Mayor and City Council Appointments to Various Boards & Commissions Copyrighted
January 6, 2020
City of Dubuque Action Items # 8.
ITEM TITLE: Mayor and City Council Appointments to Various Boards
and Commissions
SUM MARY: City Clerk recommending that the City Council review their
appointments to various boards and commissions for any
changes in membership for the 2020 Calendar Year terms.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Council
ATTACHMENTS:
Description Type
Staff Memo Staff Memo
Operation New View Membership- Staff Memo Staff Memo
City Council Boards Master List Supporting Documentation
City Council Boards Master - by Council Member Supporting Documentation
Name
Latest Listings City Council Boards Master List Supporting Documentation
DRAAppointrnent Request Supporting Documentation
Dubuque
THE CITY OF �
All•America City
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TO: The Honorable Mayor Buol and City Council Members
FROM: Kevin S. Firnstahl, City Clerk
DATE: December 26, 2019
SUBJECT: Review of City Council Appointments to Various Boards &
Commissions
PURPOSE
The purpose of this memo is to submit the list of various boards and commission that
City Council Members are appointed to by virtue of their position, agreement or
pursuant to State and City Codes for review and adjustments.
BACKGROUND
Annually, at the first Council meeting in January, the City Clerk submits the list of
various boards and commission that City Council Members are seated on. As in the
past, incoming Council Members assume the membership terms of their predecessors.
Memberships noted in the white boxes are those that are open for change.
City Council Members review the list and make changes in membership that result from
elections or conflicts with personal and work schedules. The attached list includes the
agency name and usual meeting dates/times along with the present City Council
appointee.
DISCUSSION
Terms of office are for those that begin within 2020 calendar year. In some cases, terms
may begin as early as January. Most terms begin in July with the fiscal year of the
respective agency.
The City Clerk will inform the respective agency of the change (or no change) in
membership and provide the contact information of the Council Member filling the
position. The agency will correspond directly with the City Council Member with meeting
information.
ACTION
It is requested that the City Council review the list of appointments for changes in
membership and request that the City Clerk inform the respective agencies of any
changes in appointments for terms beginning in Calendar Year 2020.
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Attachments
Dubuque
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TO: Michael Van Milligen, City Manager
Kevin Firnstahl, City Clerk
FROM: Cori Burbach, Assistant City Manager
DATE: December 27, 2019
RE: City Council Representation on Operation New View Board
INTRODUCTION
The purpose of this memo is to make a recommendation regarding City Council
representation on the Operation New View board beginning in January 2020.
BACKGROUND & DISCUSSION
As part of the 28E agreement that defines the partnership between Dubuque, Delaware
and Jackson counties and the City of Dubuque, the City retains three places —two
Council and one staff person — on the Operation New View board of directors.
Currently, David Resnick and Brett Shaw serve in the Council positions and I serve as
the staff person on the board.
In addition, incoming councilwoman Laura Roussell has served on the ONV board in
her professional capacity, representing Black Hills Energy, as a low-income service
provider, for several years. Laura retired earlier in 2019, but is serving out the
remainder of her term which ends in 2020. Laura was recently chosen as ONV board
chair for 2020.
At their January 6 meeting, the City Council will review all appointments to partner and
community boards and commissions. After discussing the options with Laura, I
recommend that Laura move into the position currently held by Brett Shaw. Laura and
Brett have agreed that this transition will allow Laura to continue her leadership on the
ONV board.
RECOMMENDED ACTION
Pending additional City Council discussion, I respectFully recommend Laura Roussell be
assigned to the ONV board position currently held by Brett Shaw at their January 6 City
Council meeting and discussion on the topic.
Board/Commission Name Term Representatives Appointed By Per Meets Location
Area Council of Governments Buol Length of Term Dubuque County Mayors Virtue of Position By State Lawgoverned No regular meeting
by by-Laws dates(met twice in 10
years)
Conference Board Buol Length of Term Mayor and All Council Virtue of Position State Law441.2 Meetings called by City
members Assessor
S rank
Roussell
Jones
Shaw
Resnick
Cavana h
Convention 8.Visitor's Bureau - Buol 1 year term-July Mayor City Council By Laws 2nd Tuesday of each
Travel Dubuque- Board of Directors to June month at 4:00 pm
Jones 1 Council member
Van Milligen City Manager Virtue of Position
Convention and Visitors Bureau - Sprank 1 year term July to 2 Council members City Council with By Laws 3rd Thursday of every Travel Dubuque Boardroom,
Travel Dubuque-Advisory Board June Convention and Visitor's other month at 12:00 270 Main Street
Bureau Board of Diredors Noon (Jan, Mar. etc.)
approval
Roussell
COnVentiOn &VisitOfs Bufeau -TfaVel ShaW 3 yearterm to 1 Council member City Council Ordinance 2nd or 3rd Wednesday of City Hall, 50 West 13th St.
