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Mayor and City Council Appointments to Various Boards & Commissions Copyrighted January 6, 2020 City of Dubuque Action Items # 8. ITEM TITLE: Mayor and City Council Appointments to Various Boards and Commissions SUM MARY: City Clerk recommending that the City Council review their appointments to various boards and commissions for any changes in membership for the 2020 Calendar Year terms. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Council ATTACHMENTS: Description Type Staff Memo Staff Memo Operation New View Membership- Staff Memo Staff Memo City Council Boards Master List Supporting Documentation City Council Boards Master - by Council Member Supporting Documentation Name Latest Listings City Council Boards Master List Supporting Documentation DRAAppointrnent Request Supporting Documentation Dubuque THE CITY OF � All•America City UB E ��o������,��� , � � ► Maste iece on the Mississi i �°°'*2°12�z°13 �`P pp zoi�*zoi9 TO: The Honorable Mayor Buol and City Council Members FROM: Kevin S. Firnstahl, City Clerk DATE: December 26, 2019 SUBJECT: Review of City Council Appointments to Various Boards & Commissions PURPOSE The purpose of this memo is to submit the list of various boards and commission that City Council Members are appointed to by virtue of their position, agreement or pursuant to State and City Codes for review and adjustments. BACKGROUND Annually, at the first Council meeting in January, the City Clerk submits the list of various boards and commission that City Council Members are seated on. As in the past, incoming Council Members assume the membership terms of their predecessors. Memberships noted in the white boxes are those that are open for change. City Council Members review the list and make changes in membership that result from elections or conflicts with personal and work schedules. The attached list includes the agency name and usual meeting dates/times along with the present City Council appointee. DISCUSSION Terms of office are for those that begin within 2020 calendar year. In some cases, terms may begin as early as January. Most terms begin in July with the fiscal year of the respective agency. The City Clerk will inform the respective agency of the change (or no change) in membership and provide the contact information of the Council Member filling the position. The agency will correspond directly with the City Council Member with meeting information. ACTION It is requested that the City Council review the list of appointments for changes in membership and request that the City Clerk inform the respective agencies of any changes in appointments for terms beginning in Calendar Year 2020. /ksf Attachments Dubuque THE CTTY OF � AII�A�ueriea Cip DuB E ,� .� �,I�II �► Maste iece on the Mississi i zoo�.zo�Z=zo�3 � pp 2017*2019 TO: Michael Van Milligen, City Manager Kevin Firnstahl, City Clerk FROM: Cori Burbach, Assistant City Manager DATE: December 27, 2019 RE: City Council Representation on Operation New View Board INTRODUCTION The purpose of this memo is to make a recommendation regarding City Council representation on the Operation New View board beginning in January 2020. BACKGROUND & DISCUSSION As part of the 28E agreement that defines the partnership between Dubuque, Delaware and Jackson counties and the City of Dubuque, the City retains three places —two Council and one staff person — on the Operation New View board of directors. Currently, David Resnick and Brett Shaw serve in the Council positions and I serve as the staff person on the board. In addition, incoming councilwoman Laura Roussell has served on the ONV board in her professional capacity, representing Black Hills Energy, as a low-income service provider, for several years. Laura retired earlier in 2019, but is serving out the remainder of her term which ends in 2020. Laura was recently chosen as ONV board chair for 2020. At their January 6 meeting, the City Council will review all appointments to partner and community boards and commissions. After discussing the options with Laura, I recommend that Laura move into the position currently held by Brett Shaw. Laura and Brett have agreed that this transition will allow Laura to continue her leadership on the ONV board. RECOMMENDED ACTION Pending additional City Council discussion, I respectFully recommend