Minutes_Library Board of Trustees 9 26 19 Copyrighted
November 18, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Arts and Cultural Affairs Commission and Working Groups
of 10/22; City Council proceedings of 11/4, 11/12; Historic
Preservation Commission of 9/25; Housing Commission of
10/22, 11/14; Historic Preservation Commission of 9/25;
Human Rights Commission of 9/9, 9/26; Library Board of
Trustees of 9/6; Transit Advisory Board of 10/24; Zoning
Advisory Commission of 11/6; Zoning Board of Adjustment
of 10/24; Proof of Publication for City Council Proceedings
of 10/21.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts Commission & Working Groups Minutes of Supporting Documentation
10/22/19
City Council Proceedings of 11/4/19 Supporting Documentation
City Council Proceedings of 11/12/19 Supporting Documentation
Historic Preservation Minutes of 9/25/19 Supporting Documentation
Housing Commission Minutes of 10/22/19 Supporting Documentation
Housing Commission Minutes of 11/14/19 Supporting Documentation
Human Rights Commission Minutes of 9/9/19 Supporting Documentation
Human Rights Commission Minutes of 9/26/19 Supporting Documentation
Library Board of Trustees Minutes of 9/26/19 Supporting Documentation
TransitAdvisory Board of 10/24/19 Supporting Documentation
Zoning Advisory Commission Minutes of 11/6/19 Supporting Documentation
Zoning Board of Adjustrnent Minutes of 10/24/19 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
10/21/19
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Board of Trustees
Meeting Minutes of September 26, 2019
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The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, September 26, 2019
Present.� Board President Christy Monk; Vice President Pam Mullin; Board
Secretary Rosemary Kramer; Trustee Robert Armstrong; Trustee
Victor Lieberman; Trustee Patty Poggemiller (entered at 4:05 p.m.);
Director, Susan Henricks and Secretary Denette Kellogg.
Excused.• Trustee Greg Gorton
1. President Monk called the meeting to order at 4:00 p.m. and requested an addition
to the agenda.
"Moved to adopt the meeting agenda of September 26, 2019 with the
addition of appointing a library board representative to the Carnegie-Stout
Public Library Foundation Board."
Motion: Armstrong
Second.• Kramer
I/ote: Aye —5; Nay— 0
2. Approval of Library Board of Trustees' Meeting Minutes of Thursday, August 22,
2019.
"Moved to approve the Board Minutes of Thursday, August ZZ, Z019."
Motion; Mullin
Second.� Armstrong
I/ote: Aye —5; Nay— 0
3. Board President's Report:
A. The Board reviewed the Communication with the Dubuque City Council
for August, 2019.
"Moved to receive and file the Communication with the Dubuque
City Council from August, 2019"
Motion: Kramer
Second.� Mullin
I/ote: Aye —5 Nay— 0
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B. Appointment to Library Foundation Board — Monk reported that in j
addition to herself and Trustee Poggemiller, she is appointing Trustee i
Kramer to fill Gorton's place as a Library Board representative to the ;
Library Foundation Board. '
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Trustee Poggemiller entered the meeting.
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update: '
1) Library Financial Report Fiscal Year (FY) 2020:
Library Financial Report — Henricks reported that the second month
of FY 2020 or 17% of the fiscal year had lapsed. Expenditures were
at 24% and revenue raised was at 20% of projections. Work was
begun on the FY 2021 budget request with deadlines for submission ;
on October 11, 2019. The final budget presentation to the City
Manager is scheduled on February 24, 2020.
2) Library Use Statistics — Henricks reported that the month of August
continued with strong library use. The number of checkouts
increased 12°/o compared to the same time last year. The number of :
visitors increased 1% compared to August of last year and was up �
6% year-to-date. Internet computers and wireless access increased
16% compared to August of last year. DVD and Blu-ray circulation,
grew over 22% when compared to the same time last year. Digital
use increased 24% when compared to last year. The most :
significant growth was to the Maker Space use, which increased
over 231°/o during the month of August compared to August of last ',
year. '
3) Marketing Update - Henricks reported the promotion of Flipster in !