Dubuque-Sistef City Relationships January 2022 each month at 4:00 pm
Advisory Commission
County Resource Enhancement and Sprank 1 year term- 1 Council member City Council Letter sent to Planning Annually on the 2nd Dubuque County
Protection Act(REAP)Committee August to July Director each year Tuesday in August at Courthouse, Supervisors
requesting appointment 3:00 p.m. Chambers, fourth floor, 720
Central Ave.
Dubuque County Early Childhood Roussell 3 year term to 1 Council member City Council with DCEC By Laws and lowa 4th Tuesday of each Keystone AEA, 2310 Chaney
Board January 1, 2021 board approval Code 2561 month at 12 p.m. Rd
(Except July and
Dubuque County Emergency Fire Chief Rick 1 year term Jan. Mayor or iYs Mayor By-Laws Updated 1 st Tuesday of May, Regional Emergency
Management Commission Stienes to Dec. representative January 2018 and lowa August and November Response Training Facility,
Code 29C.9 @ 7:00 pm at the Fire 14928 Public Safety Way
Training Center
Board/Commission Name Term Representatives Appointed By Per Meets Location
Dubuque Initiatives Buol Virtue of Position Mayor Virtue of Position By-Laws 2nd and 4th Monday of McCarthy Center for
each month at 12:00 Nonprofit Learning, second
Noon floor Roshek Building
Dubuque Initiatives Cavanagh For Length of 2 Council members City Council
Term
Shaw
Van Milligen Virtue of Position City Manager Virtue of Position
Dubuque Main Street Board of Buol 1 year term Jan. 1 Council member 1 member appointed by the By-Laws 4th Wednesday of Jan., Hotel Julien, 200 Main St.
Directors to Dec. City Council Feb., March, April, May,
June, Sept. and Oct. and
the 1 st Wednesday of
Aug. and Dec. at 8:00
Jill Connors 1 City staff representative 1 member appointed by the
City Manager
Dubuque Main Street Executive Buol 1 year term Jan. 1 Council member 1 member appointed by the By-Laws 3rd Thursday of each Hotel Julien, 200 Main St.
Committee to Dec. City Council month at 11:30 am
Jill Connors 1 City staff representative 1 member appointed by
the City Manager
Dubuque Metropolitan Area Solid Jones 1 year term Jan. 2 Council members City Council Agreement, 28E and 3rd Wednesday of each City of Dubuque Municipal
Waste Agency to Dec. 455B lowa Code month at 4:00 p.m. Service Center, 925 Kerper
Crt.
Resnick
Dubuque Metropolitan Area Buol For Length of Mayor-Chair Virtue of Position By-Laws and Articles of 2nd Thursday of each ECIA 7600 Commerce Park,
Transportation System (DMATS) Term Agreement month at 12 Noon Dubuque, IA. 52002
Polic Committee
S rank 6 Council members
Roussell
Jones
� Shaw
Resnick �
Cavana h
Dubuque Metropolitan Area Buol For Length of Mayor Virtue of Position By-Laws and Articles of 2nd Thursday of each ECIA 7600 Commerce Park,
Transportation System (DMATS) Term Agreement month at 10:30 Dubuque, IA. 52002
Technical Adviso Committee
Dubuque Racing Association - Board Buol 1 year term- May 3 Council members City Council By Laws 3rd Tuesday of each Q Casino Showoom, 1855
of Directors 1 to April 30 month at 12 Noon Greyhound Rd.
Jones
Cavanagh
Board/Commission Name Term Representatives Appointed By Per Meets Location
Van Milligen Virtue of Position City Manager or his City Manager
designee
Dubuque Racing Association - Van Milligen For Length of City Manager Dubuque Racing By Laws 2nd Tuesday of each Q Casino Board Room, 1855
Executive Committee Term Association - Board of month at 12 Noon Greyhound Rd.