Laura Roussell be assigned to the ONV board position currently held by Brett Shaw at their January 6 City Council meeting and discussion on the topic. Board/Commission Name Term Representatives Appointed By Per Meets Location Area Council of Governments Buol Length of Term Dubuque County Mayors Virtue of Position By State Lawgoverned No regular meeting by by-Laws dates(met twice in 10 years) Conference Board Buol Length of Term Mayor and All Council Virtue of Position State Law441.2 Meetings called by City members Assessor S rank Roussell Jones Shaw Resnick Cavana h Convention 8.Visitor's Bureau - Buol 1 year term-July Mayor City Council By Laws 2nd Tuesday of each Travel Dubuque- Board of Directors to June month at 4:00 pm Jones 1 Council member Van Milligen City Manager Virtue of Position Convention and Visitors Bureau - Sprank 1 year term July to 2 Council members City Council with By Laws 3rd Thursday of every Travel Dubuque Boardroom, Travel Dubuque-Advisory Board June Convention and Visitor's other month at 12:00 270 Main Street Bureau Board of Diredors Noon (Jan, Mar. etc.) approval Roussell COnVentiOn &VisitOfs Bufeau -TfaVel ShaW 3 yearterm to 1 Council member City Council Ordinance 2nd or 3rd Wednesday of City Hall, 50 West 13th St. Dubuque-Sistef City Relationships January 2022 each month at 4:00 pm Advisory Commission County Resource Enhancement and Sprank 1 year term- 1 Council member City Council Letter sent to Planning Annually on the 2nd Dubuque County Protection Act(REAP)Committee August to July Director each year Tuesday in August at Courthouse, Supervisors requesting appointment 3:00 p.m. Chambers, fourth floor, 720 Central Ave. Dubuque County Early Childhood Roussell 3 year term to 1 Council member City Council with DCEC By Laws and lowa 4th Tuesday of each Keystone AEA, 2310 Chaney Board January 1, 2021 board approval Code 2561 month at 12 p.m. Rd (Except July and Dubuque County Emergency Fire Chief Rick 1 year term Jan. Mayor or iYs Mayor By-Laws Updated 1 st Tuesday of May, Regional Emergency Management Commission Stienes to Dec. representative January 2018 and lowa August and November Response Training Facility, Code 29C.9 @ 7:00 pm at the Fire 14928 Public Safety Way Training Center Board/Commission Name Term Representatives Appointed By Per Meets Location Dubuque Initiatives Buol Virtue of Position Mayor Virtue of Position By-Laws 2nd and 4th Monday of McCarthy Center for each month at 12:00 Nonprofit Learning, second Noon floor Roshek Building Dubuque Initiatives Cavanagh For Length of 2 Council members City Council Term Shaw Van Milligen Virtue of Position City Manager Virtue of Position Dubuque Main Street Board of Buol 1 year term Jan. 1 Council member 1 member appointed by the By-Laws 4th Wednesday of Jan., Hotel Julien, 200 Main St. Directors to Dec. City Council Feb., March, April, May, June, Sept. and Oct. and the 1 st Wednesday of Aug. and Dec. at 8:00 Jill Connors 1 City staff representative 1 member appointed by the City Manager Dubuque Main Street Executive Buol 1 year term Jan. 1 Council member 1 member appointed by the By-Laws 3rd Thursday of each Hotel Julien, 200 Main St. Committee to Dec. City Council month at 11:30 am Jill Connors 1 City staff representative 1 member appointed by the City Manager Dubuque Metropolitan Area Solid Jones 1 year term Jan. 2 Council members City Council Agreement, 28E and 3rd Wednesday of each City of Dubuque Municipal Waste Agency to Dec. 455B lowa Code month at 4:00 p.m. Service Center, 925 Kerper Crt. Resnick Dubuque Metropolitan Area Buol For Length of Mayor-Chair Virtue of Position By-Laws and Articles of 2nd Thursday of each ECIA 7600 Commerce Park, Transportation System (DMATS) Term Agreement month at 12 Noon Dubuque, IA. 52002 Polic Committee S rank 6 Council members Roussell Jones � Shaw Resnick � Cavana h Dubuque Metropolitan Area Buol For Length of Mayor Virtue of Position By-Laws and Articles of 2nd Thursday of each ECIA 7600 Commerce Park, Transportation System (DMATS) Term Agreement month at 10:30 Dubuque, IA. 52002 Technical Adviso Committee Dubuque Racing Association - Board Buol 1 year term- May 3 Council members City Council By Laws 3rd Tuesday of each Q Casino Showoom, 1855 of Directors 1 to April 30 month at 12 Noon Greyhound Rd. Jones Cavanagh Board/Commission Name Term Representatives Appointed By Per