August with the introduction of People magazine was effective as ',
digital magazine use increased 29%. '
September is National Library Card signup month and the Library ;
will host a book hunt that will take place in the community. Clues
will take participants to various businesses or locations with the goal
of finding the hidden books. Prizes include the books found, as well
as a membership in the Carnegie-Club. '
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4) All Community Reads Update - Henricks reported marketing has
begun for the All Community Reads project with the official kick off
date of October 1, 2019. The All Community Reads free book, '
Picking Cofton: our Memoir oflnjustice and Redemption, will be ��
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available at eight different locations beginning September 30. Along
with the other monetary and inkind donors, the Telegraph Herald is
donating five ads and one of these will go out around the time of ���
the kick off. '
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A recent donation of $10,000 was given in support of the All
Community Reads by the Sisters of the Presentation, BVM. This '
grant will fund the purchase of more books.
5) Staff Development Day Report — Henricks reported on the staff
development day training and activities held on September 12 at the
Library. Training on trauma-informed care and several aspects of
Security and Safety were completed. Simulations on severe weather '
and tornado drills along with active shooter training took place. A '
summary of staff comments was presented to the Board.
6) Relations Committee Update - The Relations Committee met on
September 5 and discussed the possibility of maximizing the funds
that can be raised by the Library's deaccessioned books that are
donated to the Friends. Monk and Henricks will attend the Friends
Board next meeting and present a financial review of doing business
with Better World Books vs. Thrift Books.
7) Digital Books &Audio Report —The Library Board has been
reviewing the struggle to afford the high cost of e-Books and audio
materials. Henricks provided a report on the past, present, and
future of digital media. The Board suggested following the
American Library Association recommendation to urge library users
to become involved in the fight for e-Book access and to share their � '
opinions with the larger publishers of this media. It was suggested
that a banner or information be provided on the downloadable web
pages to patrons about this issue and ask them to become part of ,
the effort in contacting publishers to share their disappointment in '
rising costs and limited title selection.
B. Comment Cards —The Board reviewed one comment card received and '
concurred with the staff response provided.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditure and Revenue
Financial Reports, Library Use Statistics, Marketing Update, All I
Community Reads Update, Relations Committee Update, Digital Books '
and Audio Report update, and one Library Comment Card."
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Motion: Kramer
Second.• Mullin ;
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�ote: Aye — 6; Nay— 0
5. Action Items:
A. Library Expenditures - Henricks provided an itemized report of FY-20
expenditures for August 16 to September 20, 2019 for Board review.
"Moved to approve Library expenditures from August 16, 2019 to
September 20, Z019."
Motion: Poggemiller
Second.• Kramer
�ote: Aye - 6; Nay- 0
B. David Hammer Trust — Henricks reported that a $10,000 gift has been
received from the estate of David Hammer. Action is needed to determine
how the gift money should be spent. Hammer was a library trustee from
1963-1975 and again from 2008-2013. Hammer had a passion for the arts
and headed the library's first art inventory project. Knowing this about
Hammer, as well as the current need for funding to support library works of
art, Henricks suggested the Board consider establishing a restricted trust to
fund maintenance of the art collection. Current needs include the restoration
of two paintings, the purchase of display cases for two fragile works of art,
and an updated appraisal of all art for insurance purposes. The Board
agreed with establishing a restricted trust for this purpose.
��Mo ved to establish a restricted Da�id Hammer Trust for the
purpose of Library art restoration, art appraisal, and art display
cases."
Motion: Poggemiller
Second.• Mullin
I/ote: Aye — 6; Nay— 0
6. Library Board Adjournment —The Board adjourned at 5:03 p.m.
"Motion to adjourn."
Motion: Mullin
Second.• Armstrong
I/ote: Aye — 6; Nay— 0
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Rosemary Kratrier, Board Secretary Date
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