Diredors
Examining Board Barry Lindahl 6 year term to One person who is a Each voting unit of the State code 701-72.14 Upon receipt of the
May, 2021 resident of the assessor conference board appoint a (qq1.3) report of the examining
jurisdiction member to the examining Board a written notice to
board. Members of the call a meeting to appoint
Examining board shall not be a an assessor
member of the Conference
Board,A body which selects a
member of the conference
board, or the local board of
review
Four Mounds Foundation Board of Resnick 1 year term-Jan. 1 City representative City Council By Laws 3rd Monday of each Anywhere either within or
Trustees to Dec. with no month withoutthe State of lowa
limitations
Friends of the Mines of Spain Sprank 1 year term-Jan. 1 person designated by City Council 28 E Agreement No Less than one time a EB Lyons Center
Advisory Board to Dec. the City of Dubuque year on average meets
quarterly
Van Milligen - City Manager- Project Virtue of Position
Project Manager
Mana er
Greater Dubuque Development Corp. Buol 1 year term-July Mayor Virtue of Position By Laws 3rd Tuesday (March, Schmid Innovation Center,
(GDDC) Board of Directors to June June, Sept., Dec.) at 900 Jackson St. Suite 109
8:30 a.m.
Shaw 2 Council members City Council
Roussell
` Van Milligen City Manager Virtue of Position
� Jill Connors Economic Development Virtue of Position I
Diredor
Board/Commission Name Term Representatives Appointed By Per Meets Location
Greater Dubuque Development Corp. Buol 1 year term-July Mayor Virtue of Position By Laws 3rd Tuesday of each Schmid Innovation Center,
(GDDC) Executive Committee to June month at 8:30 a.m. 900 Jackson St. Suite 109
(March, June, Sept. and
Dec. are conjundion
with Board of Diredors)
Van Milligen City Manager Virtue of Position
Operation: New View Community Resnick 1 year term-Jan. 2 Representatives, need City Council By-Laws and 28E 2nd Thursday of each
Action Agency to Dec. not be public officials but Agreement month at 7:30 p.m.
have full authority to act (except July and August)
for the public officials
Shaw
Cori Burbach 1 Representative, need City Manager
L not be public officials but
F have full authority to act I
for the public officials
Pre-Disaster Mitigation Plan Sprank 5 year term to Up to 2 Council members City Council FEMA requirements Meets once every five
Committee(PDMP) January 2024 years to update the
PDMP and review
appointments
Jones
River Valley Initiative Foundation Sprank 3 year term to 1 member from the City self-perpetuating, meaning By-Laws Meets quarterly 7:30 AM Schmid Innovation Center,
Board of Directors January 2022 Council not currently on the board members 900 Jackson St. Suite 109
the GDDC Board themselves recruit new
members
Board/Commission List bv Name 2020
January 6, 2020 Meeting
Buol
Area Council of Governments
Conference Board
Convention & Visitor's Bureau - Travel Dubuque - Board of Directors
Dubuque Initiatives
Dubuque Main Street Board of Directors
Dubuque Main Street Executive Committee
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Dubuque Metropolitan Area Transportation System (DMATS) Technical Advisory Committee
Dubuque Racing Association - Board of Directors
Greater Dubuque Development Corp. (GDDC) Board of Directors
Greater Dubuque Development Corp. (GDDC) Executive Committee
National league of Cities Voting Delegate
Roussell
Conference Board
Convention and Visitors Bureau - Travel Dubuque - Advisory Board
Dubuque County Early Childhood Board
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Greater Dubuque Development Corp. (GDDC) Board of Directors
Jones
Conference Board
Convention & Visitor's Bureau - Travel Dubuque - Board of Directors
Dubuque Metropolitan Area Solid Waste Agency
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Dubuque Racing Association - Board of Directors
Pre-Disaster Mitigation Plan Committee (PDMP)
Sprank
Conference Board
Convention and Visitors Bureau - Travel Dubuque - Advisory Board
County Resource Enhancement and Protection Act (REAP) Committee
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Friends of the Mines of Spain Advisory Board
Pre-Disaster Mitigation Plan Committee (PDMP)
River Valley Initiative Foundation Board of Directors