Meets Location Van Milligen Virtue of Position City Manager or his City Manager designee Dubuque Racing Association - Van Milligen For Length of City Manager Dubuque Racing By Laws 2nd Tuesday of each Q Casino Board Room, 1855 Executive Committee Term Association - Board of month at 12 Noon Greyhound Rd. Diredors Examining Board Barry Lindahl 6 year term to One person who is a Each voting unit of the State code 701-72.14 Upon receipt of the May, 2021 resident of the assessor conference board appoint a (qq1.3) report of the examining jurisdiction member to the examining Board a written notice to board. Members of the call a meeting to appoint Examining board shall not be a an assessor member of the Conference Board,A body which selects a member of the conference board, or the local board of review Four Mounds Foundation Board of Resnick 1 year term-Jan. 1 City representative City Council By Laws 3rd Monday of each Anywhere either within or Trustees to Dec. with no month withoutthe State of lowa limitations Friends of the Mines of Spain Sprank 1 year term-Jan. 1 person designated by City Council 28 E Agreement No Less than one time a EB Lyons Center Advisory Board to Dec. the City of Dubuque year on average meets quarterly Van Milligen - City Manager- Project Virtue of Position Project Manager Mana er Greater Dubuque Development Corp. Buol 1 year term-July Mayor Virtue of Position By Laws 3rd Tuesday (March, Schmid Innovation Center, (GDDC) Board of Directors to June June, Sept., Dec.) at 900 Jackson St. Suite 109 8:30 a.m. Shaw 2 Council members City Council Roussell ` Van Milligen City Manager Virtue of Position � Jill Connors Economic Development Virtue of Position I Diredor Board/Commission Name Term Representatives Appointed By Per Meets Location Greater Dubuque Development Corp. Buol 1 year term-July Mayor Virtue of Position By Laws 3rd Tuesday of each Schmid Innovation Center, (GDDC) Executive Committee to June month at 8:30 a.m. 900 Jackson St. Suite 109 (March, June, Sept. and Dec. are conjundion with Board of Diredors) Van Milligen City Manager Virtue of Position Operation: New View Community Resnick 1 year term-Jan. 2 Representatives, need City Council By-Laws and 28E 2nd Thursday of each Action Agency to Dec. not be public officials but Agreement month at 7:30 p.m. have full authority to act (except July and August) for the public officials Shaw Cori Burbach 1 Representative, need City Manager L not be public officials but F have full authority to act I for the public officials Pre-Disaster Mitigation Plan Sprank 5 year term to Up to 2 Council members City Council FEMA requirements Meets once every five Committee(PDMP) January 2024 years to update the PDMP and review appointments Jones River Valley Initiative Foundation Sprank 3 year term to 1 member from the City self-perpetuating, meaning By-Laws Meets quarterly 7:30 AM Schmid Innovation Center, Board of Directors January 2022 Council not currently on the board members 900 Jackson St. Suite 109 the GDDC Board themselves recruit new members Board/Commission List bv Name 2020 January 6, 2020 Meeting Buol Area Council of Governments Conference Board Convention & Visitor's Bureau - Travel Dubuque - Board of Directors Dubuque Initiatives Dubuque Main Street Board of Directors Dubuque Main Street Executive Committee Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Dubuque Metropolitan Area Transportation System (DMATS) Technical Advisory Committee Dubuque Racing Association - Board of Directors Greater Dubuque Development Corp. (GDDC) Board of Directors Greater Dubuque Development Corp. (GDDC) Executive Committee National league of Cities Voting Delegate Roussell Conference Board Convention and Visitors Bureau - Travel Dubuque - Advisory Board Dubuque County Early Childhood Board Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Greater Dubuque Development Corp. (GDDC) Board of Directors Jones Conference Board Convention & Visitor's Bureau - Travel Dubuque - Board of Directors Dubuque Metropolitan Area Solid Waste Agency Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Dubuque Racing Association - Board of Directors Pre-Disaster Mitigation Plan Committee (PDMP) Sprank Conference Board Convention and Visitors Bureau - Travel Dubuque - Advisory Board County Resource Enhancement and Protection Act (REAP) Committee Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Friends of the Mines of Spain Advisory Board Pre-Disaster Mitigation Plan Committee (PDMP) River Valley Initiative Foundation Board of Directors Resnick Conference Board Dubuque Metropolitan Area Solid Waste Agency Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Four Mounds Foundation Board of Trustees Operation: New View Community Action Agency Cavanagh Conference Board Dubuque Initiatives Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Dubuque Racing Association - Board of Directors Shaw Conference Board Convention & Visitor's Bureau - Travel Dubuque - Sister City Relationship Advisory Commission Dubuque Initiatives Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Greater Dubuque Development Corp. (GDDC) Board of Directors Operation: New View Community Action Agency Bv Virtue of the Position Van Milligen Convention & Visitor's Bureau - Travel Dubuque - Board of Directors Dubuque Initiatives Dubuque Racing Association - Board of Directors Dubuque Racing Association - Executive Committee Friends of the Mines of Spain Advisory Board Greater Dubuque Development Corp. (GDDC) Board of Directors Greater Dubuque Development Corp. (GDDC) Executive Committee Citv Council Appointed Mav 4, 2015 Barry Lindahl Examining Board Mavoral Appointment Fire Chief Rick Stienes Dubuque County Emergency Management Council Citv Manqer Appointments Cori Burbach Operation: New View Community Action Agency Jill Connors Greater Dubuque Development Corp. (GDDC) Board of Directors Dubuque Main Street Board of Directors Dubuque Main Street Executive Committee Mayor and City Council Members Latest Listings CalendarYear2020 Area Council of Govemmen[s Dubuque Me[ropoli[an Area Trensporta[ion Sys[em(DMATS) Policy No regular meeting dates(met lwice in 10 years) Committee Buol Leng[h of Term 2nd Thursday of each month at 12 Noon ECIA 7600 Commerce Park, Dubuque,IA. 52002 COMerence Boartl Buol For Length of Term Meetings called by City Assessor Sprank For Length of Term Buol Leng[h of Term Roussell For Length of Term Sprank Leng[h ofTerm Jones ForLength ofTerm Roussell Leng[h ofTerm Shaw ForLength ofTerm Jones Leng[h ofTerm Resnick ForLength ofTerm Shaw Leng[h of Term Cavanagh For Length of Term Resnick Leng[h ofTerm Cavanagh Leng[h of Term Dubuque Me[ropoli[an Area hansporta[ion Sys[em(DMATS) Technical Ativisory Committee Conven[ion&Visi[oYs Bureau-havel Dubuque-Boartl of Direc[ors 2nd Thursday of each month at 10:30 2nd Tuesday of each month at 4:00 pm ECIA 7600 Commerce Park, Dubuque,IA. 52002 Buol 1 year term-July to June Buol For Length of Term Jones 1 year term-July to June Van Milligen Virtue of Position Dubuque Racing Associa[ion-Boartl of Direc[ors 3rd Tuesday of each month at 12 Noon Conven[ion antl Visi[ors Bureau-Travel Dubuque-Ativisory Boartl Q Casino Showoom, 1855 Greyhound Rd. 2nd or 3rd Wednesday of each month at 4:00 pm Buol 1 year term-May 1 to April 30 Sprank 1 year term July to June Jones 1 year term-May 1 to April 30 Roussell 1 year term July to June Cavanagh 1 year term-May 1 to April 30 Van Milligen Virtue of Position Conven[ion&Visi[ors Bureau-Travel Dubuque-Sis[er City Rela[ionships Sis[er Ci[y Rela[ionship Ativisory Commission Examining Boartl 2nd or 3rd Wednesday of each month at 4:00 pm Upon receipt ofthe report of the examining Board a written notice to call a Shaw 1 year term-August to July meeting to appoint an assessor Barry Lindahl 6 year term to Mag 2021 CouMy Resource Enhancemen[antl Pro[ec[ion Ac[(REAP)Commi[[ee Annually on the 2nd Tuesday in August at 3:00 p.m. Four Mountls Fountla[ion Boartl of Trus[ees Sprank 1 year term-August to July 3rd Monday of each month Resnick 1 year term-Jan.to Dec.with no limitations Dubuque CouMy Early Chiltlhootl Boartl 4th Tuesday of each month at 12 p.m.(Except July and December) Frientls of[he Mines of Spain Ativisory Boartl Roussell 3 year term to January 1,2021 No Less than one time a year on average meets quarterly Sprank 1 yearterm-Jan.to Dec. Dubuque CouMy Emergency Managemen[Commission Van Milligen-Project Virtue of Position 1 st Tuesday of Mag August and Nwember @ 7:00 pm at the Fire Training Center Regional Emergency Response Training Facility, 14928 Public Safety Way Grea[er Dubuque Developmen[Corp.