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Minutes_Arts and Cultural Affairs Advisory Commission 11 26 19 Copyrighted December 16, 2019 City of Dubuque Consent Items # 1. ITEM TITLE: Minutes and Reports Submitted SUM MARY: Arts and Cultural Affairs Advisory Commission of 11/26; City Council Proceedings of 12/2; Civil Service Commission of 12/6; Human Rights Commission Minutes of 10/14; Library Board of Trustees of 10/24; Zoning Advisory Commission of 12/4; Zoning Board of Adjustment of 11/21; Proof of Publication for City Council Proceedings of 11/4, 11/12, 11/18. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation of 11/26/19 City Council Proceedings of 12/2/19 Supporting Documentation Civil Service Commission Mlnutes of 12/6/19 Supporting Documentation Human Rights Commission Minutes of 10/14/19 Supporting Documentation Library Board of Trustees Minutes of 10/24/19 Supporting Documentation Zoning Advisory Commission Minutes of 12/4/19 Supporting Documentation Zoning Board of Adjustrnent Minutes of 11/21/19 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation 11/4/19 Proof of Publication for City Council Proceedings of Supporting Documentation 11/12/19 Proof of Publication for City Council Proceedings of Supporting Documentation 11/18/19 Dubuque THE CTTY OF � All#eerio City DUB E ,i,���-, 200]�2012�2013 Masterpiece on the Mississippi zov+zoi9 ARTS AND CULTURAL AFFAIRS COMMISSION MINUTES DATE: Tuesday, November 26, 2019 TIME: 3:30 p.m. LOCATION: Five Flags Center, Orpheum Room — 405 Main St, Dubuque, IA Regular Meeting Commissioners Present: Ali Levasseur, Susan Riedel, Ryan Decker, Gina Siegert, Tyler Daugherty, Paula Neuhaus Commissioners Excused: Nicholas Halder Staff Present: Jennifer Petersen-Brant, Arts & Cultural Affairs Coordinator for City of Dubuque The meeting was called to order by Commissioner Levasseur at 3:31 p.m. following staff assurance of compliance with lowa Open Meeting Law. Review of Minutes: Motion to accept minutes of October 22, 2019 regular meeting with corrections by Commissioner Riedel, seconded by Commissioner Daugherty. Commissioners Levasseur, Riedel, Decker, Siegert, Daugherty, Neuhaus voted to approve motion; Motion passes. Minutes / Reports from Working Groups and Task Force: Notes submitted by Petersen- Brant reviewed by Commission with general discussion and appreciation for notes and minutes being provided. Motion to accept report by Commissioner Riedel, seconded by Commissioner Decker. Commissioners Levasseur, Riedel, Decker, Siegert, Daugherty, Neuhaus voted to approve motion; Motion passes. Recap / Discussion re: Nov 12 City Council Presentation: Commissioner Levasseur reported that she attended the presentation and commented it was positively received by the Council. Questions asked by Council regarding 1) timing of new economic impact study and 2) scope of forthcoming public art policy. Comments made by several Council Members in support of activities noted and appreciation for presentation. Newly elected Council Members were in attendance. Riedel inquired if a packet of information regarding Arts & Culture activities / commission existed to provide to new Council Members; Petersen-Brant reported there was nothing specific that she is aware of but could be created. Discussion followed regarding frequency of presentations to Council; consensus that no set scheduled was needed but 4 might be anticipated in 2020 including 1) annual budget presentation with Economic Development; 2) public art policy, 3) update from Task Force, 4) State of the Arts (in conjunction with Arts & Humanities month). Another presentation might include a report on Arts Mean Business activities if requested by City Manager. Petersen-Brant to convert presentation into Annual Report available for public via City website. Recap / Discussion re: Art & Business Luncheon and Academy: Petersen-Brant reported that approximately 90 attended the luncheon, 24 attended the evening workshop. General feedback thus far has been positive and events well received; electronic Survey Monkey surveys distributed to all attendees via email with request to respond by Friday, December 6 in anticipation of debriefing meeting with Planning Committee on Monday, December 9. Participants at evening workshop expressed desire for a networking platform; Petersen-Brant to explore a public Facebook group with Branding & Communications Working Group. Riedel asked what portion of attendees were from arts vs how many business representatives; Petersen-Brant to tally and report back to Commission. Commissioners. Report re: Creative Placemaking Leadership Summit: Petersen-Brant reported on attendance of National Creative Placemaking Leadership Summit held November 14-16 in Phoenix, AZ. Biggest takeaways included 1) Dubuque is already using Creative Placemaking techniques and principles