Resnick
Conference Board
Dubuque Metropolitan Area Solid Waste Agency
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Four Mounds Foundation Board of Trustees
Operation: New View Community Action Agency
Cavanagh
Conference Board
Dubuque Initiatives
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Dubuque Racing Association - Board of Directors
Shaw
Conference Board
Convention & Visitor's Bureau - Travel Dubuque - Sister City Relationship Advisory Commission
Dubuque Initiatives
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Greater Dubuque Development Corp. (GDDC) Board of Directors
Operation: New View Community Action Agency
Bv Virtue of the Position
Van Milligen
Convention & Visitor's Bureau - Travel Dubuque - Board of Directors
Dubuque Initiatives
Dubuque Racing Association - Board of Directors
Dubuque Racing Association - Executive Committee
Friends of the Mines of Spain Advisory Board
Greater Dubuque Development Corp. (GDDC) Board of Directors
Greater Dubuque Development Corp. (GDDC) Executive Committee
Citv Council Appointed Mav 4, 2015
Barry Lindahl
Examining Board
Mavoral Appointment
Fire Chief Rick Stienes
Dubuque County Emergency Management Council
Citv Manqer Appointments
Cori Burbach
Operation: New View Community Action Agency
Jill Connors
Greater Dubuque Development Corp. (GDDC) Board of Directors
Dubuque Main Street Board of Directors
Dubuque Main Street Executive Committee
Mayor and City Council Members Latest Listings
CalendarYear2020
Area Council of Govemmen[s Dubuque Me[ropoli[an Area Trensporta[ion Sys[em(DMATS) Policy
No regular meeting dates(met lwice in 10 years) Committee
Buol Leng[h of Term 2nd Thursday of each month at 12 Noon
ECIA 7600 Commerce Park, Dubuque,IA. 52002
COMerence Boartl Buol For Length of Term
Meetings called by City Assessor Sprank For Length of Term
Buol Leng[h of Term Roussell For Length of Term
Sprank Leng[h ofTerm Jones ForLength ofTerm
Roussell Leng[h ofTerm Shaw ForLength ofTerm
Jones Leng[h ofTerm Resnick ForLength ofTerm
Shaw Leng[h of Term Cavanagh For Length of Term
Resnick Leng[h ofTerm
Cavanagh Leng[h of Term Dubuque Me[ropoli[an Area hansporta[ion Sys[em(DMATS)
Technical Ativisory Committee
Conven[ion&Visi[oYs Bureau-havel Dubuque-Boartl of Direc[ors 2nd Thursday of each month at 10:30
2nd Tuesday of each month at 4:00 pm ECIA 7600 Commerce Park, Dubuque,IA. 52002
Buol 1 year term-July to June Buol For Length of Term
Jones 1 year term-July to June
Van Milligen Virtue of Position Dubuque Racing Associa[ion-Boartl of Direc[ors
3rd Tuesday of each month at 12 Noon
Conven[ion antl Visi[ors Bureau-Travel Dubuque-Ativisory Boartl Q Casino Showoom, 1855 Greyhound Rd.
2nd or 3rd Wednesday of each month at 4:00 pm Buol 1 year term-May 1 to April 30
Sprank 1 year term July to June Jones 1 year term-May 1 to April 30
Roussell 1 year term July to June Cavanagh 1 year term-May 1 to April 30
Van Milligen Virtue of Position
Conven[ion&Visi[ors Bureau-Travel Dubuque-Sis[er City Rela[ionships
Sis[er Ci[y Rela[ionship Ativisory Commission Examining Boartl
2nd or 3rd Wednesday of each month at 4:00 pm Upon receipt ofthe report of the examining Board a written notice to call a
Shaw 1 year term-August to July meeting to appoint an assessor
Barry Lindahl 6 year term to Mag 2021
CouMy Resource Enhancemen[antl Pro[ec[ion Ac[(REAP)Commi[[ee
Annually on the 2nd Tuesday in August at 3:00 p.m. Four Mountls Fountla[ion Boartl of Trus[ees
Sprank 1 year term-August to July 3rd Monday of each month
Resnick 1 year term-Jan.to Dec.with no limitations
Dubuque CouMy Early Chiltlhootl Boartl
4th Tuesday of each month at 12 p.m.(Except July and December) Frientls of[he Mines of Spain Ativisory Boartl
Roussell 3 year term to January 1,2021 No Less than one time a year on average meets quarterly
Sprank 1 yearterm-Jan.to Dec.
Dubuque CouMy Emergency Managemen[Commission Van Milligen-Project Virtue of Position
1 st Tuesday of Mag August and Nwember @ 7:00 pm at the Fire Training Center
Regional Emergency Response Training Facility, 14928 Public Safety Way Grea[er Dubuque Developmen[Corp.(GDDC)Boartl of Direc[ors
Fire Chief Rick Stienes 1 year term Jan.to Dec. 3rd Tuesday (March,June,Sept, DecJ at 830 a.m.
