Minutes_City Council Proceedings 12 2 19 Copyrighted
December 16, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission of 11/26;
City Council Proceedings of 12/2; Civil Service
Commission of 12/6; Human Rights Commission Minutes
of 10/14; Library Board of Trustees of 10/24; Zoning
Advisory Commission of 12/4; Zoning Board of Adjustment
of 11/21; Proof of Publication for City Council Proceedings
of 11/4, 11/12, 11/18.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 11/26/19
City Council Proceedings of 12/2/19 Supporting Documentation
Civil Service Commission Mlnutes of 12/6/19 Supporting Documentation
Human Rights Commission Minutes of 10/14/19 Supporting Documentation
Library Board of Trustees Minutes of 10/24/19 Supporting Documentation
Zoning Advisory Commission Minutes of 12/4/19 Supporting Documentation
Zoning Board of Adjustrnent Minutes of 11/21/19 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
11/4/19
Proof of Publication for City Council Proceedings of Supporting Documentation
11/12/19
Proof of Publication for City Council Proceedings of Supporting Documentation
11/18/19
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on December 2, 2019 in
the second-floor Council Chambers of the Historic Federal Building, 350 W. 6�h Street.
Present: Mayor Buol; Council Members Jones, Resnick, Shaw, Sprank; City Manager
Van Milligen, City Attorney Brumwell
Absent: Council Members Del Toro and Rios
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on the Project H.O.P.E. Quarterly Report.
WORK SESSION
Project H.O.P.E Quarterly Update
Peter Supple, Dubuque Community Foundation of Greater Dubuque Economic
Opportunity Coordinator, presented the Project H.O.P.E. 4th Quarter Report. Mr. Supple
highlighted funding opportunities for brain health and ongoing partnerships. Laura Klavitter,
Heidi Zull, and Hilary Dalton presented on neighborhood initiatives; neighborhood gardens
with homemade water collection systems, hog roast potluck, trash cleanup and impacts.
Donna Loewen, Local College Access Network (LCAN) Coordinator, outlined the LCAN
program. Presenters responded to questions from the Council.
There being no further business, Council Member Resnick moved to adjourn at 6:00
p.m. Seconded by Jones. Motion carried 5-0.
/s/Trish L. Gleason, MMC
Assistant City Clerk
1t 12/11
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on December 2, 2019 in
the second-floor Council Chambers of the Historic Federal Building, 350 W. 6�h Street.
Present: Mayor Buol; Council Members Jones, Resnick, Shaw; Sprank, City Manager
Van Milligen, City Attorney Brumwell
Absent: Council Members Del Toro and Rios
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1 . Northeast lowa Community College Alumni Hall of Fame Induction of Rick Steines:
Dr. Liang Chee Wee Northeast lowa Community College President inducted Fire Chief
Rick Steines into the 2019 Northeast lowa Community College Alumni Hall of Fame. Chief
Steines thanked Dr. Wee, City Manager Van Milligen, and Dubuque Fire Department and
Emergency Response staff.
CONSENTITEMS
Motion by Resnick to receive and file the documents, adopt the resolutions, and dispose
of as indicated. Seconded by Jones. Council Member Shaw requested #10 Dubuque
County Supervisors Resolution Supporting Transfer of Roosevelt Park be held for separate
discussion. Motion carried 5-0.
1 . Minutes and Reports Submitted: City Council Proceedings of 11/18; Civil Service of
11/19; Community Development Advisory Commission of 11/20. Upon motion the
documents were received and filed
2. Notice of Claims and Suits; Michael Lenstra for vehicle damage and Ethel Schneider
for property damage. Upon motion the documents were received, filed, and Refer to City
Attorney.
3. Disposition of Claims: City Attorney advising that the following claims have been
referred to Public Entity Risk Services of lowa, the agent for the lowa Communities
Assurance Pool: Nancy Fett for vehicle damage; Michael Lenstra for vehicle damage;
Ethel Schneider for property damage. Upon motion the documents were received, filed,
and concurred.
4. Approval of City Expenditures: City Manager recommending City Council approval for
payment of City expenditures. Upon motion the documents were received and filed, and
Resolution No. 408-19 Authorizing the Finance Director-City Treasurer to make certain
payments of bills that must be paid and approved for payment in accordance with City
procedures was adopted.
