymous business owners in
regards to perceptions of economic impact of arts and culture
o PublicArtfromDavidSchmitz
• Directed to look at other cities with formal public art program for Cities with historic model.
Public/Private foundation to support their model. Also percent for art model that would have
support from City. Discussion followed on education and incentives as components to fund goals.
Noted the City Manager is interested in a proposal for a public/private policy this spring.
o Creative Economyfrom Laura Carstens
• Directory resource committee to create an online directory for outreach to
individual/organizations artists to communicate. Then create email listforsurveyand
information, provide inventory of resources
• Creating an artist tool kit
• Launching a survey outreach committee
• Discussion followed to put information on survey on economic impact now with for profit and
nonprofit. Compare to large companies economic impact.
• Discussion on how does Task Force work with the Arts & Cultural Affairs Commission and to the City. Discuss
process and procedure and role of all groups.
o Task Force members are encouraged to look at Imagine Dubuque survey questions Chapter Social &
Cultural Vibrancy.
o Long term goals will reflect needs and goals of other Working Groups and Task Force.
Arts & Cultural Affairs
Master Plan Task Force
Task Force cont'd
• Jennifer Petersen-Brant asked Task Force to meet end of October, 2109 then start up again in Jan 2020 and meet
every other month. October meeting will review outline of presentation for City Council work session Nov. 12,
terms of task force members, and replenishing rosters of Working Groups.
Accessibility, Engagement, and Inclusion
DID NOT MEEf IN OCTOBER
MET 10/9/19, McCullough Creative
• Present: Gina Seigert, Pat McCullough, Taylor Cummings, Jenni Petersen-Brant along with 3 Loras College
students at McCullough Creative
• Introductions were made with Loras College group
• Discussion on survey to be undertaken by Loras College group
o Questions will aim to explore the landscrape and understanding of the role arts and culture play in
Dubuque with an emphasis on gathering input through in-person surveys at both arts and non-arts events
o Followup to include a focus group
o Loras students to get draft survey to Branding and Communications group by Wed, Oct 16
• Petersen-Brant reported that Branding and Communications received go ahead from City IS office to use Google
Drive for the time being as a platform for storing and sharing all Arts and Culture Master Plan. A memorandum of
understanding is to be created to provide assurances of ownership, accountability, and maintenance of the
Google Drive.A SharePoint site with public access may be developed at a later date.
• Petersen-Brant to work directly with Kathleen Hoeper on City Council powerpoint with review by Commission and
Task Force
DIRECTORY COMMITTEE MET 10/8/19 IN LIEU OF FULL COMMITTEE, Smokestack
• Present: Stormy Mochal, Tabitha Link,Jenni Petersen-Brant
• Review of Directory currently in Excel format
• Next steps include:
o Committee to work on consistent formatting of names, numbers, etc and continue to add people through
end of December
o Petersen-Brant to secure Intern starting January 2020 to oversee confirmation of contact information,
due to the varied methods of contact gathered, Committee feels it would be best to make phone calls
and then follow up with emails or snail mail
o Directory Committee to work with Branding and Communications Working Group on recommendation of
how directorywill be implemented and made available publicly
o Goal is for directory to serve as a both a promotional/networking tool for creatives and as tool for
launching an economic impact study of for-profit arts sector and update on number related to non-profit
arts sector
Arts & Cultural Affairs
Master Plan Task Force
NOT MEETING AT THIS TIME
Public Art Infrastructure
NOT MEEfING ATTHIS TIME