Minutes_Arts and Cultural Affairs Advisory Commission 11 26 19 Copyrighted
December 16, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission of 11/26;
City Council Proceedings of 12/2; Civil Service
Commission of 12/6; Human Rights Commission Minutes
of 10/14; Library Board of Trustees of 10/24; Zoning
Advisory Commission of 12/4; Zoning Board of Adjustment
of 11/21; Proof of Publication for City Council Proceedings
of 11/4, 11/12, 11/18.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 11/26/19
City Council Proceedings of 12/2/19 Supporting Documentation
Civil Service Commission Mlnutes of 12/6/19 Supporting Documentation
Human Rights Commission Minutes of 10/14/19 Supporting Documentation
Library Board of Trustees Minutes of 10/24/19 Supporting Documentation
Zoning Advisory Commission Minutes of 12/4/19 Supporting Documentation
Zoning Board of Adjustrnent Minutes of 11/21/19 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
11/4/19
Proof of Publication for City Council Proceedings of Supporting Documentation
11/12/19
Proof of Publication for City Council Proceedings of Supporting Documentation
11/18/19
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ARTS AND CULTURAL AFFAIRS COMMISSION MINUTES
DATE: Tuesday, November 26, 2019
TIME: 3:30 p.m.
LOCATION: Five Flags Center, Orpheum Room — 405 Main St, Dubuque, IA
Regular Meeting
Commissioners Present: Ali Levasseur, Susan Riedel, Ryan Decker, Gina Siegert, Tyler
Daugherty, Paula Neuhaus
Commissioners Excused: Nicholas Halder
Staff Present: Jennifer Petersen-Brant, Arts & Cultural Affairs Coordinator for City of Dubuque
The meeting was called to order by Commissioner Levasseur at 3:31 p.m. following staff assurance
of compliance with lowa Open Meeting Law.
Review of Minutes: Motion to accept minutes of October 22, 2019 regular meeting with corrections
by Commissioner Riedel, seconded by Commissioner Daugherty. Commissioners Levasseur, Riedel,
Decker, Siegert, Daugherty, Neuhaus voted to approve motion; Motion passes.
Minutes / Reports from Working Groups and Task Force: Notes submitted by Petersen-
Brant reviewed by Commission with general discussion and appreciation for notes and
minutes being provided. Motion to accept report by Commissioner Riedel, seconded by
Commissioner Decker. Commissioners Levasseur, Riedel, Decker, Siegert, Daugherty, Neuhaus
voted to approve motion; Motion passes.
Recap / Discussion re: Nov 12 City Council Presentation: Commissioner Levasseur reported
that she attended the presentation and commented it was positively received by the Council.
Questions asked by Council regarding 1) timing of new economic impact study and 2) scope of
forthcoming public art policy. Comments made by several Council Members in support of activities
noted and appreciation for presentation. Newly elected Council Members were in attendance. Riedel
inquired if a packet of information regarding Arts & Culture activities / commission existed to provide
to new Council Members; Petersen-Brant reported there was nothing specific that she is aware of
but could be created.
Discussion followed regarding frequency of presentations to Council; consensus that no set
scheduled was needed but 4 might be anticipated in 2020 including 1) annual budget presentation
with Economic Development; 2) public art policy, 3) update from Task Force, 4) State of the Arts (in
conjunction with Arts & Humanities month). Another presentation might include a report on Arts
Mean Business activities if requested by City Manager. Petersen-Brant to convert presentation into
Annual Report available for public via City website.
Recap / Discussion re: Art & Business Luncheon and Academy: Petersen-Brant reported that
approximately 90 attended the luncheon, 24 attended the evening workshop. General feedback thus
far has been positive and events well received; electronic Survey Monkey surveys distributed to all
attendees via email with request to respond by Friday, December 6 in anticipation of debriefing
meeting with Planning Committee on Monday, December 9. Participants at evening workshop
expressed desire for a networking platform; Petersen-Brant to explore a public Facebook group with
Branding & Communications Working Group. Riedel asked what portion of attendees were from arts
vs how many business representatives; Petersen-Brant to tally and report back to Commission.
Commissioners.