5. Mediacom Communications Company: Correspondence from Lee Grassley, Senior
Manager of Government Relations for Mediacom Communications Company, informing
the City of rate adjustments being implemented on or about December 22, 2019. Upon
motion the document was received and filed.
6. 4th Annual Arts & Business Luncheon Program: Arts and Cultural Affairs Commission
transmitting 4th Annual Arts and Business Luncheon Program. Upon motion the document
was received and filed.
7. 84 Main, LLC Downtown Rehabilitation Grant: City Manager recommending approval
of a Grant Agreement between the City of Dubuque and 84 Main Street, LLC. to redevelop
property at 84 Main Street. Upon motion the documents were received and filed, and
Resolution No. 409-19 Approving a Grant Agreement by and between the City of
Dubuque, lowa and 84 Main, LLC for the redevelopment of 84 Main Street was adopted.
8. AmeriCorps Partners in Learning Supplemental Grant Fiscal Year 2019: City
Manager recommending approval of the amended agreement for AmeriCorps Partners in
Learning: Healthy Futures for Program Year 2019-2020. Upon motion the documents were
received, filed, and approved.
9. Loras College Students Climate Action Request: Correspondence from Loras
Environmental Action Forum and Sunrise Dubuque Hub requesting City Council budget
prioritization of projects and proposals that further goals set by the Climate Action Plan
Committee. Upon motion the document was received and filed.
10. Dubuque County Supervisors Resolution Supporting Transfer of Roosevelt Park:
Correspondence from the Dubuque County Supervisors Resolution supporting the transfer
of Roosevelt Park to the Dubuque County Conservation Board for inclusion in the County's
Long-Range Comprehensive Plan. Motion by Shaw to receive and file the document.
Council Member Shaw expressed his support for the request. Responding to questions
from Council Member Shaw, City Manager Van Milligen stated that the direction and
expectation is to wait until the Southwest Arterial is finished and then to prioritize the
existing master plan for development of the park at a future City Council goal setting
session. Seconded by Resnick. Motion carried 5-0.
11 . Cottingham & Butler - lowa Economic Development Authority Application: City
Manager recommending approval of the Economic Development Assistance Application
on behalf of Cottingham & Butler Insurance Services, Inc. and Roshek Property, LLC for
the proposed investment for the expansion of its operations in Dubuque. Upon motion the
documents were received and filed and Resolution No. 410-19 Authorizing the filing of an
application with the lowa Economic Development Authority for Business Financial
Assistance on behalf of Cottingham & Butler Insurance Services, Inc. and Roshek
Property, LLC was adopted.
12. Heartland Financial - lowa Economic Development Authority Application: City
Manager recommending approval of the Economic Development Assistance Application
on behalf of Heartland Financial USA, Inc., Dubuque Bank and Trust Company, and
Roshek Property, LLC for the proposed investment for the expansion of their operations in
Dubuque. Upon motion the documents were received and filed and Resolution No. 411-19
Authorizing the Filing of an Application for State Business Financial Assistance on Behalf
of Heartland Financial USA, Inc, Dubuque Bank and Trust Company, and Roshek
Property, LLC was adopted.
13. Fiscal Year 2019 Urban Renewal Report: City Manager recommending approval of
the Fiscal Year 2019 lowa Urban Renewal Report for the City of Dubuque. Upon motion
the documents were received and filed, and Resolution No. 412-19 Approving the Fiscal
Year 2019 Urban Renewal Report for The City of Dubuque was adopted.
14. Fiscal Year 2019 State of lowa Annual Financial Report: City Manager
recommending approval to file the Fiscal Year 2019 State of lowa Annual Financial Report
with the State of lowa Auditor. Upon motion the documents were received, filed, and
approved.
15. Fiscal Year 2021 County Tax Increment Finance Report: Director of Finance and
Budget Jennifer Larson transmitting the Annual Tax Increment Financing Report that has
been filed with Dubuque County Auditor Denise Dolan. Upon motion the documents were
received and filed.
16. Park in Eagle Valley Subdivision Naming Request: City Manager recommending
approval to adopt the name of Eagle Valley Park for the park parcel in the Eagle Valley
subdivision. Upon motion the documents were received, filed, and approved.
17. Public Works Staff Change Request: City Manager recommending approval to
upgrade the current part-time clerical position to a full-time secretary position. Upon motion
the documents were received, filed, and approved.