(GDDC)Boartl of Direc[ors Fire Chief Rick Stienes 1 year term Jan.to Dec. 3rd Tuesday (March,June,Sept, DecJ at 830 a.m. Schmid Innwation Center,900 Jackson SL Suite 109 Dubuque Ini[ia[ives Buol 1 year term-July to June 2nd and 4th Monday of each month at 12:00 Noon Shaw 1 year term-July to June McCarthy Center for Nonprofit Learning,second Aoor Roshek Building Roussell 1 year term-July to June Buol Virtue of Position Van Milligen 1 year term-July to June Cavanagh For Leng[h ofTerm Jill Connors 1 year term-July to June Shaw For Leng[h ofTerm Van Milligen Virtue of Position Grea[er Dubuque DevelopmeM Corp.(GDDC)Execu[ive Committee 3rd Tuesday of each month at 8:30 a.m.(March,June,Sept.and Dec.are Dubuque Main S[ree[Boartl of Direc[ors conjunction with Board of Directors) 4th Wednesday of Jan.,Feb.,March,April,Mag June,Sept.and Oct.and the ist Schmid Innwation Center,900 Jackson SL Suite 109 Wednesday ofAug.and Dec.at 8:00 a.m. Buol Virtue of Position Hotel lulien,200 Main St. Van Milligen Virtue of Position Buol 1 yearterm Jan.to Dec. Jill Connors 1 year term Jan.to Dec. Opera[ion:New View CommunityAc[ion Agency 2nd Thursday of each month at 7:30 p.m.(except July and August) Dubuque Main S[ree[Execu[ive Commi[[ee Resnick 1 year term-Jan.to Dec. 3rd Thursday of each month at 11:30 am Shaw 1 year term-Jan.to Dec. Hotel Julieq 200 Main SL Cori Burbach 1 year term-Jan.to Dec. Buol 1 year term Jan.to Dec. Jill Connors 1 year term Jan.to Dea Pre-Disas[er Mi[iga[ion Plan Committee(PDMP) Meets once every fve years to update the PDMP and review appointments Dubuque Me[ropoli[an Area Solitl Was[e Agency Sprank 5 year term to January 2024 3rd Wednesday of each month at 4:00 p.m. Jones 5 year term to January 2024 City of Dubuque Municipal Service Center,925 Kerper Crt. Jones 1 year term Jan.to Dec. River Valley Ini[ia[ive Fountla[ion Boartl of Direc[ors Resnick 1 year term Jan.to Dec. Meets quarterly 7:30 AM Schmid Innwation Center,900 Jackson SL Suite 109 S rank 3 ear term to Janua 2022 ; � DUBUQUE RACING A550CIATlOi�f , ny�y� L, J - I � 1 �� f I�+� I�k�le ll�i 1 Il'•,.�!• �1�f �� �c n s i N o I pIAMOND JO �� � � � � � � x g December 5, 2019 � II � Kevin S. Firnstahl,City Clerk � ' � ; �� City of Dubuque � ? 50 W. 13th St. ? � Dupuque, IA 52001-4805 I � I � � R�:Appointment to the Dubuque Racing Association Board af Directors and�he Qubuque Racing Assaciatian Executive ; ; COI7}111ft�@�' . . , j il ! I Dear Kevin, � ii I am reaching out to you an behalf of the Dubuque Racing Assaciatinn's(DRA) Board of Directors.Our AnnuaE Meeting is i ''�I scheduled far Tuesday,January 21, 2020 at noon in the Showroom at Q Casina Per our bylaws,the Board of Directors i ji � sl�a[I include: _ � j � Three�3j members af the Dubuque Gity Cauncil as appointed by the Dubuque City Council rn cansultation with the ' �� ! � Associatran's Board of plrect'ors. � � 7'he City tUlanager or his or her designee.At any t-rme the City Managermay appaint a designee fioserve on the ; i Baard af Dlrectors forsuch periad af time as the City Manager determrnes,Such desrgnation shaf(be made by the i " Ci�y Manager tn writing. � � 3 � Governmerrtal appointees sha11 be nominated on a yearly basis by the respective governmenta!bodies on or s 'j befare the Assaciatian's annual meetirag date. ; '� Curr�ntly,the appointees are Mayor Ray Buol,Council members Ric Janes and Jake Rios,and City Manag�r Mike Van j y ; Milligen. j i' � ,I Th� DaA Board of Directors meets on the 3�d Tuesday of each month at nonn in the Shawraam at Q Casino. Additionally, ; " the DRA�xecutive Cornmittee meets the 2°�7uesday of each manth at noon in the Boardraam at Q Casinn. Members of ; � the DRA Board wha are not appointed to the Executive cammittee are in�ited ta attend two Executive Comrnittee = � meetings annually. Those dates will be provided to the supervisor upon their appointment. ` � � � Please provide a written respanse in r�gards ta the city assignment tp these seats ar� or befare Ianuary 21,2020, If ' !I there are any questions, please fee!free to reach out to me via phone�563-585-297�)ar email '': ? f � (kath dradubu ue.com) ; 5 �'hank you for yaur attention to this matter. � q E � $IElC�f4'�y. ' � J c,���---- � Kathy Young f Directar of�rants/Recording Secretary i � � ;I E,q { � . � j � = - ++� �'.:, r�'��,�� .. �.� ���; . - . - ¢� _ � "�i':�;;>�" -_ — 1 - ! � . . . . . . . .. ,.. �� ' 1855 greyhound,,par.k,r.oad . � : dubuQue, ia 52001 � 800-373-3647 � DRADubugue.com i � - 3