Report re: Creative Placemaking Leadership Summit: Petersen-Brant reported on attendance of
National Creative Placemaking Leadership Summit held November 14-16 in Phoenix, AZ. Biggest
takeaways included 1) Dubuque is already using Creative Placemaking techniques and principles
but has not been exposed to the term, 2) Dubuque can be doing more to celebrate the ways it
integrates arts and culture to better iYs community, and 3) existence of field scans by ArtPlace
related to arts integration and impact in housing, transportation, health, park, sustainability, and
public safety. Petersen-Brant to forward link to online field scan repository to Commissioners.
Petersen-Brant also reported that she will be attending Americans for the Arts Conference in
Washington DC in June 2020 and invited Commissioners to consider attending; Commissioner
attendance at their own expense. Registration opens in January; Petersen-Brant to forward info.
Art on the River Update: Petersen-Brant reported that notification was received regarding grant
request to Travel IA Tourism Grant program; request fully funded at $5000. Funds will support
boosted marketing efforts for 2020-21 AOTR program. Petersen-Brant and Commission Siegert
reported on AOTR Youth Engagement Pilot Project being developed in collaboration with the Loras
College Civic Scholars program in support of Imagine Dubuque Comp Plan. Project to potentially
work with youth at Alternative Learning Center and Multicultural Family Center with lead art
instructors from the community and to include education, mentorship, art making, and exhibition.
Project may include traveling of art in lead up to August 7 Grand Opening of main exhibit.
Discussion followed regarding 1) referring to as a Civic Engagement project as opposed to Public
Art project, 2) look to IA Arts Council for possible funding (Commissioner Neuhaus to forward info to
Staf�, and 3) encourage use of Civic Scholars to write grants.
Grants Committee Update: Petersen-Brant reported that she and Commissioner Daugherty are
conducting research to get a sense of what other communities of similar size have available for arts
grants. She and Commissioner Neuhaus are focused on edits of current process and documents
used; discussion on need to continue to address DEI requirements and language in process
followed. Petersen-Brant presented a proposed timeline for implementation of FY21 grant
applications. Discussion followed with request to have Operating Support applications and Special
Project applications due on different days instead of on same as presented by Staff; timeline
amended to make Operating Support applications due on March 15, 2020 by 11 :59pm and Special
Project applications due on April 15, 2020 at 11 :59pm. Motion to approve timeline with suggested
amendments by Commissioner Riedel, seconded by Commissioner Decker. Commissioners
Levasseur, Riedel, Decker, Siegert, Daugherty, Neuhaus voted to approve motion; Motion passes.
Discussion followed on 1) interest for software specific to grant submissions be investigated and 2)
grant writing workshop.
Scheduling December Meeting: Petersen-Brant noted that 4�h Tuesday of December is Christmas
Eve. Motion to hold December Commission meeting on Tuesday, December 17 at 2 PM @ Five
Flags by Commissioner Decker, seconded by Commissioner Daugherty. Commissioners Levasseur,
Riedel, Decker, Siegert, Daugherty, Neuhaus voted to approve motion; Motion passes.
Request to add planning for Commission Goal Setting to December agenda.
Other New Business: Presentation on Five Flags study suggested for January meeting;
Commissioner Levasseur to contact HR Cook to schedule. Staff to invite Task Force and Working
Groups to Commission meeting if Five Flags presentation on agenda.
Discussion on updating Economic Impact of the Arts study as current one is 10 years old and does
not include for-profit. Suggested that 2022 could provide logical timing for update to be provided and
enough lead-time to consider resources needed to conduct another study. Petersen-Brant noted the
development of robust creative economy directory by the Creative Economy Working Group will be
one of first steps towards new study.
Questions posed on Commission responsibility as it comes to grant writing and fundraising.
Additional follow up needed.
Current events from Commission:
Commission Decker noted Loras Players' A Christmas Carol: A Live Radio Play on Dec. 7 at
7:30pm. Commissioner Riedel noted Bell Tower's Nice Family Christmas pertormances
opening Dec. 7 and running through Dec. 22. Commissioner Levasseur noted several events
coming to Five Flags through the holidays including DBQ Dance Studio, DSO Christmas
Concerts, Motown Christmas, Community Movie Night, A Magical Cirque Christmas, Michael
Carbonaro, and more.
Motion to adjourn by Commissioner Riedel, seconded by Commissioner Daugherty at 4:46
PM.
Next meeting: Tuesday, December 17 at 2 PM at Five Flags
RespectFully submitted:
Jenni Petersen-Brant � �
Arts and Cultural Affairs Coordinator
These minutes were passed and approved on , 2019.
Witnessed By: (signature)
(printed)
Its: (officer position)