Schmid Innwation Center,900 Jackson SL Suite 109
Dubuque Ini[ia[ives Buol 1 year term-July to June
2nd and 4th Monday of each month at 12:00 Noon Shaw 1 year term-July to June
McCarthy Center for Nonprofit Learning,second Aoor Roshek Building Roussell 1 year term-July to June
Buol Virtue of Position Van Milligen 1 year term-July to June
Cavanagh For Leng[h ofTerm Jill Connors 1 year term-July to June
Shaw For Leng[h ofTerm
Van Milligen Virtue of Position Grea[er Dubuque DevelopmeM Corp.(GDDC)Execu[ive Committee
3rd Tuesday of each month at 8:30 a.m.(March,June,Sept.and Dec.are
Dubuque Main S[ree[Boartl of Direc[ors conjunction with Board of Directors)
4th Wednesday of Jan.,Feb.,March,April,Mag June,Sept.and Oct.and the ist Schmid Innwation Center,900 Jackson SL Suite 109
Wednesday ofAug.and Dec.at 8:00 a.m. Buol Virtue of Position
Hotel lulien,200 Main St. Van Milligen Virtue of Position
Buol 1 yearterm Jan.to Dec.
Jill Connors 1 year term Jan.to Dec. Opera[ion:New View CommunityAc[ion Agency
2nd Thursday of each month at 7:30 p.m.(except July and August)
Dubuque Main S[ree[Execu[ive Commi[[ee Resnick 1 year term-Jan.to Dec.
3rd Thursday of each month at 11:30 am Shaw 1 year term-Jan.to Dec.
Hotel Julieq 200 Main SL Cori Burbach 1 year term-Jan.to Dec.
Buol 1 year term Jan.to Dec.
Jill Connors 1 year term Jan.to Dea Pre-Disas[er Mi[iga[ion Plan Committee(PDMP)
Meets once every fve years to update the PDMP and review appointments
Dubuque Me[ropoli[an Area Solitl Was[e Agency Sprank 5 year term to January 2024
3rd Wednesday of each month at 4:00 p.m. Jones 5 year term to January 2024
City of Dubuque Municipal Service Center,925 Kerper Crt.
Jones 1 year term Jan.to Dec. River Valley Ini[ia[ive Fountla[ion Boartl of Direc[ors
Resnick 1 year term Jan.to Dec. Meets quarterly 7:30 AM
Schmid Innwation Center,900 Jackson SL Suite 109
S rank 3 ear term to Janua 2022
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December 5, 2019 � II
� Kevin S. Firnstahl,City Clerk � ' � ; ��
City of Dubuque � ?
50 W. 13th St. ? �
Dupuque, IA 52001-4805 I �
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R�:Appointment to the Dubuque Racing Association Board af Directors and�he Qubuque Racing Assaciatian Executive ; ;
COI7}111ft�@�' . . , j il
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Dear Kevin, � ii
I am reaching out to you an behalf of the Dubuque Racing Assaciatinn's(DRA) Board of Directors.Our AnnuaE Meeting is i ''�I
scheduled far Tuesday,January 21, 2020 at noon in the Showroom at Q Casina Per our bylaws,the Board of Directors i ji
� sl�a[I include: _ � j �
Three�3j members af the Dubuque Gity Cauncil as appointed by the Dubuque City Council rn cansultation with the ' ��
! �
Associatran's Board of plrect'ors. � �
7'he City tUlanager or his or her designee.At any t-rme the City Managermay appaint a designee fioserve on the ; i
Baard af Dlrectors forsuch periad af time as the City Manager determrnes,Such desrgnation shaf(be made by the i "
Ci�y Manager tn writing. � �
3 �
Governmerrtal appointees sha11 be nominated on a yearly basis by the respective governmenta!bodies on or s 'j
befare the Assaciatian's annual meetirag date. ; '�
Curr�ntly,the appointees are Mayor Ray Buol,Council members Ric Janes and Jake Rios,and City Manag�r Mike Van j y
;
Milligen. j i'
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Th� DaA Board of Directors meets on the 3�d Tuesday of each month at nonn in the Shawraam at Q Casino. Additionally, ; "
the DRA�xecutive Cornmittee meets the 2°�7uesday of each manth at noon in the Boardraam at Q Casinn. Members of ; �
the DRA Board wha are not appointed to the Executive cammittee are in�ited ta attend two Executive Comrnittee = �
meetings annually. Those dates will be provided to the supervisor upon their appointment. ` �
� �
Please provide a written respanse in r�gards ta the city assignment tp these seats ar� or befare Ianuary 21,2020, If ' !I
there are any questions, please fee!free to reach out to me via phone�563-585-297�)ar email '': ?
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(kath dradubu ue.com) ; 5
�'hank you for yaur attention to this matter. � q
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$IElC�f4'�y. ' �
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Kathy Young f
Directar of�rants/Recording Secretary i
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