but has not been exposed to the term, 2) Dubuque can be doing more to celebrate the ways it integrates arts and culture to better iYs community, and 3) existence of field scans by ArtPlace related to arts integration and impact in housing, transportation, health, park, sustainability, and public safety. Petersen-Brant to forward link to online field scan repository to Commissioners. Petersen-Brant also reported that she will be attending Americans for the Arts Conference in Washington DC in June 2020 and invited Commissioners to consider attending; Commissioner attendance at their own expense. Registration opens in January; Petersen-Brant to forward info. Art on the River Update: Petersen-Brant reported that notification was received regarding grant request to Travel IA Tourism Grant program; request fully funded at $5000. Funds will support boosted marketing efforts for 2020-21 AOTR program. Petersen-Brant and Commission Siegert reported on AOTR Youth Engagement Pilot Project being developed in collaboration with the Loras College Civic Scholars program in support of Imagine Dubuque Comp Plan. Project to potentially work with youth at Alternative Learning Center and Multicultural Family Center with lead art instructors from the community and to include education, mentorship, art making, and exhibition. Project may include traveling of art in lead up to August 7 Grand Opening of main exhibit. Discussion followed regarding 1) referring to as a Civic Engagement project as opposed to Public Art project, 2) look to IA Arts Council for possible funding (Commissioner Neuhaus to forward info to Staf�, and 3) encourage use of Civic Scholars to write grants. Grants Committee Update: Petersen-Brant reported that she and Commissioner Daugherty are conducting research to get a sense of what other communities of similar size have available for arts grants. She and Commissioner Neuhaus are focused on edits of current process and documents used; discussion on need to continue to address DEI requirements and language in process followed. Petersen-Brant presented a proposed timeline for implementation of FY21 grant applications. Discussion followed with request to have Operating Support applications and Special Project applications due on different days instead of on same as presented by Staff; timeline amended to make Operating Support applications due on March 15, 2020 by 11 :59pm and Special Project applications due on April 15, 2020 at 11 :59pm. Motion to approve timeline with suggested amendments by Commissioner Riedel, seconded by Commissioner Decker. Commissioners Levasseur, Riedel, Decker, Siegert, Daugherty, Neuhaus voted to approve motion; Motion passes. Discussion followed on 1) interest for software specific to grant submissions be investigated and 2) grant writing workshop. Scheduling December Meeting: Petersen-Brant noted that 4�h Tuesday of December is Christmas Eve. Motion to hold December Commission meeting on Tuesday, December 17 at 2 PM @ Five Flags by Commissioner Decker, seconded by Commissioner Daugherty. Commissioners Levasseur, Riedel, Decker, Siegert, Daugherty, Neuhaus voted to approve motion; Motion passes. Request to add planning for Commission Goal Setting to December agenda. Other New Business: Presentation on Five Flags study suggested for January meeting; Commissioner Levasseur to contact HR Cook to schedule. Staff to invite Task Force and Working Groups to Commission meeting if Five Flags presentation on agenda. Discussion on updating Economic Impact of the Arts study as current one is 10 years old and does not include for-profit. Suggested that 2022 could provide logical timing for update to be provided and enough lead-time to consider resources needed to conduct another study. Petersen-Brant noted the development of robust creative economy directory by the Creative Economy Working Group will be one of first steps towards new study. Questions posed on Commission responsibility as it comes to grant writing and fundraising. Additional follow up needed. Current events from Commission: Commission Decker noted Loras Players' A Christmas Carol: A Live Radio Play on Dec. 7 at 7:30pm. Commissioner Riedel noted Bell Tower's Nice Family Christmas pertormances opening Dec. 7 and running through Dec. 22. Commissioner Levasseur noted several events coming to Five Flags through the holidays including DBQ Dance Studio, DSO Christmas Concerts, Motown Christmas, Community Movie Night, A Magical Cirque Christmas, Michael Carbonaro, and more. Motion to adjourn by Commissioner Riedel, seconded by Commissioner Daugherty at 4:46 PM. Next meeting: Tuesday, December 17 at 2 PM at Five Flags RespectFully submitted: Jenni Petersen-Brant � � Arts and Cultural Affairs Coordinator These minutes were passed and approved on , 2019. Witnessed By: (signature) (printed) Its: (officer position)