18. Dubuque Initiatives Termination of Development Agreement: City Manager
recommending approval of a resolution terminating the Development Agreement between
the City of Dubuque and Dubuque Initiatives regarding the redevelopment of the Roshek
Building at 700 Locust Street. Upon motion the documents were received and filed, and
Resolution No. 413-19 Approving the Termination of the Development Agreement by and
between the City of Dubuque, lowa and Dubuque Initiatives was adopted.
19. Residential Parking Permit District "H" Lea Lane - Parking Study Results: City
Manager recommending approval of City Engineer Gus Psihoyos' recommendation to
deny the expansion of existing Residential Parking Permit District "H" along Lea Lane from
Pennsylvania Avenue to Key Corners due to the failure to meet the 70°k curbside parking
utilization requirement. Upon motion the documents were received, filed, and approved.
20. Residential Parking Permit District "H" Amendment Key Way Drive from Keymont
Drive to Keystone Drive — Parking Study Results: City Manager recommending approval of
City Engineer Gus Psihoyos' recommendation to deny the expansion of existing
Residential Parking Permit District "H" along Key Way Drive between Keymont Drive and
Keystone Drive due to the failure to meet the 70°k curbside parking utilization requirement.
Upon motion the documents were received, filed, and approved.
21 . Residential Parking Permit District "H" Amendment Keymont Drive between Key
Way Drive & Keymont Court — Parking Study Results: City Manager recommending
approval of City Engineer Gus Psihoyos' recommendation to deny the expansion of
existing Residential Parking Permit District "H" along Keymont Drive from Key Way Drive
to Keymont Court due to the failure to meet the 70°k curbside parking utilization
requirement. Upon motion the documents were received, filed, and approved.
22. North Cascade Road Right-of-Way Dedication Plat from Property Owner Gary
Valentine: City Manager recommending approval of the Acquisition Plat of Lot 1A of
Valentine Place No. 3 in the City of Dubuque and Dubuque County. Upon motion the
documents were received and filed, and Resolution No. 414-19 Approving the Acquisition
Plat of Lot 1A of Valentine Place No. 3, City of Dubuque and Dubuque County, lowa was
adopted
23. Merge, LLC Development Agreement Plat of Survey: City Manager recommending
approval of the Plat of Survey of Lot 1 and Lot 2 of Adams Company's 5th Addition in the
City of Dubuque as part of a Development Agreement between the City of Dubuque and
Merge, LLC. Upon motion the documents were received and filed, and Resolution No. 415-
19 Approving Plat of Survey of Lot 1 and Lot 2 of Adams Company's 5th Addition in the
City of Dubuque, lowa was adopted.
24. Acceptance of Grand River Center Decorative Concrete Replacement Project: City
Manager recommending acceptance of the public improvement construction contract for
the Grand River Center — Decorative Concrete Repair Project, as completed by D&D
Concrete, Inc. Upon motion the documents were received and filed, and Resolution No.
416-19 Accepting the Grand River Center - Decorative Concrete Repair Project and
authorizing the final payment to the contractor was adopted.
25. Acceptance 2019 Decorative Concrete Maintenance Project: City Manager
recommending acceptance of the public improvement construction contract for the 2019
Decorative Concrete Maintenance Project, as completed by Skyline Storage & Trucking,
Inc. Upon motion the documents were received and filed, and Resolution No. 417-19
Accepting the 2019 Decorative Concrete Maintenance Project and authorizing the final
payment to the contractor was adopted.
26. Q Casino Parking Lot and Hilton Hotel Front Entrance Repair Request: City
Manager recommending approval of Dubuque Racing Association's request for repairs to
sections of the Q Casino parking lot and the Hilton Hotel main entrance with funding from
the Depreciation and Improvement (D&I) Fund. Upon motion the documents were
received, filed, and approved.
27. Alcohol License Applications: City Manager recommending approval of annual beer,
liquor and wine licenses as submitted. Upon motion the documents were received and
filed, and Resolution No. 418-19 Approving applications for beer, liquor, and/or wine
permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits was adopted.
ITEMS SET FOR PUBLIC HEARING
1 . Roshek Property Development Agreement: City Manager recommending City Council
adopt the attached resolution approving the 1 st Amendment to Development Agreement
and setting a December 16, 2019 public hearing on the Development Agreement, as
amended, including providing for the issuance of Urban Renewal Tax Increment Revenue
Grant Obligations.
