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Acceptance of Van Buren Street Energy Dissipator Project Copyrighted December 16, 2019 City of Dubuque Consent Items # 20. ITEM TITLE: Acceptance of Van Buren Street Energy Dissipator Project SUMMARY: City Manager recommending acceptance of the public improvement construction contract for the Van Buren Street Energy Dissipator Project, as completed by Drew Cook& Sons Excavating Company, Inc. RESOLUTION Accepting the Van Buren Street Energy Dissipator Project and Authorizing the final payment to the contractor SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt Resolution(s) ATTACHMENTS: Description Type Van Buren Street Energy Dissipator Project-MVM City Manager Memo Memo Staff Memo Staff Memo Resolution Resolutions Engineer's Cert Supporting Documentation Dubuque THE CITY OF � uI�AaMca cih DuB E � � I � � I Maste iece on the Mississi i Zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Van Buren Street Energy Dissipator Project DATE: December 11, 2019 City Engineer Gus Psihoyos is recommending acceptance of the public improvement construction contract for the Van Buren Street Energy Dissipator Project, as completed by Drew Cook & Sons Excavating Company, Inc., in the final contract amount of $94,960.07, which is a 10.5% increase from the original contract amount of $85,681.50. The increase in cost was due to additional rock excavation, backfill, tree removal, and sidewalk replacement. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Dubuque THE CITY OF � D---�� All•America Ciry UF E 'I �� j ' � � MGZSteY leCC' �ri tlie Mississi I z��•Zo�.z•zoi3 p �'P zo�.�*Zoi9 TO: Michael C. Van Milligen, City Manager,._�--_, c.. ��. � FROM: Gus Psihoyos, City Engineer _„.�� ::�>> "~` DATE: December 9, 2019 RE: Van Buren Street Energy Dissipator Project INTRODUCTION The enclosed resolution provides for the acceptance of the public improvement construction contract for the Van Buren Street Energy Dissipator Project. BACKGROUND This Van Buren Street Energy Dissipator Project involved improvements to the outlet of the 72" diameter storm sewer south of Van Buren Street near Hickson Avenue. The existing storm outlets into a natural drainage ditch which has become unstable. The improvements will protect both the storm sewer and adjacent private property from deteriorating and undermining. DISCUSSION The Van Buren Street Energy Dissipator Project was completed by Drew Cook & Sons Excavating Company, Inc. of Dubuque, IA in the final contract $94,960.07. Which is 10.5% increase from the original contract amount of$85,681.50. The increase in cost was due to additional rock excavation, backfill, tree removal, and sidewalk replacement. RECOMMENDATION I recommend that the City Council accept the public improvements and authorize the payment of the contract amount of $94,960.07 to Drew Cook & Sons Excavating Company, Inc. of Dubuque, IA, for the Van Buren Street Energy Dissipator Project. BUDGETIMPACT The cost for the Van Buren Street Energy Dissipator Project is summarized below: Description Cost Estimate Award Final Construction $81,780.00 $85,681.50 $94,960.07 Contingency 8,178.00 8,178.00 0.00 Engineering, Construction 13,493.70 13,493.70 $16,578.07 Administration & Inspection Total Construction Cost $103,451.70 $107,353.20 $111,538.14 Th� funding is as follc�ws: CIP No. Fund Description Fund Amount 7202723 Van Bur�nn Storm (Jullet $111 ,538.14 ACTION TO BE TAKEN The City Council is requ�sted to adopt the att�ched resolution to acc�;pt the public imprnvPmPnts and to authorize the fin�l pay�i�Pnt of tl�e contract amount c�f $94,960.07 to Drew Cook & Sons Exc�v�ting Company, Inc. for the Van Buren Street Energy Dissipator Pr�ject. c;c: Jot�n KlostPrmar�n, Public Works Director D�ron MuPhring, C;ivif Erigin�er II I I 1 � 2 RESOLUTION NO. 436-19 ACCEPTING THE VAN BUREN STREET ENERGY DISSIPATOR PROJECT AND AUTHORIZING THE FINAL PAYMENT TO THE CONTRACTOR WHEREAS, the public improvement contract for the Van Buren Street Energy Dissipator Project (the Project) has been completed by the Contractor, Drew Cook & Sons Excavating Company, Inc. of Dubuque, IA (Contractor), and the City Engineer has examined the work and signed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and WHEREAS, the final contract amount for the Project is $94,690.07; and WHEREAS, the Contractor has previously been paid $89,955.56, leaving a retainage balance of $4,734.51; and WHEREAS, the City Council finds that the recommendation of the City Engineer should be accepted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA THAT: Section 1. The recommendation of the City Engineer is approved, and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the Van Buren Storm Outlet CIP appropriations for the contract amount of $94,690.07 Tess any retained percentage provided for therein as provided in Iowa Code. Section 3. The Finance Director is hereby directed to pay to the Contractor the balance of the retainage of $4,734.51 as provided in Iowa Code chapter 573, and to pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code chapter 26.13. Passed, approved and adopted this 16th day of December 2019. Attest: Kevan S. Firnsta I, CIM/IC City Clerk 0 Roy`. Buol, Mayor CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE VAN �UREN STREET ENERGY DISSIPATOR PROJECT The unciersignec� City Engineer ofi the City �f Dub�aque, lowa, hereby certifies that he has insp�;cted the Van �uren Street EnE,rgy Dissipafic�r Project, and thafi the Proj�ct has been complPt�d in com�li�nce with the terms of the Puk�lic Improvement Cc�ntract, ��nd that the fic�t�l cost �f the completPd work is $111,538.14. D�ted this � day of December 2�19. :, �_� ; � � <\r .L�-- Gus Psihoyos, City Engineer Filed in th� offic� of the City Clerk on tfie � day of DecPmber 201�. ' - - -�� . � ,� .>t'' vin S. Firnst�iil, C C, City Clerk