Motion by Resnick to receive and file the documents, approve the First Amendment to
the Development Agreement, adopt Resolution No. 419-09 Approving a First Amendment
to Development Agreement by and Among the City of Dubuque, lowa, Roshek Property,
LLC, Cottingham & Butler, Inc. and Heartland Financial USA, Inc. and Resolution No. 420-
19 Fixing the Date for a Public Hearing of the City Council of the City of Dubuque, lowa on
a proposed Development Agreement as Amended by and among the City of Dubuque,
lowa, Roshek Property, LLC, Cottingham & Butler, Inc. and Heartland Financial USA, Inc,
including the issuance of Urban Renewal Tax Increment Revenue Obligations, and
providing for the publication of notice thereof. Seconded by Jones. Motion carried 5-0.
2. Request for Removal of Residential Parking Permit District A: City Manager
recommending that a public hearing be set for December 16, 2019, on the University of
Dubuque's request to withdraw Grace Street from North Algona Street to 270 feet east of
McCormick Street from the Residential Parking Permit District "District A." Motion by
Resnick to receive and file the documents, adopt Resolution No. 421-19 Setting a public
hearing on amending Residential Parking Permit District A to remove a section of Grace
Street from North Algona Street to 270 Feet East of McCormick Street and set a public
hearing for a meeting to commence at 6:00 p.m. on December 16, 2019 in the Historic
Federal Building. Seconded by Jones. Motion carried 5-0.
BOARDS/COMMISSIONS
Appointment considered for the following Boards/Commissions.
1 . Building Code and Advisory Appeals Board: One, 3-Year term through August 1 ,
2021 (Vacant At-Large term of Luchsinger) Applicant: Russell Bickle 933 White St. No
appointments made for lack of motion.
2. Community Development Advisory Commission: One, 3-Year term through February
15, 2020 (Vacant At-Large term of Pinnola) Applicant: Hilary Dalton, 1629 Washington St.
Motion by Jones to appoint Ms. Dalton to the 3-year term through February 15, 2020.
Seconded by Resnick. Motion carried 5-0.
PUBLIC HEARINGS
1 . Lower Bee Branch Security Network Project: Proof of publication on notice of public
hearing to consider approval of the plans, specifications, form of contract and estimated
cost for the Lower Bee Branch Security Network Project and the City Manager
recommending approval. Motion by Jones to receive and file the documents and adopt
Resolution No. 422-19. Approval of plans, specifications, form of contract, and estimated
cost for the Lower Bee Branch Security Network Project. City Engineer Gus Psihoyos
responded to questions from the City Council. Seconded by Shaw. Motion carried 5-0.
PUBLIC INPUT
George Cooley, 2255 Francis Street, addressed the Council regarding a tree in front of
his home. City Manager Van Milligen apprised Mr. Cooley and City Council that staff from
the Leisure Services Department had already determined that the tree was a live and
viable tree, but that he would see that the issue was looked at further, and a written
response would be sent to Mr. Cooley within two weeks.
Dick Avenarius, 1881 Keymont Ct; and Robert Smith, 1800 Keymont Ct., each
addressed the Council regarding parking issues on Keymont Ct.
ACTION ITEMS
1 . Greater Dubuque Development Corporation - Quarterly Update: President and CEO
Rick Dickinson presented a verbal update on the quarterly activities of the Greater
Dubuque Development Corporation. Topics included: Board makeup, reinvestment of
funds, Hormel/Progressive Packaging, Inc.'s, workforce expansion; and the inaugural
College Career Fair. Motion by Resnick to receive and file the information. Seconded by
Jones. Motion carried 5-0.
2. Request to Schedule Work Session for Travel Dubuque: City Manager
recommending the City Council set Travel Dubuque's annual City budget work session for
February 17, 2020 at 5:30 p.m. Motion by Jones to receive and file the documents and set
the work session as recommended. Seconded by Resnick. Mayor Buol confirmed with
Council Members-Elect who were in attendance. Council Member Jones requested that
the scheduling of work sessions and allotted timeframe be addressed at the upcoming City
Council Governance Session. No conflicts were noted. Motion carried 5-0.
ADJOURNMENT
There being no further business, Council Member Jones moved to adjourn at 6:50 p.m.
Seconded by Resnick. Motion carried 5-0.
/s/Trish L. Gleason, MMC
Assistant City Clerk
1 t 12/6